safety role of management

2012

By

Khalid Alhosani

Waleed Alyafaie

MECH N430

Dr. Me Chandra

6/3/2012

Role Of Management In Safety

Role Of Management In Safety 2012

MECH N430 Dr. Me Chandra | HCT, Abu Dhabi

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Contents

1 Summary.................................................................................................................................. 3

2 Introduction .............................................................................................................................. 4

3 Risk assessment ..................................................................................................................... 4

3.1 Methods of assessing the risks in work areas: ................................................................ 5

3.1.1 Identify the hazard .................................................................................................... 5

3.1.2 Decide who might be harmed and how .................................................................... 5

3.1.3 Evaluate the risks and decide on precaution ........................................................... 5

3.1.4 Record your findings and implement them ............................................................... 6

3.1.5 Review your assessment and update if necessary ...................................................7

4 Safety management ................................................................................................................. 8

4.1 Key elements of safety management .............................................................................. 9

4.1.1 Set your policy .......................................................................................................... 9

4.1.2 Step 2: Organize your staff ......................................................................................10

4.1.3 Step 3: Plan and set standards ............................................................................... 11

4.1.4 Step 4: Measure your performance ......................................................................... 12

4.1.5 Step 5: Learn from experience - audit and review .................................................. 13

5 Total Quality Management ..................................................................................................... 14

5.1 Total Quality Management system challenges ............................................................... 14

5.2 The elements of total management ................................................................................ 15

5.3 Relationship between total quality and safety management .......................................... 16

6 Company safety policy ............................................................................................................ 17

6.1 Borouge Vision ................................................................................................................ 17

6.2 Borouge safety policy: ..................................................................................................... 17

7 Training on Safety .................................................................................................................. 18

8 Ethics ...................................................................................................................................... 18

9 Safety Committee ................................................................................................................... 19

9.1 Purpose ............................................................................................................................ 19

9.2 Safety Committee Duties ................................................................................................. 19

10 References .......................................................................................................................... 21



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Summary

This report is to complete the course of health, safety and environment.

The subject of the report is the role of management in safety. The purpose

of the report is to understand and analyze the role of management, safety

plans and HSE programs in minimizing the risk of hazards in the UAE

industries. Safety is very important in any company and especially in

industries. Every industry should have a safety section that control all the

hazards and decrease the number of accidents and incidents.



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1 Introduction

Unfortunately the safety rules and regulations in any organization are too

often occurring after response to accidents and injuries. A safety manager

usually in control of the activities and the operation in the company and

industrial processes and make sure that all these industrial processes and

operations are essential, functional and safe. The safety manager also

ensures that the employees are aware of all safety rules and regulations

when they work in their duties.

Operational Role

Safety manager will lead the safety and loss efforts making sure that

these efforts are within the laws and regulations. If there is an accident in

any company, the safety manager also assists in investigating the

accidents and controls the accidents results.

Supervisory Role

In any project in a company, the safety manager will plan and guide

the workers ensuring them that they work in safe conditions. The manager

also ensures that employees conform to Occupational Safety and Health

Administration guidelines when performing tasks.

2 Risk assessment

Risk assessment is too significant to maintain the safe environment for staff

and business as well as to be in line with the law. It will give you clear idea

to concentrate on the risks that occur in your workplace. Risk assessment

is critical test of what in your work may cause harm and hazard so you

think of whether have enough safety conditions or you need to develop it



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more to avoid harm. The staff have the right to be enough protected from

danger caused by technical failure to make measurements in controlling

the problem. On other hands, the law will not expect you to work in

company without risks. However, you should be aware of most risks and try

to minimize it. This happens by significant methods for risk assessment.

2.1 Methods of assessing the risks in work areas:

2.1.1 Identify the hazard

Firstly, you need to work around the area of the work and check what the

possible hazards that may cause harm to the staff are. Secondly, it’s useful

as a safety manager to regularly ask the employees what hazards may

cause harm because you may not noticed but other may notice. Another

useful approach is to visit the HSE website. HSE website updates any new

hazards that cause harm and what are the procedures to control them. Also

it’s important to check the instructions in the manual of the mechanical

equipments in the work place which will help you to have good picture and

aware of the possible hazards and control them.

2.1.2 Decide who might be harmed and how

Considering who might be harmed and how will help you in risk

management. This doesn’t mean that you will list the names of the staff that

might be harmed. Only name a specific group. For instance, you need to

know are the workers young, new or disabled people. This will help you to

specify the risks that depend on the workers. Also the cleaners,

contractors, visitors and maintenance workers will not always work in same

place. If you make any activities, you need to think how could be harm.

2.1.3 Evaluate the risks and decide on precaution

After pointing the hazards, you have to know what to do about them. The

law allows you to do your decisions that can be used to project the staff



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from harm.

You need to consider a few things:

2.1.4 Record your findings and implement them

It’s very useful when you make practice in risk assessment and record the

results of the practice and this will help to maintain the safety to the people

and business. You also when you record the findings, share it with the staff

and discuss how to improve the level of the safety. In this section, you need

to consider and show that:

6. Issue personal protective equipment (eg clothing, footwear, goggles etc)

5. Organize work to reduce exposure to the hazard (eg put barriers between Pedestrians and traffic).

4. Prevent access to the hazard (eg by guarding).

3. Try a less risky option (eg switch to using a less hazardous chemical).

2. If not, how can I control the risks so that harm is unlikely?

1. Can I get rid of the hazard altogether?



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2.1.5 Review your assessment and update if necessary

Every year, the technology changed and the equipments also changed.

Therefore, new hazards will be occur and should be considered. So you

need to check if there are new updates in your risk assessment and check

if you need to make any changes or improvements. Also make sure that

risk assessment is updated regularly for safety issues. Many safety

managers forget about updating the risk assessment when ever developing

a part of a project. Therefore, you should always update the risk

assessment when ever any changes that occur in a company.

1. A proper check was made.

2. You asked who might be affected.

3. You dealt with all the obvious significant hazards, taking into account the number of people who could be involved.

4. The precautions are reasonable, and the remaining risk is low. and you involved your staff or their representatives in the process.



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3 Safety management

The below figure indicates the five steps of successful safety management.

Those five steps will ensure the safety environment for the staff and

decrease the costs of injuries, illness, property and equipment damage.

You will have fewer stoppages, higher output, and better quality.

By complying with the law and avoiding fines you will avoid damaging

publicity. You cannot be a 'quality' organization unless you apply sound

management principles to health and safety.

Figure 1 , Key elements of successful health and safety management



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3.1 Key elements of safety management

3.1.1 Set your policy

The same types of events that make injuries and illness can affect the

company production and damage the property so you should control all

the accidents loss. Review the risk assessment by measure the

precaution that needed and check if they are helpful. Improve the quality

and ensure safe production. The safety policy should include in all

activities such as selection of people, equipment and materials, the way

work is done and how you design and provide goods and services.

To set your policy, you need to ask yourself:

1. Do you have a clear policy for health and safety; is it written down?

2. What did you achieve in health and safety last year?

3. How much are you spending on health and safety and are you getting value for money?

4. How much money are you losing by not managing health and safety?

5. Does your policy prevent injuries, reduce losses and really affect the way you work?



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3.1.2 Step 2: Organize your staff

To make the policy of health and safety more essential, the staff should

be involved and aware of it. This called 'positive health and safety

culture'. The four 'Cs' of positive health and safety culture:

Ask yourself:

Competence

recruitment, training and

advisory support.

Control

allocating responsibilities, securing

commitment, instruction

and supervision.

Co-operation

between individuals and groups.

Communication

spoken, written and

visible.

1. Have you allocated responsibilities for health and safety to specific people - are they clear on what they have to do and are they held accountable?

2. Do you consult and involve your staff and their representatives effectively?

3. Do your staff have sufficient information about the risks they run and the preventive measures?

4. Do you have the right levels of expertise? Are your people properly trained?

5. Do you need specialist advice from outside and have you arranged to obtain it?



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3.1.3 Step 3: Plan and set standards

Planning is very important in health and safety management. It will

make the work successful. Plan is involve state objectives, identifying

hazards, assessing risks, implementing standards of performance and

developing a positive culture. It is often useful to record your plans in

writing.

The plan should provide for:

Standards will help to create a strong good culture and reduce risks.

Standards state out what staff should do in the organization to achieve the

policy. Standards should be measurable, achievable and realistic.

In this section, you need to ask yourself:

Identifying hazards and assessing risks.

To be in line with health and safety

law.

Mutual agreement between

supervisors and managers on health and safety targets.



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3.1.4 Step 4: Measure your performance

You need to measure your health and safety performance whether

you are in good condition or not. You need to know where are you,

where you want to be and what is the difference and why. Active

monitoring is needed to avoid and control risks. This done by regular

inspection and ensuring the management stick with the standards and

also management control are working. Reactive monitoring after

accidents occurred. This done by study the mistakes, whether they are

involves injuries and illness, property damage.

In step 4, you need to ask yourself:

Do you have a health and safety plan?

Is health and safety always considered before any new work is started?

Have you identified hazards and assessed risks to your own staff and the public, and set standards for premises, plant, substances, procedures, people and products?

Do you have a plan to deal with serious or imminent danger, eg fires, process deviations etc?

Are the standards put in place and risks effectively controlled?



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3.1.5 Step 5: Learn from experience - audit and review

Monitoring will help you to review the information of the activities and

also help you to develop the performance. Audits that are done by your

own staff will ensure if the organization, policy and systems are making

the good results. It shows you how essential is the systems.

Do you know how well you perform in health and safety?

How do you know if you are meeting your own objectives and standards for health and safety? Are your controls for risks good enough?

How do you know you are complying with the health and safety laws that affect your business?

Do your accident investigations get to all the underlying causes - or do they stop when you find the first person who has made a mistake?

Do you have accurate records of injuries, ill health and accidental loss?



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4 Total Quality Management

Ensuring the good quality in health and safety management becomes

important business. To achieve the good management quality, you need

to achieve some challenges:

4.1 Total Quality Management system challenges

Creating procedures

To document how the company works in certain area, you need to

create procedures. You need to formulate it in efficient way and this can

be done by creating a group of editors to take care of the writing and

review it.

Distributing procedure manuals

After writing and finishing the procedures, everyone should be aware of

these procedures.

Maintaining manuals

This is not the end; editor’s team needs to update the procedure manual

from time to time. This is because the organization activities are always

changing.

Controlling the process



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After maintaining the manuals that have been produced and distributed,

it’s really important to have strong control over their use and application.

4.2 The elements of total management

Management commitment comes first. In this element, management

team should consider and believe in the program and give a hand to all

members who work in same program. They consider talent, time and

financial resources. They commit the policy of the health and safety.

The second element is Goal Setting. In this second, management team

will set up targets, quality, productivity and financial performance.

Engineering element come next. It’s the first thing that safety staff

should remove the hazard. Engineering staff will try to eliminate hazards

by do some safety inspections, good housekeeping and job safety

analysis.

Training element is very important. Most accidents occurred due to

unsafe actions and are caused by staffs that have poor background in

safety.

Accident investigating is another important element. Engineer should

learn from his mistakes and never repeat it again. Also investigate near

miss accidents.

Finally, Employee Safety Committee which is play significant and useful

rule in total safety management. Safety engineers should do monthly

meeting to review about the safety police because from time to time,

company buy equipment with new technology which require new safety

policy.



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4.3 Relationship between total quality and safety management

The techniques of the safety management and total quality

management are quite the same. On other hands, the factors that cause

accidents and injuries are the same who cause excessive cost in

production and lead to a poor quality. Both of quality and safety

management require:

Planning

You need to plan your strategies, goals and polices to maintain a good

condition on both quality and safety management. This also includes

priorities, structure, job specifications, allocated responsibility and

accountability for resources.

Implementation

A group of steps that describe the processes required to implement a

good quality management system and also required to achieve a good

safety management system.

Monitoring

In this stage, the organization should focus on the objectives and

audits it just to ensure if the quality management is effectively

implemented. Another point is to provide safety survey and safety

monitoring to ensure the safety activities and to check the safety related

changes.

Improvement



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It means that you need to improve continuous and also have the right

actions when appropriate.

5 Company safety policy

5.1 Borouge Vision

Borouge Company is one of the ADNOC group. One of the world’s

major oil and gas companies, and Austria based Borealis, a leading

provider of chemical and innovative plastics solutions, Borouge is a

groundbreaking international partnership at the forefront of the next

generation of plastics innovation. They have certain policy in safety.

5.2 Borouge safety policy:

The following are the pillars of Borouge safety policy and procedures:

Pursuing a goal of no harm to people, the environment, the community or the reputation of Borouge.

Minimizing waste and emissions, conserving energy and optimizing the use of natural resources.

Identifying all operational hazards and minimizing the associated risks to a level which is as low as reasonably practicable.

Ensuring that design, operational and technical integrity of assets are sustained throughout their life cycle.

Establishing appropriate security measures and controls against identified threats.

Understanding and respecting the social, cultural and legal aspects where we operate, and working together with various stakeholders to add value and make a positive contribution.

Advancing sustainable development across the value chain by ensuring that our products are properly used and handled, and that they are produced to maximize the positive health, safety and environmental impacts throughout their entire life cycle.



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6 Training on Safety

In 2009, Abu Dhabi distribution company ( ADDC) organized training

on safety in workplace for the staff. It’s very important to teach the staff

on how to work in workplace without getting injured or harmed.

There have been revised on safety rules and regulation when working in

water networks due to new equipment with new technology that need

new rules and regulation in safety. This kind of conference should be

updated regularly.

In same conference, the safety manager was trying to create a good

quality with his staff by involve them in safety training with good

education and principles. This training was firstly introduced to the

managers then passed to the staff.

7 Ethics

Ethics is branch of philosophy that focuses on morality. It tells you

whether your actions are wrong or right. There is strong connection

between ethics and safety management. Ethics is about doing the right

thing. Safety management provides study the unsafe actions and

unsafe conditions. Therefore, it should build up an ethical system that

can analysis and take control of workplace hazards.

Rights theory is a moral theory and important in ethics studies. Every

worker in a company has the right to work in safe place. Company

should provide the maximum safety condition to ensure good quality of

safety management. It’s highly not ethical when managers think about

money before safety. Safety is always first.

Another moral or ethical theory is the golden rule. Golden rule has

some process that let you manage yourself in dangerous situations. For



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instance, if someone full down and hurt his hands. Golden rule provide

steps to proceed. Firstly you need to think before you act. Also you

need to check for possible solution to fix the problem. Another point is

that treat the people as you wanted to be treated. For instance, the

manager likes to work in place that has high safety condition. It’s not

ethical that manager do not care about the staffs who work in very

dangerous place without considering the safety.

8 Safety Committee

8.1 Purpose

Safety committee is an organizational structure where members

represent a group. This gives everyone a voice but keeps the meeting

size to an effective number of participants. It’s really useful to make the

workers involve with safety by making safety committee. Safety

committee will create a good plan to ensure a good quality of safety.

Committee also can develop other activities which encourage

employees to support the Organization’s safety program.

8.2 Safety Committee Duties

The main duties for the safety committee are:

Workplace self-inspections.

Accident investigations.

Developing safe work practices

Developing written Safety programs.

Facilitating safety training.



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Safety committee can also perform the following:

To promote and maintain the interest of employees in health and safety issues.

To educate managers, supervisors and employees through awareness and training activities that they are primarily responsible for the prevention of workplace accidents.

To help make health and safety activities an integral part of the organization's operating procedures, culture and programs.

To provide an opportunity for the free discussion of health and safety problems and possible solutions.

To inform and educate employees and supervisors about health and safety issues, new standards, research findings.



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9 References

1. Codjia, Marquis. "The Role of a Safety Manager." EHow. Demand Media, 08 Aug. 2010.

Web. 16 May 2012. <http://www.ehow.com/facts_6832673_role-safety-manager.html>.

2. "Five Steps to Risk Assessment." Risk Management:. Heal and Safety Executive. Web.

16 May 2012. <http://www.hse.gov.uk/risk/fivesteps.htm>.

3. "Role of Management in Improving Workplace Safety and Health." Business

Management Articles and Case Studies. MBA Knowledge Base. Web. 16 May 2012.

<http://www.mbaknol.com/human-resource-management/role-of-management-in-

improving-workplace-safety-and-health/>.

4. Managing Health and Safety. Health and Safety Executive, 1 May 1998. Web. 17 May

2012. <http://www.hse.gov.uk/pubns/indg275.pdf>.

5. "Total Safety Management." Total Safety Management. American Safety Management

INC, 1 Jan. 2012. Web. 16 May 2012. <http://american-safety.com/services/total-safety-

management/>.

6. "HSE & Quality Management." HSE & Quality Management. Ockham. Web. 17 May

2012. <http://www.webiso.be/hse.htm>.

7. Alhajri, Abdulaziz, and William Yau. "Borouge Sustainability Policy." Borouge Policy.

Borouge. Web. 17 May 2012.

<http://www.borouge.com/CorporateCitizenship/PDF%20Files/Policy%20Poster%20Eng

%20-%20Arabic%20-%20Chinese.pdf>.

8. "The HSEQ Department Organizes a Seminar on 'Safety Requirements at Workplaces'"

The HSEQ Department Organizes a Seminar on 'Safety Requirements at Workplaces'

ADDC, 28 Oct. 2009. Web. 16 May 2012.

<http://www.addc.ae/en/NewsDetails.aspx?id=48>.

9. "EUROPEAN ORGANISATION FOR THE SAFETY OF." Safety and Quality.

EUROCONTROL, 7 Mar. 2001. Web. 31 May 2012.

<http://www.eurocontrol.int/safety/gallery/content/public/library/safety%20%20quality%2

0guidelines_1.0.pdf>.

http://www.ehow.com/facts_6832673_role-safety-manager.html

http://www.hse.gov.uk/risk/fivesteps.htm

http://www.mbaknol.com/human-resource-management/role-of-management-in-improving-workplace-safety-and-health/

http://www.mbaknol.com/human-resource-management/role-of-management-in-improving-workplace-safety-and-health/

http://www.hse.gov.uk/pubns/indg275.pdf

http://american-safety.com/services/total-safety-management/

http://american-safety.com/services/total-safety-management/

http://www.webiso.be/hse.htm

http://www.borouge.com/CorporateCitizenship/PDF%20Files/Policy%20Poster%20Eng%20-%20Arabic%20-%20Chinese.pdf

http://www.borouge.com/CorporateCitizenship/PDF%20Files/Policy%20Poster%20Eng%20-%20Arabic%20-%20Chinese.pdf

http://www.addc.ae/en/NewsDetails.aspx?id=48

http://www.eurocontrol.int/safety/gallery/content/public/library/safety%20%20quality%20guidelines_1.0.pdf

http://www.eurocontrol.int/safety/gallery/content/public/library/safety%20%20quality%20guidelines_1.0.pdf

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