samways building & construction sub-contractors manual · contractors. you are also responsible...

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SAMWAYSBUILDING&CONSTRUCTIONSub-contractorsManual

PD-048SubcontractorManual.docx 2Rev627/02/2018

TableofContents1. INTRODUCTION..............................................................................................................................32. SAMWAYSTOTALQUALITYMANAGEMENTPOLICY(TQM)..........................................................33. SITESPECIFICINDUCTIONS............................................................................................................44. SUB-CONTRACTORSRESPONSIBILITIES..........................................................................................55. INSURANCESANDPRE-APPROVAL................................................................................................56. GENERALSITEREQUIREMENTS&CONDITIONS............................................................................57. SITESPECIFICRESPONSIBILITIES....................................................................................................78. OHSTARGETS.................................................................................................................................79. SITERULES.....................................................................................................................................7

A. Amenities&Telecommunications.........................................................................................7B. Alcohol&Drugs.....................................................................................................................7C. ClearancetoWork.................................................................................................................7D. EmergencyProcedures..........................................................................................................8E. Emissions...............................................................................................................................8F. FatigueManagement.............................................................................................................8G. FirstAidandMedicalTreatment...........................................................................................8H. HazardNotification................................................................................................................8I. HazardousSubstancesandMSDS........................................................................................10J. Housekeeping......................................................................................................................10K. LaddersandEWP.................................................................................................................10L. ManualHandling..................................................................................................................10M. Pedestrians..........................................................................................................................10N. PersonalProtectiveEquipment...........................................................................................10O. PowerSupply.......................................................................................................................11P. ReportingIncidentsandInjuries..........................................................................................11Q. SafetySignsandEquipment................................................................................................11R. SecuringWorkAreas............................................................................................................11S. Smoking...............................................................................................................................11T. Tools,EquipmentandPlantSafety......................................................................................11

a. General......................................................................................................................11b. ElectricalEquipmentandElectricalWork..................................................................12c. DangerousTools........................................................................................................12d. MobileEquipment.....................................................................................................12e. CompressedAir.........................................................................................................12

U. VehiclesandPlant(ExternaltoHoardedArea)...................................................................12V. WasteTreatment.................................................................................................................13W. BeforeYouStartWorkEachShift........................................................................................13


1. INTRODUCTION

TheSub-ContractorsManualisintendedforusebySub-Contractors.Thisguideoutlinesourrequirements,conditionsandexpectationsofcontactors.Youmustalsoensurethatthisdocumentanditscontentswillbecommunicatedandunderstoodbyallyouremployeesandsub-contractors.ThisManualisnotintendedtoreplacetheSamwaysSiteSafetyManagementPlan,whichisavailableforyourinspectiononsiteor,byrequest.Acopymaybeforwardedtoyouatthebeginningoftheproject.TheWorkHealthandSafetyAct2011placesaresponsibilityuponanemployertoprovidetrainingtoemployeessufficientforthemtodotheirjobswithoutrisktothehealthandsafetyofthemselvesandothers.Withinthesystem,safeworkmethodstatementsshouldexistdescribingtheaspectsofthetaskthathastobedone.Theyshouldhavebeenread,understoodandsignedbyemployeesbeforecommencingworkonoursite.Aspartofthecontractconditions,sub-contractorsandtheiremployeesarerequiredtoparticipateinasite-specificinduction.

2. SAMWAYSTOTALQUALITYMANAGEMENTPOLICY(TQM)

Samwaysiscommittedtounderstandingtheneedsandexpectationsofitskeyinterestedpartiesincluding:management,employees,contractors,clientsandthecommunity,inrelationtohealth,safetyandqualitymanagement.Samwaysdoesthisthroughcommitmenttosatisfyingallapplicablerequirementsincludingrelevantlegislationandtothecontinualdevelopmentandimprovementofitsmanagementsystem.

Samwaysmanagementsystemaddressescontrolofoperationalactivitiesandincludesmechanismsforhigh-levelreviewtoensurethesystemremainseffective.TopmanagementisaccountabletoensurethatSamwayshasadequateresourcestomeetitsobligationsandensuresustainablebusinesssuccess.ThisapproachenablesSamwaystominimiseriskandmaximiseopportunities,whilestrivingtoachieveandmaintainsustainableindustrybestpracticeintheareasofquality,health,safetyandenvironment.


AllemployeesandotherrelevantinterestedpartiesareexpectedtounderstandthispolicyandsupportitsimplementationandapplicationthroughoutallofSamwaysactivities.

• Theinterestsofallstakeholdersneedtobeconsidered.• Integrityandqualityarebasicfundamentalrequirementsofourbusiness.• Effectivehealth,safetyandenvironmentalpoliciesareacriticaltosustainablemanagement.• Noactivityperformedissoimportantthatriskofinjurytopeopleordamagetotheenvironmentis

justified.• Allreasonablyforeseeableaccidentsandincidentsarepreventable.

SamwaysValues

• OpennessandRespect–Wevalueourclientsandstaffandaimtobuildtrustandlong–termrelationships.

• Integrity–Wemakedependablechoicesanddecisions,whicharesoundandconsistentwithyethicalpractices.Wedeliveronourcommitmentsandhaveatrustworthyreputation.

• ResultsDrivenandEfficient–WearepersonallyaccountableforourindividualandcollectivecontributionstothesuccessofSamways.Weaimtoachieveourclient'spurpose/missionandstrategicplansbyfocusingontheprioritiesandactionsthatdeliverthedesiredresults.

• Service-Wetreateveryoneaswewishtobetreatedandfocusatalltimeonanticipatingthefuturetrendsandneedsofourclients.WeprovidequalityservicesthatcanonlybeachievedthroughSamwaysteamwork.

SamwaysObjectives

SamwayssetsWHSandqualitymanagementsystemobjectivesusingthefollowingframework:

• ClientServices:toprovidequality,costeffectiveservicetomeettheexpectationsofourstakeholders.

• OurPeople:ToattractandretainemployeeswhoarecompetentandmotivatedtodeliverourservicesToincreasetheskilllevelofstaffandalsoensuretheyareadequatelyremunerated.

• Operations&Administration:Toensurethatweprovidethemosteffectivefacilitiesandsystemsfortheprovisionofservicestoourclients,

• FinanceandBusinessPerformance:Toremainfinanciallyviableandtoensuretheachievementofourclientandbusinessgoals.

DetailedobjectivesaresetoutinDocumentAD-059,whichcanbeobtainedfromSeniorManagement.

John SamwaysJuly2017

3. SITESPECIFICINDUCTIONS

Siteinductionswillbecarriedoutbythenominatedsitesupervisor.TheaimofasiteinductionistoprovideparticipantswithknowledgeofQHSEissuesandsafeworkpracticesspecifictothisparticular


site.ItwillalsofamiliarisepersonsonthissitewithrulesandproceduresforQHSEandemergencymanagement.Yourinductionwillcover:• Anysitespecifichazardsandriskcontrolmeasuresinvolvedincarryingouttheworksidentifiedby

theriskassessmentprocess.• AnyregulatoryrequirementsorCodesofpracticerelevanttoanysitespecifichazards• Siteorientation,includingsafeaccess/egress,locationofamenities,firstaid&security

requirements.• Sitespecificsafetyrulesorproceduresincludingnotificationofchangestotheworksite.• Onsiteconsultationandreportingarrangementsanddetailsofauthorisedpersonnel.• Accidentemergencyandevacuationproceduresandassociatedequipmentonsite.

4. SUB-CONTRACTORSRESPONSIBILITIES

Asasub-contractoryouareresponsibleforyoursafetyandthatofyouremployeesandsub-contractors.Youarealsoresponsibleforensuringthatwhilstyouareundertakingtheworkactivityforwhichyouareengagedyoudonotexposeanyotherpersonstounacceptablelevelsofrisk.

Additionally,you,youremployeesandsub-contractorsmustensure:

• TheyunderstandandcomplywiththerequirementsofthisManual.• ThatGeneralInductionCardsareavailableforinspectionatalltimeswhilstworkingonsite.• Thatthesafetyinformationisreceivedandunderstood.• Allstaffsaretrainedfortheactivitytheyundertakeandhavehadtaskspecificinduction.• Theyareappropriatelyqualified,competentorlicensedtocarryouttheactivities.• SafeWorkMethodStatementsandMaterialSafetyDataSheetsaresuppliedtothesitesupervisor.• Allstaffsigninandsignouttheregistersprovidedatthebeginningandattheendofeveryshift.• Compliancewithall‘clientspecific’requirements.

5. INSURANCESANDPRE-APPROVAL

Youandyouremployeeswillonlybepermittedtocarryoutworkwhenyouhavecompletedthepre-approvalprocesswhichincludesprovidingevidenceofspecificinsurancesandlicences.Youwillhavereceivedwrittenconfirmationofthisapproval.Ifyouarenotpre-approvedpleasenotifyusimmediately.

6. GENERALSITEREQUIREMENTS&CONDITIONS

• Children,visitorsandanimalsarestrictlynotpermitted.• ONLYusedesignated‘Entry’and‘Exit’points.• Allemployeesmustsigninandoutoftheattendanceregister.• Allcontractorsaretousethedesignatedamenities.• Client’sequipment,fixtures,fittingsorproductpackagingmustnotbeusedunderany

circumstances.


7. SITESPECIFICRESPONSIBILITIES

SAMWAYSAlllevelsofmanagementarerequiredtoensurethatcompanypoliciesandtheOH&SMSareeffectivelyimplementedintheirareaofcontrol.Eachmanager,associateandteammembermustdischargeresponsibilityinacoordinatedmanner.CONTRACTORSContractors&Sub-contractorsengagedtoworkforusarerequiredaspartoftheircontract,tocomplywithourTQMpolicy;procedures;thesitesafetymanagementplanandthismanual.Allworksaretobecarriedoutinaccordancewithapplicablelegislation,observingdirectionsonhealthandsafetymattersfromsupervisors,employeesorofficers.Failuretocomplywiththesedirectionswouldresultindisciplinaryactionandcouldbeconsideredabreachofthecontractandsufficientgroundstoterminatethecontract.

8. OHSTARGETS

• LessthanthreelosttimeInjuriesperannum.• Lessthantennon-conformancesperannum.• Monitorthepre-selectionchecklistcriteriaforemployeesandsub-contractorstoensure

compliancewithchangestoWHSLegislation.• Monitorriskassessmentsandsafeworkmethodstatementsandactivitiesonsiteandensurethat

allhazardsarebeingidentified.

9. SITERULES

A. Amenities&TelecommunicationsRefertothenominatedSiteManagerregardingtheuseofsiteamenitiesincludingStafflunchroom,toilet/showerfacilitiesetc.

B. Alcohol&DrugsDonotbringalcoholandnon-prescriptiondrugson-siteDonotenterthesitewhilstundertheinfluenceofalcoholordrugs.

C. ClearancetoWorkCertainworkactivitywillnormallyrequirespecialauthorizationandClearanceprocedurestobefollowedbeforeworkcommences,thismayinclude:


a) Workinvolving,gas,electricalormechanicalenergy,requiringIsolation/lockoutequipment,taggingandisolationdevices.

b) Hotworkinvolvingwelding,grinding,cuttingortheintroductionofignitionsources.c) Confinedspaceentryincludingentryintovessels,silos,pits,trenches,pipes,etc.d) Workataheightabove2metres,onroofs,scaffoldingorladders.e) Workwiththepotentialtoadverselyimpactonnormaloperationalactivities.

D. EmergencyProcedures

Intheeventofanemergency,suchasfire,contractorsandsubcontractorsmust:• Upontheevacuationsignal,stopworkimmediately,shutdownanyequipmentyouare

usingandwalktotheappropriateassemblyarea;• Ifafirestartsinyourworkarea,immediatelyaskournominatedsupervisortoraisethe

alarm(ifnotsafetouseanapprovedextinguisher);• ComplywithanyinstructionsgivenbythenominatedSiteManager;• Donotreturntoworkuntiladvisedtodoso;• Theemergencyproceduresincorporateanyoftheclient’sproceduresdisclosedinthesite

specificinformationattachedtotheSiteSafetyManagementPlan;• Ensureyouarefamiliarwiththespecificsiteemergencyexits.

E. EmissionsSub-Contractorsmust:• ReportaccidentalspillsimmediatelytothenominatedSiteManager.• Containandcleanupallliquidspillsusingsuitablemethods,andreporttothenominated

SiteManager.• Alwaysminimisenoiselevels,andobeystatutoryrequirementsfornoiseemissions.

F. FatigueManagement

Shiftwork,especiallythatinvolvingnightshift,canaffectthehumanbody.Fatiguecanresult.SubcontractorsareadvisedtoreportfatiguetotheSiteSupervisorwhetherornotsuchfatiguehasoccurredasaresultofworkingonthisspecificsite.TheSiteSupervisorwillthenarrangeforthefatiguedworkertoberelievedofhis/herduties.

G. FirstAidandMedicalTreatment

• RefertothenominatedSiteManagerforpermissiontouseon-sitefirstaidproviderandfacilitiesfortreatmentofminorinjuries.

• RefertothenominatedSiteManagerforanappropriatecontactintheeventthatmedicaltreatmentisrequired,orusephonecontactnumberprovidedontheemergencycontactslistinthesiteoffice.

H. HazardNotification

• Priortoworkcommencing,identifyallhazards(potentialforharmorunsafeconditions)relatingtoworkyouwillbeundertaking.Ensurethatadequatecontrolsareappliedto


ensurethatyou,youremployees,orotherpersonsonsiteareprotectedfrominjury,damagetopropertyisprevented.

• NotifythenominatedSiteManagerimmediatelyofanyhazards/potentialhazardsthatyouencounterwhilstworkingonsite.

• Remove/protectyourself/youremployeesfromsuchhazards,anddonotre-startworkuntilactionhasbeentakentocorrecttheunsafesituation.


I. HazardousSubstancesandMSDS• AuthorisationmustbeobtainedfromthenominatedSiteManager,priortobringingany

hazardoussubstances(includingflammables)ontothesite.• Sub-Contractorsmustensuretheavailabilityofallcurrent(nomorethan5yrsold)MSDS

relevanttoHazardousSubstances(includingaregisterofhazardoussubstancesusedandarecordoftrainingprovided).

• Unidentifiedcontainersofchemicalsmustnotbeusedonsite,withoutpriorapproval.• Personsnottoremove,deface,modifyoralteracorrectlabelofanysubstanceusedfor

work.J. Housekeeping

• Workingareasmustbekeptcleanandtidy.• Suitablearrangementsmustbemadefordeliveryandstorageofmaterialsand/or

substances.• Allsub-contractorownedorleasedtools/equipmentmustbestowedappropriatelyfrom

thesiteattheendofthejob.• Allspillagesmustbecleanedupimmediately,usingtherecommendedcleanupand

disposalmethods.• Worklikelytogeneratedustmustbeproperlycontrolled.Thenominatedsupervisorwill

adviseonnecessarycontrolsthatcanbeused.• ProceduresmustbeinplacetoprotectClient’spropertyorproducts(includingallfood

products)fromcontaminationofphysical,chemicalorbiologicalcontaminants.• Allwalkways/drivewaysmustbekeptclearofobstructions,includingelectricalleads.

K. LaddersandEWP

• Onlynon-conductiveladders(suchasfibreglass)maybeusedforelectricalwork.• Inallcircumstances,theheadandbaseofaladdermustbesecuredtopreventslipping.• EWPcanbeusedbyexperiencedoperatorsandbypermissionwiththesitesupervisors.Log

booksmustbemaintained.L. ManualHandling

Manualhandlingmeansanyactivityrequiringforcetolift,push,pull,carryorotherwisemoveanyload.Subcontractor’ssafeworkmethodstatementsmustdisclosetrainingintheprinciplesofcorrectmanualhandlingandlifting,togetherwithrecognitionofmanualhandlingrisks.

M. Pedestrians.

• Ensuremarked/recognisedwalkwaysareused(noshortcuts);• Walk,donotrun;• Watchoutforandgivewaytovehicleson-site,includingforktrucksanddeliveryvehicles.

N. PersonalProtectiveEquipment

PPEmustbesuppliedandworntotherecognisedstatutorystandardfortheworktobeundertaken.Thisincludeswearingsuitableclothing,safetyfootwear,eyeprotection,hearingprotections,hardhats,breathingapparatus,dustmasks,safetyharnessesandfallprotection


equipment,visibilityvestsorshirtsetc.SomeSamwayssiteswillrequiretheuseofMandatoryPPE.PPEshouldfitproperlyanditisyourresponsibilitytoprovidePPEforyouremployees.

O. PowerSupply

Ensurearrangementsaremadefortheuseofpowersuppliesbeforeworkcommences.P. ReportingIncidentsandInjuries

Youmustreportallinjuries(includingminorones),propertydamage,chemicalspillagesand‘nearmiss’typeincidentstotheNominatedSiteManagerornominee.Reportingofsmalloccurrenceshelpstoreducethechanceofamoreseriousincidentsoccurringinthefuture.

Q. SafetySignsandEquipment

• Obeyallsafetysigns.• Donottamperwithormisuseanysafetyequipment.

R. SecuringWorkAreas

Allworkareasmustbesecuredatalltimes,usingapprovedsafetybarriersandwarningsignals(asperstatutoryorsiterequirements).

S. Smoking

Onlysmokeindesignatedoutdoorsmokingareas.T. Tools,EquipmentandPlantSafety

a. General

• ThenominatedSiteManagermayarrangeforinspectionofsub-contractorsuppliedtools/equipment/plantbyanappropriateperson,whowillprohibittheuseofanyitemswhichappeartobefaultyordangerous.

• Alltools/equipment/plantsuppliedmustbeinasafeconditionandmayonlybeusedinamannerandforthepurposeintendedbythemanufacturer.

• ToolsorequipmentbelongingtoSamwaysmaynotbeusedwithoutpermissionofthenominatedSiteManager.

• Alltools/equipment/plantmustbetestedandproperlycertified/licensedasrequiredunderrelevantstatutoryrequirements(e.g.powertools,cranes,liftinggear,etc).

• Certificates/licencesmustbeproducedwhenrequestedbythenominatedSiteManager.• PermissionmustbeobtainedfromthenominatedSiteManagerpriortostorageofany

sub-contractorownedequipment/tools/materialsonsite.• TheSub-Contractoracceptsfullresponsibilityforthelossofordamagetoanyplant,

equipment,toolsormaterials.• Nokeysaretobeleftinoronanyplantand/orequipmentwhennotinuse.• BarricadesandwarningsignsMUSTbeusedaroundallplantandequipment.


b. ElectricalEquipmentandElectricalWork

• Allportableelectricalappliances/equipmentmustbefittedwithearthleakageprotectiondevices(ResidualCurrentDevice)andshoulddisplayacurrentinspection/safetytag.

• Allelectricaltools/equipment/leadsmustbeelectricallytestedandtaggedbyanapprovedcertifier.

• Electricalleadsmustnotbedrapedacrossfloors.• Workon‘live’electricalequipmentisnotrecommended,unlessfortestingor

decommissioning,andonlyifadocumentedriskassessmentprocedurecanbeprovidedforthetask.

• Circuitbreakersshouldbelocked‘OFF’withasinglekeyandretainedonlybytheoperator;ifthisisimpracticalCircuitBreakerswitchesshouldbe‘tagged’‘Danger’-Outofservice.

• Usesuitableinsulatingmaterialsandequipment.• Whenworkingwithelectricitydonotworkalone.• UsePPEsuchasinsulatedglovesandfootwear.

c. DangerousTools

• Sub-Contractorsmustonlypermitproperlytrained,licensed,authorisedandprotectedpersonneltooperateDangeroustools.

• Sub-ContractorsmustobtainapprovalfortheuseofsuchtoolsfromthenominatedSiteManagerbeforestartingwork,asClearancerequirementsmayapply.

d. MobileEquipment

• Sub-ContractorsmustprovideevidencethatemployeeswhowillbeoperatingascissorliftorsimilarareappropriatelylicensedortrainedasperStateregulations.

• Sub-Contractorsmustnotallowemployeestorideonmobileequipmentnotspecificallydesignedforthepurpose.

e. CompressedAir

Sub-contractorsmustobtainpermissionfromthenominatedSiteManagerbeforeconnectingtoorusinganycompressedairdevicesonsite.

U. VehiclesandPlant(ExternaltoHoardedArea)

• OnlyparkinareasspecifiedbythenominatedSiteManager.Driversparkedinunauthorizedareaswillbeaskedtoremovetheirvehicles;

• Vehicles&plantmustbeparkedinamannerthatdoesnotcreateahazardordangertoothers.Vehicles&plantneedtobesecured;

• Obeypublicroadrulesandsitetrafficsignsatalltimes;• Keepwithinsitespeedlimits;• Searchesofsub-contractor’svehiclesuponenteringorexitingthesitemaybeauthorisedby

thenominatedSiteManager.


V. WasteTreatment• Onlylicensedtransporters/depotsmaybeused(asperstatutoryrequirements)foroff-site

disposalofallwastes;• AuthorisationmustbeobtainedfromthenominatedSiteManagerbeforedisposingof

wastesonpremises.

W. BeforeYouStartWorkEachShift

Youmustbeabletoanswer“YES”tothefollowing:

• HaveyouSignedIn?• HaveyoucompletedyourSiteInduction?• HaveyoureadandsignedcurrentWorkMethodStatement?• Doyouneedaspecialpermittoworktoday?• Haveyouread&understoodyourMSDSsheets?• DoyouunderstandyourPPErequirements?• HaveyouthecorrectPPE&apparelforthejobtype?• Areyourrequiredtrainingcertificatesandlicencesuptodate?• HAVEYOUASSESSEDYOURWORKSITETODAY?

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