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Santa Rita Jail Improvement Program ADA Accessibility Project

Security Systems Upgrade Project

Health Program and Services Unit Project (SB863)

Presentation

Public Protection Meeting

Thursday, June 9, 2016 1

Santa Rita Jail Improvement Program

Background

Existing 1983 jail facility aged functionally and physically

• ADA: Requires accessibility for the disabled throughout the facility to current California and federal codes and regulations, including the Americans with Disabilities Act

• Security: Building security, fire alarm and automation systems network are very outdated and overdue for safety and functional replacement

• Programs and Services: Update needed for critical 21st Century health care, mental health services and realignment programming

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Santa Rita Jail Improvement Program Introduction

There are three projects in the consolidated SRJ Improvement Program, which are presented together to illustrate the projected cost savings if they are done together.

The combined estimated cost is $116.9M.

The savings for the whole program is estimated to be $5.9M. Individually the ADA project will cost $2.5M more and the Security System Upgrade will be $3.4M more.

The three projects are:

• ADA Accessibility Project

• Security System Upgrade

• Health Program and Services Project (SB863)

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Criticality of Need

• ADA Accessibility Project – Settlement effective April 6, 2016 – first phase to be completed within 12 months.

• Security System Upgrade – Current system severely compromised presenting potential danger for Sheriff and other County staff, the public, as well as those incarcerated. Additional Sheriff staff required to maintain security at significant additional cost during security and fire alarm failures.

• SB 863 – Mandated services compromised due to outdated design and increased needs by those in our custody.

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Santa Rita Jail Improvement Program ADA Litigation - Background

• Legal Services for Prisoners with Children (LSPC) and two Berkeley residents sued the Sheriff and the County in November 2012.

• Plaintiffs alleged that Jail facilities and programs violated state and federal law by providing insufficient access to programs and services for inmates and visitors with disabilities.

• The settlement includes (1) policy changes, (2) a “matrix” of structural barrier removals, renovations and improvements to be made at the Jail, and (3) a monitoring agreement for an independent Certified Access Specialist (CASp) construction monitor retained by the County.

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Santa Rita Jail Improvement Program ADA Accessibility Project Scope

The Settlement requires major renovations to the Jail, including:

• Housing areas for male, female and program housing in all security classifications

• Ancillary facilities (showers, toilets, sinks, mirrors, dining rooms, drinking fountains, etc.)

• Outpatient Housing – medical facilities and visiting areas

• Isolation, Transfer, Holding and Sobering Cells

• Exercise Yards and restroom and recreation facilities in the yards

• Visitor parking lot, main entry ramp and lobby entry counter

• Chapel pews and assistive listening devices in the chapel 6

Santa Rita Jail Improvement Program ADA LITIGATION SETTLEMENT HIGHLIGHTS:

• Work will be performed in 4 phases and must be completed within 6 years.

• Settlement milestones/tasks must be completed between 12 and 42 months from

the date of settlement (April 6, 2016).

• A federally-mandated Transition Plan for the Jail must be completed.

• Total project cost is approximately $24.096M, including attorney and monitoring fees

of $1.1 million.

• The $24.096M project cost figure includes ADA work in Housing Units 23 and 24.

• If this work is done as part of the SB 863 Project, approximately $2.5M of

settlement costs can be shifted to the SB 863 Project and paid for with state funds

resulting in an ADA project cost figure of $21.576M.

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ADA Accessibility Project

Issues-Constraints-Opportunities

•Work on first phase (time clock started on 4/6/16) using GSA ADA funds to commence work

• Immediate funding needed by 7/1/16 for contracts to begin CEQA, consulting and construction procurements

•Overlap with SB863 project of ~$2.5M:

$21.576M project if combined with SB863

$24.096M project if stand-alone 8

Santa Rita Jail Improvement Program Security Systems Upgrade Project Need-Scope

• Replacement of outdated proprietary security system overdue

• Extraordinary operations and maintenance ongoing and staff costs due to failures and shutdowns

• Potential operational risk to staff, public and inmates

• Replacement includes state-of-the-art infrastructure for security, fire alarm, building automation, associated network per best building practices

• Anticipates improved functionality, safety and cost of operations

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Security Systems Upgrade Project


• Anticipated in the FY2008-13 Capital Improvement Plan (CIP)

• $2.5M funded, scoped and bridging documents completed for bid

• $1M design funds spent

• Overlap with SB863 project of ~$3.398M:

$33.740M project if combined with SB863;

$37.138M project if stand-alone

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Santa Rita Jail Improvement Program SB 863 Health Program and Services Unit Project

For an increasing number of counties across the State of California, the failure to provide sufficient mental and medical health services at jails has led to:

• Legal liability for a violation of the Eighth and Fourteenth Amendments of the Constitution,

• Violation of California Constitution Sections 7 and 17,

• Violation of the Americans with Disabilities Act,

• Violation of Titles XV and XXII of the California Code of Regulations,

• Federal and/or State investigations, and

• Monitoring by outside legal counsel.

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Santa Rita Jail Improvement Program SB 863 Health Program and Services Unit Project

• On November 12, 2015, the Board of State and Community Corrections (BSCC) awarded the Alameda County Sheriff’s Office up to $54,340,000 through Senate Bill 863.

• The BSCC approved plan will renovate two housing units at the Santa Rita Jail and fill-in the connecting space between those two housing units.

• This improvement will allow the Sheriff’s Office to address much needed space for medical exams and specialty clinics, mental health treatment, and realignment programing.

• This project would eliminate eighteen (18) bed spaces at the Jail.

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Santa Rita Jail Improvement Program Health Program and Services Unit Project

Full Spectrum Health Services - Scope State of the art medical wing, improving medical services on site and reducing wait times • OB/GYN Clinic • Ophthalmology • Dialysis • Oral Surgery and Dental Services • Administrative support space • Radiology • Exam Rooms

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Santa Rita Jail Improvement Program Health Program and Services Unit Project

Mental Health Services • During the first three months of the current calendar year, there were 3,891 mental

health referrals, or an average of 1,297 per month.

• CJMH now manages close to 60% of those in custody for mental health issues.

• Despite a decrease in the Jail population, CJMH referrals and treatment continue to rise

• The increase in percentage of inmates requiring mental health treatment is a national trend.

• CJMH staff are scattered throughout the Jail, and see patients in areas of the Jail not appropriate to conduct evaluations or treat inmates with mental health issues.

• The lack of space for inmates seeking mental health treatment is problematic for the inmates, Sheriff’s Office personnel, Community Based Organizations, and the BHCS/CJMH staff in terms of providing effective treatment in a secure and private setting.

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Alameda County Mental Health Jail Staffing

Alameda County currently employs the following staff in the Behavioral Health Services Agency to perform services in CJMH :

• 6 FTE Physicians

• 13.5 FTE Clinicians

• 2 FTE Mental Health Specialists

• 2 FTE Discharge Planners

• 7 FTE Support staff

• 2 FTE Manager and supervisor

Total annual budget $6,081,949

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Health Program and Services Unit Project Mental Health Services Scope

• Intake and Assessment; Continued monitoring

• Suicide prevention

• Crisis Intervention; Management of acute episodes • Group and Individual Therapy • Medication and Support Services • Discharge planning

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Santa Rita Jail Improvement Program Health Program and Services Unit Project – Scope

Functional improvements will provide modern, well designed facilities for:

• Consolidation of medical and mental health staff to one location improving coordination between the two

• Increased access to re-entry services provided by CBOs and case managers

• Specialized counseling rooms, including large and small group therapy, as well as one on one, providing services in a more respectful manner, consistent with services in the community

• Ability to bring mandated critical services to those in our custody

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SB863: Health Program and Services Unit Project Scope

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SB863: Health Program and Services Unit Project Scope

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Health Program and Services Unit Project


• State Schedule requires Board funding and approvals by 6/24/16 to preserve approval and proceed

• $61.6M project requires County commitment; $54.3M to be reimbursed by the State.

• Overall project saves ~$5.9M in ADA and Security upgrade work in related County projects

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Santa Rita Jail Improvement Program Cost Summary

Project Stand Alone Combined Savings

ADA $24.1 M $21.6 M $2.5 M

Security $37.1 M $33.7 M $3.4 M

SB 863 $61.6 M $61.6 M ---

Totals $122.8 M $116.9 M $5.9 M

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Santa Rita Jail Improvement Program SB 863 Cost Summary • Total Project Cost $61.6M

• State Grant Funds $54.3M • County match 7.3M

• Cash Match 1.6M (from ACSO 2015/16 budget) • In Kind Match 5.7M

Land Value GSA Architectural/Project management Project Consultant cost Alameda County-County Counsel cost Sheriff’s Office personnel cost Administrative costs

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Santa Rita Jail Improvement Program FIVE KEY REASONS TO MOVE FORWARD WITH THE CONSOLIDATED

SANTA RITA JAIL IMPROVEMENT PROGRAM

1. Substantial cost savings from performing the work on a concurrent basis – less disruptive of jail functions.

2. Substantial cost savings by accepting the State funds and shifting project costs to the SB 863 budget.

3. Potential liability if duty to provide sufficient medical and mental health services is not satisfied.

4. Legal obligation to perform the ADA settlement work.

5. Providing quality mental and medical care is the right thing to do for those in our custody, their families and the public.

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Questions?

Thank you.

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