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Welcome to

SahanaCamp NYCWednesday, May 23, 2012

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Thanks to our SponsorsPlatinum Sponsors:

Gold Sponsor: Host:

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SahanaCamp NYC Agenda

Day One Tues., May 22: nd

Sahana Software Solutions

Morning

Introduction to Sahana & SahanaCamp NYC

Case Studies & Demonstrations

Afternoon

Disaster Simulation

Requirements of Local Organizations

Day Two Weds.,May 23: rd

Deploying Sahana Software

Morning

Sahana Emergency Management System

Partnerships with SSF

Afternoon

Sahana Eden

Resources Required

Managing the Project

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SahanaCamp NYC

Daily Schedule8 45 AM: Breakfast Tuesday & Wednesday

9 00 AM: Morning Program begins

10 15 AM: Morning Break (15 min)

12 00 PM: Lunch (Downstairs)

1 00 PM: Afternoon Program begins

3 00 PM: Afternoon Break (15 min)

5 00 PM: Adjourn

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SahanaCamp NYCIntroduction to the

Sahana Emergency Management System (SEMS)Sahana Mayon & Sahana Kilauea

May 23, 2012

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What is the Sahana Emergency Management System (SEMS)?

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The Sahana Emergency Management System (SEMS)

A suite of programs designed to assist Emergency Management with staff and facility resource management in the event of an emergency

The Sahana Resource Management Program

Planning and preparedness tool used to prepare the coordination and deployment of staff and facilities

Includes staff, organization, facility and scenario-based planning

The Sahana Registry Program

Tracking and reporting tool for staff and client registration

Can be used in emergency facilities evacuation centers, :emergency shelters, PODs, etc.

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Sahana Resource Management Program

Manages staff and facility resources, response plans, and assists emergency managers with event response through activating scenario plans.

Prepare:Allows emergency managers to prepare by assigning resources to facilities based on different scenarios.

Scenario planning should complement an organization s 'existing emergency plans.

Respond:Events are responded to by activating a scenario.

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Sahana Resource Management Program

Video Tutorial

Planning with the

Sahana Resource Management Program

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Sahana Registry Program

Provides tools for registering both clients and staff at emergency facilities

User functions focus on easy input of client information:Entering client information

Grouping clients

Searching for clients and staff and exporting searches

Registering and tracking staff

Checking staff in and out for shifts

Facility reporting

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Sahana Registry ProgramAdministrator Tools

Allow emergency managers to control access to features and monitor the status of the activation.

Designed to be run by an emergency manager overseeing specific facilities or by a general manager.

Administrator Tools include

Reporting Dashboard

Access Control Lists

Facility Module to allow importing facility information from the Sahana Resource Management Program*Maps for visual display of facility information

The Sahana Resource Management Program provides facility information to the Sahana *Registry Program the Sahana Registry Program cannot register staff and clients in ;facilities without facility information

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Sahana Registry Program

Video Tutorials

Registering Clients

Registering Staff

Dashboard and Reporting

Facility Management

Management and Administration

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Installation of the

Sahana Emergency Management System

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Sahana Emergency Management System

Video Tutorial

Installation System Requirements

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SEMS System Requirements:Server Software

SEMS is built around a LAMP (Linux, Apache, MySQL and PHP) application service stack running Ubuntu Linux.

Server Software Requirements :

SOFTWAREMIN

VERSION COMMENTSUbuntu 10.04 Most current 11.10 recommendedApache 2.2.14MySQL 5.1.41 MySQL 5.3 compatiblePHP 5.2.12 Most current 5.3 version strongly recommendedPHP-MySQLPHP-GDPHP-APC 3.1.3 Versions prior to 3.1.3 have known issues

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SEMS System Requirements:Browsers

Client web browser :Support for HTML and PNG images required

Cookies and Java Script must be enabled

Latest versions of Mozilla Firefox and Microsoft Internet Explore 8 (IR) are supported

Older versions of IE (5.5, 6 and 7) are not supported

Other browsers, including Chrome and Safari, may work with SEMS but are not supported.

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SEMS System Requirements:Time Synchronization

Critical to have precise system date and time on the server hosting SEMS.

Recommended that system administrators install time synchronization such as ntpd (popular daemon that synchronizes host s time with other 'machines).

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SEMS System Requirements:Hardware & System Config

Minimum Recommended (sufficient for development and testing environments):

Intel Pentium or AMD Athlon CPU

200 MB Available Disk Space

512 MB RAM

Access to the internet (preferably broadband)

More robust hardware configurations which support scalability and high-availability are recommended.

Production databases require several gigabytes of space.

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SEMS System Requirements:CPU

Deployment Type

CPU CPU / Memory

Database File Size

Staff Pool Count

Facilities Count

Testing & Development

Pentium 4 512 MB 100 MB 50 10

Small(32 or 64 bit)

AMD Athlon, Intel Xeon

2 GB 300 MB 500 50

Medium(32 or 64 bit)

Intel Dual Core Xeon

4 GB 1 GB 10,000 100

Large (64 bit) Intel Xeon Quad Core

8 GB 5 GB 300,000 1,000

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Questions

and

Feedback

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Excuse Me.....

Ahem....

I have a question...

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The Sahana Emergency Management System has two main programs:

The Sahana Resource Management Program

The Sahana Registry Program

These are installed on a server environment and are accessed via the internet (or local network) using a web browser

In an emergency:Internet (or network) access might not be available from shelters, PODs or other emergency facilities

I need something that works offline and on a laptop!

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Standalone Sahana Registry Program

Sahana Kilauea

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What is Sahana Kilauea?Sahana Kilauea is the Sahana Registry Program:

As a portable app - on a USB stick – it can be run off of the stick or installed on computer s hard drive'Includes compatible browser software (firefox)

Pre-configured with a database and settings exported from your production SEMS settings (staff, facilities, organizations, events, etc.)

Provides all of the functionality (registration of client/staff, searching, dashboard, reporting) of the Sahana Registry Program in a standalone and offline mode

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Hands-On Demonstration

Sahana Kilauea

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How do I get SEMS?SEMS is being distributed to local jurisdictions through a federally funded Regional Catastrophic Planning Team that supports 30 county-level ~jurisdictions in four states Connecticut, New York, :New Jersey and Pennsylvania.

The SEMS package includes a DVD that includes all required server and application software, and installation, systems and user documentation, video-based training.

The software, support documentation and training materials will be available from the Sahana Software Foundation.