sap new gl #9 customise cross company code postings for document splitting

8/10/2019 SAP New GL #9 Customise Cross Company Code Postings for Document Splitting

http://slidepdf.com/reader/full/sap-new-gl-9-customise-cross-company-code-postings-for-document-splitting 1/11

SAP New GL #9 Customize cross company code postings for document splitting

Overview

In this document, I explore the effect of pre-configured Document Splitting on cross company code postings (within the same currency). When a vendor invoice is

posted across company codes (eg. vendor supplying goods through one invoice to more than one company code), multiple documents are generated – each for every

company code posted to. SAP delivered pre-configured rules split the Vendor line based on the offsetting posting to expense account. You can also configure constants

within Document Splitting to achieve different results.

The configuration for document splitting characteristics for General Ledger for this document is as

below.

Financial Accounting (New) > General Ledger Accounting (New) > Business Transactions > Document

Splitting > Define Document Splitting Characteristics for General Ledger

What am I demonstrating?

In this document, I intend to demonstrate the impact of document splitting process on cross company

code Vendor Invoice. What applies to a cross company code vendor invoice should apply to most cross

company code documents.

Initially, I will post a cross company code vendor invoice against the background of SAP delivered

document splitting configuration rules. The vendor line items in the invoice document are split based on

the split in the offsetting line items. We will analyze what pre-configured rules caused the document to

split.

Then, I will demonstrate how the document splitting can be manipulated using Constants in SAP

Extended Document splitting.

Cross company code posting of a vendor invoice



I processed a vendor invoice that had expense lines across multiple company codes. I used SAP

delivered pre-configured document splitting rules to achieve this. Inter company Vendor (IV_V005) and

Customer (I_V001) accounts have been configured. The Vendor Invoice belongs to company code V005;

and it has expense line for company code V001. The FI cross company document is as below.

The FI document is split as below. In company code V001, the profit centre (1300) from the expense line

is assigned to the Intercompany Vendor line (GL 213000).



The FI document is split in company code V005 as below.



The profit centre (1300) from the Cross Company Vendor line in company code V001 is assigned to the

Intercompany customer line item (GL 123000). The vendor line item (GL 211000) is now split based on

the profit centre of the expense line item (PC 5001) and the profit centre of the inter company customer

line item (PC 1300).

The two split documents are summarized below.

GL Account Description Dr/Cr Amount Company Code Cost Centre Profit Centre

75003 Vendor account Cr 50.00 V005 500175003 Vendor account Cr 50.00 V005 1300

651000 Office Supplies Dr 50.00 V005 5001 5001

123000 Intercompany Receivable Dr 50.00 V005 1300651000 Office Supplies Dr 50.00 V001 1322 1300

213000 Intercompany Payable Cr 50.00 V001 1300

Use pre-configured document splitting rules to split cross company code vendor invoice

SAP ECC is delivered with pre-configured splitting rule for cross company posting. Let us understand the

components of the splitting rule that perform the split during the posting. I will take the example of a

cross company code vendor invoice (Business Transaction 0300 Variant 0001) where the expense from

the vendor invoice is posted across multiple company codes.

In the document splitting rule configuration, the leading item category for cross company posting is

03000 (Vendor).

Configuration can be done in IMG Path


Splitting > Extended Document Splitting > Define Document Splitting Rule.



This (leading) item category is marked as “required” in the Business Transaction configuration. That

ensures that the leading item category always exists in a cross company posting.

Configuration can be done in IMG Path


Splitting > Extended Document Splitting > Define Business Transaction Variants.



In the document splitting rule, there is configuration for item categories under Vendor Invoice.

Item Category 01100 CC <> CC of leading item (Dependence on leading item = 2): This rule influences the

line items not belonging to the company code of the vendor line item. In the previous example, the

company code of the leading (vendor) line item is V005. Hence, the line item from the other company

code (V001) will be processed first.

Item Category 01100 CC = CC of leading item (Dependence on leading item = 1): This rule influences the

line items belonging to the company code of the vendor line item. In the previous example, the line item

from the partner company code (V001) will be processed first. The profit centre (1300) will be carried

over to assign to intercompany line item in company code of leading line item (CC V005). The document

splitting will proceed based on that.



As you can see, the SAP delivered pre-configured Document Splitting rules perform the document

splitting for cross company posting. To enable this configuration to work, in the above example, the

profit centre 1300 (“owned” by V001) should be assigned to both V001 and V005. This is because SAP

uses the same profit centre in the offsetting posting in the leading item company code document.

Given this requirement, the profit centre design should ensure that all possible profit centres should be

assigned to all company codes. As a general rule, I prefer to assign any individual profit centre to a single

company code (the reasoning of this is not part of this document). SAP delivered pre-configured rules

pose a problem to this design. You can get around this requirement by configuring a constant profit

centre for all cross company code postings.

Use SAP Extended Document splitting to split cross company code document

SAP pre-configured rules for document splitting implicitly requires you to assign profit centre to all

company codes. You can get around this requirement by defining a constant profit centre to which all

cross company code split documents will post. For a detailed explanation of constants, read “UseConstants for Non-assigned Processes in SAP new GL”. The limitation is that you can define only one

constant per controlling area for all postings. You cannot define, for example, a separate constant profit

centre for cross company posting.

For our example, we will define a constant Profit Centre 1000. This profit centre is assigned to company

code V001 and V005. This obviates the requirement to assign all possible profit centres to all company

codes. This constant rule is assigned to document splitting rule with dependency on leading item = 1 (CC



= CC of leading item). For the moment, we will not assign the constant to the item category 01100 with

dependency = 2. The profit centre 1300 is only assigned to company code V001.

I make the same cross company posting as shown in the above example. The split document in company

code V001 will show the same split and profit centre = 1300.

However, the profit centre assigned to FI document in V005 is now 1000 and the vendor line item is split

accordingly.



This scenario can be summarized as below:


75003 Vendor account Cr 50.00 V005 5001



123000 Intercompany Receivable Dr 50.00 V005 1000



Variation to splitting rule

A variation of this scenario is to assign the constant to item category 01100 and dependency = 1 and

dependency = 2. This will cause the system to assign profit centre 1000 to document in company code

V001. Since the expense line is assigned to profit centre 1300, the system will automatically generate a

self-balancing entry, if that is configured (Read “Set up Zero-balancing for SAP new GL”).



The posting in company code V001 will remain the same.



You will notice that the Profit Centre assigned to Inter company Payable and Inter company Receivable

are the same. This scenario can be summarised as below.





123000 Intercompany Receivable Dr 50.00 V005 1000



690001 PC Self Balancing Dr 50.00 V001 1000

690001 PC Self Balancing Cr 50.00 V001 1300

Conclusion

Cross company code postings can be split as if it were a single document (pre-configured Document

Splitting); or as if they were two separate documents (Configure document splitting for cross company

code). The only difference between these two is the method used to derive the profit centre.

Configuring document splitting is a little more extra work. However, it allows you to design profit centre

assignment to only one company code.

sap new gl #9 customise cross company code postings for document splitting

Documents