sap hr hcm/ documents

8/10/2019 Sap HR HCM/ DOCUMENTS

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SAP Human Resources

R

R



Agenda : Project Start Up ...

Introduction

Welcome Agenda

HR Overview

Application Components

Questions & Answers



03

Graphical

UserInterface

OpenSystem

IntegratedSolution

Client/ServerArchitecture

MultinationalUse

ComprehensiveFunctionality

R/3Client / Server

FIFinancial

Acctg.

COControlling

AMAsset

Mgmt

PSProjectSystem

WFWorkflow

MMMaterials

Mgmt

HRHuman

Resources

SDSales

PPProduction

Planning

QMQualityMgmt

PMPlantMaint.

ISIndustry

Solutions

BusinessEngineering

SAP -- The Overall Picture

ABAP/4



SAP R/3 Functionality

Internet

EIS

OfficeIntegration

SecurityManagement

WorkflowMail

Imaging

SystemManagement

PayrollTimeManagement

TravelExpenses

MasterData

Compensationmanage-

ment

Personnelcostplanning

Org.Manage-

ment

Recruitment

Workforceplanning

Benefits

ReportingAnalysis

Personnel

Development

Incentivewage

Training &

Event

IndustrySolution

HRinformation

system

GlobalIntegration

Scalability &Performance

State of the ArtTechnology(WF, Internet)

Standard

ProductDevelopment

Multi-Currency

Multi-countryPayrolls



HR

HR - Functionality

Reporting

• (PA) Personnel Administration

Recruitment

TravelManagement

Payroll

Time Management

Master Data Benefits

• (PD) Personnel Planning & Development

Personnel Cost Planning

Training & EventsManagement

Organization and

Position Planning

Career &Succession Plan

Shift

Planning

Qualifications &Requirements

CompensationManagement

Accounting

Logistics



R/3

PersonnelManagement

HR



HR Process - Employee Life

CycleJob / Position

Description

Travel Expense

Qualification

Updates

Employee Training

Career Planning

Payroll

Recruitment

Transfer applicantdata to Master data

Time & Attendance

Promotion, Salaryincrement, Retirement

Vacancy Planning

Additional data &benefit info

Organisation Management

Master Data



Personnel Administration

&

Planning & Development



Organization Management

Planning Objects(e.g. Org. unit,Position, Job,workplace,etc.)

Organization plans

Reporting Structure

Position description

Vacancy /Occupancy plans



Organization Structure Management

Managing Information on Departments/ Org Units Tracking of Positions in various departments

Maintaining Jobs

Generating Graphical Reports of organization structure

Reporting relationships, who reports to whom? Multiple reporting!!

Vacancy related reports



Maintaining PD Master Data

PD Organizational Management

Creating Organization unit

Creating jobs and positions

Assigning Cost Centers

Assigning persons to positions

Detailed maintenance of objects - creating additional

relationships

Graphical maintenance and reporting



Advertisement

WANTED WANTED Skilled,

efficient

person for . . .

Profile matchup Q u al i f i c a t i on

/ R

e q ui r em en t

Specificat. Ideal / Actual

Vacancy

Applicant

Hiring

Correspondence Selection

Recruitment

InternalExternalUnsolicitedInternet



Recruitment Processes

Vacancies Advertising

Receiving Applications

Structuring Applicants

Recording Applicant Data

Selection Process Applicant Actions

Applicant Activities

Applicant Correspondence

Hiring an Applicant

Applicant Reports



Master Data(Information Types Info-Types)

Family Pay / Bank details

Address/

personal data

Working time

Organization Assignment

Person

Qualifications

P l Ad i i t ti



Personnel Administration

- Personal Data

Bio-data/ Resume

Leave Administration

Compensation & Benefits

Payroll & Time Data

Work Schedule

Planning Data

Salary Administration

Appraisal

Many more …...



Maintaining PA Master Data

Individual Infotype maintenance:

Contract Elements

Monitoring of Dates

Family/Related Person

Education Other/Previous ERs

Cost Distribution

Internal Medical Service



Maintaining PA Master Data (Contd.)

Internal Control

Corporate Function

Objects on Loan

Time Recording Info.

Wage Maintenance

Company Pension

Membership fees

Communication

PA Reporting through PD Graphical reporting



Electronic Personnel File Management

Manage Employee progression in the company

Details of employment outside company

Family related Information

Education details

Leave Management

Other information like Medical history, equipment provided by

company etc.



Time Management

Substitution

Neg. time recording

Vacation Sick

Overtime

Mixed

and

Special

Forms

Time Valuation

Payroll

Positiv-Erfassung

SubstitutionOvertimeapproved

Vacation Sick

Present

from... to...

from... to...from... to...from... to...from... to...

Time Statementfor Employees

Pos. time recording



Time Management

Holiday Calendar

Personal Work Schedule

Monthly Work Schedule

Attendances & Absences

Attendance Check

Graphical Attendance / Absence Overview

Leave Overview / Leave Reporting

Attendance and Absence Quotas

Activity Allocation



CATS: Cross Appl. Time-Sheet

CATSTime Sheet

CATS HR-Minimaster

Authorizations

Data entry profile

Transfer

Approval

Time data input

Release

COHR

PS PM SM

MM



Time Management Process

TRAINING &EVENT MGMTSUBSYSTEMS

PAYROLLACCOUNTING

C o s t

d i s t r i b u t i o n

T i m e

e v a l u a t i o

n

SAPTime Management

PPPMPS

CO



Time Management Process

Interface with Punching/Swipe Card system Generate attendance reports by individuals, BAU/Department wise

or by user specific requirement

Leave record management

Leave accrual calculation

Deductions

Maintaining Plant Holiday Calendar

Subsequently integrate with Payroll



Benefits Administration

Savings Plan

Insurance Plan

ComplexBenefits

Programs

FlexibleBenefits

Single StepEnrollment

Flexibilitywith

Control

UnlimitedBenefitPlans

Health Plan

Credit Plan

Spending Account

CustomizedEligibilityRules



SAP Benefits Overview

Open enrollment

New hire enrollment

Life event changes (benefit adjustments)

Status changes (benefit adjustments)

Participation monitoring

Insurability monitor Plan termination

COBRA processing

Benefits forms processing



SAP Benefits OverviewNew Hire Enrollment Process Flow

Action - PA 40 Hire Applicant

Direct Hire

Rehire

External Hire

US

Benefits

Default

Enrollment if

applicable

Automatic

Enrollment

Save General

BenefitsInformation IT

0171 During

Action with

default values

Save Benefits Adjustment

reason IT 0378 DuringAction with Default

Adjustment Reason 0001.

On the pop-up box select to

go to enrollment

Benefits

Administrator

prints

Benefits

Enrollment

Form from

SAP

Forward

Benefits

Enrollment

Package to

employee

Receive

BenefitsEnrollment

Form back

from

employee

No

Yes

Enter NewBenefits

Elections into

SAP

Manually (or CustomProgram) enroll employee

into Default Health Plans

Print Benefits

Confirmation

Form throughSAP and forward

to employee

No

Yes

Employee

enroll online

within 30

days

No

Yes

Print Benefits

Confirmation Form

through ESSEND

Employee has

access to ESS

Interface

from Fidelity

update 401k

% on IT 0169



SAP Benefits Overview

Master Data Infotypes

0000 - Actions

0001 - Organizational assignment

0007 - Planned working time

0008 - Basic pay

0014 - Recurring payments/deductions 0015 - Additional payments

0021 - Family/related persons

0041 - Date specification

0077 - Additional personal data (Medicare eligibility)

0219 - External organization



Q lifi ti d



Qualifications and

Requirements Administration of Applicant’s /

Employee’s Qualifications Administration of Requirements for

Job / Position

Consideration of AlternativeQualifications/ Requirements

Comparison of suitability based onRequirements and Qualification match-up

Exemplary qualifications/ requirements

catalog

Search for a suitable person



Qualification Deficit

MS Word

Organization Organization

Word MS Word

Requirements Requirements

Desktop Desktop

Organization Organization

? ?

Qualifications Qualifications

MS Word MS Word

MS Word MS Word

05/01/-05/05/ 05/01/-05 /05/

MS Word MS Word

06/11/-06/15/ 06/11/-06 /15/

Prebooking

Booking Booking

Desktop Desktop

Course Course

Suitability profile



Training & Event Management

English IILesson 1

Schedule Resources

Capacityplanning

Booking,prebooking,

cancellation....

Qualification

Updates

Correspondenceprinting

CostAppraisals



Training and Development process support

A comprehensive model for T&D process

Update the qualifications acquired at the end of training program

automatically to attendees

Manage training programs

Manage resources like OHP / Video Projector, Room facilities,handouts etc.

Track information on external resources

Automate correspondence generation



Training & Event Management

Maintaining Training Needs

Maintaining Training Calendar Creating Business Event groups and types

Creating resource types, resources

Planning & Scheduling a business event

Cost Allocation for a business event Booking attendees (pre-book, firm-book, cancel, waitlist, re-book)

Maintaining Procedures infotype for Business events

Follow-up of business events

Appraisal of business events



Reports in Training

Attendee list

Prebookings per

business event

Attendance

Attendances Resources Business events

Resourcereservation

Available/reservedresources...

Business eventschedule

Business eventbrochure

Business eventprices...



Payroll Accounting Gross payroll accounting with automatic wage

calculation Automatic special payments computation

Full gross/net retroactive accounting

Freely definable payroll form

Data exchange with banks, social insuranceagencies, etc.

Direct integration to FI and CO

Online or batch processing



R/3 Payroll Process

Employee Data Benefits/PayTables

Time Management

Calculate Payroll

Payslip

Payroll Results

Payroll Reports

Release/Start Payroll

Payroll Simulation



Compensation

Process

Compensation

Plan Budgets

CompensationAdministration

Job EvaluationResults

CompensationPlan Budgets

Salary SurveyResults

CompensationPolicy?

Compensationpolicy cost?

Administercompensation

awards?

Relative value of our

jobs?

Compensation

costs control ?

Salaries & Benefitscompared to other

companies?

Compensation Management Overview



–Link to a job or a position

–Job evaluation results (Infotype)

–Subtypes for multiple evaluation systems

–Points determine relative worth of each job/position

–Link to salary structure through Planned compensation Infotype

–Benchmark job indicator

–Reporting available

Job Evaluation Results



Used as a control within compensation administration A budget type is linked to a compensation plan

Actual compensation costs can be compared to budgeted costs

Budget/Planned

Compensation/Actuals

$400,000$320,000

Budgeting



Create budgets in planned status

Link budgets to organizational units

Release a budget to change status to active

Active budgets are available to compensation administration

BU

BU

O

O

BU O

BU O

BU

BU

O

O

$ 500,000.00

$ 100,000.00

$ 75,000.00

$ 25,000.00

$ 25,000.00

$ 175,000.00

Budgets



Compensation Plan Eligibility Rules

CompensationPlan Type

Guidelines

Category

Compensation Process

Budget Type

Basic PayIT 0008

RecurringPay/Deds

IT 0014

AdditionalPayments

IT 0015

CompensationStock Plan

IT 0382

CompensationArea

Compensation Process Components



Salary

CarAllowance

HousingAllowance

Base PayFIXED

Logical grouping of plans for compensation packages

and reporting

Predefined categories:

Fixed

Variable

Stock

Benefits

Compensation Plan Types & Categories



Validity date of plan

How the effective date for the award is calculated

Calculation data depends on compensation plan category:

Calculation base

Calculation result or

Results model

Guideline – optional

Compensation Plan Details



A rule specifies the criteria for employee participationin a compensation plan

Each rule uses criteria such as

Hire date or length of sevice

Number of hours worked

Other: pay scale, pay grade, job, salary,performance

User-defined

Infotype for eligibility exceptions

Eligibility groups further define criteria within a rule

Bonus

Rule

Bonus

Group

Executive

Criteria

06 month service

12 month service

Eligibility Rules



Compensation

Plan Category Infotype

Fixed Basic Pay

Basic Pay

Compensation

Stock Plan

Compensation

History

Variable

Stock

All

Recurring

Payments

Additional

Payments

Basic Infotypes



Personnel Cost Planning Cost planning

according to organizationalunits/cost centers

as percentage/absolute

Simulation of structural

changes Survey comparison (e.g

national, market survey)

Direct Excel link

Business graphics

presentation

Cost preview

Determination of actual costs

Integration of future changes

Target/actual comparison

Integration with Controlling

(CO)



Reporting

Adhoc Query

ABAP/4 Report

3rd Party Tools

HRIS

Ad Hoc Query

Available fields

Infotype

Selection Displ. Field

Employment status

Infotype 0000: Personnel Actions

Infotype 0001: Org. Assignment

Infotype 0002: Personal Data

Form of address

Date of birth

Nationality

Number of children

Initials

Last name

First name

Title

Country key

City

Postal codeCounty

Infotype 0007: Planned Working Time

Infotype 0006: Addresses



Ad Hoc QueryAd Hoc Query

Ad hoc query Edit Goto View System HelpEnvironment

Query Report Output

Field selection From 29.10.1997 to 29.10.1997

Selection

Selection field

Personnel areaCity

Option From To

==

0001Detroit

Selection result Hits 9

Output fieldsPersonnel number

Name of employee or applicant

Postal code

City

House number and street



Thank you

sap hr hcm/ documents

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