saeopp priority 1 training proposed changes to upward bound, ub math/science & veteran’s ub...
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SAEOPP Priority 1 TrainingSAEOPP Priority 1 Training
Proposed Changes to Upward Bound, Proposed Changes to Upward Bound, UB Math/Science & Veteran’s UB UB Math/Science & Veteran’s UB
Annual Performance ReportAnnual Performance Report
Lourdes ZavalaLourdes Zavala
Data/Tech CoordinatorData/Tech Coordinator
Center for Educational Access Center for Educational Access and Outreachand OutreachColorado State UniversityColorado State University
Fort Collins, COFort Collins, CO
Session Overview Session Overview
Detailed review of the Annual Performance Detailed review of the Annual Performance Report (APR) and Prior Experience (PE) Report (APR) and Prior Experience (PE) Criteria for UB Programs. Criteria for UB Programs.
Presentation MaterialsPresentation Materials
Review of APR ChangesReview of APR Changes Field by field comparison table (Section II Field by field comparison table (Section II
Record Structure)Record Structure) COE Response to Draft UB APRCOE Response to Draft UB APR General InstructionsGeneral Instructions Section I – Project Identification, Section I – Project Identification,
Certification and WarningCertification and Warning
Recent Recent Changes Changes
Recent Recent Changes Changes
New New Standardized Standardized
ObjectivesObjectives
Absolute Absolute Priority Priority
ImplementedImplemented
Review of Review of Data Data
CollectedCollected
New Grant New Grant CycleCycle
Discontinued Discontinued APR FormAPR Form
Proposed ChangesProposed Changes
Number fields reducedNumber fields reduced New fields implemented New fields implemented Restructuring, reformatting and Restructuring, reformatting and
Renumbering of fieldsRenumbering of fields Removal of Section IIIRemoval of Section III Submissions in Excel or CSV formatSubmissions in Excel or CSV format New online data tool for APR submissionNew online data tool for APR submission
Annual Performance ReportAnnual Performance ReportTwo Sections:Two Sections:
I.I. Project Identification, Certification, and Project Identification, Certification, and WarningWarning
II.II. Participant RecordsParticipant Records
I. Project IdentificationI. Project Identification
Award numberAward number Project name, addressProject name, address Report periodReport period Project characteristicsProject characteristics Data Entry PersonData Entry Person Certification/WarningCertification/Warning
*Report not complete until Section I is faxed
II. Participant RecordsII. Participant Records
Participant Records will be used to measure the extent to which you have accomplished your standardized objectives and to assess your projects prior experience. From your records the department will determine:
• Number of students served, including the selection criteria
•The measured growth in student’s academic skills/competencies
•Retention, enrollment and persistence
Descriptive InformationDescriptive Information Selection CriteriaSelection Criteria Assessment of SkillsAssessment of Skills Services DeliveredServices Delivered Postsecondary OutcomesPostsecondary Outcomes
56 Fields for UB & UBMS56 Fields for UB & UBMS39 Fields for Vet UB39 Fields for Vet UB
Fields SummaryFields Summary
1-231-23 21-2721-27 28-4128-41 48-5648-56
Description Information:
ID, Demographic, Entry Info, ExpectedGrad Date
Vet Recruitment, Vet Schedule, Disabilities
Info Related to Absolute Priority:
Outcomes:
PSE Enrollment and Persistence
Participation status, GPA, Graduation, retention, academic proficiency
Vet Call to Active Duty, Retention, Improved Scores on Tests
ALL = Batch Year ALL = Batch Year 20072007
1-1-2525
31-3931-3926-3026-30UBUBVUBVUB
42-4742-47
Services:
Workstudy, Employ, Cult Act, Comm Serv, LEP Instruction, Math Acad
New Fields – UB & UBMSNew Fields – UB & UBMSColumn Name Description/Content
Ethnic New category for reporting Ethnicity for students of Hispanic/Latino origin
RaceCD Replaces EthnicityCD; used in conjunction with field 10 (Ethnic)
UBMSPart For UBMS Participants; identifies whether student has participated in a regular UB project or other TRIO or TRIO-like programs.
EntryHighRiskGPA GPA for newly admitted high risk students. Indicate if student had a GPA lower or higher than a 2.5 at time of selection.
EntryAlgebra Indicates whether student completed pre-Algebra, Algebra, or Geometry by the end of grade eight or if student was recruited early in grade nine and was taking algebra or geometry in that grade.
ProjRetain Indicates whether the student continued to participate and was retained in the program such that the student subsequently participated in the next academic year 2008-09.
DegreeDT Date of Undergraduate degree. Can provide midpoint day of 15 if day is not known. E.g. 06/15/2008
PSEStatusFall Indicates if student is enrolled in Fall 2007.
PSEStatusFullYr Indicates if student was enrolled in postsecondary education in Spring 08; Summer 08 or Fall 08; this will measure if student enrolled by the fall term immediately following their expected graduation date during budget period (2007-08).
PSEPersist Indicates whether student continued their enrollment in postsecondary education. If student was enrolled in Fall 2007, Spring 2008, Summer 2008 AND Fall 2008; then this student would have contributed to the project’s success in meeting this persistence objective.
Second Comment PeriodSecond Comment PeriodField #: Column Name: Description/Content:11 Race1 Y/N - Participant identified as American Indian/Alaskan Native
12 Race2 Y/N – Participant identified as Asian13 Race3 Y/N – Participant identified as Black or African American
14 Race4 Y/N – Participant identified as White15 Race5 Y/N – Participant identified as Native Hawaiian or Other Pacific
Islander23 ExpHSGradCohort Replaces ExpHSGrad (Expected HS graduation date)- Requires
year of graduation rather than a date. Will require need for all previous year’s records to be updated.
54 PSEEnrollObj Replaces PSeStatusFall; Requires identification of those students who were in the 2008 graduation cohort that enrolled in postsecondary education by Fall 2008 term.
55PSEPersistDenom Replaces PSEStatusFullYr; Requires identification of thoswe
students who were in the 2007 graduation cohort that enrolled in postsecondary education by Fall 2007 term.
56 PSEPersistNum Replaces PSEPersist; Requires identification of those students who were in the 2007 graduation cohort that enrolled in postsecondary education in the Fall 2007 term and are now enrolled in the Fall term 2008.
Upward Bound/Upward Bound Math-Science New Fields:
New Fields = VUBNew Fields = VUBField # Column Name Description/Content
10 VetEthnic New category for reporting Ethnicity for students of Hispanic/Latino origin
11 VetRaceCD Replaces EthnicityCD; used in conjunction with field 10 (Ethnic)
15 VetSchedule Scheduled completion date for VUB program.
22 VetLastSerDate Date of last service for all participants no longer being served
29 VetDegreeDT Date of Undergraduate degree. Can provide midpoint day of 15 if day is not known. E.g. 06/15/2008
30 VetPSEStatus Indicates if student was enrolled during the budget period 2007-08..
31 VetPSEPersist Indicates whether student continued their enrollment in postsecondary education in the Fall 2008. If student was enrolled in Fall 2008; then this student would have contributed to the project’s success in meeting this persistence objective.
Second Comment PeriodSecond Comment PeriodField #: Column Name: Description/Content:11 VetRace1 Y/N - Participant identified as American Indian/Alaskan Native
12 VetRace2 Y/N – Participant identified as Asian13 VetRace3 Y/N – Participant identified as Black or African American
14 VetRace4 Y/N – Participant identified as White15 VetRace5 Y/N – Participant identified as Native Hawaiian or Other Pacific
Islander20 VetRevSchedule Provides an opportunity to revise a scheduled completion year due
to compelling circumstances21 VetRescheduleCircs Identifies the circumstances for which the scheduled completion
year has been revised22 VetReasonReschedule Identifies the reason for which the scheduled completion year has
been revised37 VetPSeEnrollObj Replaces VetPSEStatus and identifies those students who had
scheduled completion dates within the 2007-08 program year and actually enrolled in the Fall 2008
38VetPSEPersistDenom New Field; Requires identification of those students who were
enrolled postsecondary education in 2007-08.
39 VetPSEPersistNum Replaces VetPSEPersist; Requires identification of those students who were enrolled in postsecondary education in 2007-08 and continued to be enrolled in the Fall term 2008.
Veterans Upward Bound New Fields:
Date FieldsDate Fields
2 digits for month, 2 digits for day, two 2 digits for month, 2 digits for day, two digits for century, 2 digits for year:digits for century, 2 digits for year:
1115200711152007
*if need to estimate a date, use *if need to estimate a date, use
the 15the 15thth day (i.e. 11152007) day (i.e. 11152007)
** Use a zero before 1 digit months and days** Use a zero before 1 digit months and days
Formatting ChangesFormatting Changes Fields have been renumbered with deletion Fields have been renumbered with deletion
and addition of new fieldsand addition of new fields Field Type no longer necessary as “text” Field Type no longer necessary as “text”
files will no longer be accepted or uploaded files will no longer be accepted or uploaded into new tool; only Excel or CSV (comma into new tool; only Excel or CSV (comma delimited) filesdelimited) files
New tool will allow you to modify last New tool will allow you to modify last years submitted data or add new student years submitted data or add new student recordsrecords
How will success be determined?How will success be determined?
Number of students served:Number of students served:
UB/UBMS: UB/UBMS: The sum of the number of students where PartCD The sum of the number of students where PartCD = 1 or 2 or 3 or 6 or 7 should equal the number of students served = 1 or 2 or 3 or 6 or 7 should equal the number of students served during the reporting period.during the reporting period.
The sum of the number of students where EligibilityCD = 1 divided by The sum of the number of students where EligibilityCD = 1 divided by the total number of students served during the reporting period will the total number of students served during the reporting period will equal the percent of students served who were both low-income and equal the percent of students served who were both low-income and first-generation.first-generation.
(Please refer to Upward Bound Changes Document. This document identifies fields of data that will support meeting a particular objective. An example is identified below:)
Performance Report Performance Report Submission DatesSubmission Dates
All Regular and Veterans Upward Bound All Regular and Veterans Upward Bound projects due November 30, 2008projects due November 30, 2008
Upward Bound Math/Science projects are Upward Bound Math/Science projects are due on or before December 31, 2008due on or before December 31, 2008
APR Website available November 1, 2008?APR Website available November 1, 2008?
Questions/SummaryQuestions/Summary
Opportunity for questions/commentsOpportunity for questions/comments
Prior ExperiencePrior Experience
Points awarded based on DOE’s review of Points awarded based on DOE’s review of project’s performance on Mandatory project’s performance on Mandatory Objectives Objectives
Data pulled from submitted APRs for years 1 – Data pulled from submitted APRs for years 1 – 3 of grant cycle3 of grant cycle
Five (5) points that can be earned each year for Five (5) points that can be earned each year for a total of fifteen (15) maximum pointsa total of fifteen (15) maximum points
Prior ExperiencePrior Experience DOE Program Officer/Specialist awards PE points DOE Program Officer/Specialist awards PE points
AFTER proposals are read & scored by readersAFTER proposals are read & scored by readers
Maximum Proposal Score: Maximum Proposal Score: 100 proposal points awarded by readers100 proposal points awarded by readers
+ + 1515 PE points awarded by DOE PE points awarded by DOE 115 Total Proposal Score115 Total Proposal Score
Critical to get all PE points in UB/UBMS grant Critical to get all PE points in UB/UBMS grant competition competition
Mandatory ObjectivesMandatory Objectives
Academic Improvement:
____% of all UB participants, who at the time of entrance into the project had an expected high school graduation date during the school year, will have achieved at the proficient level during high school on state assessments in reading/language arts and math.
Mandatory ObjectivesMandatory Objectives
Project RetentionProject Retention::
___% of 9th, 10th, and 11th grade project ___% of 9th, 10th, and 11th grade project participants served during each school year will participants served during each school year will continue to participate in the project during the continue to participate in the project during the next school year.next school year.
Mandatory ObjectivesMandatory Objectives
Postsecondary EnrollmentPostsecondary Enrollment::
___% of all UB participants, ___% of all UB participants, who at the time of who at the time of entrance into the project had an expected entrance into the project had an expected graduation date during the school year,graduation date during the school year, will enroll will enroll in a program of postsecondary education by the in a program of postsecondary education by the fall term immediately following the expected fall term immediately following the expected graduation date from high school.graduation date from high school.
Mandatory ObjectivesMandatory Objectives
Postsecondary PersistencePostsecondary Persistence::
___% of all UB participants who enrolled in ___% of all UB participants who enrolled in a program of postsecondary education a program of postsecondary education during the fall term immediately following during the fall term immediately following high school graduation will be enrolled for high school graduation will be enrolled for the fall term of the second academic year.the fall term of the second academic year.
Prior Experience CriteriaPrior Experience Criteria
((1) (3 points) Whether the applicant serves the 1) (3 points) Whether the applicant serves the number of participants agreed to under the approved number of participants agreed to under the approved application;application;
(2) (3 points) The extent to which project participants (2) (3 points) The extent to which project participants have demonstrated improvement in academic skills have demonstrated improvement in academic skills and competencies as measured by standardized and competencies as measured by standardized achievement tests and grade point averages; achievement tests and grade point averages;
Academic Improvement on Standardized Tests Academic Improvement on Standardized Tests
ObjectiveObjective
Prior Experience CriteriaPrior Experience Criteria
(3) (3 points) The extent to which project (3) (3 points) The extent to which project participants continue to participate in the participants continue to participate in the Upward Bound Program until they complete Upward Bound Program until they complete their secondary education program;their secondary education program;
Project Retention ObjectiveProject Retention Objective
Prior Experience CriteriaPrior Experience Criteria
(4) (3 points) The extent to which participants (4) (3 points) The extent to which participants who complete the project, or were scheduled who complete the project, or were scheduled to complete the project, undertake programs of to complete the project, undertake programs of postsecondary education; andpostsecondary education; and
Postsecondary Enrollment ObjectivePostsecondary Enrollment Objective
Prior Experience CriteriaPrior Experience Criteria
(5) (3 points) The extent to which participants (5) (3 points) The extent to which participants who complete the project, or were scheduled who complete the project, or were scheduled to complete the project, succeed in education to complete the project, succeed in education beyond high school, including the extent to beyond high school, including the extent to which they (persist) graduate from which they (persist) graduate from postsecondary education programs.postsecondary education programs.
Postsecondary Persistence ObjectivePostsecondary Persistence Objective
Prior Experience Prior Experience
UB/UBMS PE Criteria Chart
UB/UBMS Dept of Ed PE Assessment Form
Questions & AnswersQuestions & Answers