Metrics

OSP&OTTContractKPI– February2017

• AverageContractsNegotiationProcessingTime

*MedianinParenthesis

2

AgreementType

PHASE1:ReceivedbyContractGroupToFirstRevision

PHASE2:FirstRevisionToNegotiationsCompleted

PHASE3:NegotiationsCompletedToFullyExecuted

TotalTime:ReceivedbyContractGroupToFullyExecuted

IndustryCTAs 9(6) 33(33) 5(3) 92(72)non-IndustryCTAs** 8(4.5) 11(8) 1(1) 110(110)IndustryResearchAgreements 10(11) 23(23) 6(6) 99(99)non-IndustryResearchAgreements 5(2.5) 12(9) 4(3) 20(13)ResearchServicesAgreements 3(3) 38(38) 1(1) 26(26)

ConfidentialityAgreements 4(5) 9(5) 2(1) 23(18.5)Amendments 2(2) 6(1) 5(3) 33(15)Other 4(1) 11(1) 6(4) 32(21)

*Medianinparenthesis

OTTKPISummary/Highlights– February2017

3

0

20

40

60

80

100

120

140

IndustryClinicalTrialAgreementsMedianBusinessDays

Phase1 Phase2 Phase3 TotalTime

4

ProposalsFYTD– February2017

Proposed (#)

144

1450

40

19

279

99

2031Grand Total $503,937,539 2006 $469,799,694 1947 $493,605,450

Public Health -59.73% 20.21% $108,715,314 258 $58,102,620 237 $69,844,604

Yerkes -26.28% -29.17% $48,814,604 110 $57,236,768 116 $40,543,130

Nursing 17.78% -19.00% $8,485,177 41 $12,242,830 46 $9,917,050

Other 51.33% -70.78% $3,534,486 15 $6,603,235 27 $1,929,419

College of Arts and Sciences -23.77% 13.42% $24,195,883 160 $25,030,299 154 $28,388,154

Medicine -26.20% 10.43% $310,192,075 1422 $310,583,943 1367 $342,983,093

2015 2016 2017

School % Change PPY vs PY % Change PY vs Current YR Total Proposal Proposed (#) Total Proposal Proposed (#) Total Proposal

AwardsFYTD- February2017

5

Grand Total 181,903,496 1265 184,598,247 1194 220,796,278 1218

Yerkes 114% -6% 10,367,034 34 22,174,074 48 20,866,942 51

Public Health 33% 70% 25,665,543 150 34,246,786 164 58,384,993 175

Other 19% 53% 1,986,136 23 2,364,390 22 3,629,122 21

Nursing 79% 4% 3,216,219 34 5,755,308 34 5,965,991 23

Medicine -14% 6% 129,952,070 966 111,632,254 884 118,613,516 891

College of Arts and Sciences -21% 58% 10,716,493 58 8,425,435 42 13,335,714 57

2015 2016 2017

School PPY vs PY ($) PY vs Current Yr ($) Aw ard ($) Aw ard (#) Aw ard ($) Aw ard (#) Aw ard ($) Aw ard (#)

ExpendituresFYTD- February2017

6

FY2017Expendituresasof12/31/2016

Expenses3-YearVarianceByOperatingUnit

Grand Total 225,223,249 234,285,129 252,405,107

Public Health 17.97% 11.67% 30,696,510 36,212,347 40,439,880

Yerkes 4.24% 10.25% 30,782,466 32,087,151 35,375,004

Nursing 1.51% 16.31% 4,683,668 4,754,259 5,529,721

Other 9.48% (1.55%) 4,218,472 4,618,563 4,546,785

College or Arts and Sciences 10.65% (3.78%) 12,530,698 13,865,032 13,341,463

Medicine 0.31% 7.30% 142,311,433 142,747,776 153,172,254

Expenditures

PPY to PY Variance PY to CY Variance 2015 2016 2017

OfficeofSponsoredProgramsAwardSetupProcessingTime,February2017Targets:(1=3days,2-N/A,3=8days)

FinanceGrantsandContracts– InvoiceMetricTwelveMonthsending2/28/2017

FinanceGrantsandContractsandResearchAdministrationServices- FSRMetricforTwelveMonthsending2/28/2017

RASPre-AwardResponsetoPIs- Summary

10

• Pre-AwardServices– RASEngagementResponseTime

• Definition: ThetimeperiodbetweenwhenaPIcommunicatestoRASthattheywanttosubmitaproposalandthetimeRASrespondsacknowledgingtherequestforsupportandcommunicatingtheresourceassignedandnextsteps.

• PerformanceTarget:TheRASisexpectedtocontactthePIbytheendofthefollowingbusinessdayoftherequestbeingmade100%ofthetime.

• AllRASUnits– February• NumberofIntenttoSubmitnotices:265• Numberofresponsesbyfollowingbusinessday:259• PercentofPIscontactedintwodays:98%

11

29

52

18

4350

15

52

259

29

57

18

4351

15

52

265

100%

91%

100% 100%98%

100% 100%

98%

0%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

0

50

100

150

200

250

300

Cancer&Imaging

PublicHealth&Nursing

Medicine Pediatrics BasicScience Yerkes ABOSS AllRASUnits

February2017- Pre-AwardResponsetoPIIntenttoSubmit

ResponsestoPIsinTwoDays TotalIntenttoSubmitForms PercentofResponsesinTwoDays

12

100% 100% 100%100% 98%

91%95%

97%100%

92%

96%100%100% 100%

98%100% 100% 100%100% 100% 100%

98%99%

98%

December2016 January2017 February20170%

10%

20%

30%

40%

50%

60%

70%

80%

90%

100%

December2016- February2017- PercentofPre-AwardResponsesWithinTwoDays

Cancer&Imaging PublicHealth&Nursing Medicine Pediatrics BasicScience Yerkes ABOSS AllRASUnits

13

AdditionalRASKPIsKPI Description Status

ProposalQuality%offirst-time proposalsubmissionstoOSPin

compliance

Dependentonfullimplementation ofOSP/OTTEPEX“ReturntoRAS”process

Timeliness/Frequency ofOngoingFinancialReconciliations

%ofprojectsreconciledwithintargettimeframe

NewTool/Process indevelopmentwithEBITeam

Faculty SatisfactionwithFinancialReconciliations

%offacultysatisfiedwithreconciliation reports/meetingswithRASstaff

NewTool/Process indevelopmentwithEBITeam

TimelinessofCompletionofFinancialReporting

%ofFSRssenttosponsorontime

(JointKPIwithFGC)Included inFGCMetrics

SubmissionofClose-OutPaperwork

%ofawardcloseoutpacketssubmittedtoFGContime

Dependent onimplementationofnewFGC

CloseoutProcess