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SafetyManagementToolkit 1

SAFETY MANAGEMENT TOOLKIT


Safety Management Toolkit

Please noteThisinformationisforguidanceonlyandisnottobetakenasanexpressionofthelaw.ItshouldbereadinconjunctionwiththeWork Health and Safety Act 2012,theWork Health and Safety Regulations 2012,codesofpractice,andanyotherrelevantlegislation.YoucanfindthisattheWorkSafeTasmaniawebsiteatwww.www.worksafe.tas.gov.au

ThisguidewasproducedbystafffromWorkSafeTasmania.

Wewelcomeyourfeedbackonthisguide.Sendto:[email protected]

AcknowledgementsWorkSafeTasmaniaacknowledgesthatthisSafetyManagementToolkitisbasedonmaterial,informationandguidancefrom:

¼¼ SafeWorkAustralia/www.safeworkaustralia.gov.au

¼¼ InternationalLabourOrganisation/www.ilo.org

¼¼ PublicLiabilityInsuranceOnline/www.publicliability.net.au

¼¼ SouthAustralianDepartmentofEducationandChildDevelopment/www.decd.sa.gov.au

2 SafetyManagementToolkit

Contents

Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4

About the laws . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5

Start with a safety policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7

Work Health and Safety Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9

Bullying Policy. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11

Drug and Alcohol Policy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Contractor Safety Management Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14

Take 5 Pre-Start Safety Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Introducing new workers to your workplace. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Induction Acknowledgment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20

Consultation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21

Record of Consultation/Staff/Toolbox Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Managing your work health and safety. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24

Sample Work Environment and Facilities Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32

Slips, Trips and Falls Checklist . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37

Electrical Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38


Chemicals Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Machinery and Equipment Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40

Manual Tasks Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41

Security Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42

Cutting Tools Safety Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43

Preventing Falls Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

Forklift Truck Checklist. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Managing Noise. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47

Hazard report form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

Chemical Register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

Emergency Procedure. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51

Incident reporting. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Training . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Sample Training Register . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56

Sample Competency Register. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Further information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58


Introduction

Are you a small business?Smallbusinessoftenfindsithardesttomanageworkhealthandsafety.Injuriesoccurringinsmallbusinessarethemostcostly:over$22,600moreeachclaimthanthoseofmediumandbigbusiness.

However,workhealthandsafetyisn’tjustaboutsavingmoneyandprotectingyourbusiness.It’saboutprotectingyourworkersandensuringtheygohomethesamewayastheycometowork—freefrominjuryorillness.

Healthandsafetyisagoodthing.It’sgoodforyou,yourworkersandyourbusiness.

Start thinking about safetyItdoesn’thavetobedifficult:justlookattheskills,resourcesandexperienceyouhaveavailableatyourworkplaceanddrawonthem.YoualsohavetheWorkSafeHealthandSafetyAdvisoryServiceforhelpandpracticaladvice.

About the WorkSafe Health and Safety Advisory ServiceThegoaloftheWorkSafeHealthandSafetyAdvisoryServiceistohelpyoumanagehealthandsafetyinyourworkplace,byofferingfreeinformationandsupport.

Thistoolkitisagreatwaytostart,andanadvisorcanvisityourworkplaceandshowyouhowtoapplytheresourcesinyourworkplace.

About this ToolkitThisSafetyManagementToolkitisaimedatemployersandownersinsmallbusiness—nowknownasPersonConductingaBusinessorUndertaking(PCBU),whichisexplainedmoreinthisToolkit.Itwillalsobeusefulformanagers.

ByfollowingthestepsinthisToolkitandapplyingthemtoyourbusiness,you’llbeofftoagoodstarttoasafer,healthierandmoresuccessfulbusiness.

AllsampletemplatesareontheAdvisoryService’swebpages.GototheWorkSafeTasmaniawebsiteatwww.worksafe.tas.gov.auandsearchfor‘safetyadvisors’.

“We had a near fatality in our workplace several years ago. The person concerned has a serious injury that will be with them for the rest of their life and that is something I feel very guilty about. I should

have dealt with OHS a long time ago, but in the scheme of things it didn’t seem relevant and, to be honest, I didn’t have the time. Today things are much different, health and safety is part of all our operations. It’s not a problem at all and I know I have done all I can, as an employer, to make sure no one gets injured on my watch” — Employer, transport industry


About the laws

In this section, you’ll learn:

¼¼ abouttheworkhealthandsafetylawsandcodesofpractice

¼¼ aboutPCBU

About the lawsYoumayhaveheardthenewWork Health and Safety Act and Regulations 2012 arelengthy.Thisistrue—becausetheycontainalotofspecificandclearrequirementsforcontrollingcertainhazards.Theregulationssetoutthestep-by-stepprocessofreducingrisksarisingfromthesehazards.

FamiliarisingyourselfwiththeRegulationsandcodesofpracticethatrelatetoyourworkwillhelpyoucomplywiththelaws.

About the codes of practice TheActandRegulationsaresupportedbymanycodesofpractice.Thesearegood,userfriendlyguidesdesignedtode-mysitifytheRegulations,andhelpyoumanagehealthandsafetyissues.Theycontaineasytousechecklistsandpracticalexamplesofhowtomanagerisks.

Thecodesofpracticeinclude(butarenotlimitedto):

¼¼ HowtoManageWorkHealthandSafetyRisks

¼¼ ManagingtheWorkEnvironmentandFacilities

¼¼ WorkHealthandSafetyConsultation,Co-operationandCo-ordination

¼¼ HazardousManualTasks

¼¼ FirstAidintheWorkplace

¼¼ ManagingtheRisksofFallsatWorkplaces

¼¼ ManagingNoiseandPreventingHearingLossatWork.

Usingthecodesthatrelatetoyourworkwillhelpyoucomplywiththelaws.

TheseandtheothercodescanbefoundattheWorkSafeTasmaniawebsite.Gotowww.worksafe.tas.gov.auandsearchfor‘codes’.Overtime,furthercodeswillbedeveloped,socheckthewebsiteregularly.

What does ‘reasonably practicable’ mean? Thedutyofcareisqualifiedbythetestofreasonablypracticable.

Reasonablypracticablemeansthatwhichis(orwasataparticulartime)reasonablyabletobedonetoensureworkhealthandsafety,takingintoaccountandweighingupallrelevantmattersincluding:

¼¼ thelikelihoodofthehazardortheriskconcernedoccurring,and

¼¼ thedegreeofharmthatmightresultfromthehazardortherisk,and

¼¼ whatthepersonconcernedknows(oroughtreasonablytoknow)aboutthehazardorriskandaboutwaysofremovingorreducingtherisk,and

¼¼ theavailabilityandsuitabilityofwaystoremoveorreducetherisk,and

¼¼ afterassessingtheextentoftheriskandtheavailablewaysofremovingorreducingtherisk,thecostassociatedwithavailablewaysofremovingorreducingtherisk,includingwhetherthecostisgrosslydisproportionatetotherisk.


PCBU (formerly employer)Theterm‘employers’hasbeenreplacedby‘PersonConductingaBusinessorUndertaking’(PCBU).

AlthoughanemployerisaPCBU,thetermPCBUismuchbroaderthanthisandmayinclude:

¼¼ acorporation

¼¼ anassociation

¼¼ partnersinapartnership

¼¼ asoletrader

¼¼ avolunteerorganisationwhichemploysoneormorepeopletocarryoutwork

¼¼ householderswherethereisanemploymentrelationshipbetweenthehouseholderandtheworker.

APCBUconductsabusinessorundertakingaloneorwithothers.Thebusinessorundertakingcanoperateforprofitornot-for-profit.ThedefinitionofaPCBUfocusesontheworkarrangementsandtherelationshipstocarryoutthework.

Worker YouareconsideredtobeaworkerifyoucarryoutworkforaPCBU,suchas:

¼¼ anemployee

¼¼ acontractororsub-contractor

¼¼ anemployeeofacontractororsub-contractor

¼¼ anemployeeofalabourhirecompany

¼¼ anapprenticeortrainee

¼¼ astudentgainingworkexperience

¼¼ anoutworker

¼¼ avolunteer.

YoucanalsobeaPCBUandaworkerifyoucarryoutworkforanotherPCBU.

Officer Anofficerisapersonwhomakesdecisions,orparticipatesinmakingdecisions,thataffectthewholeorasubstantialpartofabusinessorundertakingorhasthecapacitytosignificantlyaffectthefinancialstandingofthebusinessorundertaking.

Ifapersonisresponsibleonlyforimplementingthosedecisions,theyarenotconsideredanofficer.ApartnerofapartnershipisnotanofficerbutisaPCBU.

AnofficerofaPCBUmustexerciseduediligencetoensurethatthePCBUcomplieswiththeirdutiesundertheWHSlegislation.

Inshort,anofficer’sdutyrelatestothestrategic,structural,policyandkeyresourcedescisions—thatis,howaworkplaceisrun.Youareconsideredtobeanofficerifyouare:

¼¼ anofficerwithinthemeaningofsection9oftheCommonwealth Corporations Act 2001

¼¼ anofficeroftheCrownwithinthemeaningofsection247oftheWork Health and Safety Act 2012

¼¼ anofficerofapublicauthoritywithinthemeaningofsection252oftheWork Health and Safety Act 2012.


Start with a safety policy


¼¼ whyyouneedworkhealthandsafetypolicies

¼¼ howtocreatepolicies

¼¼ whattodowithyourpolicy

The practical tools you’ll find:

¼¼ SampleWorkHealthandSafetyPolicy

¼¼ SampleBullyingPolicy

¼¼ SampleDrugandAlcoholPolicy

¼¼ SampleContractorSafetyManagementForm

¼¼ SampleTake5Pre-StartSafetyChecklist

Where to start?Noonewantstoinjureorkillanyoftheirworkers,butleavingsafetytogoodluckratherthangoodmanagementisriskyforabusiness,andmostlikelywillfailatsomepoint.

Youcanstarttakingpreventativeactionnow.Getyourworkersinvolvedandwelcometheopportunitiestoimproveworkhealthandsafetyandensureyourworkersgohomethesamewaytheycametowork—freefrominjuryandillness.

Why have a policy?Eventhoughyourunasmallbusiness,employingperhapsonlyahandfulofworkers,youcannotaffordtoassumethateveryoneisawareofwhat’srequiredwithhealthandsafety.

Youshouldalsoneverassumethatsafetyis‘commonsense’—aworkplacethatreliessolelyon‘commonsense’islikelytobeunsafe.

What does a policy do?Writingahealthandsafetypolicyputsyourcommitmentonpaperandshowseveryoneyoutakeworkhealthandsafetyseriously.

What should your policy contain?Yourpolicyshouldstatetheresponsibilitiesofeveryoneandsettherulesandstandardsyouexpecteveryonetofollow.Thisreinforcesthemessagethatwhileyouhavearesponsibilityforsafety,everyoneelseisresponsibletoo.

Youcandelegatehealthandsafetytaskstoothers(however,youasthePCBUstillhaveoverallresponsibilityforworkhealthandsafety).Thismayincludeyourmanagers,supervisors,healthandsafetycommitteesandhealthandsafetyrepresentatives.

Involveyourworkersasyoudevelopyourpolicysoitbecomesasharedcommitmenttohealthandsafety.


What do you do with your policy?Onceyou’vedevelopedyourpolicy,signitanddisplayitprominently.

Telleveryoneaboutitsotheyknowwhattheyshouldexpectandwhatisexpectedofthem.Justhandingyourworkerssomethingtoreadandgettingthemtosignitmaynotbeadequate.So:

¼¼ gothroughitatastaffortoolboxmeeting

¼¼ includeitininductionsfornewworkers.

Bemindfulthatpeoplehavevaryinglevelsofliteracy,educationand/orunderstanding;ortheymayspeakadifferentlanguage.

Remembertoreviewyourpolicyregularly(say,onceayear)toensureitremainsrelevantandeffective.

What to do now:

¼¼ ReadthesamplepoliciesinthisToolkit

¼¼ Downloadthesamplesfromthewebandpreparepoliciestosuityourownworkplace

¼¼ Signthepolicies,explainthem(atstaff/toolboxmeetingsandinductions),displaythemprominently.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Work Health and Safety Policy

GOALS¼¼ Toprovideaworkplacethatisfreefromriskstohealthandsafetybyimplementingthehighestpossiblestandardstoprotectworkers’health,safety,mentalandsocialwellbeing.

¼¼ Toengageandconsultwithallworkersandothersaffectedbyourbusinessorundertakingstoensurehazardsareidentifiedandtherisksassociatedwiththemremovedorreducedtothegreatestdegree.

¼¼ Tocreateaworkplaceenvironmentwhereworkersandothersaffectedbyourbusinessorundertakingsareencouragedandsupportedtoraisehealthandsafetyissuesandhelpreduceandmanagethem.

OBLIGATIONSManagementisfirmlycommittedtoapolicyenablingallworkactivitiestobecarriedoutsafely,andwithallpossiblemeasurestakentoremove(oratleastreduce)riskstothehealth,safetyandwelfareofworkers,contractors,authorisedvisitors,andanyoneelsewhomaybeaffectedbyourbusinessorundertakings.

WearecommittedtoensuringwecomplywiththeWork Health and Safety Act 2012,theWork Health and Safety Regulations 2012,relevantCodesofPracticeandrelevantAustralianStandards.

RESPONSIBILITIES

ManagementManagementwillensure,asfarasisreasonablypracticable,thehealth,safetyandwellbeingof:

¼¼ allworkersengaged,orcausedtobeengagedbyus

¼¼ allworkerswhoseactivitiesincarryingoutworkareinfluencedordirectedbyus

¼¼ otherpeople,byensuringtheyarenotputatriskfromworkcarriedoutaspartofourbusinessundertakings.

Wewillalso:

¼¼ provideandmaintainaworkenvironmentfreefromriskstohealthandsafety

¼¼ provideandmaintainsafeplant(equipment),structuresandsafesystemsofwork

¼¼ ensurethesafeuse,handlingandstorageofplant(equipment),structuresandsubstances

¼¼ provideadequatefacilitiesforthewelfareofworkersincarryingoutwork

¼¼ provideanyinformation,training,instructionorsupervisionthatisnecessarytoprotectallpeoplefromriskstotheirhealthandsafetyarisingfromworkactivities

¼¼ ensurethatthehealthofworkersandtheconditionsattheworkplacearemonitoredforthepurposeofpreventingillnessorinjuryofworkersarisingfromourbusiness

¼¼ consultwithworkersonallmattersrelatingtohealthandsafety


WorkersWhileatwork,ourworkersmust:

¼¼ takereasonablecarefortheirownhealth,safetyandwellbeing

¼¼ takereasonablecarethatwhattheydo,orwhattheydonotdo,doesnotadverselyaffectthehealthandsafetyofotherpeople

¼¼ comply(sofarastheyarereasonablyableto)withanyreasonableinstructiongivenbymanagement

¼¼ co-operatewithanyreasonablepolicyorprocedureforworkhealthorsafetythathasbeencommunicatedtothem

¼¼ notmisuseorinterferewithanythingprovidedforworkhealthandsafety

¼¼ reportallincidentsandnearmissesimmediately,nomatterhowtrivial

¼¼ engageinconsultationwithmanagementtoidentify,assessandcontrolhazardsandtheeffectivenessofsuchcontrols

¼¼ reportallknownorobservedhazardstotheirsupervisorormanagerassoonaspossible.

APPLYING THIS POLICYWeseektheco-operationofallworkers,contractors,visitorsandotherswhommaybeaffectedbyourbusinessorundertakings.

Weencourageandsupportsuggestionstocreateasafeworkingenvironmentasaresultofallpossiblepreventativemeasuresbeingtaken.

Thispolicyappliestoallbusinessoperationsandfunctions,includingthosesituationswhereworkersarerequiredtoworkoff-site.

REVIEWING THIS POLICY Managementwillreviewthispolicyannually,inconsultationwithworkers:

¼¼ toassesstheeffectivenessofthepolicy

¼¼ byreviewingouroverallhealthandsafetyperformance

¼¼ bymonitoringtheeffectivenessofpoliciesandprocedures.

COMMUNICATING THIS POLICYThispolicy(andrelatedprocedures)shallbedisplayedinourworkplace/s.

Allworkers,contractorsandothersaffectedbyourbusinessorundertakingswillbeprovidedwithacopythroughtheirmanager/supervisor.

Newworkerswillbeprovidedwithacopyaspartoftheirinduction.

Relevant legislation Work Health and Safety Act 2012 Work Health and Safety Regulations 2012

Authorisation

Policyauthorisedby:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Datetobereviewed:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Bullying PolicyWorkplacebullyingisarisktohealthandsafety.Itcanoccurwhereverpeopleworktogetherinalltypesofworkplaces.Itisbestdealtwithbytakingstepstopreventitfromoccurring,andrespondingquicklyifitdoesoccur.Thelongerthebullyingbehaviourcontinues,themoredifficultitistoaddress,andtheharderitbecomestorepairworkingrelationships.

Foramorecomprehensiveexplanationandguidance,pleaserefertotheSafeWorkAustraliaGuidetoPreventingandRespondingtoWorkplaceBullyingfoundatwww.safeworkaustralia.gov.au

What can you do? Ifyoufeelyouarebeingbulliedandarenotcomfortabledealingwiththeproblemyourself,oryourattemptstodosohavenotbeensuccessful,youshouldraisetheissueeitherwithyoursupervisor,healthandsafetyrepresentativeorothermanagerwithintheworkplace.Ifyouareamemberoftheunion,youmayalsoraiseanyissueswithyourdelegate.

Ifyouwitnessunreasonablebehaviouryoushouldbringthemattertotheattentionofyourmanagerasamatterofurgency.

How we will respond Ifworkplacebullyingorunreasonablebehaviourisreportedorobserved,wewilltakethefollowingsteps:

¼¼ theresponsiblesupervisorormanagerwillspeaktothepartiesinvolvedassoonaspossible,gatherinformationandseekaresolutiontosatisfactorilyaddresstheissueforallparties.

¼¼ ifissuescannotberesolvedortheunreasonablebehaviourisconsideredtobeofaseriousnature,animpartialpersonwillbeappointedtoinvestigate.Bothsideswillbeabletostatetheircaseandrelevantinformationwillbecollectedandconsideredbeforeadecisionismade

¼¼ allcomplaintsandreportswillbetreatedinthestrictestofconfidence.Onlythosepeopledirectlyinvolvedinthecomplaintorinresolvingitwillhaveaccesstotheinformation

¼¼ therewillbenovictimisationofthepersonmakingthereportorhelpingtoresolveit.Complaintsmademaliciouslyorinbadfaithwillresultindisciplinaryaction.

Consequences of breaching this policy Appropriatedisciplinaryactionwillbetakenagainstapersonwhoisfoundtohavebreachedthispolicy.Thesemeasureswilldependonthenatureandcircumstanceofeachbreachandcouldinclude:

¼¼ averbalorwrittenapology

¼¼ oneormorepartiesagreeingtoparticipateincounsellingortraining

¼¼ averbalorwrittenreprimand

¼¼ transfer,demotionordismissalofthepersonengaginginthebullyingbehaviour.

If bullying has not been substantiated Iftheinvestigationfindsbullyinghasnotoccurredorcannotbesubstantiated,[PCBUname]maystilltakeappropriateactiontoaddressanyworkplaceissuesleadingtothereport.

Authorisation

Managementsignature:................................................................ Date:..........................................


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Drug and Alcohol Policy Goals

Thispolicyshows:

¼¼ ourcommitmenttohealthandsafetyinthisworkplace,andreducingtheriskstothehealthandsafetyofallworkers,contractorsandvisitors

¼¼ ourcommitmenttocomplyingwiththerequirementsoftheWork Health and Safety Act 2012andtheWork Health and Safety Regulations 2012,especiallythosefordrugsandalcohol

¼¼ howwewilldealwithdrugsandalcoholuseand/ortheireffectsintheworkplace.

Thispolicyappliestoeveryoneat(PCBUname).

Definition Drugandalcoholusecanaffectaperson’sabilitytoworksafely.Itcreatesarisktoworkersandworkhealthandsafety.

ResponsibilitiesNoonemustdrinkalcoholorusedrugsatthisworkplace,except:

¼¼ forlegitimatemedicalreasons:Youmustnotifyyoursupervisorifprescribedmedicationislikelytoaffectyourbehaviourandthereforeworkhealthandsafety.Yoursupervisormayassignyouotherdutieswhileyou’retakingthemedication

¼¼ atworkplace-basedsocialevents:Thisisdealtwithinmoredetailunder‘Socialevents’inthispolicy.

Themanager/supervisoratthisworkplacemust,iftheyhavereasonablegroundsforbelievingthatyouareincapableofsafelyperformingyourdutiesormaybearisktoothersduetotheeffectsofdrugsoralcohol,arrangeforyoutoberemovedsafelyfromtheworkplace.

Eachpersonmustensurethattheyarenot,bytheconsumptionofdrugsoralcohol,insuchaconditionastoendangertheirownsafetyorthatofothersatthisworkplace.

Thisincludesnotcomingtoworkif,afterdrinkingorusingdrugsinyoursocialtime,yourabilitytoworksafelyisstillimpaired.Ifyoucometowork,youmustreporttoyoursupervisor,whomayassignyouotherdutiesorarrangeforyoutoberemovedsafelyfromtheworkplace.

Managing drugs and alcohol(PCBUname)willidentifyallworkplacefactorsthatmayinfluencesomeonetoturntodrugsoralcohol,andusethehazardmanagementprocesstoeliminatedrugoralcoholuseorcontroltherisksfromthem.

(PCBUname)willconsultwithworkers,workhealthandsafetyrepresentativesand/ortheworkhealthandsafetycommitteeonthisissue.

(Outlinethespecificactionsyouwilltaketoaddressanyfactorsinyourworkplacethatmayinfluencesomeonetoturntodrugsoralcohol.

Disciplinary actionIfanyoneisfoundtobreachthispolicy,managementwill(outlinetheactionsyouwilltake;forexample,givingaformalwarning,followedbyencouragingthemtogettreatment,suspension,andfinally,dismissal).


Testing(Ifyoudecidetointroduceatestingprogram,youmustincludedetailsaboutitinthispolicy.Thisincludes:

¼¼ thepracticalitiesoftesting:whowilldoit,whenandhowitwillbedone,andwhattypeofprocedurewillbeused

¼¼ theproceduresfortheactionyouwilltakeforapositivetestresult

¼¼ acknowledgethatpeoplehavethelegalrighttorefusetobetested,unlessspecifiedinlegislationorintheircontractoremploymentagreement.)

Social events Responsiblesocialeventscanbeheldatthisworkplace(includelikelyevents,suchasChristmasparties).Toensureeveryoneremainssafe:

¼¼ everyoneisexpectedtoactresponsibly

¼¼ non-alcoholicdrinksandfoodwillbeprovided

¼¼ alternativepublictransportarrangementswillbeprovided

¼¼ (includeanyothermeasuresyoumaytake).

Information and support(PCBUname)willprovideregulartrainingandinformationabouttheeffectsofdrugandalcoholuseonpersonalandworkhealthandsafety,andonthecomponentsofthispolicy.

(Includeanysupport,whetherinternalorexternal,thatyoucanprovideworkers,especiallythosewhoadmittheyhaveadrugoralcoholproblem).

Policyauthorisedby:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Datetobereviewed:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


Contractor Safety Management Form

Name. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Position . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Companyname. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ABN. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Licence/Registrationnumber(ifapplicable). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Address. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Phonenumber. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Mobile. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

E-mail. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Namesofyourworkerswhocouldattendonsite:

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Servicesprovided. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

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. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Provideasummaryofanyrelevantinsurancesyouhold(e.g.publicliability,workerscompensation,personalaccident/disability,relevantother).

Type Insurer PolicyNumber ExpiryDate

1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

IhavereadandunderstoodtheCONTRACTORSSAFETYREQUIREMENTSlistattached:

Signed:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Name: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Dated:. . . . . . . . . . . . . . . . . . . . . . . . .

(pleaseprint)


Contractors safety requirements

1. Asacontractortooursite,weregardyouasaprofessionalinyourtrade/areaofexpertise.Assuch,youhaveresponsibilityforyourownsafetyandthesafetyofyourco-workersandothersthatyourworkactivitiesmayimpactupon.

2. Allcontractorsareresponsibleforensuringthey,andallpersonsworkingfororcontractedbythem,havecompletedabasicsiteinductionandhavereadandunderstoodthesafetyrequirementsdetailedbelow.Thismustbedonebeforestartingwork.

3. Ifworkingonaconstructionsite,allworkersmustholdawhitecard.

4. Allcontractorsmustsigninuponarrivalandcontactthepersoninchargeoftheareatheywillbeworkingin.Signoutwhenyouleavethesite.

5. Noworkistostartuntilcontractors,andeveryoneworkingforthemorcontractedbythem,havebeenauthorisedtodosobythepersoninchargeoftheareatheyareworkingin.

6. Beforestartingwork,allcontractorsworkingatthissitehaveadutytoconsultwithotherworkerswhomaybeaffectedbytheplannedworkactivitiesandwhereworkhealthandsafetymattersariseduringthecourseofthework.

7. Allcontractorequipment,materials,andpersonalprotectiveequipmentmustbeingoodcondition,properlymaintainedandsuitableforthejobathand.Theymustcomplywiththerelevantlegislativerequirementsand/orAustralianStandards.

8. Allworkmustbeconductedinasafe,healthyandenvironmentallyresponsiblemannerandcomplywithalllegal/regulatoryrequirements.TheTasmaniancodesofpractice(atwww.worksafe.tas.gov.au)relatingtotheworkmustbefollowedwherereasonableandpracticaltodoso.

9. Controlanyhazards(asdeemedappropriate).

10.Noequipmentistoberepairedormaintainedunlessproperlyisolated/switchedoffand/orstopped.

11.Anyequipmentormaterialsfoundtobeunsafeshouldbereportedimmediatelytothepersoninchargeandshouldbetagged“outofservice”.

12.Onaconstructionsite,allmainspoweredelectricalequipmentmusthaveacurrenttesttag.

13.Acurrentsafetydatasheetmustbeavailableforanyhazardous/dangerouschemicalused.

14.Foranyhighriskwork(suchasworkatheightsover2m,confinedspacework,workingwithhazardoussubstances)youmusthaveappropriatetrainingandthecorrectequipment.Anappropriateformalriskassessment,safeworkmethodstatementorjobsafetyanalysismustbecompletedbeforestartingwork.

15.Safetyandprotectiveequipment(suchashearing,foot,eyeprotection,hardhats,highvisibilityvests)mustbeworn/usedasappropriatetotheareaandworkbeingcarriedout.

16.Allinjuries,incidentsandequipmentdamage/breakages/failuresaretobereportedimmediatelytothepersonincharge.Ifappropriate,anaccident/incidentformistobefilledoutandsubmittedtothepersoninchargeofthearea.


17.AseriousincidentmaybenotifiabletoWorksafeTasmania.Call1300366322tonotifyandpreservethesceneoftheincident.

18.Bewareofvehicletrafficoperatingonsite.Wherepossible,youmustfollowthedesignatedpedestrianwalkways(designatedbyyellowlines).

19.Demarcate/isolatevisitors/clientsfromtheworkyouaredoingwithappropriatewarningsignageandbarriers.

20.Donotenteranyareaswhichyouarenotauthorisedtoenter.

21.Agreetofollowthebusinessprivacy/confidentialitypolicy.

22.Maintainreasonablestandardsofhousekeeping,cleanlinessandhygiene.

23.Smoking,alcoholandillegaldrugsareprohibitedatthesite.

24.Noformofharassment/bullyingwillbetolerated.

25.Understandsiteemergencyrequirements(basicevacuationprocedures,exitlocations,evacuationassemblylocation).

26.ComplywithanyreasonabledirectionfromthePCBU,PrincipalContractororSiteManagement.Youcouldbeaskedtoleavethesiteifanyoftheaboverequirementsarenotfollowedtoreasonableexpectations.Pleaseaskthepersoninchargeofyourworkifanydoubtexists.

27.Remember,at (InsertPCBUName) wewantyoutobesafeatworksoyoucangohomeattheendofeachday.


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Take 5 Pre-Start Safety ChecklistThischecklistwillhelpworkersandcontractorswhoareworkingonneworexternalworksitesreducetheirexposuretohealthandsafetyrisksandhazards.Itshouldtake5minutestocomplete.

Date:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Time:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Location:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Supervisor/manager:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Task:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Attendees:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Before starting work:

1. Doyouhavetodoaninduction? Yes No N/A

2. Doyouneedtobeaccompaniedwhileonsite? Yes No N/A

3. Doyouknowthesite’shealthandsafetyrules? Yes No N/A

4. Areyoufamiliarwithsecurityarrangementsandthesystem Yes No N/A forreportingincidents/nearmissesandhazards?

5. Arethereemergencyfacilitiesandanevacuationprocedure/route Yes No N/A forthesite?

6. Doyouhaveaccesstoappropriateemergencyandfirstaidequipment? Yes No N/A

7. Haveyouaskedthepersoninchargeaboutallrelevanthazards? Yes No N/A

8. Iftheworkinvolvesahighrisktask(suchasworkatheights,hot-work, Yes No N/Aconfinedspaces),isaworkpermit/safeworkmethodstatementrequired?

9. Doyouhavethecorrectproceduresandequipmenttodotheworksafely? Yes No N/A

10.Istherearequirementtolock/tag-outequipmentorisolate/contain Yes No N/Aenergybeforestartingwork?

11.Isthereappropriateseparationofvehiclesandpeopleduringthe Yes No N/Aproposedwork?

12.Isallrequiredelectrical/mechanicalequipmentinasafecondition? Yes No N/A

13.Arehazardous/dangeroussubstancesusedandstored Yes No N/Aaccordingtotheirsafetydatasheets?

14.Haveyouconsultedwithworkersaboutthetaskandthesafewaytodoit? Yes No N/A

15.DoyouhaveallnecessaryPPE? Yes No N/A

16.Haveyougotasafewayofgettinginandoutofyourworkarea? Yes No N/A

17.Haveanymanualhandlingrisksbeenidentifiedandaccessed? Yes No N/A

If you answer “no” to any of those above, you may need to follow up with the person in charge before you start work to help ensure your safety.

At the end of work:

Haveyoulefttheworksiteinanappropriateconditionfreefromhazards Yes No N/A andrisks(clean-up,toolsputway,housekeeping)?

Ifrequired,haveyousignedout? Yes No N/A

Return this checklist to your manager/supervisor after work is complete.


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Introducing new workers to your workplace


¼¼ whyyouneedtoinductyourworkers

¼¼ howtohelpnewworkerssettleintoyourworkplace


¼¼ SampleInductionChecklistandAcknowledgment

What’s an induction?Whenanewworkerstartswork,theusualprotocolistoshowthemaroundandtellthemwhattheyneedtoknow,(suchasthefacilities,worktimesandmealbreaks)andintroducethemtotheirimmediatesupervisorandfellowworkers.

Thisprocessiscalledaninduction,andisimportant.Duringaninduction,youmustcoverhealthandsafetyinformation,including:

¼¼ yourworkhealthandsafetypolicyandsafeworkprocedures

¼¼ howtoreporthazards,incidents,nearmissesandinjuries

¼¼ whotheirhealthandsafetyrepresentative,firstaiderandfirewardenare.

Rememberyournewworkerswillneedclosersupervision(includingbuddying)forsometime,too.

What about induction checklists?Useaninductionchecklisttomakesureyoucoverallimportantinformation.

Ensureyournewworkerscanaskyouquestionsandprovidefeedbackbeforetheysigntheinductionchecklist.

Rememberyournewworkers(especiallyiftheyareyoung)maybenervous,orkeentoimpress,sotheymaynotaskyouquestions.Encouragethemtotalktoyou(ortheirsupervisororhealthandsafetyrepresentative)ifthey’renotsureaboutanything.

Ifyou’veneverusedaninductionchecklistbefore,it’sworthwhiledoingonewitheachofyourexistingworkers(nomatterhowlongthey’vebeenwithyou).Aswesaidearlier,youcan’taffordtoassumethateveryworkerisawareofwhat’srequiredwithhealthandsafety.

Keepcopiesofthecompletedinductionchecklists,andprovideyourworkerswithacopytoo.

What to do now:

¼¼ ReadthesampleinductionchecklistinthisToolkit

¼¼ Downloadthesamplesfromthewebandprepareaninductionchecklisttosuityourownworkplace

¼¼ Formallyinductyournewandexistingworkers,allowingthemopportunitytoaskquestions.Thengetthemtosignitoncetheyunderstandtheinformation

¼¼ Keepacopyyourselfandprovideyourworkerswithacopy.


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Induction ChecklistWorker’sname:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Employmentstartdate:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Position/job. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Manager/supervisor:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Department/Section:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Explain your business:

Thestructure

Thetypeofwork

List and introduce your key people and their roles:

Manager/owner

Supervisor(s)

Co-workers

Healthandsafetyrepresentative(s)

Fire/emergencywarden(s)

Explain their employment conditions:

Nameofawardoragreement(ifrelevant)andawardconditions

Jobdescriptionandresponsibilities

Leaveentitlements

Notificationofsickleaveorabsences

Outofhoursenquiriesandemergencyprocedures

Timerecordingprocedures

Worktimesandmealbreaks

Explain their pay:

Payarrangements

Ratesofpayandallowances

Superannuation

Taxationandanyotherdeductions(includingcompletingtherequiredforms)

Unionmembershipandawardconditions.

Explain your work health and safety administration:

Consultativeandcommunicationprocesses,includingemployeehealthandsafetyrepresentatives

Hazardreporting,includingwheretofindforms

Incident/accidentreportingprocedures,includingwheretofindreportingforms

Hazardsofwork

Policyandprocedures

Rolesandresponsibilities

Employeeassistanceprogram(EAP)

Workerscompensationclaims

Show your work health and safety environment:

Safeworkprocedures(SWPs)List:

1. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

5.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Emergencyplan,procedures,exitsandfireextinguishers

Firstaidfacilitiessuchasthefirstaidkitandroom

Informationonworkplacehazardsandcontrols


Explain your security:Cash

Foreachworkerandfortheirpersonalbelongings

Show your work environment:

Carparking

Eatingfacilities

Lockerandchangerooms

Phonecallsandmessagecollectingsystem

Washingandtoiletfacilities

Workstation,tools,machineryandequipmentusedforjob

Proceduresfortheworkplacebuildings

Explain your training:

Firstaid,firesafetyandemergencyprocedurestraining

Hazard-specifictraining(forexample,manualhandling,hazardoussubstances)

Onthejobtraininginsafeworkprocedures

Job-specifictraining(forexample,ifalicenseorpermitisrequired)

Conduct a follow-up review:

Repeatanytrainingrequiredorprovideadditionaltrainingifneeded

Reviewworkpracticesandprocedureswiththeworker

Askandanswerquestions

Comments/follow up action

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Induction AcknowledgmentConductedby(Name):. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Signature:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Position/Job:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Worker’sSignature:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Notes:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Inductionreviewdate:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reviewcomments:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Conductedby(Name):. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Signature:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Position/Job:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Worker’sSignature:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Notes:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


Consultation


¼¼ whyconsultingwithyourworkersisgoodforsafety

¼¼ waysofconsulting


¼¼ SampleRecordofConsultation/Staff/ToolboxMeeting

What is consultation?Consultationinvolvessharinginformation,givingworkersareasonableopportunitytoexpresstheirviews,andtakingthoseviewsintoaccountbeforemakingdecisions.Itallowsyoutoreallygettoknowyourworkplace,workersandthehazardstheyface.

Who do you consult with?Youmustconsultonhealthandsafetymatterswithworkers,workers’healthandsafetyrepresentatives,andanyoneelseyouengagetocarryoutworkforyou.

Thisincludesyourcontractorsandsub-contractorsandtheirworkers,labourhireworkers,volunteersandanyoneelseworkingforyouandwhoisdirectlyaffectedbyanyhealthandsafetymatter.

Youshouldalsoconsultwithunionrepresentatives.

What are the benefits of consulting?It’seasiertoachieveasaferworkplacewheneveryoneisinvolved:whentheytalkandworktogethertoaddresspotentialproblemsandcollectivelyfindsolutions.

Effectiveconsultationhasotherbenefits:

¼¼ greaterawarenessandcommitment,becauseworkershavebeenactivelyinvolvedinhowdecisionsaremade

¼¼ positiveworkingrelationships,becausehearingandunderstandingtheviewsofothersleadstogreaterco-operationandtrust.

Shareworkhealthandsafetyaroundandyourbusinesswillbesafer,healthierandmoreproductive.

How do you involve your workers?Neverunderestimatethevalueofyourworkers’inputwhenitcomestoknowingaboutthehazardsassociatedwiththeirwork.Theyoftenhaveideasabouthowtoreducesafetyrisks,makeimprovementsandfindsolutions.

Involveyourworkersasyou:

¼¼ developyourworkhealthandsafetypolicyandprocedures

¼¼ usesafetychecklists

¼¼ developsafeworkprocedures

¼¼ createhazard,incident,nearmissandinjuryreportingprocedures

¼¼ identifyhazards,tasksandconditions,andthesafewaytomanagethem

¼¼ reviewpoliciesandprocedures.


What else can you do?Otherwaystoencouragetalkingaboutsafetyinclude:

¼¼ encouragingyourworkerstoholdelectionsforhealthandsafetyrepresentatives

¼¼ establishingahealthandsafetycommittee

¼¼ holdingregularstaff/toolboxmeetingsandmakehealthandsafetyatopictodiscuss(ifyouengagecontractors,includetheminthisprocessandseektheirfeedbacktoo)

¼¼ holdingpracticaltrainingsessions.

Thesearealsoopportunitiesforyoutogetyourworkers’feedbackontheeffectivenessofanyexistingorproposedsafetysolutions.

Checkifyourworkersarereceivingenough—andthecorrect—informationtodotheirjobsafely,orwhethertheyneedadditionalinformationandresources.

Forfurtherinformation,refertotheWorkHealthandSafetyConsultation,CooperationandCoordinationCodeofPractice.GototheWorkSafewebsiteatwww.worksafe.tas.gov.auandsearchfor‘CP135.’

What to do now:

¼¼ ReadthesamplerecordsinthisToolkit

¼¼ Identifythemostappropriatewayofconsultinginyourworkplace

¼¼ Downloadthesamplesfromthewebandpreparepoliciestosuityourownworkplace

¼¼ Keeparecordofyourconsultation


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Record of Consultation/Staff/Toolbox Meeting Workgroup:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Meetingheldat:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Meetingconductedby: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Signed: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

HSR: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Signed: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Issues to be covered:

1.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Other issues addressed:

1.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Action Required:

Action ByWhom Timeframe

Attendance(allparticipantstoprintnameandsign):

1.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Signed:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

2.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Signed:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

3.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Signed:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

4.. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Signed:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


Managing your work health and safety

In this section, you’ll learn:¼¼ whatstepstotaketomanageworkhealthandsafety

¼¼ howtochoosemeasuresforcontrollingrisks

¼¼ whyyouneedtokeeprecords

The practical tools you’ll find: ¼¼ SampleWorkEnvironmentandFacilitiesChecklist

¼¼ SampleHazardInspectionChecklists

¼¼ SampleSafeWorkProcedure:BenchGrinder

¼¼ SampleHazardReportForm

¼¼ SampleChemicalRegister

¼¼ SampleEmergencyProcedure

Managingworkhealthandsafetyisanongoing,step-by-stepprocess.Forfurtherinformation,refertotheHowtoManageHealthandSafetyRisksCodeofPractice.GototheWorkSafewebsiteatwww.worksafe.tas.gov.auandsearchfor‘CP112’.

STEP 4Review controlmeasures

STEP 1Identify hazards

STEP 2

Assess risks

Management commitment

STEP 3Control risks

Known risks and control

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STEP 1: IDENTIFY HAZARDS

What is a hazard?Ahazardisasituationorthingthathasthepotentialtoharmaperson.Hazardsatworkmayincludenoisymachinery,amovingforklift,chemicals,electricity,workingatheights,arepetitivejob,bullying,abadlydesignedworkplaceandinadequatemanagementsystems(forexample,noprocedures).

How do you identify hazards?Somewaystoidentifyhazardsinclude:

¼¼ conductingworkplaceinspections.Regularlywalkaroundyourworkplace,useachecklist(therearesampleslaterintheToolkit)andcheckyourworkenvironment,thetasksyourworkersdo,andthemachineryorchemicalstheyuse.Overtime,workingwithhazardsoftenbecomesthe‘norm’andunsafeworkbecomes‘partofthejob’or‘justthewayitis’—butthisoftenresultsinincidents.Trytolookattasksandequipmentasifyouareseeingthemforthefirsttime

¼¼ consultingyourworkers.Workersaretheonesusingtheequipment,performingthetasksorbeingintheworkenvironmenteveryday,andoften,thepeoplewhoknowthebestwaytofixtheproblem.Sothey’reessentialforhelpingyouidentifyhazards

¼¼ reviewingreportsofhazards,incidents,nearmissesandinjuries.Youdon’tneedanelaboratereportingsysteminplace.SeeIncidentReportingonpage52fordetails

¼¼ reviewingsickleave,staffturnoverandworkerscompensationstatistics

¼¼ conductingaworkplaceaudit.Thisassessesyoursafetymanagementsystemsagainststandardsandlegalrequirements

¼¼ readingtherelevantcodesofpractice,operatingmanuals,safetyalerts,safetydatasheetsandindustryassociationsafetyalerts.

“It’s really interesting to get out of my office and into the workplace and check out what’s going on. My employees have some great ideas on how

to make things safer and more productive. We discuss what needs to happen at our tool box meetings then we just do it. It works for everyone”

— Manager, hospitality industry

STEP 2: ASSESS RISKS

What is a risk?Riskisthelikelihoodthataharmfulconsequence(death,injuryorillness)mightoccurwhenyouareexposedtoahazard.

Onceyouhaveidentifiedahazard,youneedtodeterminethelevelofriskassociatedwithit.

What is a risk assessment?Inariskassessment,youneedtoconsiderwhatcouldhappenifsomeoneisexposedtoahazard,andthelikelihoodofthathappening.Itcanhelpyoudetermine:

¼¼ howsevereariskis

¼¼ whetheranyexistingcontrolmeasuresareeffective

¼¼ whatactionyoushouldtaketocontroltherisk

¼¼ howurgentlytheactionneedstobetaken.


Thedetailyougointodependsonthetypeofhazardandtheinformation,dataandresourcesyouhaveavailable.Itcanbeassimpleasdiscussingitwithyourworkers,orinvolvespecificriskanalysistoolsandtechniquesrecommendedbysafetyprofessionals.

When do you do a risk assessment?Youmustdoariskassessmentforcertainhighriskactivities(forexample,entryintoconfinedspacesandsometasksperformedonconstructionsites).

Youshoulddoariskassessmentwhenthereareanychangesinyourworkplace,suchas:

¼¼ startinganewbusinessorpurchasingabusiness

¼¼ changingworkpractices,proceduresortheworkenvironment

¼¼ purchasingequipment(neworused)

¼¼ usingnewsubstances

¼¼ planningtoimproveproductivityorreducecosts

¼¼ receivingnewinformationaboutworkplacerisks.

Youshouldalsodoariskassessmentwhen:

¼¼ you’reuncertainhowahazardmayresultininjuryorillness

¼¼ theworkactivityinvolvesanumberofdifferenthazardsandyoudon’tunderstandhowtheymayinteractwitheachothertoproduceneworgreaterrisks

¼¼ you’rerespondingtoaworkplaceincident(evenifithasn’tcausedaninjury)

¼¼ you’rerespondingtoconcernsraisedbyworkers,healthandsafetyrepresentativesorothers.

When is a risk assessment not needed?Youdon’tneedtodoaformalriskassessmentif:

¼¼ thelawsstate,inaspecificway,howtocontrolahazardorrisk.Youmustcomplywiththesespecificrequirements

¼¼ acodeofpracticestateshowtocontrolahazardorriskthatisapplicabletoyoursituation.Youcansimplyfollowthisguidance

¼¼ thereareeffectivecontrolswidelyusedinyourindustrythatsuityourcircumstances.Youcansimplyimplementthesecontrols

¼¼ ifthehazardsandtheirassociatedrisksarewellknownandhavewellestablishedandacceptedcontrolmeasures.Youcansimplyimplementthesecontrols.

How do you estimate the amount of harm?Consider:

¼¼ whattypeofinjurycouldoccur?Whatisthepotentialscaleoftheharm?Couldthehazardcausedeath,seriousinjuryorillnessrequiringhospitalisation,oraminorinjuryrequiringfirstaid?

¼¼ whatfactorscouldinfluencehowseveretheharmis?Forexample,thedistancesomeonemightfallortheconcentrationofaparticularsubstancewilldeterminethelevelofharm.Theharmmayoccurimmediatelysomethinggoeswrong(forexample,injuryfromafall)oritmaytaketimetobecomeapparent(forexample,illnessfromlong-termexposuretoasubstance).

¼¼ howmanypeopleareexposedtothehazard?Howmanycouldbeharmed,inandoutsideyourworkplace?Forexample,amobilecranecollapseonabusyconstructionsitehasthepotentialtokillorinjurealargenumberofpeople.


Inthinkingabouthoweachhazardmaycauseharm,consider:

¼¼ theeffectivenessofyourexistingcontrolmeasuresandwhethertheycontrolalltypesofharm

¼¼ howworkisactuallyperformed

¼¼ infrequentorabnormalsituationsmayarise,aswellasthosethatyou’dnormallyexpecttooccur.

How do you estimate the likelihood of someone being harmed?Ask:

¼¼ howoftenisthetaskdone?Doesthismaketheharmmoreorlesslikely?

¼¼ howoftenarepeoplenearthehazard?Howclosedopeoplegettoit?

¼¼ hasiteverhappenedbefore,eitherinyourworkplaceorsomewhereelse?Howoften?

Youcouldratethelikelihoodas:

¼¼ certaintooccur:expectedtooccurinmostcircumstances

¼¼ verylikely:willprobablyoccurinmostcircumstances

¼¼ possible:mightoccuroccasionally

¼¼ unlikely:couldhappenatsometime

¼¼ rare:mayhappenonlyinexceptionalcircumstances

Thelevelofriskwillincreaseastheseverityandlikelihoodofharmoccurringincreases.

“We have health and safety reps and a WHS Committee. It’s great. We manage health and safety risks through involving everyone – it’s built into all we do. We support health and safety and we expect it. It’s the way we

do business” — Manager, community service non-profit organisation

STEP 3: CONTROL RISKS

What is risk control?Riskcontrolmeanstakingactionto:

¼¼ first,trytoremoveanyhealthandsafetyrisksentirely

¼¼ ifthatisnotpossible,reducetheriskssofarasisreasonablypracticable.

Who do you consult with?Consultwiththeworkers(includingcontractorsandsub-contractors)whowillbedirectlyaffectedbythedecision.Oftenthesolutionsliewithyourworkers—alltheyneedistobeaskedandinvolved.

Notonlywillthishelpyouchoosethemostappropriatecontrolmeasures,itwillincreasetheiracceptanceofthesecontrolmeasures.

What resources can help you?Throughouttheentireriskmanagementprocess,lookattheseresourcesforguidanceandinformation:

¼¼ therelevantcodesofpractice.GototheWorkSafeTasmaniawebsiteatwww.worksafe.tas.gov.auandsearchfor‘code’

¼¼ operatingmanuals,safetyalerts,materialsafetydatasheetsandindustryassociationsafetyalerts.

¼¼ themanufacturersandsuppliersoftheequipmentandchemicalsyouuse

¼¼ industryassociationsandunions.


How do you control risks?Therearemanywaystocontrolrisks.Somecontrolsaremoreeffectivethanothers,soconsidervariouscontroloptions,lookingforwhatwillmosteffectivelyremovethehazardorreducetherisk.Thismaybeonesinglecontrolmeasure,oryoumayfindusingacombinationofdifferentcontrolsprovidesthehighestlevelofprotection.

Someproblemscanbefixedeasilyandsoshouldbedonestraightaway,whileotherswillneedmoreeffortandplanningtoresolve.Forthese,prioritisetheareasforaction,focusingfirstonthehazardswiththehighestlevelofrisk.

Wherethereispotentialforafatalityorseriousinjury,takeimmediateaction.

The hierarchy of risk controlThewaysofcontrollingriskscanberankedfromthehighestlevelofprotectionandreliabilitytothelowest.Thisrankingisknownasthehierarchyofcontrol.

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Level 1 control measures Themosteffectivecontrolmeasureremoves the hazard (andthereforeitsassociatedrisks)fromyourworkplaceentirely.

Thebestwaytodothisisbynot introducingthehazardintoyourworkplaceinthefirstplace.Forexample:

¼¼ eliminatetheriskofafallfromheightbydoingtheworkatgroundlevel

¼¼ outsourcethetasktoacompanypurposelysetupwiththeequipmentandprocessesdesignedtodoitanddoitsafely.

It’softeneasierandmorepracticaltoeliminatehazardswhenyouareplanningordesigningyourworkprocess,yourworkenvironmentorproductsusedforwork.Intheseearlystages,there’sgreaterscopeto‘designout’hazardsorincorporatecompatibleriskcontrolmeasures.Forexample:

¼¼ anoisyoldmachinecouldbereplacedwithanewquieteronewhichismoreeffectivethanprovidingworkerswithpersonalhearingprotection.


Youcanalsoeliminaterisksbyremovingthehazardcompletely.Forexample:

¼¼ removetriphazardssuchasdebrisorelectricalcordsonthefloor

¼¼ dispose(safely)ofunwantedchemicals.

Ifit’snotpossibletoremoveahazard—forexample,ifitmeansyoucan’tmakeyourproductordeliveryourservice—thenreduceasmanyoftherisksassociatedwiththehazardaspossible.

Level 2 control measures Ifit’snotreasonablypracticabletoeliminatethehazard,thenminimiseitsassociatedriskusingoneormoreofthefollowingapproaches:

¼¼ Substitute the hazard withsomethingsafer.Forexample,replacesolvent-basedpaintswithwater-basedones.

¼¼ Isolate the hazard frompeople:physicallyseparatepeoplefromthesourceofharm,bybarriersordistance.Forexample,installguardrailsaroundexposededgesandholesinfloors,useremotecontrolsystemstooperatemachinery,storechemicalsinappropriatechemicalstorageawayfromtheimmediateworkarea.

¼¼ Reducetherisksthroughengineering controls:changeyourworkplace,equipmentorworkprocesses.Forexample,usemechanicalaidssuchastrolleysorhoiststomoveheavyloads,placeguardsaroundmovingpartsofmachinery,installresidualcurrentdevices,setrealisticandachievableworkratesonaproductionlinetoreducefatigue.

Level 3 control measuresThesecontrolmeasuresrelyonhumanbehaviourandsupervision,andusedontheirownaretheleasteffectiveinminimisingrisks.

¼¼ Reducethelevelofharmusingadministrative controls.Forexample,developsafeworkproceduresforoperatingmachinerysafely,limitexposuretimetoahazardoustaskbyjobrotation,planascheduleandcarryoutpreventativemaintenanceandinspectionsonmachineryandequipment,providetrainingandinstructionforsafelyhandlingamanualtask,usesignstowarnpeopleofahazard.

¼¼ Use personal protective equipment (PPE).Thisincludesbreathingprotection,hardhats,gloves,apronsandprotectiveeyewear.PPElimitsexposuretotheharmfuleffectsofahazard,butonlyifworkerswearanduseitcorrectly.

About safe work proceduresSafeworkproceduresareapracticalandconsistentwayforeveryonetocommittosafety.Theyclearly:

¼¼ documentthesequenceofstepsfordoingthetasksafely

¼¼ incorporatetheappropriateriskcontrolmeasuresintothosesteps.

Whentrainedhowtouseasafeworkprocedure,everyoneinyourworkplacewillknowthesafewaytodotheirjob,andwillworkthesameway.Theywon’tneedtoguessormakethingsupastheygoalong.

Youcandevelopsafeworkproceduresbylookingatinformationfrommanufacturers,suppliers,operator’smanualsandrelevantcodesofpractice.ThereareexamplesontheAdvisors’webpages.Gotowww.worksafe.tas.gov.auandsearchfor‘safetyadvisors’.Remembertoinvolveyourworkers.

Sowritedowntheactionsthatyourworkersshouldfollow,stepbystep,frombeginningtoend,intheirlogicalorder.Keepitstraightforwardandsimple.


STEP 4: REVIEW CONTROL MEASURESYoumaythinkthatnowyou’veputyourcontrolmeasuresinplace,you’refinished.

However,managingworkhealthandsafetyisanongoingprocess.Animportantpartismonitoringandregularlyreviewingyourchosencontrolstomakesuretheyworkasplanned.

When should you review your controls?Onceayearisgenerallyagoodtimeframeforreviewingyourcontrols.

However,controlmeasuresforseriousrisksshouldbereviewedmorefrequently.

Youshouldalsoreviewyourcontrolsif:

¼¼ youintroducechanges(toyourworkenvironment,business,theequipmentorchemicalsyouuse)

¼¼ theyarenoteffectivelymanagingtherisk

¼¼ youidentifynewhazardsorrisks

¼¼ ifconsultationindicatesyouneedtoreviewthem,oryourworkersaskyoutoreviewthem

¼¼ ifyouhaveanincident.

How do you review your controls?Consultyourworkers,andask:

¼¼ arethecontrolmeasuresworkingeffectively,inbothdesignandoperation?

¼¼ havethecontrolmeasuresintroducednewproblems?

¼¼ havenewworkmethods,equipmentorchemicalsmadethejobsafer?

Investigateif:

¼¼ allhazardsbeenidentified

¼¼ safeworkproceduresarebeingfollowed

¼¼ theinstructionandtrainingprovidedtoyourworkersonhowtoworksafelyhasbeensuccessful.

Otherissuestolookatinclude:

¼¼ checkingreportsandstatisticstoseeifthefrequencyandseverityofincidentsarereducingovertime

¼¼ checkingyourcontrolmeasureswhenevernewlawsorinformationbecomesavailable.Areyourcontrolsstillappropriate?

What if you find a problem?Ifyoufindaproblem,gobackthroughtheriskmanagementsteps,reviewyourinformationandmakefurtherdecisionsaboutriskcontrol.

How else do you ensure your controls remain effective?Apartfromregularlyreviewingyourcontrolmeasures,thesethingswillhelpyouensuretheyremaineffective:

¼¼ makepeopleaccountableandgivethemauthority.Thisensuresproceduresarefollowedandmaintained.Ifyourmanagersorsupervisorshaveclearhealthandsafetyresponsibilities,theymustalsohavetheauthorityandresourcestomeetthem.Remember,it’syourdutytoensuretheycarryouttheresponsibilitiesyou’veallocatedtothem

¼¼ communicateyoursafetyinformationeffectively.Considertheliteracylevelsofyourworkers,andwhatlanguagestheyspeak.Visualsignsandsymbolsmaybemoreeffectivethanwrittendocuments.Whateveryouuse,explainthesetoyourworkers


¼¼ keepyourworkers’skillsandcompetenciesuptodate.Riskcontrols(particularlylowerlevelcontrols)dependonyourworkersandsupervisorsdoingtheirjobssafely.Providetrainingtomaintaincurrentworkers’skillsandensurenewworkerscanworkingsafely

¼¼ keepup-to-dateyourself.Informationaboutequipment,machineryandchemicalsmaybeupdatedbymanufacturersandsuppliers,sochecktomakesureyourcontrolsremainrelevant.Newtechnologymayprovideadditionalormoreeffectivesolutionstowhatyoucurrentlyhave,sostayinformedofdevelopmentsinyourindustry

¼¼ maintainyourequipment.Conductregularinspectionsandtesting,andrepairorreplacedamaged/wornpartsorwholeequipment.Checkthecontrolmeasuresusedaresuitableforthenatureanddurationofworkandareusedcorrectlybyyourworkers.

WHY KEEP RECORDS?Keepingrecordsofyourriskmanagementprocessisnotjust‘paperwork’buthasmanybenefitsandpurposes,including:

¼¼ demonstratingthatyou’remanagingworkhealthandsafetyandcomplyingwiththelaws(toyourworkers,theregulator,investors,shareholders,customers)

¼¼ providingastartingpointforsubsequentriskassessments

¼¼ demonstratinghowyoumadeyourdecisionsaboutcontrollingrisks

¼¼ helpingyoutargettrainingforyourworkersforthekeyhazardsinyourworkplace

¼¼ providingabasisforpreparingsafeworkprocedures

¼¼ helpingyoureviewrisksfollowinganychangestolegislationoryourbusinessactivities

¼¼ allowingnewworkerstounderstandwhyriskcontroldecisionshavebeenmade.

What records should you keep?Thedetailandextentofyourrecordswilldependonthesizeofyourworkplaceandthepotentialformajorworkhealthandsafetyissues.It’susefultokeepinformationon:

¼¼ theidentifiedhazards,assessedrisksandchosencontrolmeasures.Thisincludesanyhazardchecklistsandforms,worksheetsandassessmenttoolsyouused

¼¼ hazards,incidents,nearmissesandinjuriesthatyourworkerstellyouabout

¼¼ howandwhenthecontrolmeasureswereimplemented,monitoredandreviewed

¼¼ whoyouconsultedwith

¼¼ howcurrentyourtrainingrecordsare

¼¼ anyproposedplansforchangeinyourworkplace.

UndertheRegulations,therearespecificrecordkeepingrequirementsforhazards(suchashazardouschemicals).Ifyouhavethesehazards,makesureyoucomplywithrequirements.

Makesurethateveryoneisawareofyourrecordkeeping(includingwhichrecordsareaccessibleandwheretheyarekept)andtherequirements.

What to do now:

¼¼ ReadthesamplechecklistsandformsinthisToolkit

¼¼ Downloadthesamplesfromthewebandpreparecheckliststosuityourownworkplace

¼¼ Ifanyissuesareidentified,usethisinformationasastartingpointforriskcontrol,anddoit

¼¼ Usethechecklistsatleastonceayeartoreviewyourworkplace,moreifnecessary

¼¼ Keepcopiesofthese.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Sample Work Environment and Facilities ChecklistWorkersmustbeprovidedwithasafeworkenvironmentandwithadequatefacilities.

Whencompletingthischecklist,consider:

¼¼ thenatureoftheworkcarriedoutatyourworkplace

¼¼ thenatureofthehazardsatyourworkplace

¼¼ thesize,locationandnatureofyourworkplace

¼¼ thenumberandcompositionofworkersatyourworkplace.

Involveyourworkersinfillingoutthischecklist.

Datechecklistcompleted:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Nameofpersonwhocompletedchecklist:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

(continuedonthenextpage)


Con

sult

atio

n 3

7A

ctio

n to

be

take

n

Hav

ew

orke

rsa

ndt

heir

heal

tha

nds

afet

yre

pres

enta

tives

bee

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nsul

ted

ona

ny

deci

sion

sab

out

the

adeq

uacy

ofth

efa

cilit

ies?

Loca

tion

and

nat

ure

of t

he w

orkp

lace

3

7A

ctio

n to

be

take

n

Ist

hew

orkp

lace

nea

rap

prop

riate

fa

cilit

ies?

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hem

eans

ofac

cess

to

thos

efa

cilit

ies

safe

?

Do

allw

orke

rso

nal

lshi

fts

have

acc

ess

tot

hefac

ilitie

s?

Man

agin

g fa

cilit

ies

3 7

Act

ion

to b

e ta

ken

Are

item

ssu

cha

sso

apa

ndt

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per

repl

aced

reg

ular

ly?

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roke

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infr

astr

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(suc

has

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epai

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prom

ptly

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quip

men

tan

dfu

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aint

aine

din

goo

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faci

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leas

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3 7

Act

ion

to b

e ta

ken

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here

saf

een

try

toa

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from

the

w

orks

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n?

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eno

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into

ac

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and

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isn

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eno

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spac

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rs3

7A

ctio

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be

take

n

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dequ

ate

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pro

tect

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prov

ided

for

w

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tand

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pe

riods

?

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hefl

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insu

latio

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prop

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to

the

task

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fact

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such

as

the

wor

km

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us

ed,th

elik

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ofs

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Sea

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eatin

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eed

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itfr

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Ligh

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7A

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be

take

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Doe

sth

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low

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kers

to

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out

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ork

effe

ctiv

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with

out

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ting

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ures

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stra

inin

gth

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eyes

to

see?

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hew

orki

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be

take

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het

empe

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een

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and

26°C

(or

less

ift

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ork

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hysi

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?

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vent

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aint

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rate

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and

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cale

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wor

kpr

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s?

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to

heat

or

cold

3

7A

ctio

n to

be

take

n

Hav

eal

lrea

sona

bly

prac

ticab

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ontr

ol

mea

sure

sbe

enim

plem

ente

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m

inim

ise

the

risks

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orki

ngin

ext

rem

eho

tor

col

dco

nditi

ons?

Hav

ew

orke

rsb

een

trai

ned

tor

ecog

nise

un

safe

con

ditio

nsa

risin

gfr

ome

xpos

ure

toh

oto

rco

ldc

ondi

tions

,to

follo

ws

afe

wor

kpr

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ures

and

to

repo

rtp

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ems

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edia

tely

?

Drink

ing

wat

er

3 7

Act

ion

to b

e ta

ken

Are

the

drin

king

wat

ero

utle

tsa

cces

sibl

eto

wor

kers

?

Are

the

drin

king

wat

ero

utle

tss

epar

ate

from

toi

let

and

was

hing

fac

ilitie

s?


Ist

hew

ater

cle

an,co

ola

ndh

ygie

nica

lly

prov

ided

–n

osh

ared

cup

sor

gla

sses

?

Toile

ts

3 7

Act

ion

to b

e ta

ken

Ifth

ew

orkp

lace

has

10o

rfe

wer

wor

kers

(a

ndt

wo

orfew

ero

fon

ege

nder

),h

asa

tle

ast

1u

nise

xto

ilet

been

pro

vide

d?

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ew

orkp

lace

has

mor

eth

an1

0

wor

kers

,is

the

rea

tle

ast

1m

ale

toile

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rev

ery

20m

ena

nd1

fem

ale

toile

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rev

ery

15w

omen

?

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ther

ead

equa

tet

oile

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cilit

ies

for

wor

kers

with

dis

abili

ties?

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toile

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onne

cted

to

the

sew

ero

ran

ap

prop

riate

alte

rnat

ive?

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toile

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lear

lym

arke

d,a

ndd

oth

ey

have

lock

able

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rs,ad

equa

teli

ghtin

gan

dve

ntila

tion?

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the

wor

ker

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ilets

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vis

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,cl

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dth

epu

blic

?

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here

ade

quat

eto

ilet

pape

r,ha

nd

was

hing

fac

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dso

ap,ru

bbis

hbi

ns

and

sani

tary

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posa

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s?

Han

d w

ashi

ng3

7A

ctio

n to

be

take

n

Are

ther

een

ough

han

dw

ashi

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asin

sfo

rm

ena

ndw

omen

?

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sth

ena

ture

ofth

ew

ork

requ

ire

addi

tiona

lhan

dw

ashi

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ilitie

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akin

gin

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nte

xpos

ure

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irty

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gent

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ants

and

he

alth

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ulat

ions

)?

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the

hand

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ilitie

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from

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late

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ks,

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inin

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and

toile

ts?

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ota

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old

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apo

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her

clea

ning

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duct

pro

vide

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ygie

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hand

dry

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prov

ided

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tdo

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otin

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gto

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s?

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ing

faci

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7A

ctio

n to

be

take

n

Doe

sth

ena

ture

ofth

ew

ork

caus

ea

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tha

nds

afet

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kers

fr

omp

repa

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or

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gin

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w

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?

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din

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requ

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quat

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the

el

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ntam

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use

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itac

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to

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7A

ctio

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be

take

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chan

ger

oom

spr

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w

hoa

rer

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hang

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and

out

of

clot

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ear

rang

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cefor

the

pr

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low

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t0.5

m2for

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hec

hang

ero

omt

empe

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re

com

fort

able

for

cha

ngin

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ng?

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here

eno

ugh

seat

ing,

acc

essi

ble

mirro

rs,an

ade

quat

enu

mbe

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for

the

num

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ofw

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hang

ing

at

one

time?

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ther

ew

ell-v

entil

ated

,ac

cess

ible

and

se

cure

lock

ers

for

each

wor

ker

for

stor

ing

clot

hing

and

per

sona

lbel

ongi

ngs?

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sep

arat

efr

oma

nys

tora

gefac

ilitie

spr

ovid

edfor

per

sona

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tect

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clot

hing

an

deq

uipm

ent?

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here

cle

ars

pace

ofat

leas

t1.8

m

betw

een

row

sof

lock

ers

faci

nge

ach

othe

ran

dat

leas

t0.9

mb

etw

een

lock

ers

and

ase

ato

ra

wal

l?

Sho

wer

s 3

7A

ctio

n to

be

take

n

Are

show

ers

prov

ided

for

aw

orke

rw

hose

w

ork

requ

ires

stre

nuou

sef

fort

or

leav

es

them

dir

tyo

rsm

elly

?

Ist

here

one

sho

wer

cub

icle

for

eve

ry1

0

wor

kers

who

may

nee

dto

sho

wer

?

Are

ther

ese

para

tefac

ilitie

sfo

rm

ale

and

fem

ale

wor

kers

,or

oth

era

ppro

pria

te

form

sof

sec

urity

to

ensu

rep

rivac

y?


Ist

here

as

lip-re

sist

ant

floor

are

aof

not

le

sst

han

1.8

m2,w

hich

isc

apab

leo

fbe

ing

sani

tised

?

Are

part

ition

sbe

twee

nea

chs

how

er

atle

ast

1.6

5m

hig

han

dno

mor

eth

an

0.3

ma

bove

the

floo

r?

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here

an

adja

cent

dre

ssin

gar

eafor

ea

chs

how

er,co

ntai

ning

as

eat

and

hook

s,w

itha

cur

tain

or

lock

able

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ren

clos

ing

the

show

era

ndd

ress

ing

cubi

cle?

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here

cle

anh

ota

ndc

old

wat

era

nd

non-

irrit

atin

gso

apo

rot

her

clea

ning

pr

oduc

t?

Ifw

orke

rsn

eed

tos

how

erb

efor

eth

ey

can

leav

eth

ew

orkp

lace

,ar

eto

wel

spr

ovid

ed?

Out

door

wor

k 3

7A

ctio

n to

be

take

n

Are

ther

eap

prop

riate

pro

cedu

res

to

ensu

reo

utdo

orw

orke

rsh

ave

acce

ss

toc

lean

drin

king

wat

er,to

ilets

,di

ning

fa

cilit

ies,

hyg

ieni

cst

orag

eof

foo

dan

dw

ater

,an

dem

erge

ncy

and

first

aid

as

sist

ance

?

Ist

here

acc

ess

tos

helte

rfo

rea

ting

mea

lsa

ndt

akin

gbr

eaks

and

for

pr

otec

tion

whe

nw

eath

erc

ondi

tions

be

com

eun

safe

?

Mob

ile o

r re

mot

e w

ork

3 7

Act

ion

to b

e ta

ken

Are

ther

eap

prop

riate

pro

cedu

res

to

ensu

ret

hat

mob

ileo

rre

mot

ew

orke

rs

have

acc

ess

toc

lean

drin

king

wat

er,

toile

ts,di

ning

fac

ilitie

s,h

ygie

nic

stor

age

offoo

dan

dw

ater

,an

dem

erge

ncy

and

first

aid

ass

ista

nce?

Can

mob

ileo

rre

mot

ew

orke

rsa

cces

sem

erge

ncy

com

mun

icat

ions

tha

tar

ere

liabl

ein

the

irlo

catio

n,s

uch

asa

sa

telli

teo

rm

obile

pho

ne?

Acc

omm

odat

ion

3 7

Act

ion

to b

e ta

ken

Ist

here

acc

omm

odat

ion

sepa

rate

fro

m

any

wor

kpla

ceh

azar

dst

hat

are

likel

yto

pr

esen

ta

risk

tot

heh

ealth

or

safe

tyo

fa

wor

ker

usin

gth

eac

com

mod

atio

n?

Isit

app

ropr

iate

lye

quip

ped,

incl

udin

g:

•s

afe

acce

ssa

nde

xits

•s

ecur

ityo

fpe

rson

alp

osse

ssio

ns•fi

res

afet

yar

rang

emen

ts

•e

lect

rical

saf

ety

stan

dard

s•d

rinki

ngw

ater

•t

oile

ts,w

ashi

ng,ba

thin

gan

dla

undr

yfa

cilit

ies

• p

roce

dure

sto

ens

ure

clea

nlin

ess

•s

uita

ble,

qui

ets

leep

ing

acco

mm

odat

ion

•c

rock

ery,

ute

nsils

and

din

ing

faci

litie

s•r

ubbi

shc

olle

ctio

n•h

eatin

g,c

oolin

gan

dve

ntila

tion?

Doe

sth

eac

com

mod

atio

nm

eet

allr

elev

ant

stru

ctur

ala

nds

tabi

lity

requ

irem

ents

?

Are

the

fittin

gs,ap

plia

nces

and

any

oth

er

equi

pmen

tm

aint

aine

din

goo

dco

nditi

on?

Emer

genc

y pl

ans

3 7

Act

ion

to b

e ta

ken

Ist

here

aw

ritte

nem

erge

ncy

plan

co

verin

gre

leva

nte

mer

genc

ysi

tuat

ions

,w

ithc

lear

em

erge

ncy

proc

edur

es?

Ist

hep

lan

acce

ssib

let

oal

lwor

kers

?

Are

wor

kers

,m

anag

ers

and

supe

rvis

ors

inst

ruct

eda

ndt

rain

edin

the

pr

oced

ures

?

Has

som

eone

with

app

ropr

iate

ski

lls

been

mad

ere

spon

sibl

efo

rsp

ecifi

cac

tions

ina

nem

erge

ncy

(for

exa

mpl

e,

has

ana

rea

war

den

been

app

oint

ed)?

Ist

here

som

eone

res

pons

ible

for

en

surin

gw

orke

rsa

ndo

ther

sar

eac

coun

ted

for

ina

nev

acua

tion?

Are

emer

genc

yco

ntac

tde

tails

(re

leva

nt

tot

het

ypes

ofpo

ssib

let

hrea

ts,fo

rex

ampl

efir

e,p

olic

e,p

oiso

nin

form

atio

nce

ntre

)di

spla

yed

ina

nea

sily

acc

essi

ble

loca

tion?

Are

cont

act

deta

ilso

fem

erge

ncy

serv

ices

upd

ated

reg

ular

ly?

Ist

here

am

echa

nism

(su

cha

sa

sire

nor

bel

lala

rm)fo

ral

ertin

gev

eryo

neo

fan

em

erge

ncy?


Ist

here

ad

ocum

ente

dsi

tep

lan

that

ill

ustr

ates

the

loca

tion

offi

rep

rote

ctio

neq

uipm

ent,

em

erge

ncy

exits

and

as

sem

bly

poin

ts?

Ifth

esi

tep

lan

disp

laye

din

key

loca

tions

th

roug

hout

the

wor

kpla

ce?

Are

proc

edur

esin

pla

cefor

ass

istin

gm

obili

ty-im

paire

dpe

ople

?

Doe

sth

ew

orkp

lace

hav

efir

sta

id

faci

litie

san

dem

erge

ncy

equi

pmen

tto

de

alw

itht

het

ypes

ofem

erge

ncie

sth

at

may

aris

e?

Ist

hefi

rep

rote

ctio

neq

uipm

ent

suita

ble

for

the

type

sof

ris

ksa

tth

ew

orkp

lace

(for

exa

mpl

e,foa

mo

rdr

ypo

wde

rty

pe

extin

guis

hers

for

fire

sth

atin

volv

efla

mm

able

liqu

ids)

?

Ise

quip

men

tea

sily

acc

essi

ble

ina

nem

erge

ncy?

Are

wor

kers

tra

ined

to

use

emer

genc

yeq

uipm

ent

(for

exa

mpl

e,fi

re

extin

guis

hers

,ch

emic

als

pill

kits

,br

eath

ing

appa

ratu

s,li

felin

es)?

Hav

eyo

uco

nsid

ered

nei

ghbo

urin

gbu

sine

sses

and

how

you

will

let

them

kn

owa

bout

an

emer

genc

ysi

tuat

ion

shou

ldo

nea

rise?

Hav

eyo

uco

nsid

ered

the

ris

ksfro

m

neig

hbou

ring

busi

ness

esa

ndt

heir

oper

atio

ns?

Are

emer

genc

ypr

actic

eru

nsd

one

toa

sses

sth

eef

fect

iven

ess

oft

he

emer

genc

ypl

an?

Iss

omeo

ner

espo

nsib

lefor

rev

iew

ing

the

emer

genc

ypl

ana

ndin

form

ing

staf

fof

an

yre

visi

ons?

Asb

esto

s an

d as

best

os c

onta

inin

g m

ater

ial (

AC

M)

3 7

Act

ion

to b

e ta

ken

Isa

sbes

tos/

ACM

cle

arly

labe

lled

att

he

poin

tsit

islo

cate

d?

Do

you

have

an

asbe

stos

/AC

Mr

egis

ter?

Ist

hea

sbes

tos/

ACM

reg

iste

rre

adily

av

aila

ble

tow

orke

rs?

Ist

here

an

asbe

stos

/AC

Mm

anag

emen

tpl

anin

pla

ce?

Firs

t ai

d3

7A

ctio

n to

be

take

n

Ist

here

ade

quat

efir

sta

ide

quip

men

t?

Doe

sea

chw

orke

rha

vea

cces

sto

the

fir

sta

ide

quip

men

t?

Are

ther

ead

equa

ten

umbe

r(s)o

fwor

kers

trai

ned

toa

dmin

iste

rfirs

taid

?O

rdo

wor

kers

hav

eac

cess

toa

nad

equa

te

num

bero

foth

erp

erso

nsw

hoh

ave

been

trai

ned

toa

dmin

iste

rfirs

taid

?

Per

sona

l pro

tect

ive

equi

pmen

t (P

PE)

3 7

Act

ion

to b

e ta

ken

IsP

PEs

elec

ted

tom

inim

ise

risk

to

heal

tha

nds

afet

yin

acc

orda

nce

with

any

re

leva

ntt

echn

ical

sta

ndar

dpu

blis

hed

by

Saf

eW

ork

Aust

ralia

?

IsP

PEm

aint

aine

d,r

epai

red

orr

epla

ced

asr

equi

red?

IsP

PEin

goo

dw

orki

ngo

rder

,cl

ean

and

hygi

enic

?

Do

you

prov

ide

info

rmat

ion,

tra

inin

gan

din

stru

ctio

nfo

rus

ing

the

PPE

(incl

udin

gin

form

atio

nab

out

any

limit

tot

he

effe

ctiv

enes

sof

the

equ

ipm

ent)

?

Do

wor

kers

use

PPE

ina

ccor

danc

ew

ith

the

info

rmat

ion,

tra

inin

gan

din

stru

ctio

npr

ovid

ed?

Are

area

sw

here

peo

ple

mus

tus

ePP

Ecl

early

iden

tified

by

sign

sor

oth

er

mea

ns?

Oth

er3

7A

ctio

n to

be

take

n

For

furt

her

info

rmat

ion,

ref

ert

oth

eM

anag

ing

the

Wor

kEn

viro

nmen

t

and

Faci

litie

sC

ode

ofP

ract

ice.

Go

tot

heW

orkS

afe

web

site

at

w

ww.w

orks

afe.

tas.

gov.

aua

nds

earc

hfo

r‘C

P124’.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Slips, Trips and Falls ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Floors

Arefloorsfreeofwater,ice,oilorotherfluids? Yes No

Arefloorsurfaceseven? Yes No (egnoloosetilesorcarpetthatistornorhasridgesorholes)

Arerampsdesignedtopreventslipsandfalls? Yes No

Housekeeping

Arewalkwaysanddoorwaysclearofboxes,extensioncordsandlitter? Yes No

Arespillscleanedupimmediately? Yes No

Aretheresponsibilitiesforcleaningfloors,clearingworkareasandwalkways Yes No clearlyspecified?

Stairs

Arestairwayskeptclearofboxes,extensioncordsandlitter? Yes No

Isthetreadonstairsadequatetominimiseslipping? Yes No

Isthetreadoneachstairadequate? Yes No

Arehand-railsadequate? Yes No

Lighting

Areworkareas,walkwaysandstairswelllit? Yes No

Doesthelightingenableworkerstomovebetweenindoorandoutdoortaskssafely? Yes No

Footwear

Isthefootwearwornbyworkerssuitablefortheworkplace? Yes No


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Electrical ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Electrical switchboards and equipment

Areswitchboardsandelectricalequipmentinasafecondition?* Yes No

Iseverythingontheswitchboardclearlylabelled? Yes No

Havesafetyswitches(residualcurrentdevices)beenfittedtoallcircuits?* Yes No

Power points, light fittings and switches

Areallpowerpoints,lightfittingsandswitchesinasafeplaceandfreefrom Yes No obviousdefects(egloosecoversorwires,brokenordamagedfittings,signsofoverheating)?*

Areisolatingswitchesclearlylabelledandaccessible? Yes No

Power tools, flexible leads and power boards

Isportableelectricalequipmentprotectedbysafetyswitches? Yes No

Areallpowertools,extensionleadsandpowerboardsmaintainedinasafe Yes No operatingcondition(checkfordamagedinsulation,waterleaks,burnmarks,bentorloosepinsorfittings)?

Areextensionleadsandpowerboardslocatedinasafepositiontoprevent Yes No mechanicalorotherdamage(includingtrips)?

Inspecting and maintaining electrical equipment

Areallelectricalfittingsandelectricalequipment,includingportablepowertools, Yes No regularlyinspectedandmaintained?

Haveallpowerleadsandportablepowertoolsbeentestedandtagged? Yes No

*Forspecialisedadviceaboutelectricalsafety,contactalicensedelectricalcontractor.

Electricityhasthepotentialtoseriouslyinjureandkill.Youareresponsibleforensuringtheelectricalfittingsandelectricalequipmentinyourworkplacearesafe,andinspectedandmaintainedregularly.Involveyourworkersinfillingoutthischecklist.

See also the Code of Practice ‘Managing Electrical Risks at the Workplace’ at www.worksafe.tas.gov.au – search for ‘code’.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Chemicals ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Storage and labelling

Arechemicalssafelystored? Yes No

Doyoucomplywithanylicensingrequirementsforthequantitiesofchemicals Yes No (orotherdangerousgoods)storedatyourworkplace?

Arechemicalsclearlylabelled? Yes No

Safety Data Sheets (SDS)

DoyouhaveSDSforallchemicalsintheworkplace? Yes No

DoworkersknowaboutandunderstandSDSandhaveaccesstothem? Yes No

Training

Haveworkersbeentrainedinstorage,use,disposalandemergencyprocedures Yes No relatingtothechemicals?

First aid and emergency procedures

Doyouhavefirstaidfacilitiestodealwithsplashesorotherchemical Yes No emergencies(egdelugeshowers,eyewashes)?

Doyouhaveequipmenttodealwithaccidentalreleaseofchemicals Yes No (egcontainmentbarriers,absorptionmaterial)?

Personal protective equipment (PPE)

DoyouprovideadequatePPE(eggloves,eyeprotection)asrequired? Yes No

DoyouandyourworkersmaintainPPEinaccordance Yes No withthemanufacturers’instructions?

See also the Codes of Practice ‘Labelling of Workplace Hazardous Chemicals’, ‘Preparation of safety Data Sheets for Hazardous Chemicals’, Managing Risks of Hazardous Chemicals in the Workplace’ at www.worksafe.tas.gov.au – search for ‘code’.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Machinery and Equipment ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Safety devices

Aremachineguardsinplaceonalloperatingequipment Yes No (accordingtomanufacturers’specifications)?

Arebelts,pulleysandotherrotatingpartsproperlyguarded? Yes No

Areemergencystopbuttonsclearlymarked,operationalandaccessible? Yes No

Work areas

Istheresufficientclearance(work)spacearoundallplant? Yes No

Aremachineryandequipmentareaskeptcleanandfreefromobstructions? Yes No

Istheventilationadequate? Yes No

Arestepstakentoreducemachinerynoise(egisolatingtheplant,mufflers,baffles)? Yes No

Aretoolsandportableequipmentstoredsafely? Yes No

Safe operation

Areworkerstrainedtooperatemachinerysafelyandaccordingtoyour Yes No safeworkprocedure?

Dotheyholdanynecessarylicencetoperformhigh-riskwork Yes No orcertificatesofcompetency(egforklift)?

Isyourhigherhazardousplantregistered(egboilers)? Yes No

Areworkerssupervisedtoensurecorrectproceduresarefollowed? Yes No

Ismachineryandequipmentregularlyinspectedfordamageorwear? Yes No

Ismachineryandequipmentmaintainedaccording Yes No tothemanufacturers’instructions?


DoyouprovideadequatePPE Yes No (egsafetyfootwear,eyeprotection,hearingprotection)asrequired?

DoyouandyourworkersmaintainPPEinaccordancewiththemanufacturers’instructions?Yes No

See also the Code of Practice ‘Managing Risks of Plant in the Workplace’ at www.worksafe.tas.gov.au – search for ‘code’.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Manual Tasks ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Work tasks

Canallmaterialsbeliftedandcarriedeasily? Yes No

Aremechanicalaids(suchastrolleysandhoists)availableandused? Yes No

Areworkerstrainedinmanualhandlingtechniquesandtheuseofmechanicalaids? Yes No

Work equipment

Areworkbenchesacomfortableheight? Yes No

Arechairbacksandseatheightsadjustable? Yes No

Isofficeequipment(suchascomputerkeyboardsandscreens)adjustedto Yes No avoidbodystrain?

Arestorageshelvesorganisedtominimisebendingandstretching? Yes No

Work organisation

Aretasksrotatedtoavoidrepetitivework? Yes No

Isworkplannedtobalanceoutperiodsofhighandlowdemand? Yes No

Areworkersabletotakeadequatebreaks? Yes No

Work area

Doworkershaveadequatespacetoenableeaseofmovement? Yes No

Areitemsthatareregularly-usedwithineasyreach? Yes No

Istheresufficientclearancearoundmachinesorequipmenttoenableaccessfor Yes No maintenanceandrepair?

See also the Code of Practice ‘Hazardous Manual Tasks’ at www.worksafe.tas.gov.au – search for ‘code’.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Security ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Working with money

Isthereasafeprocessforcounting,storing,handlingandtransferringmoney? Yes No

Areregistersclearedregularlytomaintainasmallcashfloat? Yes No

ArecreditcardandEFTPOSfacilitiesofferedtoreducetheamountofcashtaken? Yes No

Isbankingdonebymorethanonepersonand/oratdifferenttimesofday? Yes No

Areallworkerstrainedincashhandlingprocedures? Yes No

Areallworkerstrainedinwhattheyshoulddointheeventofarobbery? Yes No

Working during higher risk times and working alone

Aretheresafeprocessesforopeningandclosingtimes(particularlyworkingatnight)? Yes No

Arerostersarrangedsothatmorethanonepersonisworkingatonceifpossible? Yes No

Ispublicaccesstoyourbusinessrestrictedifworkersareworkingalone? Yes No

Aretherespecialsafetyproceduresinplaceifworkersareworkingalone? Yes No

Doworkersalwayshaveawayofquicklyandeasilycontactingmanagement? Yes No

Areallworkerstrainedintheseprocedures? Yes No

Systems

Doyouhaveasurveillanceorsecuritysystem? Yes No

Doyouhaveanelectronicsensorsystemtoalertworkersofclientsenteringthepremises?Yes No

Doworkershaveaccesstopersonalduressalarmsorpanicbuttons? Yes No

Doworkersknowthesafetyandsecurityproceduresandsystemsyouhave? Yes No

Design

Doyouhavegoodinternalandexternallighting? Yes No

Doworkershaveasafeareatheycanretreattointhecaseofarobbery Yes No orotherthreat?

Arecountersandfloorspacesdesignedtoreducetheriskofphysicalviolence? Yes No

Haveotherdesignissuesbeenconsidered(egsolidexteriordoors, Yes No internalmirrors,windowbarsorgrills,securedrearaccess)?


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Cutting Tools Safety ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Safe operation

Aretheappropriatecuttingtoolsusedforthetask? Yes No

Doworkersknowthecorrectandsafewaytouse,carry, Yes No store,cleanandmaintaincuttingtools?

Arecuttingtoolskeptsharp? Yes No

Arecuttingtoolsregularlyinspectedfordamageorwear? Yes No

Arecuttingtoolsmaintainedinaccordancewiththemanufacturers’instructions? Yes No

Canyousubstitutetheuseofhandcuttingtoolsinyourworkplace Yes No withotherimplements?


Doyouprovidesuitablesheathesorbeltsforthoseworkerswhoneedtomovearoundcarryingcuttingtools? Yes No

DoyousupplyyourworkerswiththecorrectPPEforworkingwithcuttingtools Yes No (suchasfootwear,gloves,gauntletsandaprons)asrequired?

DoyouandyourworkersmaintainPPEinaccordance Yes No withthemanufacturers’instructions?

Work areas

Arestableworksurfacesinplace? Yes No

Doyouprovideappropriatedisposalcontainersfordamagedorunwantedblades? Yes No

Aresuitablestoragefacilitiesprovidedforcuttingtools Yes No (suchasracks,slotsorboxes)closetotheworkarea?

Areappropriatefirstaidfacilitieskeptnearbyincaseofanaccident? Yes No

Slicing/cutting/shredding machinery

Areslicing/cutting/shreddingmachinesguardedandfittedwithemergencystopbuttons?Yes No

Areslicing/cutting/shreddingmachinessecurelyattachedtothebenchtop? Yes No


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Preventing Falls ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Protective systems

Whenworkersareworkingatheight,doyouhave:

¼¼ roof-edgeprotection? Yes No

¼¼ scaffoldsandworkplatforms? Yes No

¼¼ fallarrestanchorageandharnesses? Yes No

Arethesesystems:

¼¼ ingoodworkingcondition? Yes No

¼¼ regularlyinspected? Yes No

¼¼ installedbyacompetentperson? Yes No

¼¼ sufficientandappropriateforthetask? Yes No

Areworkerstrainedinthesesystems? Yes No

Ladders

Haveyouchosenthecorrectladderforthetask(ieindustrial-ratedladders, Yes No notdomesticstepladdersorextensionladders)?

Istheladderingoodworkingcondition? Yes No

Istheladderplacedsquarelyonafirm,non-slipsurface? Yes No

Hasthetopoftheladderbeenrestrained(ietiedtoasupport)orsecuredbyapersonholdingthebottomuntilworkiscompleted? Yes No

Doworkersknowhowtoascendanddescendtheladdersafely? Yes No

Work areas

Istheconditionoftheroofsafe(considerthepitch, Yes No surface,andcapacityoftherooftosupportloads)?

Areworkersclearofoverheadpowerlines? Yes No

Ifno,havethepowerlinesbeendeactivated? Yes No

Aresuitablebarriersplacedaroundtheareasonooneisunderneath,andtheladder/scaffoldetccan’tbebumpedordisturbed? Yes No

Istheareafreeofhazards(suchasslopingorunevenground, Yes No unfavourableweatherconditions)?

Other

Doworkershaveappropriateclothing,footwearandsafetyequipment? Yes No

Canthetaskbeperformedontheground? Yes No

See also the Codes of Practice ‘Managing the Risk of Falls at Workplaces’ and ‘Preventing Falls in Housing Construction’ at www.worksafe.tas.gov.au – search for ‘code’.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Forklift Truck ChecklistIfyoumarkanyNOboxonthechecklist,youneedtotakeactiontomakeyourworkplacesafer.



Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Traffic management plan

Doyouhaveasysteminplacetoensurepedestrian Yes No andforklifttrafficarekeptseparated?

Canyoure-designtheworkplacelayouttoreduceor Yes No removetheneedforpedestrianstobeinareaswhereforkliftsoperate?

Arepedestrianwalkwaysclearlymarkedandevencontrolled Yes No bygateswherenecessary?

Areexclusionzonesforpedestriansclearlysigned? Yes No

Certificates

Dotheoperatorshaveacurrentlicencetoperformhigh-riskwork? Yes No

Areforkliftsfittedwithsafetydevicesorstructuresadequate Yes No forthetasksbeingperformed?

Daily inspections

Dooperatorscheckthefollowingitemsontheforkliftatthestartofeachshiftbeforeusingit?:

¼¼ structuraldamage Yes No

¼¼ leaks Yes No

¼¼ tyresandwheels(forexample,tyrepressure;wheelnutsalltightandpresent) Yes No

¼¼ tyres(forexample,thattheyareproperlyattachedandlevel, Yes No andnotworn,crackedordamaged)

¼¼ anyattachments(forexample,thattheyaresecuredtotheforklifttruckmast) Yes No

¼¼ chains,cablesandhoses Yes No

¼¼ safetydevicessuchasseatbelts,warningdevices,flashinglightsandbeepers Yes No

¼¼ batteryandconnectorsecure Yes No

¼¼ guards Yes No

¼¼ fluidlevels Yes No

¼¼ braking(includingthehandbrake)andhydraulicsystems. Yes No

Areforkliftsmaintainedingoodworkingorderandcondition? Yes No

Aremaintenancerecordskeptforthelifeoftheforklift? Yes No


Operation

Aretheareaswhereforkliftsoperatewell-ventilated? Yes No

Aretheareaswhereforkliftsoperatewell-lit? Yes No

Arethesurfaceswhereforkliftsoperatelevelandnon-slip? Yes No

Areforkliftsfittedwithload-cell-weighingdevices? Yes No

Areforkliftsfittedwithtiltrestrictors? Yes No

Areforkliftsfittedwithoperatorrestraintinterlocks? Yes No

Dooperatorsverifythattheforklifttruckhasthecapacitytopickuptheloadinaccordancewiththecomplianceplate? Yes No

Arebatterieschargedinawell-ventilatedarea? Yes No

Areeye-washingfacilitiesavailableandlocatednearwherebatterychargingisdone? Yes No


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Managing NoiseDatechecklistcompleted:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


Positiontitle:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

IfyoumarkanyYESboxonthischecklist,youneedtocarryoutanoiseassessmentifexposuretothenoisecannotbeimmediatelycontrolled.

Noise hazards

Isaraisedvoiceneededtocommunicatewithsomeoneaboutonemetreaway? Yes No

Doyourworkersnoticeareductioninhearingoverthecourseoftheday? Yes No (Thismayonlybecomenoticeableafterwork,forexample,needingtoturnuptheradioonthewayhome)

Areyourworkersusingnoisypoweredtoolsormachinery? Yes No

Aretherenoisesduetoimpacts(suchashammering,pneumaticimpacttools) Yes No orexplosivesources(suchasexplosivepoweredtools,detonators)? Arepersonalhearingprotectorsusedforsomework? Yes No

Doyourworkerscomplainthatthereistoomuchnoiseorthatthey Yes No can’tclearlyhearinstructionsorwarningsignals?

Doyourworkersexperienceringingintheearsoranoisesoundingdifferentineachear? Yes No

Doanylong-termworkersappeartobehardofhearing? Yes No

Havetherebeenanyworkers’compensationclaimsfornoise-inducedhearingloss? Yes No

Doesequipmenthavemanufacturer’sinformation(includinglabels)indicatingnoiselevelsequalorgreaterthananyofthefollowing:

(a) 80dB(A)LAeq,T(T=timeperiodoverwhichnoiseismeasured)? Yes No

(b) 130dB(C)peaknoiselevel? Yes No

(c) 88dB(A)soundpowerlevel? Yes No

Dotheresultsofaudiometrytestsindicatethatpastorpresentworkershavehearingloss? Yes No

Areworkersexposedtonoiseandautotoxinsintheworkplace? Yes No

Areworkersexposedtonoiseandhand-armvibration? Yes No


(Your Business Name Here) – Safe Work Procedure BENCH GRINDER

DO NOT use this equipment unless you have been instructed in its safe use and operation and have been given permission

PERSONAL PROTECTIVE EQUIPMENT

Safety glasses must be worn at all times in work areas.

Long and loose hair must be contained.

Hearing protection must be used.

Sturdy footwear must be worn at all times in work areas.

Close fitting/protective clothing must be worn.

Rings and jewellery must not be worn.

PRE-OPERATIONAL SAFETY CHECKS Locate and ensure you are familiar with all machine

operations and controls

Ensure all guards are fitted, secure and functional. Do not operate if guards are missing or faulty.

Check workspaces and walkways to ensure no slip/trip hazards are present.

Ensure the wheels do not touch the work rest and that the gap between wheel and rest is no greater than 1.5mm.

Check that the wheels are running true and are not glazed or loaded.

Check for cracks in the wheel and report any you find. OPERATIONAL SAFETY CHECKS Stand to the side of the wheels when starting up.

Let the wheels gain maximum speed before starting to grind.

Only one person may operate this machine at any one time.

Slowly move the workpiece across the face of the wheel in a uniform manner.

ENDING OPERATIONS AND CLEANING UP Switch off the machine when work completed.

Clean up and absorb any coolant spills immediately.

Leave the machine in a safe, clean and tidy state. POTENTIAL HAZARDS AND INJURIES Hot metal. Sparks. Noise. Sharp edges and burrs. Hair/clothing getting caught in moving machine parts. Wheels ‘run on’ after switching off. Eye injuries.

DON’T Do not use faulty equipment. Immediately report any

suspect machinery.

Do not hold workpiece with gloves, cloth, apron or pliers.

Do not grind non-ferrous metals.

Do not grind on the side of the wheel.

Do not hold small objects by hand.

Never leave the machine running unattended.

Do not bend down near the machine while it is running.

Never force the workpiece against a wheel.

This SWP does not necessarily cover all possible hazards associated with this equipment and should be used in

conjunction with other references. It is designed as a guide to be used to compliment training and as a reminder to users

prior to equipment use.

This information is based on material published by the South Australian Department of Education and Children’s Services.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Hazard report formPlease print clearly

Location: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Name:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Reportedto: . . . . . . . . . . . . . . . . . . . . . . . . .

Wor

ker

to c

ompl

ete

DESCRIPTIONOFHAZARD:

CorrectiveAction: Taken Required

PC

BU

to

com

plet

e

ACTIONTAKEN:

Discussedatstaffmeeting/WHScommittee Date:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

FURTHERACTIONREQUIRED:

PCBU. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Worker. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Chemical RegisterManychemicalsusedinworktasksarehazardous.Thefirststepinmanagingchemicalsistocheckwithyoursupplierifanychemicalsyouusearehazardous.Iftheyare,yoursuppliermustprovideaSafetyDataSheet(SDS)ifyouaskforit.Thisprovidesinformationonsafetyrisksandhowtomanagethem.TheSDSmustbemadeavailabletoyourworkers.Youneedtomaintainaregisterlistingthehazardoussubstancesyouuse.Youmustalsotrainyourworkersinthesafeuseofahazardoussubstance.

Nameofproduct Manufacturer Location

stored Usedfor SDS*Yes/No

Maximumquantityheldon

site

Dangerousgoodsclass

(1-9)(ifapplicable)

Comments

*Safetydatasheet.Thiscanbeobtainedfromyoursupplier/manufacturer.MakesureallSDSarecurrentandnomorethanfiveyearsold.

Renewthischemicalregisterannuallytoensureitremainsuptodate. Keepcopiesineachofyourchemicalstores,andinthesameplaceyoukeepyourSDS.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Emergency ProcedureFollow these rules in an emergency:

¼¼ Alerttheappropriateemergencyauthority.

¼¼ StopworkandleavethebuildingIMMEDIATELYwhenthefirealarmsoundsorwhenyouareinstructedtodoso.

¼¼ Followinstructions,avoidpanic,andco-operatewiththoserespondingtotheemergency.

¼¼ ProceedtothedesignatedornearestemergencyexitandremainattheEmergencyAssemblyPoint.

¼¼ DoNOTdelayleavingthebuildingbylookingforbelongingsorotherpeople.

¼¼ Donotobstructfirehydrantsortherespondingfire/rescueworkersandtheirequipment.

¼¼ Donotre-enterthebuildinguntilinstructedtodosobyyoursupervisororfire/rescueworker.

The above rules will be enforced. Periodic fire emergency drills may be conducted. Your life and the lives of others will depend on your co-operation.

Emergency plan Ourbusinessisresponsibleforminimisingthedangertolife,property,andjobsecurityarisingfromtheeffectsoffire,bombthreat,civilcommotion,andnaturalandman-madedisasters.ToaccomplishthisanEmergencyResponseTeamhasbeenestablishedtorespondtoemergencies.Itsresponsibilitiesinclude:

¼¼ arrangingtheevacuationofemployees

¼¼ renderingfirstaid

¼¼ salvagingandrestoringcompanyoperations.

Ifyoudiscoverafire:

¼¼ remaincalm

¼¼ soundthenearestfirealarmandnotifypeopleinyourareatoevacuate

¼¼ dialtheemergencynumberfromthelistbelowandgivetheoperatorthelocationofthefire.

Emergency Contacts and Emergency Response TeamPolice,Ambulance,Fire: 000

Localcouncilafterhours*:

Localfirebrigade*:

SES:*Pleasecompletewithyourlocalphonenumbers.


Incident reporting


¼¼ whyyouneedtoknowaboutincidents

¼¼ easywaysofreportingincidents

¼¼ whenandhowtonotifytheauthoritiesofanincident


¼¼ SampleIncidentNotificationForm

Why should you encourage reporting?Youmaythinkthelessyouhearaboutworkhealthandsafety,thebetter—butthiscouldn’tbefurtherfromthetruth.

Alackofreporting—ofhazards,incidents,nearmissesandinjuries—doesn’tnecessarilymeanyourworkplaceissafe.Instead,itoftenindicates:

¼¼ there’snosysteminplaceforworkerstoreporttheseissuestoyou

¼¼ yourworkersfeeluncomfortablementioningworkhealthandsafetyproblems.Perhapstheybelieveyou’llthinkthey’reanuisanceoracomplainer,andspeakingupmayjeopardisetheiremployment(especiallyifthey’recasual).It’seasiertosaynothing.

Reportsofhazards,incidents,nearmissesandinjuriesshouldbewelcomed,astheyenableyoutotakecorrectiveactionwherenecessaryandreducethelikelihoodoffutureinjury,illnessorincidents.

Knowingabouttheseisafreeopportunitytofixaproblembeforeaworkerisinjuredandmakesgoodbusinesssense.

What system should you have for internal reporting?Youdon’tneedanelaboratereportingsysteminplace:itcouldbeanofficialformoradedicatednotebookorwhiteboardinthelunchroom.Encourageyourworkerstousethis,thenmakesureyoucheckit.

It’simportantthatyourworkersarecomfortablereportingthathazardstoyou,andyou’repreparedtolistenandact.Makesureyourworkersareconfidentaboutreportinganysafetyorhealthproblemsassoonastheynoticethem.

Youmustalsokeepwrittenrecordsofincidents,illnessesandhazards(seeWhyKeepRecords?onpage31fordetails).

What about reporting an incident to the authorities?YoumustnotifyWorkSafeTasmaniaif:

¼¼ someoneiskilled,or

¼¼ someonesuffersaseriousinjuryorseriousillness(theyrequireimmediatehospitalisationormedicaltreatment),or

¼¼ adangerousincidentoccurs(forexample,afire,explosion,infrastructurecollapse,chemicalspillorleak).

Ifyou’renotsure,reportit.


YoumustnotifyWorkSafeTasmania:

¼¼ immediatelyafterbecomingawareoftheincident

¼¼ bycalling1300366322(insideTasmania)or(03)61664600(outsideTasmania)(thislineoperates24hoursaday,sevendaysaweek).

YoumustkeeparecordofeachnotifiableincidentforatleastfiveyearsfromthedateyounotifyWorkSafeTasmania.

What do I do at the incident site?Ifsuchanincidentoccursinyourworkplace,youmustnotdisturbthesiteuntilaWorkSafeTasmaniaInspectorarrivesorauthorisesyoutodoso.

Ofcourse,thisdoesn’tstopyoufromtakinganyactionnecessarytohelpaninjuredpersonormakethesitesafefromafurtherincidentoccurring.

What to do now:

¼¼ ReadthereportingforminthisToolkit

¼¼ Downloadthereportingformfromtheweb

¼¼ Developareportingsystem(forinternalreportingandreportingtotheauthorities)andcommunicatethistoyourworkers

¼¼ Keepcopiesofthese.

54 SafetyManagementToolkit Revised March 2014

Incident Notification Form

Immediately call WorkSafe Tasmania on 1300 366 322

This is to notify of

death serious illness (requiring immediate hospitalization or medical treatment)

serious injury dangerous incident (for example, a fire, explosion, infrastructure collapse or leak)

Date of incident: Time of incident: : (24hr)

Provide an explanation of the type of incident:

Incident location: Specific area at the site where incident occurred:

Incident address: Postcode:

Description of the incident:

Person’s injury/illness and treatment details: First name: Surname: DOB: Contact number: Residential address:

Postcode:

Occupation: PCBU: (employer) Description of injury/illness: Did the person receive treatment following the injury/illness: yes no

Was the injured person hospitalised yes no

If treatment was applied, explain the treatment:

Details of business or undertaking notifying of the incident: Legal name of business: Trading name of business: ABN: ACN: Business address: Postcode: Contact phone number: (w) (m) Business email address: Main business activity: Describe any actions taken following the incident to prevent recurrence: Describe any longer term action proposed to prevent a recurrence:

Notifier’s details: First name: Last name: Position at workplace: Contact phone number: Email:

Lodge this form with WorkSafe Tasmania by email to [email protected] or fax (03) 6233 8338 within 48 hours of the incident


Training


¼¼ whytrainingisimportantforworkhealthandsafety

¼¼ whentrainingisneeded


¼¼ SampleTrainingRegister

¼¼ SampleCompetencyRegister

Thenextsteptoasafeandhealthyworkplaceismakingsureyourworkersaretrainedtosafelydotheirwork.

What skills do your workers have and need?Findoutwhatskillsandexperienceyourworkershave,thenworkouthowtobuildonandmaintainthesewithappropriatetraining.

Reviewwhatjobsworkersarerequiredtoperform.Dotheyhaveproblemsperformingthosejobs?Thismayindicateaneedfortraining.

Doworkersrequirelicencesorcertaincompetenciestoperformtheirwork?Ifso,aretheycurrent?

Workerswhoareelectedashealthandsafetyrepresentativeswillrequiretherelevanttrainingtoperformtheirrole.

What if things change?Ifyourworkenvironmentorworktaskschange,ifnewequipmentorchemicalsareintroduced,youneedtoworkoutwhatadditionaltrainingisrequired.

How should training support your risk controls?Holdpracticaltrainingsessionstoexplainyoursafeworkproceduresandsafetypolicy.Thiswillensureeveryoneunderstandsthemandthedecisionmakingbehindthem.

Itdoesn’tworktojustgiveouta‘safetyrule’withoutinformationorexplanation.Agoodexampleisusingpersonalprotectiveequipment(PPE).WorkersaremorelikelytousePPEiftheyunderstandthehealthconsequencesofnotwearingit.

What is a training register?Atrainingregisterhelpsyourecordandtrackwhattrainingyourworkershavereceivedandwhatadditionaltrainingtheymayrequire.Ithelpsyoukeeptrackoftheskillsandcompetenciesyourworkerspossessinspecificareas.

What to do now:

¼¼ ReadthesampleregistersinthisToolkit

¼¼ Downloadthesamplesfromthewebandprepareregisterstosuityourownworkplace

¼¼ Completetheregisterstodocumenttrainingdoneandskillspossessed;andtoidentifygapsandneeds.


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Sample Training Register

Nameofworker Trainingrequired Whowilldelivertrainingandhow

Scheduleddate Complete


. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . (PCBU Name)

Sample Competency Register

Competency

Nam

e of

wor

ker

Notes:

1. Writethenamesoftheworkersinthe‘nameofworker‘area.2. Writethenameoftheskillrequiredinthe‘competenciescolumns‘—forexample,manualhandling,

cashhandling,chemicals.3. Theworkerandsupervisor/managershouldinitialanddatetheappropriatecolumn.

Competency

Manual

handling

Firstaid

Security

procedures

Chem

icalhandling

Nam

e of

wor

ker

MikeD 3.5.13MD/RP

27.10.13MD/RP

SueM 17.8.13SM/BG

27.10.13SM/BG


Further information

WORKSAFE HEALTH AND SAFETY ADVISORY SERVICEWorkSafe’sHealthandSafetyAdvisorscanhelpyouwithfree,practicaladvicetohelpyoumanageyourworkhealthandsafety.TheyaddressalltheissuescoveredinthisToolkit.Advisorscanmeetyouatyourworkplaceatatimethatsuitsyou,helpyouidentifyareastotarget,andprovideyouwithpracticaltoolsandsupport.

TobookafreeandconfidentialvisitfromaWorkSafeAdvisor,gototheWorkSafeTasmaniawebsiteandsearchfor‘safetyadvisors’thenchoosethe‘requestavisit’link.Youcanalsocall1300366322oremailworkcoveradvisors@justice.tas.gov.au

RESOURCES

PublicationsForsamplechecklists,policies,inductionformsandmore,gototheWorkSafeTasmaniawebsiteatwww.worksafe.tas.gov.auandsearchfor‘safetyadvisors’.

Forworkhealthandsafetypublicationsandinformation,gototheWorkSafeTasmaniawebsiteatwww.worksafe.tas.gov.auandchoosethe‘resources’tab.

Workplace Issues magazineWorkplaceIssuesprovidesup-to-dateinformationonworkhealthandsafetyandinjurymanagementabout:

¼¼ thelatestdevelopmentsinlegislationthataffectsusall

¼¼ casestudiesthathighlightsuccessfulinnovationandbestpracticeinTasmanianworkplaces

¼¼ practicalguidanceandadvicetomakeimprovementsinyourworkplace,forthebenefitofeveryone.

WorkplaceIssuesispublishedquarterlybyWorkSafeTasmania.Toreceiveyourfreecopies,call1300366322.

Laws and codes of practiceToseetheWork Health and Safety Act 2012,theWork Health and Safety Regulations 2012,andthenationalCodesofPractice,gototheWorkSafeTasmaniawebsiteatwww.worksafe.tas.gov.auandsearchfor‘laws’and‘code’.

FormoreinformationcontactPhone:1300366322 (withinTasmania) (03)61664600 (outsideTasmania)Fax: (03)62338338Email:[email protected]

GB315April2014

ISBN: 978 1 876712 04 4

safety management toolkit - worksafe tasmania · safety management toolkit 1 safety management...

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