safeguarding - bromcom
TRANSCRIPT
Safeguarding Improve management of child protection
The Safeguarding module in Bromcom helps schools effectively manage their safeguarding obligations whilst streamlining and simplifying the process for teachers and school staff. The module is embedded into the MIS to make recording incidents simple for all school staff, using a system that is already familiar to them. Follow-up actions and communications are recorded and linked to incidents. All information is retained in the student details page, providing easy access to those that need it.
Benefits
The Safeguarding lead is empowered with rich reporting capabilities that help to evidence, audit and intervene in Safeguarding cases and concerns. Use the Safeguarding module to enhance your practices whilst also reducing staff workload, administration and costs.
Safeguarding Alerts Allows selected members of staff to be alerted by SMS, email or system notification if there has been an incident or action logged.
Integrated with MIS Data Allows school to monitor and record Safeguarding and wellbeing issues for students directly within the MIS without the need for third-party solutions.
Share Actions A Safeguarding action can be shared with other members of staff. The additional staff member will be able to view the action but not edit.
Body Maps for Precise and Detailed Incident Logs Users can mark-up a graphical representation of the human body to indicate and signs of trauma.
Highly Secure • The Safeguarding module is built with ISO27001 compliance and only allows access
to relevant staff using detailed access permissions.
• Improves GDPR compliance by eliminating the need for sharing sensitive andconfidential information with third parties or outside of the school system.
Why do you need Safeguarding? Most schools operate a manual (in many cases hand written and paper based) system for the reporting of incidents, including potential Child Protection issues. Bromcom’s safeguarding option enables schools to improve their management of child protection and similar incidents whilst reducing staff time, paperwork and administration. Our safeguarding option is used to record an entire host of wider pastoral and welfare information across a school.
Flexibility
The Safeguarding module is fully customisable by the school to include specific incident categories, status types, involved agencies and so on. Additional evidence and supporting documents can be attached to a specific incident record.
Reduce Paperwork
Reduces paperwork and combines all Safeguarding information in one system
whilst building chronologies and profiles
for individuals
Save Time
Quickly access powerful insights and patterns using rich reporting capabilities to
help evidence, audit and intervene in a timely
manner
Anytime/Anywhere
Cloud-based logging, and reporting of Safeguarding
allows users to access information 24/7 from
any web-connected device
Detailed Specifications
Feature What it does
Allows school to set different levels of access to Safeguarding and wellbeing data depending on the specific school-based roles assigned to Users
Safeguarding and wellbeing monitoring integrated with MIS data
Easy to assign, granular and role-based permissions to access Safeguarding logs
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Allows school to monitor and record Safeguarding and wellbeing issues for students directly within the MIS without the need for third-party solutions
All the information you have about a child including their Safeguarding logs are held neatly in one place
• More streamlined workflow whenlogging and monitoring Safeguardingissues
• Lower training needs as users familiarwith interface
• Lower administrative burden as no dataconnectors or data exchange is required
• Lower total overall cost as no third-partypackage fees
• Less complex GDPR compliancemanagement as fewer data processingagreements to monitor
• Ensures all stakeholders have the levelof access they need to effectivelyperform their role in the Safeguardingprocess
• Does not expose sensitive andconfidential information to those whodo not need it which Improves GDPRcompliance for the data controller
Rich, cross-domain reporting on Safeguarding from within the MIS
Schools can create reports on Safeguarding logs and include related data from other areas of the MIS, like Attendance, Behaviour, health background and contact details
• Quickly build more comprehensivereports with access to all MIS data
• Easier analysis of a multitude ofavailable information allows patternsto be spotted and dots to be joinedmore quickly
Incident logging with audit trail
Safeguarding incidents are logged in the system and a detailed log of any changes made by users is recorded
• Full transparency available forSafeguarding leads. All incidents andchanges are recorded so that nothing isever missed
• Alterations to incidents can be trackedso errors can be followed-up andrectified
Users can mark-up a graphical representation of the human body to indicate and signs of trauma
Body maps for precise and detailed incident logs
Accurate and detailed information is recorded. This precision is a vital tool when developing responses to Safeguarding incidents
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Visual representations make theinformation clear and understandable tostakeholders
All Safeguarding information is held together in an area of the Student Details page
Safeguarding tab on Student Details page
Data stored neatly and logically againstthe Student in the MIS
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Easy to find for those with permissionsto access
The Safeguarding module is customisable by the school to include specific incident categories, status types, involved agencies, etcetera
Customisable Safeguarding lookup tables
All school Safeguarding and wellbeing policies can be fully supported and utilised
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No need to change semantics to suit thesystem
Linked actions and communicationlogs
Follow-up actions andcommunications are recorded and linked to incidents for cross-reference
• Improve outcomes by evidencing anyfollow-up actions
• Improve information flow by having ahistory of communications related tothe incident
A graph shows categorised incidents over time for a student
Incident graphs and timelines for pattern analysis
Build a chronology of events against a student’s record
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Helps identify trends and patterns quicklywhich aids timely intervention
• Visually represents complex data to helpSafeguarding and pastoral staff identifyrisks
MIS Administrator does not have automatic access rights to Safeguarding information but does have access rights to create Safeguarding roles with varying degrees of access to Safeguarding data
Customisable and Safeguarding specific roles and permissions
Total security of sensitive and confidential Safeguarding information
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Different users only see the level of detailthat the Safeguarding lead deemsappropriate for the role
Quick incident entry is an entry type with fewer required fields before submitting for action
Quick incidententry available
For utmost speed and urgency, the quickentry allows the bare minimum to beinput before alerting Safeguarding leads.
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The incident can be revisited through theStudent Details page to complete furtherdetails at a later stage
• Reduces effort and time required tocommence the safeguarding process
The details of the incident are logged on this page.
Main incident logging page
The interface is simple yet captures all the required information about the incident
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Date and time are entered automaticallybut can be changed
• The incident status, category and involvedagencies are set based on school definedtypes
• The incident detail is free text entry andthe body map can be optionally marked
Add Incident operation from multiple locations
On various pages within the MIS, it is possible to start the process of adding a Safeguardingincident
• Logging Safeguarding incidents is quickand not dependent on being in one specific location within the system
• The interface is intuitive and does notrequire a high level of training
For example, an Acknowledged checkbox on the incident will only show for the Safeguarding Lead role
Safeguarding pages are automatically configured for specific role permissions
Makes the system more intuitive
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Page layouts are clean and simpleshowing only the required elements
• Improves the integrity of logged incidentsand actions
Allows Safeguarding lead to tick to record that they have recognised the occurrence of an incident
Acknowledgedbox
Streamlines processes and aids communication within the Safeguarding team
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Can be used to indicate that appropriateactions are taking place
Possible to attach files to an incident andmark attachments asconfidential
Additional evidence and supporting documents can be attached to a specific incident record
• Keeps all evidence and supportingmaterial together in the same space
• Web-based access to supportingmaterial
• Same high standard of security isapplied to supporting material
• Another layer of protection can beadded by marking files as confidentialand so only accessible to Users withspecific permissions
A log of an action that is taken in response to an incident including the date and time that the action is logged, by whom and the detail of the action
Linked Actions
Keeps the Safeguarding team informed of all interventions that have taken place in response to an incident
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Multiple actions can be built-up into achronology
• Evidences Safeguarding practices
A Safeguarding action can be shared with other members of staff. The additional staff member will be able to view the action but not edit
Share Actions
Can be used to inform other Users that they are a stakeholder in the Safeguarding incident or they need to contribute to an action
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The Safeguarding practitioner will receivealerts for the incidents they are associatedwith
Allows selected members of staff to be alerted by SMS, email or system notification if there has been an incident or action logged
Safeguarding Alerts •
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Automated to streamline work flow•
Immediately alert Safeguarding leads and key practitioners to incidents and events
Improves communication flow
The details of the selected incident can be printed, including the Body Map by clicking a button
Possible to printan incident
Details of an incident can be viewed off-line in meeting with outside agency stakeholders
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Archive incidents and actions
When an incident or an action has been taken through to a conclusion it is possible to archive
• Allows the separation of ongoingincidents and actions to those thathave concluded
• Safety stores all details in the archivefor later review if necessary
Contact details and other details of Safeguarding agencies are stored in the MIS
Configurable agencies
All relevant and important information stored together and securely in the MIS
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Saves time searching for stakeholderdetails
Using the reporting module, reports can be created that pulls through Safeguarding data
Reporting
Allows schools to interrogate their data tocreate management reports for SLT, MATs, Governors and other stakeholders
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• Secure access to data items is only granted to the users with defined Safeguarding permissions
Safeguarding areas allow issues to be monitored by the school without a full incident being created
SafeguardingAreas
Allows for pre-emptive monitoring and intervention of students with concerning issues that do not constitute a Safeguarding incident
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