sap cin fi configuration general ledger

Triveni Engineering & Industries Limited

Financial Accounting Configuration Document

Version 1.0

(FI CD Ver 1.0)

Volume 2 of 4

Tata Consultancy ServicesBANGALOREJune - 2003

Financial Accounting Configuration Manual Version 1.0

About SAP R/3 Financial Accounting configuration document

Purpose

The purpose of this document is to describe the configuration settings maintained for the SAP R/3 Financial Accounting mapping for TEIL.

Audience

This document is intended for core users who are familiar with SAP R/3 Financial Accounting module configuration activities.

Uncontrolled when printed TATA Consultancy Services 2 of 45


Conventions Used

Typeface/symbol Indicates

Bold 1) Where ever stress has to be made on a particular point.

Italic For reference notes Example Note

TCode Transaction codes to go to particular transaction



Abbreviations and Acronyms used

Abbreviations and Acronyms used in this document are listed below

Abbreviations or Acronyms Its expanded from

Acct Account

AUC Asset Under Construction

BS Balance Sheet

ACQ Acquiring

Clg Clearing

Accu Accumulated

Dep Depreciation

St Status

G/L General Ledger

MM Material Management module

No. Number

P/L Profit & Loss account



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Notice No. : FI_CD_ver1.0

Client : Triveni Engineering and Industries Ltd.

Turbine Business Group

12 A Peenya Industrial Area

Bangalore 560058

Project : TEIL SAP Implementation

Document details:

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FI CD 1.0 This is the document for configuration details of for Finance module in SAP for TEIL SAP Implementation

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These are confidential documents. Unauthorized access or copying is prohibited.

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Authorized by: Date:



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Document Revision List

Client : Triveni Engineering India Ltd.

Turbine Business Group

12 A Peenya Industrial Area

Bangalore 560058

Project : TEIL SAP Implementation.

Document Name : Finance Configuration Document ver 1.0

Rev#

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RevisionDescription

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TABLE OF CONTENTS

3 GENERAL LEDGER ACCOUNTING.................................................................................................8

3.1 GENERAL LEDGER (GL) ACCOUNTS..................................................................................................83.1.1 Master Data................................................................................................................................83.1.2 Layouts for Individual Processing...........................................................................................103.1.3 Sample Accounts......................................................................................................................11

3.2 G/L ACCOUNT CREATION AND PROCESSING....................................................................................113.2.2 Change G/L Accounts Collectively..........................................................................................123.2.3 Edit G/L Account (Individual Processing)...............................................................................123.2.4 Alternative Methods.................................................................................................................133.2.5 Request to Change G/L Account Master Data.........................................................................133.2.6 Deletion....................................................................................................................................133.2.7 Line Items.................................................................................................................................143.2.8 Balances...................................................................................................................................16

3.3 BUSINESS TRANSACTIONS................................................................................................................163.3.1 G/L Account Posting................................................................................................................163.3.2 Correspondence: Internal Document.......................................................................................19

3.4 CASH JOURNAL.................................................................................................................................193.4.1 Prepare cross-company code transactions..............................................................................19

3.5 OPEN ITEM CLEARING......................................................................................................................193.5.2 Bank Account Interest Calculation..........................................................................................223.5.3 Document Reversal..................................................................................................................223.5.4 Planning...................................................................................................................................223.5.5 Closing.....................................................................................................................................233.5.6 Integration................................................................................................................................28

3.6 BANK ACCOUNTING..........................................................................................................................293.6.1 Account Balance Interest Calculation......................................................................................293.6.2 Bank Accounts..........................................................................................................................29

3.7 Annexure 1: Chart of Accounts List...............................................................................................34



3 General Ledger Accounting

This chapter covers the requirements and the customization details of the general ledger transactions. This includes configuration for chart of accounts and bank related accounting.

A new chart of accounts was created with all the relevant general ledger accounts. The logic followed in the chart of account was to create 6 digit codes. The scheme followed was:

1xxxxx - Asset Accounts2xxxxx - Liability Accounts3xxxxx - Expense Accounts4xxxxx - Income Accounts

3.1 General Ledger (GL) Accounts

3.1.1 Master Data

3.1.1.1 Maintain Chart of Accounts List

The chart of accounts is a classification scheme consisting of a group of general ledger accounts. The Gl accounts they contain are used by one or more company codes.

A new chart of accounts STBG (Chart of accounts- STEAM TURBINE BUSINESS GROUP) was created.

Menu Path IMG Financial Accounting General Ledger Accounting G/L Accounts Master Records PreparationsEdit Chart of Accounts List

Transaction code OB13Details of the configuration

Created a new chart of Accounts STBG (Chart of accounts- STBG.)Maintenance Language – English and GL account number length - 6

3.1.1.2 Assign company code to chart of accounts

Menu Path IMG Financial Accounting General Ledger Accounting G/L Accounts Master Records Preparations Assign company code to chart of accounts


Company code STBG was allocated to Chart of Accounts STBG

3.1.1.3 Define screen layout for account group (G/L accounts)

Account groups are created here. Different master data filed status groups can be attached to each account group depending on requirements. For TEIL standard field status groups have been used.

Menu Path IMG Financial Accounting General Ledger Accounting G/L Accounts Master Records Preparation Define account group (G/L accounts)

Transaction code OBD4Details of the configuration

The following account groups were created, by copying from standard account groups. Please note that account groups CASH and RECN are not relevant.

AS - Fixed Assets AccountsGL - General GL AccountsMAT - Material AccountsPL - Income statement accounts

The list of master data fields are shown below



3.1.1.4 Define retained earnings account

The Profit and Loss account (P & L) is created here. The system by design at the end of a fiscal year carries forward the balance of all the P&L accounts to the retained earnings account.

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Define retained earnings account


Account Number 211000 in the chart of account STBG has been defined.



3.1.1.5 Match code

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Match code Check Search Fields for Match codes (G/L Accounts)

Transaction code OBB4Details of the configuration

Standard settings used. No configuration carried out

3.1.1.6 Maintain Match codes for G/L Accounts

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Match code Maintain Match codes for G/L Accounts


Standard settings used. No configuration carried out

3.1.1.7 Determine text IDs for the chart of accounts area

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Match codes Specify text IDs for the chart of accounts area

Transaction code OBT6Details of the configuration

Standard settings used. No configuration carried out.

3.1.1.8 Determine text IDs for the chart of accounts area

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Match codes Specify Text IDs for Company Code Area

Transaction code OBT7Details of the configuration


3.1.2 Layouts for Individual Processing

3.1.2.1 Define Layout

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Define Layout

Transaction code OB_GLACC21Details of the configuration


3.1.2.2 Assign Layout to Chart of Accounts



Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Assign Layout to Chart of Accounts

Transaction code Details of the configuration


3.1.2.3 Assign Layout to Account Group

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Assign Layout to Account Group



3.1.2.4 Define Screen Layout for Each Transaction

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Define Screen Layout for Each Transaction



3.1.2.5 Define Field Groups

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Define Field Groups

Transaction code OBBIDetails of the configuration


3.1.2.6 Develop Enhancements for G/L Account

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Develop Enhancements for G/L Account

Transaction code CMODDetails of the configuration


3.1.3 Sample Accounts

No configuration carried out

3.2 G/L Account Creation and Processing

3.2.1.1 Create G/L Accounts with Reference

Menu Path IMG Financial Accounting General Ledger Accounting Master Records Preparations Additional Activities Develop Enhancements for G/L Account

Transaction code OB_GLACC01



Details of the configuration


3.2.1.2 Data Transfer Workbench


3.2.2 Change G/L Accounts Collectively

3.2.2.1 Change Chart of Accounts Data

Menu Path IMG Financial Accounting General Ledger Accounting Master Records G/L Account Creation and Processing Change G/L Accounts Collectively Change Chart of Accounts Data

Transaction code OB_GLACC01Details of the configuration


3.2.2.2 Change Company Code Data


3.2.2.3 Change Account Name


3.2.3 Edit G/L Account (Individual Processing)

3.2.3.1 Edit G/L Account Centrally

Menu Path IMG Financial Accounting General Ledger Accounting Master Records G/L Account Creation and Processing Edit G/L Account (Individual Processing) Edit G/L Account Centrally

Transaction code FS00Details of the configuration


3.2.3.2 Edit Chart of Accounts Data

Menu Path IMG Financial Accounting General Ledger Accounting Master Records G/L Account Creation and Processing Edit G/L Account (Individual Processing) Edit Chart of Accounts Data

Transaction code FSP0Details of the configuration


3.2.3.3 Edit Company Code Data

Menu Path IMG Financial Accounting General Ledger Accounting Master Records G/L Account Creation and Processing Edit G/L Account (Individual Processing) Edit Company Code Data

Transaction code FSS0Details of the configuration




3.2.4 Alternative Methods

Not utilized for configuration

3.2.5 Request to Change G/L Account Master Data

3.2.5.1 Define Own Scenarios for Request to Change Master Data


3.2.5.2 Assign Own Scenarios for Requesting Master Data Changes


3.2.6 Deletion

3.2.6.1 Delete G/L Account

Menu Path IMG Financial Accounting General Ledger Accounting Master Data Deletion Delete G/L Account

Transaction code OBR2Details of the configuration

No settings carried out

3.2.6.2 Delete Chart of Accounts

Menu Path IMG Financial Accounting General Ledger Accounting Master Data Deletion Delete Chart of Accounts

Transaction code OBY8Details of the configuration


Please refer to Annexure 1 for STBG Chart of Accounts.

3.2.6.2.1 Transport Chart of Accounts


3.2.6.2.2 Changes Display


3.2.6.2.3 Define field groups for G/L accounts


3.2.6.2.4 Group G/L account master record fields


3.2.6.2.5 Match codes


3.2.6.2.6 Check search fields for match codes (G/L accounts)




3.2.6.2.7 Maintain match codes for G/L accounts


3.2.7 Line Items

3.2.7.1 Display Line Items with ALV

3.2.7.1.1 Define Special Fields for Finding and Sorting Data

Menu Path IMG Financial Accounting General Ledger Accounting Line Items Display Line Items with ALV Define Special Fields for Finding and Sorting Data

Transaction code OBVUDetails of the configuration


3.2.7.2 Line Item Display

3.2.7.2.1 Determine Standard Sorting for Line Items

Menu Path IMG Financial Accounting General Ledger Accounting Line Items Display Line Items with ALV Define Special Fields for Finding and Sorting Data


Z01 and Z02 were configured for Sale Order, Sale Invoice and Purchase Order, purchase Invoice respectively

3.2.7.2.2 Define line layout

Menu Path IMG Financial Accounting General Ledger Accounting Line Item Display Define Line Layout

Transaction code O7Z3Details of the configuration

No configuration was carried out



3.2.7.2.3 Define special fields for selecting/finding/sorting data


3.2.7.2.4 Choose selection fields


3.2.7.2.5 Choose sort variants


3.2.7.2.6 Define totals variants

Standard configuration used

3.2.7.2.7 Choose standard line layout and standard totals variant


3.2.7.2.8 Choose additional fields


3.2.7.2.9 Choose search fields


3.2.7.2.10 Choose sort fields


3.2.7.2.11 Choose totals fields


3.2.7.2.12 Define master record information


3.2.7.2.13 Maintain work list for line item display


3.2.7.3 Open Item Processing

3.2.7.3.1 Define line layout


3.2.7.3.2 Choose standard line layout


3.2.7.3.3 Choose selection fields




3.2.7.3.4 Choose search fields


3.2.7.3.5 Choose sort fields


3.2.7.3.6 Maintain work list for processing open items


3.2.8 Balances

3.2.8.1 Maintain work list for displaying balances

Carry Out and Check Document Settings

3.3 Business Transactions

Customizing for entering and posting business transactions in General Ledger accounting.

3.3.1 G/L Account Posting

Requirements for the settings for G/L account postings.

3.3.1.1 Carry Out and Check Document Settings

3.3.1.1.1 Define Document Types


3.3.1.1.2 Define Posting Keys Not utilized for configuration

3.3.1.1.3 Validation in Accounting Documents


3.3.1.1.4 Define Texts for Line Items

Please refer to section 2.2.4.6 for details.

3.3.1.1.5 Default Values


3.3.1.1.6 Maintain Field Status Variants Menu Path IMG Financial Accounting General Ledger Accounting G/L

Account Posting Carry Out and Check Document Settings Maintain Field Status Variants

Transaction code O7Z3Table/view V_T004VDetails of the configuration

Please refer to 2.2.4.1.2



3.3.1.1.7 Assign Company Code to Field Status Variants

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions G/L Account Posting Carry Out and Check Document Settings Assign Company Code to Field Status Variants

Table/view V_T004VDetails of the configuration

Please refer to 2.2.4.1.3 for details.

3.3.1.1.8 Screen Variants for Document Entry

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions G/L Account Posting Carry Out and Check Document Settings Screen Variants for Document Entry

Transaction code Table/view V_T004VDetails of the configuration

As Below

3.3.1.1.9 Maintain Sub screens for Coding Blocks


3.3.1.1.10 Substitution in Accounting Documents


3.3.1.1.11 Define Text IDs for Documents


3.3.1.1.12 Define Line Layout for Document Posting Overview




3.3.1.1.13 Define Line Layout for Document Change/Display


3.3.1.1.14 Select Standard Line Layout for Document Change/Display


3.3.1.1.15 Document Change Rules, Document Header


3.3.1.1.16 Maintain Fast Entry Screens for G/L Account Items No configuration was carried out

3.3.1.2 Carry Out and Check Settings for Document Parking

3.3.1.2.1 Define Entry Screens for Parking Documents


3.3.1.3 Carry out or check settings for parked documents

No configuration done

3.3.1.3.1 Create Workflow Variant for Parking Documents


3.3.1.3.2 Assign Co.Code to a Workflow Variant for Parking Documents


3.3.1.3.3 Define Release Approval Groups for Parking Documents


3.3.1.3.4 Define Release Approval Paths for Parking Documents


3.3.1.3.5 Assign Release Approval Paths for Parking Documents


3.3.1.3.6 Assign Release Approval Procedure for Parking Documents


3.3.1.3.7 Define Users with Release Authorization for Parking Docs


3.3.1.3.8 Reset Release Approval (Customers)




3.3.1.3.9 Reset Release Approval (Vendors)


3.3.1.3.10 Reset Release Approval (G/L Accounts) No configuration done

3.3.1.4 G/L Account Posting - Enjoy 3.3.1.4.1 Define documents types for enjoy transactions


3.3.1.4.2 Define Posting Key for G/L Account Posting


3.3.2 Correspondence: Internal Document


3.3.2.1 Define Sort Variants


3.4 Cash Journal

Customization available under Banking

3.4.1 Prepare cross-company code transactions


3.5 Open Item Clearing

3.5.1.1 Define posting keys for clearing

Standard settings used

3.5.1.2 Define accounts for exchange rate differences


Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Define accounts for exchange rate differences


Exchange rate difference account defined for each reconciliation accounts


3.5.1.3 Define clearing rules

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Define Clearing rules


Standard configuration used.

3.5.1.4 Assign Clearing rules to A/c types

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Assign clearing rules to a/c types



3.5.1.5 Make Settings for Processing Open Items

3.5.1.5.1 Define Line Layout for Document Change/Display

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Check settings for processing open items



3.5.1.5.2 Select Standard Line Layout for Document Change/Display




3.5.1.5.3 Choose Selection Fields


3.5.1.5.4 Choose Search Fields Standard settings used

3.5.1.5.5 Choose Sort Fields


3.5.1.6 Prepare automatic clearing

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Prepare automatic clearing



3.5.1.7 Clearing differences

3.5.1.7.1 Define Tolerance Groups for G/L Accounts

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Open Item Clearing Clearing Differences Define Tolerance Groups for G/L Accounts



Tolerance Groups and Users to be decided by STBG Meanwhile a standard tolerance has been defined

3.5.1.7.2 Define Tolerance Groups for Employees Tolerance Groups and Users to be decided by STBG Meanwhile a standard tolerance has been defined3.5.1.7.3 Assign Users to Tolerance Groups

No configuration has been done.

3.5.1.7.4 Create Accounts for Clearing Differences

Menu Path IMG Financial Accounting General Ledger Accounting



Business Transactions Open Item ClearingClearing Differences Create Accounts for Clearing Differences

Transaction code OBXZDetails of the configuration

Option has not been activated

3.5.2 Bank Account Interest Calculation


3.5.3 Document Reversal

3.5.3.1 Request for an Adjustment Posting


3.5.3.2 Permit negative postings

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Adjustment Posting/Reversal Document reversal Permit negative postings


Option has not been activated

3.5.3.3 Define reasons for reversal

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Adjustment Posting/ReversalDocument reversal Define reasons for reversal


Alternate posting date activated and reason WE (wrong entry) defined

3.5.4 Planning

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Planning

Details of the No configuration done.



configuration

3.5.5 Closing

3.5.5.1 Valuating

3.5.5.1.1 Define Valuation area Menu Path IMG Financial Accounting General Ledger Accounting

Business Transactions Closing Valuating Define valuation areas


No configuration done **

3.5.5.1.2 Foreign currency valuation

3.5.5.1.2.1 Define valuation methods

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Closing Valuating Define valuation methods


Standard methods EVR and KTO used

3.5.5.1.2.2 Prepare automatic postings for foreign currency valuation

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Closing Valuating Prepare automatic postings for foreign currency valuation

Transaction code OBA1Details of the configuration

Exchange rate difference in foreign currency balances

Exchange rate difference in open items



3.5.5.2 Regrouping

3.5.5.2.1 Define Valuation Areas

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Closing Regrouping Define Valuation Areas

Transaction code OBA1Details of the configuration

No configuration maintained

3.5.5.2.2 Define adjustment accounts for GR/IR clearing

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Closing Regrouping Define adjustment accounts for GR/IR clearing

Transaction code OBYPDetails of the configuration

Details of the configuration are as under .For foreign currency valuation TEIL will decide at alter stage when needed



Invoiced but not yet delivered

Delivered but not yet invoiced

3.5.5.2.3 Develop Enhancements for Balance Sheet Readjustment No enhancements configured

3.5.5.3 Documenting

3.5.5.3.1 Define financial statement version

The versions are tree structured GL accounts wherein the accounts are grouped as per requirement. Most of the financial reports are viewed with reference to these financial statement versions.

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Closing Documenting Define financial statement version


Financial statement version ‘STBG’ has been defined



The details of the STBG financial statement version are as follows.

It is to be noted that GL accounts created for the company code if not assigned to any of the nodes will appear in the ‘Not assigned’ node. Hence it becomes imperative to update the financial statement versions as soon as any new GL account is created.

To the last node of a group node , the respective GL accounts are attached.

The sources of funds node are as follows.



The details of Application of funds node are as follows

The details of profit and loss account node are as follows.



3.5.5.3.2 Define Accumulated Work Files for Balance Audit Trail


3.5.5.4 Reporting


3.5.5.5 Carrying forward

3.5.5.5.1 Define retained earnings account

In 3.1.1.4 the retained earnings account is created. In this step the account is assigned for each company code.

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Closing Carrying forward Define retained earnings account


Account 211000 has been defined as the retained earnings account

3.5.6 Integration



3.5.6.1 Asset Accounting

Refer to documentation on Asset Accounting

3.5.6.2 Overhead Cost Controlling

3.5.6.2.1 Define Accounts for Overhead Cost Controlling

Menu Path IMG Financial Accounting General Ledger Accounting Business Transactions Integration Overhead Cost Controlling Define Accounts for Overhead Cost Controlling

Transaction code OBYBDetails of the configuration

Account 374000 has been defined as the account for Co-FI reconciliation postings

3.5.6.2.2 Carry Out Document Summarization for Overhead Cost Control.

No configuration done.

3.5.6.3 Materials Management

Refer to documentation on Materials Management

3.5.6.4 Payroll

Refer to documentation on Payroll

3.5.6.5 Sales and Distribution

Refer to documentation on Sales Distribution3.6 Bank Accounting

3.6.1 Account Balance Interest Calculation

No configuration maintained

3.6.2 Bank Accounts

3.6.2.1 Define House Banks

House bank is a business partner that represents a bank via which client can process their own internal transactions. Under a house bank there can be many bank accounts.

Menu Path IMG Financial Accounting General Ledger Accounting Bank Accounting Bank Accounts Define House Banks

Transaction code FI12Details of the configuration

House Banks have been defined for future use and cheque issue has been configured in case of two Banks All Bank keys and Account numbers are as provided by TEIL. Illustrative configuration Of a bank account is as below



The individual details of the house bank are as follows.

Please note that for PNBCCR house bank the relevant GL account attached is 220400.



3.6.2.2 Business Transactions

3.6.2.2.1 Check Deposit No configuration done 3.6.2.2.2 Bill of Exchange Transactions No configuration done

3.6.2.2.3 Payment Transactions


3.6.2.2.4 Cash Journal

3.6.2.2.4.1 Create G/L Account for Cash Journal

Menu Path IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Create G/L Account for Cash Journal

Transaction code FI12Details of the configuration

Cash Book Accounts have been created .Accounts are marked post automatically only



3.6.2.2.4.2 Define Document Types for Cash Journal Documents

Standards settings used

3.6.2.2.4.3 Define Number Range Intervals for Cash Journal Documents

Menu Path IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Define Number Range Intervals for Cash Journal Documents

Transaction code FBCJC1Details of the configuration

Number range assigned

3.6.2.2.4.4 Set Up Cash Journal

Menu Path IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Set up Cash Journal


Assignment of Cash Journal Number ,GL Account and Document types is as given below



3.6.2.2.4.5 Create, Change, Delete Business Transactions

Menu Path IMG Financial Accounting General Ledger Accounting Bank Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions


Business Transactions can be assigned at the configuration level or at individual cash book level for each business transaction automatic tax code and GL account can be attached.

3.6.2.2.4.6 Set Up Print Parameters for Cash Journal

These become the default settings for the cash book print facility. Menu Path IMG Financial Accounting General Ledger Accounting Bank

Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions


RF CASH00 with Variant ABC and correspondence type SAP18 has been assigned



3.7 Annexure 1: Chart of Accounts List

G/L account no. Account name



100000 Land100001 Buildings100002 Canteen Building100003 Tube well & Open Wells100004 Roads and culverts100005 Plant and Machinery100006 Furniture & fixtures100007 Canteen Equipment100008 Air Conditioners100009 Refrigerator100010 Training Equipments100011 Office equipments100012 Electrical Installation100013 Computers100014 Vehicles100015 Temporary Fixtures110000 Provision for depreciation - Buildings110001 Provision for depreciation - Canteen buildings110002 Provision for depreciation - Tube well & open well110003 Provision for depreciation - Roads & Culverts110004 Provision for depreciation - Plant & Machinery110005 Provision for depreciation - Furniture and fixture110006 Provision for depreciation - Canteen equipments110007 Provision for depreciation - Air conditioner110008 Provision for depreciation - Refrigirator110009 Provision for depreciation - Training equipments110010 Provision for depreciation - Office equipments110011 Provision for depreciation - Electrical installati110012 Provision for depreciation - Computer110013 Provision for depreciation - Vehicles110014 Provision for depreciation - Temporary fixtures120000 Capital Work in progress - Building120001 Capital Work in progress - P&M120002 Capital Work in progress - Others130000 Deposit Indira Vikas Patra140000 Bought Out Components140001 Castings-Ferrous140002 Castings -Non-ferrous140003 Forgings140004 General Stores140005 Imported Material140006 Iron & Steel140007 Naini Items140008 Pipes & Pipe Fittings140009 Tools And Alloy Steels140010 Non Ferrous Metals140011 Goods in Transit140012 Goods lying at port140100 Welding Materials

G/L account no. Account name140101 Works Maintenance140102 Electrical Material140200 Tools Consumable



140201 Tools And Equipments140300 Patterns140400 Scrap in Hand140500 Work In Progress140600 Semi Finished Goods140700 Finished Goods140999 Initial entry of stock (offsetting posting)141000 Sundry debtors account (debit balances)141040 Business area adjustment - domestic receivables141050 Customer- Foreign receivables141090 Business area adjustment - foreign receivables141098 Customer receivables, domestic (adjustment acct)141099 Customer receivables-foreign, adjustments142000 Cash Imprest-Administration142001 Cash Imprest -Mumbai142002 Postage Imprest-Factory142003 Postage Imprest -TBG142004 Postage Imprest -Delhi142005 Cash In Hand-Bangalore142006 Cash in Hand-Delhi142007 Cash in Hand-Pune142008 Cheques in Hand142009 Cash Withdrawn Account142010 Cash in Hand-Hyderabad142011 Cash in Hand-Naini142012 Cash in Hand-Vijayawada142100 State Bank Of India-Air Cargo142101 State Bank Of India -Bangalore142102 State Bank Of India-Mumbai142103 State Bank Of India -JNPT142104 State Bank Of India-Rajendra Place Delhi142105 Punjab National Bank - Peenya142106 Punjab National Bank - Rajendra Place142107 Vijaya Bank-Bangalore142108 Canara Bank -Lavelle Road , Bangalore142109 Canara Bank -CCMS-Peenya , Bangalore142110 Canara Bank Hyderabad142111 Union Bank Of India - EEPC142112 Union Bank Of India - Connaught Place142113 Union Bank Of India - Pune142114 Union Bank of India - No Lien A/C142115 Funds Transfer Account142117 Central Bank Of India , Current Account ,Peenya142200 Post Office Account,142300 Fixed Deposit142301 Interest Accrued on Deposits

G/L account no. Account name142302 Margin Money With Union Bank Of India143000 Employee HDFC Loan Principal143001 Employees -Loan Account143002 Change143003 Medical Advance-Employees143004 Employee Advance for Tour/Purchase - Bangalore



143005 Employee Advance for Tour/Purchase - Pune143006 Employee Advance for Tour/Purchase - Delhi143010 Employee Reconciliation Account143019 Earnest Money Deposits143020 Advances to Suppliers143021 Prepaid Expenses143022 Customs duty deposit - Bonded warehouse143023 Retention Money (customers)143024 Security Deposit143025 TDS Cert Receivables143026 Tax Deducted at Source143027 Excise Duty Recoverable143028 Sales Tax Recoverable143029 Service Tax Recoverable143030 Provision for TDS143031 PLA on hold143032 Work Contract Tax Recoverable143100 Excise Duty - Cenvat - RG23A143101 Excise Duty - Cenvat - RG23C143102 Cenvat on hold143103 Excise Duty in PLA Account143104 Cenvat - Delhi Depot143105 Cenvat - Allahabad Depot143106 Cenvat - Pune Depot143107 Cenvat - Kolhapur Depot143108 Cenvat - Hyderabad Depot143120 CENVAT Reversal143200 VAT(Sales Tax)150000 Deferred Revenue Expenditure - V R S150100 Deferred Revenue Expenditure - B P R150200 Deferred Revenue Expenditure - E R P150300 Deferred Revenue Expenditure-Research & Developmen150400 Deferred Revenue Expenditure - Technical kowhow150500 Deferred Revenue Expenditure - Software151000 Payment Requests- Customers151050 Payment Requests- Vendors151100 Guarantee given151110 Guarantee recd151150 Change151160 Change200000 Head Office200100 Executive Cell200200 Renewable Energy Group-Okhla

G/L account no. Account name200300 Engineering Unit -Naini200301 Engineering Unit- Mysore200302 Deoband Unit200303 Ramkola Unit200304 Khatauli Unit200400 Head Office-PRO200500 Project & Engineering Division -Okhla200600 Sugar Business Group, Okhla210000 Profit and loss account (Retained Earnings)



211000 Unappropriated retained earnings from previous yr220000 Working Capital Demand Loan-UBI220100 Working Capital Demand Loan-PNB220200 Deferred Payment Loans220300 Cash Credit Account -UBI, K.H.Road,Bangalore220400 Cash Credit Account -PNB,M.G Road ,Bangalore220500 American Express Bank220600 ICICI Bank221000 From Housing Development Finance Corporation230000 Sundry Creditors230001 Bills adjustable -Invoice not Received230002 GR/IR: Goods/Services not yet Delivered230003 CENVAT Clearing (MM)230004 Freight Clearing (MM)230005 Customs Clearing (MM)230006 GR/IR-Clearing - External Procurement230007 GR/IR: Goods/Services not yet Invoiced230008 Excise Duty Payable230009 PLA on hold230010 Clearing-invoice reduction230040 Business area adjustment - domestic payables230050 Sundry Creditors-foreign230060 Business area adjustment foreign payables230097 Accounts payable-foreign, adjustments230098 Accounts payable-domestic, adjustments230099 GR/IR Clearing-External Procurement (adjustments)230100 A.E.C.D Payable230101 Bonus Payable230102 E.S.I. Payable230103 E.S.I Payable -contractors230104 PF Administrative Charges Payable230105 Foreign Technician Expenses Payable230106 L.I.P. Payable230107 Emp Tour Advance Recovery230108 Outstanding Liabilities230109 Provident Fund Payable Contractor230110 Provident Fund Payable-Bangalore230111 Provident Fund Payable-Head Office230112 Provident Fund Payable - Khatauli230113 Provident Fund Payable - Delhi

G/L account no. Account name230114 Apprentice Stipend Payable230115 Overtime wages payable230116 Salary Payable230117 Labour Welfare Fund Payable230118 PF Inspection Charges Payable230119 Change230120 Change230121 Change230122 Employees Advance Adjustable230123 Security Deposit Received230124 Retention Money against contracts230125 Provision for Bonus



230126 Employee. Loans payable230200 Excise Duty Payable230201 C.S.T. Payable - Bangalore230202 C.S.T. Payable - Delhi Depot230203 C.S.T. Payable - Allahabad Depot230204 C.S.T. Payable - Pune Depot230205 C.S.T. Payable - Kolhapur Depot230206 C.S.T. Payable - Hyderabad Depot230231 L.S.T Payable - Bangalore230232 L.S.T.Payable - Delhi Depot230233 L.S.T.Payable - Allahabad Depot230234 L.S.T.Payable - Pune Depot230235 L.S.T.Payable - Kolhapur Depot230236 L.S.T.Payable - Hyderabad Depot230261 Income Tax Payable Contractors230262 Income Tax Payable -Salaries230263 Income Tax Payable-Professionals230264 Income Tax Payable -Rent230265 Professional Tax Payable230266 Octroi Duty Payable230267 Entry Tax Payable230268 Turnover Tax Payable230269 Turnover Tax Payable - Pune Depot230270 Service Tax Payable230271 Insurance clearing (MM)230272 Clrg & forwarding account (MM)230273 CST clearing MM230274 CVD clearing MM230275 KST clearing (MM)230276 Customs clearing (MM)230277 VAT clearing (MM)230278 Service tax clearing (MM)230279 Special additional Duty Clearing230300 Advances from Customers230400 Interest & Commitment Charges accrued but not due230500 To be changed231000 Provision for Bad & Doubtful Debts

G/L account no. Account name231001 Provision for Non Moving Items in Inventory231002 Provision for Warranty Repairs299990 Clearing account - fixed asset acquisition300000 Material consumed - MRS300001 Servicing - Sub Contract -300002 M.I.P - Direct Expenses & Matl Pruchased at site300003 Material consumed - Direct Bought Outs ( Billing)300004 Material consumed - Direct Bought Outs (Non Billin300005 M.I.P - Sub Contract - Material300100 Carriage Recovery300200 Carriage Inwards301000 Loss/Gain from External Product Price Differences301001 Loss from valuation of external materials301002 Loss/Gain-Inventory Differences301003 Scrap External Material



301004 TDS loss account301005 Loss from invoice receipt small differences (MM)301006 Loss/Gain from price differences of own products301007 Loss from valuation of own materials301008 Loss/Gain from revaluation price Change301009 Loss from stock transfer301010 Loss/Gain from currency valuation301011 Loss on translation301012 Clearing-currency translation301400 Material consumed - MRS without acct assignment310000 Materials Testing Charges310100 Electrodes Consumed310101 Gas Consumed310102 Furnace Oil for Furnace310103 Oil for Machinery310104 Oil for Testing310105 Other Indirect Materials310200 Tools Consumed310300 Pattern Charges written Off310400 Work Shop Expenses311000 Power Charges311001 Diesel Consumption for Generator312000 Plant & Machinery Maintenance312100 Building Maintenance312200 Maintenance-Others313000 Technical Know How Fees313001 Tax on Technicle Knowhow fees320000 Salaries & Wages320001 Change320002 Change320003 Change320004 Change320005 Change320006 Attendance Reward

G/L account no. Account name320007 Subsistence Allowance320100 Overtime Wages320200 Night Shift Allowance320300 Apprentice Stipend320400 Bonus320500 Leave Encashment320600 Ex-Gratia320700 Security Service Charges321000 Executive Cell Service Charges - Personnel322000 Employee Welfare322100 Leave Travel Allowance322200 Medical Expenses Reimbursement322201 Medical Expenses - Hospitalization322300 Medical Expenses - First Aid322400 Interest Subsidy on Housing Loan322500 Company contribution to Group Term Insurance323000 Gratuity324000 Company Contribution to Provident Fund



324100 Company Contribution to Provident Fund Trust324200 Company Contribution to ESI324300 Company contribution to Labour Welfare Fund324400 Company Contribution to Officers Pension Fund324500 DLI Inspection Charges324600 P.F Administration Charges325000 Voluntary Retirement Scheme Compensation326000 Silver Jubilee Expenses330000 Rent -Delhi Office330001 Rent -Pune Office330002 Rent -Hyderabad Office330003 Rent -Mumbai Office330004 Rent -Vijayawada Office330005 Rent -Latur Office330100 Rent -Officers330200 Rent -Transit House331000 Foreign Technician expenses332000 Executive Cell Service Charges-Administrative333000 Service Charges -Head Office334000 Rates and Taxes334100 Fees and Registration335000 Insurance336000 Postage and Telegram336100 Telephone & Trunk calls336200 Telex Charges336300 Courier Service Charges337000 Printing and Stationery338000 Local Conveyance338001 Local Conveyance L..S338100 Travelling Expenses -Inland338101 Local Conveyance (Tour)

G/L account no. Account name338102 Transfer Expenses338200 Petrol Charges Reimbursement338300 Travelling Expenses-Foreign338400 Motor Car Hire Charges339000 Audit Fees339001 Tax Audit Fees339002 Tax Advisory and Others339100 Auditor's out of Pocket Expenses339200 Legal Charges339300 Certification and Consultation340000 Training and Orientation340100 Professional Development Expenses340200 Seminar Expenses341000 Personnel Recruitment Expenses341100 Books341200 Newspaper and Periodicals341300 Gardening Expenses341400 General Charges341500 Pooja Expenses341600 Donations341700 Transit House Expenses



341800 Office Expenses341900 Subscription & Memberships342000 Water & Electricity Charges342100 Computers Expenses342200 Motor Car Maintenance342300 Motor Car Running Expenses342400 Lease Charges342500 Hospitality342600 Entertainment342700 EMS Certification342800 ISO Accreditation342900 TQM Expenses343000 Sundry Amount Written Off344000 Business Process Re-engineering Expenses345000 E R P expenses346000 Research and Development346100 Designing and Engineering Charges346200 Software Expenses347000 Exchange Rate Fluctuation348000 Guarantee Commission348500 Customer discounts348510 Exp/inc. allow diff348600 Non Chargeable Expenses-free replacements349000 Bank charges350000 Loss on Sale Of Assets350010 Clearing asset disposals351000 Liquidated Damages360000 Interest On American Express Bank Loan

G/L account no. Account name360100 Interest on Housing Loans360200 Interest on Loan from ICICI361000 Interest on Cash credit361100 Interest Paid Others370000 Advertisement370100 Exhibition Expenses371000 Sales Promotion371100 Gifts and Presentations372000 Freight372100 Packing and Forwarding373000 Selling Commission374000 Co Transfer Postings380000 Excise Duty Paid390000 Turnover Tax390001 Entry Tax390002 Sales Tax Paid391000 Provision for Bad & Doubtful Debts391001 Provision for Non Moving Items in Inventory391002 Provision for Warranty Repairs392000 Depreciation400000 Sale of Turbine - Inter State400001 Sale of Turbine - Intra State400002 Sale of Turbine - Export400100 Spare sale with Turbine-Inter State



400101 Spare sale with Turbine-Intra State400102 Spare sale with Turbine-Export400200 Sale of Direct Bought Outs - Inter State400201 Sale of Direct Bought Outs - Intra State400202 Sale of Direct Bought Outs - Export400203 Sale of Direct Bought Outs - Outside State400300 Sale of Spares - Inter State400301 Sale of Spares - Intra State400302 Sale of Spares - Export400303 Sale of Spares - Delhi Depot -Inter State400304 Sale of Spares - Allahabad Depot - Inter State400305 Sale of Spares - Pune Depot - Inter State400306 Sale of Spares - Kolhapur Depot - Inter State400307 Sale of Spares - Hyderabad Depot - Inter State400308 Sale of Spares - Delhi Depot -Intra State400309 Sale of Spares - Allahabad Depot - Intra State400310 Sale of Spares - Pune Depot - Intra State400311 Sale of Spares - Kolhapur Depot - Intra State400312 Sale of Spares - Hyderabad Depot - Intra State400313 Transfer to Depots - Contra - Cr entries400314 Transfer to Depots - Contra - Dr entries400400 Sale of Turbine - Ramkola400401 Sale of Turbine - Mysore400402 Sale of spares - Khatauli400403 Sale Spares-Deoband

G/L account no. Account name400404 Sale of Spares - Ramkola400405 Sale of Spares - Mysore400406 Sale of Direct Bought Outs-Khatauli400407 Sale Direct Bought Outs -Deoband400408 Sale of Direct Bought Outs - Ramkola400409 Sale of Direct Bought Outs - Mysore400410 Sale of Turbine - Khatauli400411 Sale of Turbine-Deoband400500 Excise Duty On Sales400501 Excise Duty On Inter Unit Transfer -Khatauli400502 Excise Duty On Inter Unit Transfer - Deoband400503 Excise Duty On Inter Unit Transfer- Ramkola400504 Excise Duty On Inter Unit Transfer-Mysore401000 Erection and Commissioning Charges - Inter State401001 Erection and Commissioning Charges - Intra State401002 Erection and Commissioning Charges - Export401003 Machining Charges - Inter State401004 Machining Charges - Intra State401005 Machining Charges - Export401006 Overhauling - Inter State401007 Overhauling - Intra State401008 Overhauling - Export401009 Overhauling - Delhi Depot - Inter State401010 Overhauling - Allahabad - Inter State401011 Overhauling - Pune Depot - Inter State401012 Overhauling - Kolhapur Depot - Inter State401013 Overhauling - Hyderabad Depot - Inter State



401014 Overhauling - Delhi Depot - Intra State401015 Overhauling - Allahabad - Intra State401016 Overhauling - Pune Depot - Intra State401017 Overhauling - Kolhapur Depot - Intra State401018 Overhauling - Hyderabad Depot - Intra State401019 Trouble Shooting - Inter State401020 Trouble Shooting - Intra State401021 Trouble Shooting - Export401022 Trouble Shooting - Delhi Depot - Inter State401023 Trouble Shooting - Allahabad - Inter State401024 Trouble Shooting - Pune Depot - Inter State401025 Trouble Shooting - Kolhapur Depot - Inter State401026 Trouble Shooting - Hyderabad Depot - Inter State401027 Trouble Shooting - Delhi Depot - Intra State401028 Trouble Shooting - Allahabad - Intra State401029 Trouble Shooting - Pune Depot - Intra State401030 Trouble Shooting - Kolhapur Depot - Intra State401031 Trouble Shooting - Hyderabad Depot - Intra State401032 Operations & Maintenance - Inter State401033 Operations & Maintenance - Intra State401034 A.M.C - Inter State401035 A.M.C - Intra State

G/L account no. Account name401036 A.M.C - Export401037 A.M.C - Delhi Depot - Inter State401038 A.M.C - Allahabad Depot - Inter State401039 A.M.C - Pune Depot - Inter State401040 A.M.C - Hyderabad Depot - Inter State401041 A.M.C - Delhi Depot - Intra State401042 A.M.C - Allahabad Depot - Intra State401043 A.M.C - Pune Depot - Intra State401044 A.M.C - Hyderabad Depot - Intra State401045 A.M.C - Kolhapur Depot - Inter State401046 A.M.C - Vijayawada Depot - Inter State401047 A.M.C - Latur Depot - Inter State401048 A.M.C - Kolhapur Depot - Intra State401049 A.M.C - Vijayawada Depot - Intra State401050 A.M.C - Latur Depot - Intra State401051 Overhauling - Vijayawada Depot - Inter State401052 Overhauling - Latur Depot - Inter State401053 Overhauling - Vijayawada Depot - Intra State401054 Overhauling - Latur Depot - Intra State401055 Trouble Shooting - Vijayawada Depot - Inter State401056 Trouble Shooting - Latur Depot - Inter State401057 Trouble Shooting - Vijayawada Depot - Intra State401058 Trouble Shooting - Latur Depot - Intra State401100 Erection & commissioning Charges - Khatauli401101 Erection & commissioning Charges - Deoband401102 Erection & commissioning Charges - Ramkola401103 Erection & commissioning Charges - Mysore401104 Overhauling - Khatauli401105 Overhauling - Deobandi401106 Overhauling - Ramkola



401107 Overhauling - Mysore401108 Trouble Shooting - Khatauli401109 Trouble Shooting - Deoband401110 Trouble Shooting - Ramkola401111 Trouble Shooting -Mysore401200 Refurbishing Charges - Inter State401201 Refurbishing Charges - Intra State401202 Refurbishing Charges - Export401999 change402000 Interest received on Fixed Deposits402001 Interest recovery on Housing loan402003 Interest received - others403000 Service Charges -Mysore404000 Previous year's excess provision written back405000 Customs Duty Drawback Claim406000 Sale of Scrap407000 Discount Received407001 Other Income407002 Exchange Rate Fluctuation

G/L account no. Account name407003 Royalty Received407004 Sundry Amount written Back407005 Freight on sales407006 Insurance on sales407007 Loss/Gain from Stock Transfer407008 Change Revenue - Rounding Diff. - F Currency (MM407009 Gain from Invoice Receipt Small Differences (MM)407010 Change Gain from Own Product Price Differences407011 Change Gain-Price Differences of External Products407012 Gain from valuation of external materials407013 Change Gain-Inventory Differences407014 Gain from valuation of own materials407015 Non Chargeable Revenue407020 Clearing asset disposals407021 Gain on sale asset407025 Gain-foreign currency exchange rate differences407026 Clearing gain from exchange rate translation407098 Business area adjustment - customer discount407099 Business area adjustment cash vendor discount407100 Business area clearing408000 Fact.output of production orders(inventory change)408001 Fact.output of production diversion for Subcont409000 Increase/decrease in Finished Goods409001 Increase/decrease in Semi Finished Goods409002 Increase/decrease in WIP409005 Inv. change - sale of own goods w/o cost element409006 Inventory change - work in process409007 Change in finished products inventory

The above list is as on the Go Live date. There could be new GL accounts created which are not reflected in the above list.
