sap create vendor master

Version: 1Scenario: Creation of Vendor Master

Created by: MM TeamEnterprise Area: Material Management

Date: 20.11.2006User Training ManualSAPsangam

Course ID 6.1Task Description Create Vendor Master

Menu pathLogistics Materials Management Purchasing Master Data Vendor -> Central -> XK01 - Create

Transaction code: XK01( Central )/ MK01( Purchasing View)

PurposeThe vendor master database contains information about the vendors that supply an enterprise. This information is stored in individual vendor master records. A vendor master record contains the vendor’s name and address, as well as data such as the currency used for ordering from the vendor, terms of payment, names of important contact persons (sales staff). For accounting department, vendor represents an account payable, hence all the general ledger account details are also maintained in the Vendor Master. Vendor shall be Created at Purchasing Organization level and same can be extended to other Purchasing Organizations with the same number.

Prerequisites NA

The account groups control the screens, number ranges, and the field selection during the creation of the vendor master.

Menu PathTo go to the Processing a vendor – Create External Vendor Master screen, use the following menu path:

Logistics Materials management Purchasing Master data Vendor

Central Create (Path for XK01)

Transaction Code

XK01

Areva Naini Works of 11 IBM India




Work Steps

1. Update the following Required, Optional, and Conditional fields, as needed:

Field R/O/C Description/Action

Vendor C Vendor Number

Vendor number will be internally generated. The system shall give an internally generated number for the Vendor with separate ranges available for imported, domestic and internal vendors.

ZIMP Import Vendor

ZIND Local Vendor

ZHSE HIGH SEAS VENDORS –NAINI

ZSUB Sub contractor

Purchasing Org. O Purchasing Organization Identifier

Specifies that the vendor is permitted only for your Purchasing Organization






Account Group R Following are the Account Group of Vendors configured. Based on the Account Group, Vendor no. shall be created by the system. No. Ranges are assigned as below

The Account Group determines the number ranges, type of screens and fields, which will be displayed. Based on the type of vendor fields can be populated as optional/ mandatory etc.

Note: On the above table, in column “R/O/C”; “R” = required, “O” = Optional, “C” = Conditional)Note: The Reference fields are used for copying a vendor, typically from one Purchasing Organization to

another. Specify the vendor number and Purchasing Org that you wish to copy.

1.3. On screen “Create Vendor: Address”, enter information in the fields as specified in the below table:







Title O Title of vendor

Enter title

Commonly used in cases where employee is created with a vendor master.

Name R Vendor Name

Up to 2 lines available

Format is replicated on printed documents (Request For Quotations, Purchase Orders ...)

Search Term R Name by which search is conducted for this vendor

Enter a name to use in Matchcode. Up to 2 lines available. This search term can be used for quickly retrieving the vendor from the vendor list.

Street O Street address of the vendor

Enter Street address. Up to 5 lines available.

House number O House number as part of the address

Enter house number

District O City or district

Postal Code C Zip Code / Postal Code

Enter Zip Code / Postal Code

Requirement and format are dictated by the country code entered

City R City, town, village name

Enter city, town, village name

Accepts any input

No validation tables

Country R Country Code

Enter Country Code

Must correspond to table entries

Region C State, Province

Choose the appropriate State, Province, etc. from the drop down list

PO Box O PO Box

Enter PO box






Language R Language Key

Enter Language Key

Dictates the language used for all written correspondence with this vendor. For all vendors the enter “EN” in the field

Telephone 1 O Phone Number

Enter Phone Number

Fax Number O Fax Number

Enter Fax Number

Email O Email address of vendor

Enter e-mail address

1.4. On screen “Create Vendor: Control Data”, enter information in the fields as specified in the below table:







Customer O If the vendor is also a customer, use this field to link the two records together for line item display and transaction processing

1.5. On screen “Create Vendor: Payment Transactions”, enter information in the fields as specified in the below table:



Country O Enter Country of Vendor’s Bank

Bank Key O Enter Bank Key in this field

Bank Account O Enter bank account number in this field

Account Holder O Enter the Name in which the account is held

Alternate Payee O Alternate vendor to whom payment will be done when material is procured from this vendor. Optional field






Press <ENTER>



Reconciliation Account R Reconcilliation Account is predefined in the system and the same is to be selected based on the type of the Vendor. Enter the reconciliation account in this field . For. Ex. 25010001 “Sundry Creditors for Goods and Services”

Sort Key R Enter the sorting key you want for documents overview. Choose “Posting Date”

Cash Management Group R Enter the group same as the vendor account group in this field

Minority Indicator R Determines SSI /Non SSI vendor

Withholding Tax C Enter tax code if withholding tax is applicable for the vendor






Certificate Date R Enter the vendor certificate date

Prec. Acct. Number O Field used to capture the previous vendor number if the number is changed

Press <Enter> to go to the next screen



Payment Terms R Enter the terms of the payment to the vendor

Payment terms are predefined in the system. Choose from the drop down list.







Order Currency R Order Currency

Enter Currency Code for transactions with this vendor. Choose from the drop down list

Terms of Payment O Terms of Payment

Enter code for typical Terms of Payment with this vendor. Choose from the drop down list

Incoterms C Incoterms ; Incoterms will be mandatory in case of Imported Vendor

Incoterms specify certain internationally recognized procedures that the shipper and the receiving party must follow for the shipping transaction to be successfully completed.

Select code and enter value in second box For example ; FOB – Calcutta , Ex Works or CIF Mumbai

Minimum Order Value O Minimum Order Value

Enter minimum value permitted

per purchase order

Schema group, vendor O Schema group, vendor

Key that determines which calculation schema (when used for pricing purposes, also termed "pricing procedure") is to be used in purchasing documents containing this vendor number.

Enter Schema code. Choose from the drop down list.

NL – Domestic Vendors

NI – Imported Vendors

Pricing date control O Pricing date control

This Field determines the date to be used in the price determination process.

Enter Price determination key for Purchase orders

Maintain 1

ACC with vendor O Our acct number with the vendor

Enter the account number






Salesperson O Salesperson

Enter salesperson

Telephone O Telephone

Enter Telephone number

GR-based inv. Verif C Goods receipt based invoice

Verification flag. Indicator specifying that provision has been made for GR-based invoice verification for a purchase order item or invoice item.

This field will be mandatory for domestic vendor and not a selectable field for import vendors

Click on if applicable

Acknowledment reqd. O Acknowledgment required flag. Determines whether the purchasing document (purchase order, outline agreement, etc.) is to be acknowledged by the vendor.


Automatic PO O Automatic PO flag.

This is the Indicator specifying that purchase orders are to be generated automatically from purchase requisitions if the requisition has been assigned to the vendor (source of supply).


Subseq. Settlement O Subsequent settlement flag


Qualifying for DKd O Qualifying for discount

Indicator denoting that a vendor can grant a discount in kind (i.e. supply bonus articles free of charge instead of granting a monetary discount as a buying incentive or reward for large purchases) within a purchasing organization.


Returns vendor O Vendor returns in shipping

Indicates that a vendor return is carried out using shipping processing.


Srv-based inv verif. C Indicator for service based invoice verification

Click on if Vendor is for Account Group (Service vendor)






Office of entry O Customs office


Ship cond. O General shipping strategy

Enter if applicable

Purchasing group O Purchasing group

Enter if applicable

Planed Deliv. Time O Planned delivery time

Enter if applicable

Confirmation Control O Conformation control

Maintain ‘0004’

Serv. Level O Vendor service level

Enter if applicable

1.6. On screen “Create Vendor: Partner Functions”, enter information in the fields as specified in the below table:



Partner Function O Enter Partner Function Code

Table validated / selection

Number O Enter valid vendor number

Name C Name of vendor

System default from vendor number

DP O Select / Activate if multiple vendors and desired

Table validated / selection - only one selection per partner function

Result

Vendor master gets created


sap create vendor master

Documents