sap financial reporting
DESCRIPTION
TRANSCRIPT
SAP Financial Reporting
• Aims & Objectives
– Introduction to SAP financial modules– Understanding of SAP cost objects– Overview of University accounting structure– Outline of available reports– Confidence in using reports
SAP Help
• Documentation
• ISS website http://www.leeds.ac.uk/iss/infosystems/
• SAP on-line help
• Superusers
• Helpdesk 33333
What is SAP?
• Enterprise Resource Planning system• SAP world’s largest ERP software supplier• Based in Walldorf, Germany• Implemented at Leeds in April 1999• Continuing programme of development
Components of SAP
Finance
Human Resources• Personnel Management• Payroll
Logistics• Purchasing• Sales• Production• Project System
Reporting Requirements
• Income & Expenditure• Balance Sheet• Cash Flow
• Department Costs• Project costs• Costs v plan
Financial Accounting
Financial Accounting
ManagementAccounting
ManagementAccounting
SAP Finance Modules
Financial Accounting• External Accounting• Financial Statements• Legal Requirements• Standards
Controlling• Internal Accounting• Cost Reporting• Management Accounting• Flexible
FIFI
COCO
Components of Controlling
Overhead Cost Controlling• How high are the costs of organisational activities?• Are they within budget?
COOM
COOM
Cost & Revenue Element Accounting• What costs occur within our organisation?
COCEL
COCEL
Profit Centre Accounting• How profitable are the enterprise areas?
ECPCA
ECPCA
SAP Cost Objects
• Used to track where costs occur within the organisation
Cost Centres
Internal Orders
ProjectSystemWBS
Elements
CO & PSCO & PSControlling & Controlling &
Project SystemProject System
Cost Objects
}
Balance Sheet
ProfitCentres
Cost Centres
• An organisational unit within SAP to which costs (and income) can be assigned
• Six digit number e.g. 252000
• Used to track costs of departments/major activities
Cost Elements
• Used to collect and summarise costs according to classification
• Five digit number e.g 50010
• Main ranges:
• 40000 to 49999 External Income
• 50000 to 69999 External Costs
• 70000 to 74999 Internal Income
• 75000 to 75999 Internal Costs
• 80000 to 89999 Secondary Transfers
Cost Element Groups
• Cost elements can be combined into groups of the same type
• Used to create reports
• Standard reporting group REP_01
• Displays costs within main University budget headings
Example
• KAH3 - Display cost element group
Cost Centre Structures (1)
Standard hierarchy
• Tree structure containing all cost centres
• Reflects University accounting structure
• Core activities - DC
• Other services - DS
• Restricted funds - OR
• Endowment funds - EN
• Research awards - RG
Cost Centre Structures (2)
Department Codes
• AUVI - Media Services
• CSER - Careers
• INSS - ISS
• LACE - Language Centre
• LIBR – Library
Example: DC-RC-LIBR – Library core activities
Cost Centre Structures (3)
AcademicServices
Library CareersISS
381513SAP Support
381652SAP Projects
• Can report on individual cost centres or groups of cost centres
Alternative cost centre groups
Cost Centre Structures (4)
Examples
• OKENN - Display cost centre standard hierarchy
• KSH3 - Display cost centre group
Internal Orders
• Cost object used to monitor costs at a detailed level
• Eight digit number e.g. 95000001
• Linked to cost centre – provides sub-analysis
• Simplifies cost centre structure
• Used to track costs of individual activities e.g. projects, short courses
The Internal Order/ Cost Centre relationship
78500001Internal Order
78500002
Internal Order
78500003Internal Order
278520COST CENTRE
Many to One Relationship
Internal Order Groups
• Orders can be grouped into a structure
• Many levels as required
• Maintained by departments – no standard hierarchy
• Used for planning and reporting
Internal Orders
RC_HECS
TEACHING RESEARCH OTHER
78515000 78515001 78515002Internal Orders
Internal
Order
Groups
TEACHINGDIRECT
TEACHING OTHER
Internal Orders
Examples
• KO03 - Display internal order master data
• KOH3 - Display internal order group
Reports
• Cost centre reports
• Internal order reports
• Report navigation
• Printing reports
• Exporting to Excel