SALES ORDER (VA01):

The sales order is a contractual agreement between a sales organization and a sold-to party about

delivering products or providing a service for defined prices, quantities and times.

In sales order processing, the system implements various functions:

In the sales order, functions such as pricing and printouts are available. The system checks whether

the material is available for the requested delivery date and if necessary, transfers the requirements

to materials planning. Shipping deadlines and shipping points are determined in delivery

scheduling.

INITIAL SCREEN:

SAP Easy Access PATH:

SPRO Menu � Logistics � Sales and Distribution � Sales � Order � VA01 – Create

Enter the following fields:

Step 1: Select the Order Type (e.g. OR, RO, CS) using tilt bar or keep the cursor in the field

and press F4

Step 2: Select the Sales Organization, Distribution Channel and Division using tilt bar or keep the

cursor in their respective fields and press F4.

Step 3: Press Enter key

Phase 1: Sales Order 1

Step 4: Enter the Sold-to-party (Customer No.). You can use the tilt bar here as well to search for

the customer.

Step 5: Enter the PO Number and PO date (you can enter these fields manually)

Step 6: Enter the Material No. and the Order Quantity in their respective fields and press enter.

Step 7: Sales order would remain still until it retrieves all the background information from various

points (e.g. Header data, Item Data and Schedule line data)

Phase 1: Sales Order 2

Step 8: And then, go to Edit option in the menu (as shown in the screenshot) and select the

Incompletion log to check whether all the details are retrieved or not. If any information is

missing, then it will automatically stop the transaction and gives an error message at the

bottom of the sales order window.

Step 9: If everything is fine then it shows you “Document is complete” message at the bottom

(See above screenshot)

Phase 1: Sales Order 3

Step 10: Double click on the item and it will take you to another screen where you can see number

of tabs containing a lot of information, but for now we need to look at the Schedule lines

tab and Conditions tab only.

Step 11: The selection date is very important to process further, without the selection date you

cannot process the outbound delivery (VL01N).

Step 12: After that, click on Conditions tab where you can see various conditions like PR00, K007,

KF00 etc. applied for this Order.

Step 13: Press Enter and Save. It will generate a sales order number and you can see that at the

bottom of the window.