sales mgt sys report

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1. INTRODUCTION

1.1 ABOUT THE PROJECT

For optimal sales management processes, you need robust functionality for

managing your logistics facilities. Support for inventory management helps you

record and track materials on the basis of both quantity and value.

Using this software we can reduce costs for warehousing, transportation, order

fulfillment, and material handling while improving customer service.

You can significantly improve inventory turns, optimize the flow of goods,

and shorten routes within your warehouse or distribution center. Additional benefits

of inventory management include improved cash flow, visibility, and decision

making.

This project is user friendly and hence easy to use. Employees can plan, enter,

and document warehouse and internal Stock movements by managing goods receipts,

goods issues, storage, picking and packing, physical Stock transfers, and transfer

postings.

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1.2 ABOUT THE SOFTWARE

The software used for developing Sales Management System:

Visual Basic 6.0

Microsoft Access

VISUAL BASIC

Microsoft Visual Basic is the quickest and easiest way to create

applications for the MS windows environment. It allows creation of application that

fully exploits the Graphical User Interface (GUI). It makes use of graphical user

interface that enables users to interact with an application. This feature makes it easierto comprehend things in a quicker and easier way.

Visual Basic makes things more productive by providing tools for the

different areas of GUI Developed. One creates the graphical user interface for the

application by drawing objects in a graphical way. One then sets properties on this

object to refine their behavior and appearance.

Then this interface is made to react to the user by writing code that

responds to events occurring in the interface. VB allows for creation of powerful

application that exploit the key features of MS-windows, including Multiple

Document-Interface (MDI), Object Linking and Embedding (OLE), Dynamic Data

Exchange (DDE), Graphics and more.

Visual Basic 6.0 is specially designed to utilize the internet. It comes

with several controls that allow creating web-based applications called Active-X

executable. These will work just like stand-alone Visual Basic applications, but they

are accessed through the Microsoft Internet Explorer 3.1 web browser. This allows

revising application and distributing them through the internet.

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VISUAL BASIC COMES IN THREE EDITONS:

The Visual Basic Learning Edition

The Visual Basic Professional Edition

The Visual Basic Enterprise Edition

The Visual Basic Learning Edition is the introductory edition used to

create windows applications easily. It comes with all the tools needed to build main

streams windows application.

The Visual Basic Professional Edition is for computer professionals and

includes advanced features, such as, tools to develop Active-X and internet controls.The Visual Basic Enterprise Edition is the most advanced edition and is

aimed at programmers who build distributed application in a team environment. It

includes all features of the professional edition plus tools such as Visual Source Safe

(a version control system) and the Automation and Component manager.

INTEGRATED DEVELOPMENT ENVIRONMENT (IDE)

Visual Basic is not just a language. It is an integrated development

environment that helps to develop, run, and debug applications. IDE is term

commonly used in the programming world to describe the interface and environment

to create applications. It is called integrated because it helps to access virtually all of

development tools needed from one screen called interface. The IDE is commonly

referred to as design environment, the program, or just IDE.

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VISUAL BASIC CAN CREATE THE FOLLOWING TYPES OF

APPLICATIONS

Standard Exe

A Standard Exe project is an application that is developed with previous

versions of Visual Basic.

Active Exe, Active-X DLL

These types of project are available within the professional edition and

are identical in functionality but are packaged differently (as executable files or

Dynamic Link Libraries).

Active-X Control

This type of project is also a feature of the Professional Edition to develop

own Active-X Controls.

Active Document Exe, Active-X Document DLL

Active-X document are in essence Visual Basic applications that can run

in the environment is a container that supports Hyper Linking. In simpler terms,

this environment is a web browser, such as Internet Explorer.

FEATURES OF VISUAL BASIC 6.0:

Active-X controls are the most common manifestation of ActiveX

technology. The Active-X controls can be seen everywhere: the internet. Active-X

controls give the developer small footprints, reusable Software components that can

be easily activated through development tools, browsers and application.

ADVANCED OBJECT ORIENTED PROGRAMMING:

Advanced Object Oriented Programming is a method of analyzing,

designing and writing applications using object. OOP simplifies program

development by encapsulating properties and methods within a simple security model.

Thus with OOP, VB programmer can compartmentalize the functionality of a

program into discrete objects.

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TOOL BOX:

VB provides a set of tools that can be used at design time to place on the

form. Each tool in the box represents the following summarization .

PICTURE BOX:

The picture box is used to display the picture or image or bitmap picture.

Using the picture box we can insert the picture.

Bitmap

Icon

Metafile

Enhanced Metafile

JPEG or GIF files

COMMAND BUTTON:

The command button is used to carry the user commands. The user can

click the Command Button and the corresponding operations are carried out.

OPTION BUTTON: The form contains any Numberber of option buttons. The option buttons

are used to check the value is true/false, yes/no like operations.

TEXT BOX:

The text box is used to display the alphaNumbereric values on runtime. The

text box display the text-based information, Numbereric based information or any

string values to display, when the form is run.

LABEL BOX:

The label box is used to display the field name or any information to

display the form. In the label box we can use text, Numberber or any

alphaNumbereric function and special characters also.

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CONTROLS:

A control is an object that we can draw on a form to enable or enhance user

interaction with an application. Command buttons, menus are some of the example of

controls.

MENU BAR:

The menu bar contains the commands you need to work with Visual

Basic. The menus are:

File

Edit

View

Project

Debug

PROJECT EXPLORER:

The project explorer displays the components of the projects or simple

projects that is made up of a single form. The project components are organized in to

folders and the project window is called project. It has the look of the Windows

Explorer.

FORMS:

A form is a window or a dialog box overlaid on the screen and used as a

display area or for getting information and instructions from the user. Each form is

designed to perform a specific task like display data, graphics, give instructions, set

up process etc. when we design a form, it becomes an interface that the user sees onthe screen. Forms have properties that determine aspects of their appearances.

PROPERTIES:

When the form is being designed we will put command buttons, scroll

bars, pull-down menus on it. However for these elements to be of any use it is

necessary to be more specific about their appearance and how they operate. For

example the command buttons has properties that include the caption, the back color.

For a particular button the value of these properties may change.

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PROJECTS:

Project is a collection of all the forms, modules and controls that make

up the application. The project window displays a list all the forms, modules and

custom in an application.

CHECKBOX:

The checkbox presents one or more choices that the user can select. The

checkbox controls main property is value and its

0, if checkbox is cleared

1, if checkbox is checked

2, if checkbox is grazed

LIST BOX:

This control contains the list of option from which the user can choose

one from more options. Unlike a group of checkboxes or option buttons, the selected

item in a list box control is given by the text property. Another important property of

list box control is the stored property, which determines whether the items in the list

will be stored, or, not.

COMBO BOX:

The combo box control is similar to the list box control, but it contains a

text edit field. The user can either choose an item from the list or enter a new string in

the edit field. The item selected from the list is given by the control text property.

FRAME CONTROL:

Frame control is used to draw boxes on the form and group other

elements. The frame control is used to group together two sets of option buttons.

Similarly we can place other controls on the frame control and they all behave as a

single unit contained within the frame.

TIMER CONTROL:

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Timer control performs tasks at regular intervals. The main property of the

timer control is interval, which determines how often the timer notifies your

application.

PROCEDURES:

We can simplify programming tasks by breaking programs into smaller

logical components. These components are called procedures. Procedures are useful

for condensing repeated or shared tasks such as frequently used calculations. Text,

control manipulation and database operations.

MDI (MULTIPLE DOCUMENT INTERFACE):

The Multiple Document Interface (MDI) allows you to create an

application that maintains multiple forms within a single container forms. Application

such as Microsoft Excel and Microsoft Word for windows has multiple document

interfaces.

MS-ACCESS

FEATURES OF MS-ACCESS

Microsoft Access version 7.0 includes many features and enhancements that

help you work database. A few of these new features are summarized below.

MOVABLE, CUSTOMIZABLE TOOLBARS

Microsoft Access toolbars are now movable and customizable. You can

move toolbars around the Microsoft Access window hide them individually and

customize them by adding buttons. You can also create your own toolbars and attach

them to Forms and Reports.

SHORT CUT MENUS

Press the right mouse button when defining a control, setting a property of

performing other task in Microsoft Access to display a short cut Menu. A command

appropriate to the current task appears.

IMPROVED NAVIGATION TO MACROS AND CODE

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Now user can go directly to an events macro or procedure without

switching from Form or Report to the database window. Select the event property or

event procedure to edit and then check the Built button to the right of the property

box.

MORE PROPERTIES AT RUN TIME

Now user make use of event procedure to set almost all form and report at

run time in response to event that occur on the form of report.

RICHER EVENT MODEL

An event model like that in Microsoft Visual Basic lets your application,

respond to a wide variety of events, including key strokes, mouse movements,

runtime errors, and the passage of time.

EXTENSIVE ACCESS BASIC DATA-DEFINITION ARCHITECTURE

Using Access basic defining and managing wide variety of objects including

tables, queries, fields, indexes, relationships, forms, reports, and controls is possible.

MENU BUILDER AND SUPPORT FOR SUBMENUS

The new menu builder provides a straight interface to create Custom menu

bars for your application. In addition you can now include submenus on your custom

menu bars.

IMPROVED DEBUGGING TOOLS

In addition to setting breakpoints and stepping through the statements to

find bugs, a list of all active procedure calls, choose calls from the view menu, or

choose the call button on the tool bar are to be viewed.

WINDOWS XP

Microsoft Company developed this operating system. Windows XP

supports all the major software. It has many special features over the other operating

system.

Multi-Tasking

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Graphical User Interface

Plug and Play

MULTI-TASKING This means that you can handle more than one task at the same time i.e.,

more than one application can be accessed at the same time. The UNIX and

Macintosh operating system also support this Multi-Tasking . But it is non-primitive.

In case on Windows XP it is primitive multi-tasking. By which we mean that the

operating system will make the application multi-tasked.

GRAPHICAL USER INTERFACE

Windows XP support Graphical User Interface. Eventually this graphical

user interface can only be applied on Windows. This graphical user interface is not

supported in any other operating system.

PLUG AND PLAY

Plug and Play in a special feature in Windows XP. It gives immediate

functionally to the device follows the specification of Win32 virtual machine. Plug

and Play address a series of device programming issues.

WINDOWS EXPLORER

Windows Explorer is a powerful way to browse through and manages your

files, drives and networks connection.

LONG LIFE NAMES

Windows now supports long life name to make yours files easier to

organize and find.

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1.3 SYSTEM SPECIFICATION

HARDWARE SPECIFICATION

CPU : Pentium 4 1.53 GHz & above

Motherboard : Intel (ATX)

HDD : Seagate 250GB

DVD-Writer : Samsung 52X

Monitor : Samsung 14 LCD Monitor

Keyboard : Multimedia keyboard

Mouse : PS/2 mouse optical mouse

SOFTWARE SPECIFICATION

Back End : MS-Access 7.0

Front End : Visual basic 6.0

Platform : Windows XP

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2. SYSTEM ANALYSIS

System analysis is a process of gathering and interpreting facts,

diagnosing problems and the information to recommend improvements on the system.

It is a problem solving activity that requires intensive communication between the

system users and system developers. System analysis or study is an important phase

of any system development process. The system is studied to the minutest detail and

analyzed. The system analyst plays the role of the interrogator and dwells deep into

the working of the present system. The system is viewed as a whole and the input to

the system are identified. The outputs from the organizations are traced to the various

processes. System analysis is concerned with becoming aware of the problem,identifying the relevant and decisional variables, analyzing and synthesizing the

various factors and determining an optional or at least a satisfactory solution or

program of action.

A detailed study of the process must be made by various techniques like

interviews, questionnaires etc. The data collected by these sources must be scrutinized

to arrive to a conclusion. The conclusion is an understanding of how the system

functions. This system is called the existing system. Now the existing system is

subjected to close study and problem areas are identified. The designer now functions

as a problem solver and tries to sort out the difficulties that the enterprise faces. The

solutions are given as proposals. The proposal is then weighed with the existing

system analytically and the best one is selected. The proposal is presented to the user

for an endorsement by the user. The proposal is reviewed on user request and suitable

changes are made. This is loop that ends as soon as the user is satisfied with proposal.

Preliminary study is the process of gathering and interpreting facts, using

the information for further studies on the system. Preliminary study is the problem

solving activity that requires intensive communication between the system users and

system developers. It does various feasibility studies. In these studies a rough figure

of the system activities can be obtained, from which the decision about the strategies

to be followed for effective system study and analysis can be taken.

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2.1 FEASIBILITY STUDY

Feasibility study is made to see if the project on completion will serve

the purpose of the organization for the amount of work, effort and the time that spend

on it. Feasibility study lets the developer foresee the future of the project and theusefulness. A feasibility study of a system proposal is according to its workability,

which is the impact on the organization, ability to meet their user needs and effective

use of resources. Thus when a new application is proposed it normally goes through a

feasibility study before it is approved for development.

The document provide the feasibility of the project that is being

designed and lists various areas that were considered very carefully during the

feasibility study of this project such as Technical, Economic and Operational

feasibilities. The following are its features:

OPERATIONAL FEASIBILITY

The new solution is feasible in all sense but operationally it is not. The new

system demands the expulsion of at least 15 people from the company. It creates an

environment of joblessness and fear among the employees. It can lead to an indefinite

strike in the company also. So the management must take corrective actions prior in

advance in order to start the further proceedings.

TECHNICAL FEASIBILITY

The system must be evaluated from the technical point of view

first. The assessment of this feasibility must be based on an outline design of the

system requirement in the input, output, programs and procedures. Having identified

an outline system, the investigation must go on to suggest the type of equipment,

required method developing the system, of running the system once it has been

designed.

Technical issues raised during the investigation are:

Does the existing technology sufficient for the

suggested one?

Can the system expand if developed?

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The project should be developed such that the necessary functions and

performance are achieved within the constraints. The project is developed within

latest technology. Through the technology may become obsolete after some period of

time, due to the fact that never version of same software supports older versions, the

system may still be used. So there are minimal constraints involved with this project.

The system has been developed using VB,the project is technically feasible for

development.

ECONOMIC FEASIBILITY

The developing system must be justified by cost and benefit. Criteria to

ensure that effort is concentrated on project, which will give best, return at the

earliest. One of the factors, which affect the development of a new system, is the cost

it would require.

The following are some of the important financial questions asked

during preliminary investigation:

The costs conduct a full system investigation

The cost of the hardware and software

The benefits in the form of reduced costs or fewer

costly errors

Since the system is developed as part of project work, there is no manual

cost to spend for the proposed system. Also all the resources are already available, it

give an indication of the system is economically possible for development.

BEHAVIORAL FEASIBILITY

This includes the following questions:

Is there sufficient support for the users?

Will the proposed system cause harm?

The project would be beneficial because it satisfies the objectives when

developed and installed. All behavioral aspects are considered carefully and conclude

that the project is behaviorally feasible.

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2.3 DRAWBACKS WITH EXISTING SYSTEM

No backup facility

Conflicting user environment

Unable to provide instant reports required by the information

Insecure file handling since paper oriented

Getting up to date information is a difficult task

It needs lot of manpower

Too much data duplication and inconsistency

To avoid all these limitations and make the working more accurately

the system needs to be computerized.

2.4 THE PROPOSED SYSTEM

The scope of this system is to provide user efficient working environment and

more output can be generated through this. This system provides user friendly

interface resulting in knowing each and every usability features of the system.

This system helps in tracking records so that past records can be verified

through them and one can make decisions based on the past records. This system

completes the work in a very less time resulting in less time consumption and high

level of efficiency.

This system is developed in such a way that even a nave user can also operate

the system easily. The calculations are made very quickly and the records are directly

saved into databases and the databases can be maintained for a longer period of time.

Each record can be retrieved and can be verified for the future transactions.

Also this system provides high level of security for data leaking as only admin

people can access the database no changes can be made in it until it verifies the user

login id and password.

We also have operator login through which operator can take orders but cant

make changes in the database. Limited access is available to the operator.

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3. SYSTEM DESIGN

3.1 LOGICAL DESIGN & PHYSICAL DESIGN

The logical flow of a system and define the boundaries of a system. Itincludes the following steps:

Review the current physical system its data flows, file content, volumes,

frequencies etc

Prepares output specifications that is, determines the format, content and

frequency of reports

Prepares input specifications format, content and most of the input functions

Prepares edit, security and control specifications

Specifies the implementation plan

Prepares a logical design walk through of the information flow, output, input,

controls and implementation plan

Reviews benefits, costs, target dates and system constraints

PHYSICAL DESIGN

Physical system procedures the working systems by defining the

design specifications that tell the programmers exactly what the candidate system

must do. It includes the following steps:

Design the physical system

Specify input and output media

Design the database and specify backup procedures

Design physical information flow through the system and a physical designwalk through

Plan system implementation

Prepare a conversion schedule and target date

Determine training procedures, courses and timetable

Devise a test and implementation plan and specify any new hardware/software

Update benefits, costs, conversion date and system constraints

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DESIGN/SPECIFICATION ACTIVITIES

Concept formulation

Problem understanding

High level requirements proposals

Feasibility study

Requirements engineering

Architectural design

3.2 INPUT DESIGN

It is a process of converting the user-oriented input to computer based

format. In the system design phase expanded data flow diagram, identifiers logical

data flow, data stores and designation. Input data is collected and organized into

groups of similar data as follows.

1. System shall have a form to accept the customer details.

2. System shall display transaction details.

3. System shall provide search facility on customer name, Order Placed, date

of order, date of order dispatch, date of transaction, transaction amount,

credit card no etc.

4. System should provide facility for change in address/name.

5. System should maintain the details about placing order/dispatch or order

i.e., order status

3.3 CODE DESIGN

Code design is a group of characters to identify an item or data. Each

data item must have a unique identification that can provide brief description of data

items and replace.

There exists variety of codes, used at different application that meet

specific objectives. To mention particularly, codes are the reminder of the description

of written according to certain strict rules. These codes are designed in such a way

that they are operated at anytime so as to ensure space for additional entries required.

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3.4 OUTPUT DESIGN

Computer output is the most important and direct source of

information to the user. The layout sheet for displayed output should be similar to the

layout chart used for designing input.The standards for output design suggest the following,

Each output has a specific name or title

Provide a sample of the output layout

Specify the procedure for providing the accuracy of the

output data

Attractive or even output that uses innovative technology

cannot be classified as good unless it meets the needs of

user.

In this software while designing the output for the following,

Login Details and User Rights

Supplier Information

Purchase order and Dispatch Details

Searchers and Reports

The output can be through screens as well as in print format. Screen

output can be used whenever the user wants to have a view of records; its hardcopy is

through the printer.

3.5 DATABASE DESIGN

A database is a collection of interrelated data is to be stored in a single

location. It safely stored information and organizes it for fast retrieval.

In database information from several files are coordinated and operated, as

it is a single file. Logically the information is controlled physically a data may be

located are different bases and in a widely scattered geographical location. In a

database, all data are stored in a place and it allows each application to access it.

In project, database consists of the tables and Reports are as follows

Supplier Information

Purchase order Details

Dispatch Details

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Reports

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4. SYSTEM DEVELOPMENT

After getting the approval of the design phase reports from theauthorities the development phase activity starts. The principal activity of the overall

development phase constitutes coding and testing the computer program modules of

the system.

The other important activity includes implementation planning, equipment

acquisition and system testing.

Change over all the process of dropping the existing system and

implementing the new system.

The conversation plan provides the procedures, program module and tables

preparatory to actual change from old system to the new system.

The preliminary plan for the change over includes the following activities.

The necessary tables are created keeping the requirement of the new system in

mind using the database

The program modules to maintain the master tables and transaction processing

are coded and debugged

Data reports are used to generate reports and the program modules are tested

in planned sequences.

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5. SYSTEM IMPLEMENTATION

Implementation is the stage, which is crucial in the life cycle of the new

system designed. The main stages in the implementation are

Planning

Training

System testing

Implementation means converting a new or revised system into an

operational one. Conversion is the main aspect of implementation. It is the process of

designing from old one to the new one.

POST IMPLEMENTATION REVIEW

The post implementation review is sometimes called system audit. The

review is intended to accomplish two goals.

1. Evaluate the operational information system that users

develop

2. Evaluate the system development procedures to determine

how the project could have improved

Maintenance is one important phase in implementation. Maintenance

describes four activities that are undertaken after a program is released for use.

The first maintenance activity occurs because it is unreasonable to assume

software will uncover all latent errors in a large software system. The process that

includes the diagnosis and conversion is called corrective maintenance.

Adaptive maintenance is an activity that modifies software to properlyinterface with the changing environment is both necessary and common.

The third activity is perfective maintenance, this activity is for the majority

of all efforts expend on software maintenance.

The fourth maintenance activity occurs when software is changed to

improve future maintainability or reliability.

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5.1 SYSTEM TESTING

Testing presents an interesting anomaly for the software engineer.

During earlier software engineering activities, the engineer attempts to build softwarefrom an abstract concept to a tangible product. Now comes testing. The engineer

creates a series of test cases that are intended to demolish the software that has been

built. In fact, testing is the one step in the software process that could be viewed

(psychologically, at least) as destructive rather than constructive.

Software engineers are by their nature constructive people. Testing requires

that the developer discard preconceived notions of the correctness of software just

developed and overcome a conflict of interest that occurs when errors are uncovered.

As a secondary benefit, testing demonstrates that software functions appear to

be working according to specification, that behavioral and performance requirements

appear to have been met. In addition, data collected as testing is conducted provide a

good indication of software reliability and some indication of software quality as a

whole. But testing cannot show the absence of errors and defects, it can show Only

that software errors and defects are present. It is important to keep this (rather

gloomy) statement in mind as testing is being conducted.

TESTING PRINCIPLES

Before applying methods to design effective test cases, a software engineer must

understand the basic principle that guide software testing:

All tests should be traceable to customer requirements

Tests should be planned long before testing begins

80 percent of all errors uncovered during testing will likely be traceable to 20

percent of all program components. The problem, of course, is to isolate these suspect

components and to thoroughly test them.

Testing should being in the small and progress toward testing in the large.

Exhaustive testing is not possible

To be most effective an independent third party should conduct testing

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A rich variety of test case design methods have evolved for software. These

methods provide the developer with a systematic approach to testing. More important,

methods provide a mechanism that can help to ensure the completeness of tests and

provide the highest likelihood for uncovering errors in software.

Any engineered product (and most other things) can be tested in one of

two ways:

Knowing the specified function that a product has been designed to perform,

tests can be conducted that demonstrate each function is fully operational While at the

same time searching for errors in each function knowing the internal Working of a

product, tests can be conducted to ensure that all gears mesh, that is, internal

operations are performed according to specifications and all internal components have

been adequately exercised. The first test approach is called black box testing and the

second, white-box testing.

WHITE BOX TESTING

Sometimes called glass-box testing is a test case design method that uses the

control structure of the procedural design to derive test cases. Using white-box testing

methods, the software engineer can derive test cases that (1) guarantee that all

independent paths within a module have been exercised at least once, (2) exercise all

logical decisions on their true and false sides, (3) execute all loops at their boundaries

and within their operational bounds, and (4) exercise internal data structures to ensure

their validity.

White-box testing of software is predicated on close examination of procedural detail.

The status of the program may be examined at various points to determine if the

expected or asserted status corresponds to the actual status. Basis path testing is a

white-box testing technique first proposed by Tom McCabe. The basis path method

enables the test case designer to derive a logical complexity measure of a procedural

design and use this measure as a guide for defining a basis set of execution paths. Test

cases derived to exercise the basis set are guaranteed to execute every statement in the

program at least one time during testing.

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BLACK BOX TESTING

Also called behavioral testing, focuses on the functional requirements of the

software. That is, black box testing enables the software engineer to derive sets of

input conditions that will fully exercise all functional requirements for a program.

Black box testing is not an alternative to white-box techniques. Rather, it is a

complementary approach that is likely to uncover a different class of error than white-

box methods. When computer software is considered, black box testing alludes to

tests that are conducted at the software interface. Although they are designed to

uncover errors, black-box tests are used to demonstrate that software functions are

operational, that input is properly accepted and output is correctly produced and that

the integrity of external information is maintained. A black-box test examines some

fundamental aspect of a system with a little regard for the internal logical structure of

the software. Black-box testing attempts to find errors in the following categories:

1. Incorrect or missing functions,

2. Interface errors,

3. Errors in data structures or external database access,

4. Behavior or performance errors, and

5. Initialization and termination errors. By applying black-box techniques, we

derive a set of test cases that satisfy the following criteria:

a. Test cases that reduce, by a count that is greater than one, the Numberber

of additional test cases that must be designed to achieve reasonable testing and

b. Test cases that tell us something about the presence or absence of classes

of errors, rather than an error associated only with the specific test at hand.

White-box testing should not, however, be dismissed as impractical. A limited

Numbered of important logical paths can be selected and exercised. Important data

structures can be probed for validity. The attributes of both black and white box

testing can be combined to provide an approach that validates the software interface

and selectively ensures that the internal workings of the software are correct.

Black box testing for this system was done to check the internal testing i.e, the

system is working properly in each case or no. What kind of errors are there in

database design.

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TESTING PROCESS

The testing process can be shown as:

5.2 PERSONNEL TESTING

The following are considered for personnel training

A person with fundamental knowledge of computer and

typewriting is recommended

It is necessary that required staff must be selected and trained

before implementation phase

Live demonstration can be arranged for training the users

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Levels of testing TestPlan

TestProcedures

Test Report

Test CaseExecution

Test Case

Specification

Test CaseAnalysis

Is ErrorUncovered

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5.3 PREPARE FOR CONVERSION

The following are considered during change ones

Change over has to be done effectively to minimize theproblem of human errors & machine to malfunction

Changing the existing system must be done in a step by step

manner

Activities to be performed during change over have to be

identified in poor & responsibility has to be assigned to

respective individuals.

5.4 SYSTEM MAINTENANCE

Maintenance is required after implementation which is a process of

making the system file to users environment modifications to the system in general

include the following:

Adopting new technologies

Error handling

Upgrading the system

ADOPTING NEW TECHNOLOGIES

It is a common modification for all the systems. New technologies can be

adapted to our system to satisfy wide range of possibilities.

ERROR HANDLING

If any errors creep in during the working period, output of the system will

be affected. The user may report any difficulty to the developer to rectify those errors.

UPGRADIND THE SYSTEM

It refers to upgrading the hardware, software to fit the new environment.

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6. CONCLUSION

While developing the system a conscious effort has been made to create and

develop a software package, making use of available tools, techniques and resources

that would generate a proper system

While making the system, an eye has been kept on making it as user-friendly,

as cost-effective and as flexible as possible. As such one may hope that the system

will be acceptable to any user and will adequately meet his/her needs.

As in case of any system development processes where there are a Numbered

of shortcomings, there have been some shortcomings in the development of this

system also. The project is still under modification.

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7. SCOPE FOR FUTURE DEVELOPMENT

The scope of the project includes that what all future enhancements can be

done in this system to make it more feasible to use

Databases for different products range and storage can be provided.

Multilingual support can be provided so that it can be understandable by the

person of any language.

More graphics can be added to make it more user-friendly and understandable.

Manage & backup versions of documents online.

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8. BIBILIOGRAPHY

i. VISUAL BASIC

1.Mohammed Azam, Programming with Visual basic 6.0, Vikas publishing

House Pvt limited, Sixth Edition-2003.

2.James jen, Visual basic 6 complete, BPB Publication, New Delhi, Third

Edition-2003.

3.Nole jerke, The complete Reference Visual Basic 5, Tata McGraw Hill

Publishing Ltd, New Delhi, second Edition-1997.

4.Gray Cornell,Visual Basic 6 from the Ground Up, Tata McGraw Hill

Publishing Ltd, Revised Edition.

ii. SYSTEM ANALYSIS AND DESIGN

5. Elias. M.Awad,System Analysis and Design, Galgotia Publication(P) LTD.,

Second Edition-2006.

iii. WEBSITE REFERENCE

1. www.visualbasic.freetutes.com

2. www.vbtutor.net

3. www.visualbaisctutorial.net

4. www.nezperce.com/~ioe/matt/program/vb

5. www.vbexplorer.com

6. www.ngrerd05.blogspot.com

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http://www.visualbasic.freetutes.com/http://www.vbtutor.net/http://www.visualbaisctutorial.net/http://www.nezperce.com/~ioe/matt/program/vbhttp://www.vbexplorer.com/http://www.ngrerd05.blogspot.com/http://www.visualbasic.freetutes.com/http://www.vbtutor.net/http://www.visualbaisctutorial.net/http://www.nezperce.com/~ioe/matt/program/vbhttp://www.vbexplorer.com/http://www.ngrerd05.blogspot.com/


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9.1DATA FLOW DIAGRAMS

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9.2 TABLE LISTING

UID_PASS (LOGIN TABLE)

Column Name Data Type Description

USER_NAME Text User name of the ADMIN/OPERATOR

PASSWORD Text Password of the ADMIN/OPERATOR

CUSTOMER_MASTER (CUSTOMER DETAILS TABLE)


cust_slno (PK) Number Customer identification

cust_name Text Name of the customer

cust_add1 Char Address line one of the customer

cust_add2 Char Address line two of the customer

Cust_add3 Char Address line three of the customer

cust_pincode Number Pin code of the customer address

cust_city Char City of the customer

contact_person_na

me

Char Name of the person responsible for order making

contact_person_N

umberber

Number Phone Numberber for the person who made the order

State_code (PK) Char Initials of the state derived from state details table

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STATE_MASTER (STATE DETAILS TABLE)


state_code char Code Of the state eg. MH -maharashtra

state_description char Description of the code.

MATERIAL_MASTER (MATERIAL DETAIL TABLE)


cust_slno (PK) Number Customer identification

material_code char Code of the material

material_descripti

on

Char Describing the material specification

shipping_plant Char It gives detail of shipping plant n is linked with plant master

table

material_price Number Price of the material

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STATUS_MASTER (ORDER STATUS MASTER)


order_status char Status of order in short

description char Description of the plant.

ORDER_HEADER (ORDER HEADER INFORMATION TABLE


order_no (pk) Number Numberber of order

order_creation_date Date Date of the order placement

order_status char Status of order

customer_ref_no char Reference Numberber of the customer

customer_ref_date date date on which customer referred

Order_value Number Value of each order

material_required_dat

e

Date Date on which customer needs the delivery

customer_slno

(PK)

Number Customer identification Numberber

delivery_challan_no Number Delivery challan Numberber

shipment_date Date Date on which material dispatched

invoice_Numberber Number Numberber of invoice

invoice_date date Date of invoice

transporter_name char Name of the transporter

plant_code (PK) char Code of the plant

machine_installed_by char Name of the person who installed the machine

cheque_no Number Numberber of cheque

bank_name char Name of the bank

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ORDER_DETAIL (ORDER DETAIL INFORMATION TABLE LINE ITEM

WISE )


order_no(PK) Number Numberber of order

material_code

(PK)

Number Code of material

item_qty Number Quantity of the item

item_value Number Value of item

STOCK_MASTER (ITEM STOCK MASTER TABLE)


material_code

(PK)

Number Code of material

plant_code(PK) char Code of plant

Stock_qty Number Stock of item quantity

ORDER_TRACKING (ORDER_STATUS_TRACKING TABLE)


order_no

(PK)

Number Numberber of order

order_status char Description of item status

creation_date date Date on which order was created

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9.3 FORM LAYOUTS

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9.4 SAMPLE PROGRAM CODE

MODULE

Option Explicit

Public conn As ADODB.Connection

Public rs As ADODB.Recordset

Sub connect()

Set conn = New ADODB.Connection

conn.Open "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" & App.Path &

"\BusiStkSys.mdb;Persist Security Info=False"

Set rs = New ADODB.Recordset

rs.ActiveConnection = conn

rs.CursorLocation = adUseClient

rs.CursorType = adOpenDynamic

rs.LockType = adLockOptimistic

rs.Source = "SELECT * FROM Stock"

rs.Open

End Sub

Sub main()

connect

frmMDI.Show

End Sub

Frmlogin

Private Sub txtlogin_Change()If txtuname.Text = "" Then

if txtuname.text= rs(0) and txtpwd.text =rs(1) then

Mainrm.Show

Else

msgbox(MISMATCH OR INCORRECT PLS CHECK)

End If

End If

End Sub

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Formempadd

Private Sub Form_Load()

Set DataGrid1.DataSource = rs

End Sub

Sub stat()

StatusBar1.Panels(1).Text = "Record " & rs.AbsolutePosition & " of " & rs.RecordCount

End Sub

Private Sub mnuAdd_Click()

frmAdd.Show

End Sub

Private Sub cmdSave_Click()

If txtid.Text = "" Or txtFn.Text = "" Or txtMi.Text = "" Or txtLn.Text = "" Then

MsgBox "Some fields are still empty!", vbExclamation, "Input Error"

Else

rs.AddNew

rs("studId") = txtid.Text

rs("FirstName") = txtFn.Text

rs("MI") = txtMi.Textrs("LastName") = txtLn.Text

rs.Update

MsgBox "Record Added Successfully!", vbInformation, "Add Record"

Call clear

End If

End Sub

Sub clear()

txtid.Text = ""

txtFn.Text = ""

txtMi.Text = ""

txtLn.Text = ""

txtFn.SetFocus

End Sub

Private Sub txtSearch_Change()

If txtSearch.Text = "" Then

Call Form_Load

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Me.Show

Else

rs.Filter = "FirstName LIKE '" & Me.txtSearch.Text & "*'"


End If

End Sub

Private Sub cmdDelete_Click()

On Error Resume Next

If MsgBox("Data is not recoverable!", vbExclamation + vbOKCancel, "Confirm Delete") = vbOK

Then

rs.Delete

End If

End Sub

Private Sub cmdFirst_Click()

rs.MoveFirst

Call stat

End Sub

Private Sub cmdLast_Click()

rs.MoveLast

Call stat

End Sub

Private Sub cmdNext_Click()

If rs.EOF = True Then

rs.MoveFirst

Call stat

Else

rs.MoveNext

Call stat

End If

End Sub

Private Sub cmdPrevious_Click()

If rs.BOF = True Then

rs.MoveLast

Call stat

Else

rs.MovePrevious

Call stat

End If

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End Sub

Private Sub Command1_Click()

rs.Filter = adFilterNone

rs.Requery

End Sub


If MsgBox("Close Applect?", vbQuestion + vbYesNo, "Confirm") = vbYes Then

End

End If

End Sub

FrmPayroll

Private Sub Form_Load()


End Sub

Sub stat()

StatusBar1.Panels(1).Text = "Record " & rs.AbsolutePosition & " of " & rs.RecordCount

End Sub

Private Sub mnuAdd_Click()

frmAdd.Show

End Sub

Private Sub cmdSave_Click()

If txtid.Text = "" Or txtFn.Text = "" Or txtMi.Text = "" Or txtLn.Text = "" Then

MsgBox "Some fields are still empty!", vbExclamation, "Input Error"

Else

rs.AddNew

rs("studId") = txtid.Text

rs("FirstName") = txtFn.Text

rs("MI") = txtMi.Text

rs("LastName") = txtLn.Text

rs.Update

MsgBox "Record Added Successfusly!", vbInformation, "Add Record"

Call clear

End If

End Sub

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Frmlogin


Dim objCon As ADODB.Connection

Dim objCom As ADODB.Command

Dim objPara As ADODB.Parameter

Dim objpara2 As ADODB.Parameter

Dim objRS As ADODB.Recordset

Dim k As Integer

Set objCon = New ADODB.Connection

Set objCom = New ADODB.Command

'Creating the DB connection string

'Please change the below connection string as per your server and database being used.

objCon.ConnectionString = "PROVIDER=SQLOLEDB.1;PASSWORD=;PERSIST SECURITY

INFO=TRUE;USER ID=sa;INITIAL CATALOG=TestSQL;DATA SOURCE=Rockets"

'Opening the connection

objCon.Open objCon.ConnectionString

MsgBox "Connection opened"

'assigning the command object parameters

With objCom

.CommandText = "GetRecords" 'Name of the stored procedure

.CommandType = adCmdStoredProc 'Type : stored procedure

.ActiveConnection = objCon.ConnectionString

End With

'Create 2 output parameters

Set objPara = objCom.CreateParameter("rows", adInteger, adParamOutput)

Set objpara2 = objCom.CreateParameter("Status", adVarChar,

adParamOutput, 50)

'Append the output parameters to command object

objCom.Parameters.Append objPara

objCom.Parameters.Append objpara2

'Store the result in a recordset

Set objRS = objCom.Execute

'Open the recordset

Do While Not objRS.EOF

For k = 0 To objRS.Fields.Count - 1

Debug.Print objRS(k).Name & ": " & objRS(k).Value

Next

Debug.Print "_____"

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objRS.MoveNext

Loop

'Close the recordset

objRS.Close

'retrieve the output parameters values

MsgBox "Total records returned: " & objPara.Value

MsgBox objpara2.Value

'close connection

objCon.Close

'cleaning up

Set objCom = Nothing

Set objCon = Nothing

Set objPara = Nothing

Set objpara2 = Nothing

Set objRS = Nothing

End Sub

FrfmReport

Dim pAdoCon As ADODB.Connection

Dim pAdors As ADODB.Recordset

'++ FDOADOConnection object

Dim pFdoCon As IFDOToADOConnection

Set pFdoCon = New FdoAdoConnection

'++ Create a NEW ADO Connection object from the

workspace

Set pAdoCon = pFdoCon.CreateADOConnection(pWkspace)

'++ Crystal Report Objects

Dim pProj As CRAXDRT.Application

Dim pReport As CRAXDRT.Report

Set pProj = New CRAXDRT.Application

Set pReport = pProj.NewReport

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'++ Create and open a recordset

Dim SQLStr As String

SQLStr = "select STATE_NAME, STATE_FIPS, SUB_REGION from

gdb.us_states "

Set pAdors = New ADODB.Recordset

'++ Uncomment the next line if working with VB and an

Access workspace

'++ pAdors.cursorlocation = adUseClient

pAdors.Open SQLStr, pAdoCon, adOpenForwardOnly,

adLockOptimistic

'++ The pLocation parameter is set to an empty string

'++ The pConnectInfo parameter is set to the ADO

recordset

'++ The pDLLName parameter is set to the Crystal Active

Data Driver (P2smon.dll)

pReport.Database.Tables.Add "", , pAdors, , "p2smon.dll"

pReport.LeftMargin = 2500

'++ AddDetail - adds detail to the report

Call AddDetail(pReport)

'++ Send to (default) printer, don't prompt user

pReport.PrintOut False, 1, , 1

pAdors.Close

Set pAdors = Nothing

pAdoCon.Close

Set pAdoCon = Nothing

Exit Sub

Report_fail:

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MsgBox "ADO_report module : " & Err.Numberber,

Err.Description, vbInformation

End Sub

Private Sub AddDetail(pRpt As Report)

'++ AddDetail: Formats the report

On Error GoTo Detail_fail:

'++ Create the line/text/field objects for report

Dim ln1Obj As LineObject

Dim ln2obj As LineObject





Dim txt1Obj As TextObject



Dim fld1Obj As FieldObject



pRpt.ReportTitle = "ADO / Crystal Reports Sample"

'++ Report header section

With pRpt.Sections(1)

.AddSpecialVarFieldObject crSVTReportTitle, 2300,

100

End With

'++ Page header section

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Set txt1Obj = .AddTextObject("State Name", 0, 420)

txt1Obj.Font.Bold = True

txt1Obj.Font.Size = 9

Set txt2Obj = .AddTextObject("Sub Region Code",

2500, 420)



Set txt3Obj = .AddTextObject("State Fips Code",

5000, 420)



End With

'++ Details section


'++ Add three field objects to report

'++ Table data source is always called "ado"

Set fld1Obj = .AddFieldObject("{ado.STATE_NAME}", 500, 0)

Set fld2Obj = .AddFieldObject("{ado.SUB_REGION}", 3000, 0)

Set fld2Obj = .AddFieldObject("{ado.SUB_REGION}", 5500, 0)

'++ Add some lines for clarity

Set ln1Obj = .AddLineObject(2500, 0, 2500, 10)

ln1Obj.LineThickness = 2

ln1Obj.ExtendToBottomOfSection = True

Set ln2obj = .AddLineObject(5000, 0, 5000, 10)

ln2obj.LineThickness = 2

ln2obj.ExtendToBottomOfSection = True






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End With

'++ Report footer section

With pRpt.Sections.Item(4)



End With

'++ Page footer section

With pRpt.Sections.Item(5)

.AddSpecialVarFieldObject crSVTDataDate, 30, 0

.AddSpecialVarFieldObject crSVTDataTime, 10, 200

End With

Exit Sub

Detail_fail:

MsgBox "AddDetailObjects :" & Err.Numberber,

Err.Description, vbInformation

End Sub

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9.5 REPORTS

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sales mgt sys report

Documents