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SAP NetWeaverIT Scenario Overview <insert scenario name>
SAP NetWeaver Product Management, SAP AG
Enterprise Reporting, Query & Analysis in NW 7.0Variant: Information Broadcasting
Agenda
Data BurstingOverview
Exception BroadcastingBroadcasting to PrintersMulti Channel BroadcastingOthers
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 3
Why Enterprise Reporting, Query & Analysis
Fast & reliable BI data access on every organizational levelAn
y us
er ty
pe
Information Consumers Highly intuitive Composites & BI Apps
PatternEnterprise Reports
Business UsersAdHoc & Personalization, Web & Excel Integration
Business Process Experts
for modeling & deployment
An integrated and state-of-the art modeling environment For all types of queries, reports, and analyticsFor business users and ITFor BI data & external data
A state-of-the art BI runtime for the masses:High visual appeal & usabilityHigh performance use of BIMass distribution
A seamless integration intoMS Excel SAP NetWeaver PortalKnowledge management &
collaboration capabilitiesComposite applicationsEn
terp
rise
Repo
rting
,
Query
& A
naly
sis
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 4
Enterprise Reporting, Query, & Analysis - Benefits
The scenario comprises all ways that BI data is provided to end-users and how end-users interact with BI data
Composite Applications (Embedded BI)
Ad Hoc Analysis
Excel Integration
BI Applications
Enterprise Reports
Reducing TCO by Minimizing the training costs for end-users (state-of-the art UIs) Use of an adaptable and flexible BI modeling environment (SAP Business Explorer & SAP NetWeaver Visual Composer)
Driving ROI by Extending the reach to masses of usersAvoiding the IT bottle neck by enabling the business userProviding high end-user productivity Guaranteeing fast and informed business decisions on all company levels
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 5
Enterprise Reporting, Query, & Analysis – Scenario Variants
Query, Reporting & Analysis DesignDescribes how IT and/or business users can design and deploy standard reporting and analysis for large groups of end-users.
Ad Hoc Query & AnalysisDescribes how business users can analyze, configure and personalize ad hoc queries on various data sources
Excel IntegrationDescribes how business users can model and interact with BI databy fully leveraging MS Excel capabilities (Add-On in Excel: BEx Analyzer)
Information BroadcastingDescribes how IT and/or business users can distribute BI data at a required time (ad hoc, scheduled, when data is changed, or based on exceptions), via various channels (e-mail, printer or portal) and in various formats
Embedding BI into ApplicationsDescribes how to embed and use BI capabilities within applications
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 6
Business Explorer Suite
NW04s Business Explorer Suite (BEx)
BEx Query Designer
Information Broadcasting
Web Analyzer
WebApplication
Designer
MS Excel Add-inReport
Designer
7.0 BEx Web BEx AnalyzerBI Pattern
7.0 Portal
SAP BI Info Provider3rd Party BI
Usage Type BI Java including the usage types Portal & AS Java is required for using the 7.0 BEx Explorer Suite
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 7
Composite
User Interfaces
Enterprise ReportBI App MS ExcelAd Hoc
Information Broadcasting
Enterprise Reporting, Query and Analysis
BI Consumer ServicesBI Consumer Services
DataSources
Web Analyzer
WebApplication
Designer
Analyzer(Add-In)
ReportDesigner
MS Excel Integration
Reporting and Analysis Design
Ad Hoc Query & Analysis
SAP Business Explorer Suite (BEx)SAP NetWeaver
Visual Composer
Embedded BI
BI Extension
Kit
Other Services &
BA
PIS
SAP Operational
Data*
Non-SAP Operational
Data* Info Provider
3rd-Party BI Data BEx Queries
SAP NetWeaver BI
* Not available for SAP Business Explorer BICS connection yet
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 8
BEx Design- & Runtime
BI (based on AS ABAP) BI Java (based on AS Java & Portal)
ADSXML
Runtime Layer
Broadcasting BEx Web Planning KM
Persistence Layer
Web Apps Queries QueryViews
InfoProviders
Internet Grafic Service Adobe Document Service
Platform
BEx Design Tools BEx Web Apps, Queries, Reports & PatternsBEx Web AdHoc
Analysis & Excel Integration
IT & Business User
Business User Information Consumer
BI SKILLS: high low no
Reports
Queries
Applications
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Scenario Variant 4: Information Broadcasting
BroadcastingBroadcastingSetting Creation
(5) Save Setting
(7) System determinesDistr. Type
(6) Schedule Setting
(1) Start Broadcaster
(3) Select Output Format
(4) Select Distribution Type
(2) Select BI object(query, query view, workbook, Web template or report)
(8) determinesReceiver
(9) determines alert ifdefined
(10) Broadcasts …
Alerting
(11) Check Alert Category
BI User Interaction
(13) Access BI Data
(14) Analyze Data (if applicable)
(15) Personalize Data (ifapplicable)
(17) Use KM Services (ifapplicable) Edit, Copy, move, delete, download, rename, subscribe to, change permissions of, send, give feedback to, download or add to favorites
(18) Use Export/Printing Services (if applicable)
(16) Integrate Documents (ifapplicable)
(19) Use Information Broadcasting
(12) Deliver Alert e.g to UWL
UsageType:
BI Java,
EP
BITool:
BEX Broadcaster
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 10
Information Broadcasting
Information Broadcasting allows you to make objects with Business Intelligence content available to a wide variety of users according to their needs
… the right information: based on BEx Queries, Views, Workbooks, WebApplications & Enterprise Reports
… in different formats: HTML, MHTML, PDF, ZIP, Printer Formats, Online Links, SAP Alerts…
… to the right people: e.g. single users, groups, distribution lists, user-specific or Role-specific (incl. Non-SAP Users)
… in different channels: e-Mail, Portal, BEx Portfolio (Unified access based on Knowledge Management Folders), Collaboration Rooms, Universal Work List…
… at the right time: event driven, exception driven, Ad-Hoc, scheduled
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 11
Information Broadcasting - Enhancements
Additional new broadcastingfeatures include:
New Object TypesQuery Views
Formatted Reports
New Distribution TypesData Bursting Broadcast to recipients derived from BW master data and optionally adapt the output format for each recipient
Exception broadcasting - Create Alert settings based on defined exceptions
Integration into SAP Alert Framework &UWL
New Output Options
Printers
PDF Files
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Access to Business Explorer Role
Acess to Broadcaster via the Portal, any BEx Tool, any query, workbook, web application
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Information Access and Collaboration
KM Services enabled on top of any broadcasted BI data as well as on any documentattached to BI data
Use KM Services for:SubscriptionFeedbackDiscussionCollaborationRatingTREX searchNotesDownload
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 14
Behind the Scenes: Broadcasting into KM
Intuitive, Personalized Access to structured and unstructured data via
BEX Portfolio in PortalCollaboration RoomsKnowledge Management Folders
Rich Set of Services for End-Users
Unified Information AccessRepository Manager allow access to information residing in different repositories (e.g BI, KM)
BEx Portfolio & Collaboration Rooms
Repository Services
Repository FrameworkBI Document Repository Manager
Repository Manager CM
Store
other RMs…
Feedback Subscription
Search Classification
Precalculated BI Data can be broadcasted as PDF, HTML, MHTML, XLS into any document repository connected via a Rep. Manager
Links to online data in BI can be broadcasted
KM Folder
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KM Services & BI
KM Services can be used on any broadcasted data (regardless of its physical storage location, as long as it is accessible via aRepository Manager)
Available KM Services depend on the capabilities of the Repository Manager that is used
KM Services can be used on any BI object that is broadcasted to a KM Folder
via the CM Repository Manager for broadcasted BI queries, reports, workbooks, query views and web applications in PDF, HTML etc.via the Repository Manager for BI Metadata for broadcasted online links to BI queries, reports, query views and web applications
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 16
Broadcasting BI-external data
Visual Composer BI
Kit
UDI
XMLASAPQuery JDBC ODBO
Business Explorer Suite (BEx)
BEx Query Designer
Information Broadcasting
Web Analyzer
WebApplication
DesignerMS Excel
Add-inReport
Designer
BEx Web
DB Connect BAPI Service
API File XML/A
BEx AnalyzerBI Pattern
BI Consumer Services
BI Platform
Data Warehouse
Enterprise Portal
Analytic Engine Meta Data Mgr
KM/ Collaboration
Business Explorer Suite
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 17
Broadcast of an Ad-Hoc Analysis
Web-based Ad-hoc Design Leveraging BroadcastingEasy navigation, when dropping characteristics on top of rows or columnsEasy filtering, when dropping a characteristics to filter areaPersonalized FiltersSaving and distribution of analysis results through strong portal integrationClose integration to Information Broadcasting and Knowledge ManagementWizard-based definition of exceptions and conditionsAd-Hoc Query on top of SAP BW and 3rd party data(via XMLA Connectors)
Broadcast
Agenda
Data BurstingOverview
Exception BroadcastingBroadcasting to PrintersMulti Channel BroadcastingOthers
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Data Bursting
Data BurstingThis capability allows you to broadcast user-specific data based on master data in BI.
Example: burst a cost center report according to each cost center manager and retrieve the e-mail addresses from a master data attribute
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Data BurstingData Bursting
Make sure the e-mail addresses of your receoves are retrievable via BI masterdata
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Data BurstingData Bursting
Make sure the e-mail addresses of your receoves are retrievable via BI masterdata
Send Document unchanged
The recipient list is retrieved via the master data and every recipient receives the same document
Attribute for Recipient Determination
Every recipient receives just the view on the data relevant for him/her
Agenda
Data BurstingOverview
Exception BroadcastingBroadcasting to PrintersMulti Channel BroadcastingOthers
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 23
Overview: Exception Broadcasting Architecture
NW Application Server
BEx Broadcaster
BEx Query with Exception Central Alert Framework
BI
Other Applications
Exception BroadcastingIntegration of Exception Reporting
Searching queries for exceptions that have occurred
Distribution of exceptions that have occurred by e-mail or with the Alert Framework
Send a Short Text via SMS or Pager
Send a Long Text via E-Mail or Fax
Send an Alert to the UWL
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 24
Exception Broadcasting
Query Designer 1. Create Exception…
Broadcaster 2. Create Broadcasting Section…
Broadcast whenever a certain exeption takes place
Broadcast only for specific exception level
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Exception Broadcasting
Broadcast whenever a certain exeption takes place
Broadcast only for specific exception level
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Exception Broadcasting
Broadcast whenever a certain exeption takes place
Broadcast only for specific exception level
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 27
Exception Broadcasting
Choose Alert Category to transfer text information via the broadcast (optional)
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 28
Information Broadcasting in BW 3.5 & NW04s
Schedule and run the broadcast
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Create an Alert Category in the Central Alert Server
In order to broadcast via the central alert framework of the SAP NetWeaver AS you have to create an Alert Category in the Central Alert Server
Use transactioncodeALRTCATDEF to access themaintenance.Enter a description and maintain thebasic propertiesfor the Alert Category.
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Create a Container for the Alert
Create Container Elements for BI parameters that you want to transfer via the broadcast
Container Element created
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Maintain Texts for the Alert message
Create the Message title and a Message text. You can include text variables that you set-up in the Broadcaster as well as from the Alert Framework
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Add Optional Subsequent Activities
Here you can enter a URL which should be checkedby the recipient in order to react to the alert.
Here you can enter a text for a subsequent activity.
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Assign the Alert to End-Users
You have to assign the alert to end-users. The central alert frameworkof SAP WebAS provides you with three options:
Fixed Recipients: Here you can enter the names of recipients whoshould get the alert.
Recipients Via User Roles: Here user roles can be entered – all users assigned to the roles will get the alert.
Subscription Authorization: Here you can enter user roles as well – all users assigned to these roles will have the option to subscribefor the alert later.
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 34
Configuring the UWL – Alert Framework Connection
You can define connections to system as alert providers to the UWL
Via user mapping the UWL knows which alert containers a user isassigned to (either via the users or ist roles).
Depending on the user the UWL can determine and display the user‘s alerts from different connected systems
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Access to the UWL via the Business Explorer Role
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 36
Access to the UWL via the Business Explorer Role
Universal Worklistcentralized way to access work and relevant informationAggregates workflow task items from multiple and different systems Enables end users to make direct decisions and actionspersonalization of the presentation of work items
Agenda
Data BurstingOverview
Exception BroadcastingBroadcasting to PrintersMulti Channel BroadcastingOthers
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 38
Broadcast to Printer
Broadcast to PrinterBroadcast to any printer based on Post Script (PS), Printer Common Language (PCL) & PDF.
The Adobe Document Servce is used to generate the necessary format
Printers can be set-up in SAP AS: SAP Menu Tools CCMS Print
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 39
Broadcast to Printer
Broadcast to PrinterLayout and Header/Footer can be determined for each Broadcast setting
Agenda
Data BurstingOverview
Exception BroadcastingBroadcasting to PrintersMulti Channel BroadcastingOthers
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 41
Multi Channel Broadcasting
Multi Channel BroadcastingAfter selecting an output format you can choose different channels and different receivers for each channel
Agenda
Data BurstingOverview
Exception BroadcastingBroadcasting to PrintersMulti Channel BroadcastingOthers
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 43
Value Set
Value SetThe Broadcaster enables you to fill precalculated value set variables with values for characteristic values in the background
The precalculated value sets are available as variable values in BEx queries
Typical use cases:analyzing target groups since you can specify a fixed value
when complex selections are involved such as with a Top n inquiry, used to improve query performance
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 44
Value SetValue Set
After you have defined the Broadcaster setting, you can schedule it
you can use the precalculated value set in a value set characteristic variable.
The value of this variable is the value set ID created in the Broadcaster setting
The variable can be ready for input and you can select different value sets in the variable screen at the query runtime.
Broadcaster
Query Designer
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 45
Fill OLAP & MDX Cache
Fill OLAP & MDX CacheYou can warm up the OLAP Cache & MDX Cache with BEx Queries
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 46
Broadcast to Precalculation Store
Broadcast to Precalculation StoreYou can precalculate web templates via the Broadcaster. Via the Command
Wizard in the Web Application Designer you can create URLs that can call up precalculated web templates
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 47
Information Broadcasting & Reporting Agent
The replacement of the 3.x Reporting Agent by Information Broadcasting in 7.0
The functions of the Reporting Agent are replaced by the Information Broadcaster
Old Reporting Agent scenarios still run in 7.0 based on the Reporting Agent
The Reporting Agent is not developed any further. It is removed from the 7.0 Data Warehousing Workbench. You can now only reach the Reporting Agent using transaction code REPORTING_AGENT.
A migration of Reporting Agent settings and Reporting Agent packages by broadcast settings is not planned.
SAP recommends covering Reporting Agent scenarios using Information Broadcasting.
© SAP AG 2005, Title of Presentation, Speaker Name /Version 1 48
BEx runtime
BEx Information BroadcastingIn 7.0 the BEx Broadcaster is shipped in an 3.x version and in a 7.0 versionThe 3.x version is started from the 3.x BEx tools and/or the context menu of Web Applications running on the old runtimeThe 7.0 version is started from 7.0 BEx tools and/or context menu of Web Applications running on the new runtimeExisting BW 3.x broadcasting settings can still be maintained and processed with the 3.x version of the Broadcaster If you use the new Broadcaster,you can build settings on all queries in the system but you have to build them from scratch. You cannot use already existing 3.x broadcasting settings for queriesYou can build settings on all Web Applications that were built or converted with the 7.0 WAD. You cannot build settings on old WebApplications.BW 3.x broadcasting settings for workbooks can be used as before. There are no changes.
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