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TRANSCRIPT
SA CLUBS TRAINING
AGENDA INTRODUCTIONS
SA 101
SA SERVICES
CLUB SERVICES
LIABILITY & RELEASE FORMS
SA CLUBS FUNDING
SUCCESSION PLAN
Q & A
WHAT IS THE SA? Represents over 24,000 full-time undergraduate students
5 campuses: St James (Main)
Casa Loma (Main)
Waterfront (Main)
Ryerson (Satellite)
Distillery (Satellite)
We provide services & organize advocacy/campaigns and events
Local 92, Canadian Federation of Students
Separately incorporated Not-for-Profit organization run by students
Board of Directors 5 Executives
4 Campus Directors
7 Educational Centre Representatives
5 Constituency Representatives
WHAT IS THE SA?
Brittney DaCosta
Director of Campus Life
Email: [email protected]
YOUR 2016-2017 STUDENT ASSOCIATION: EXECUTIVE DIRECTORS
Gemeda Beker
Director of Operations
Email: [email protected]
Carlos Carli
Director of Equity
Email: [email protected]
Tiffany White
Director of Education
Email: [email protected]
Riddhi ModiDirector of Communications and InternalEmail: [email protected]
STUDENT ASSOCIATION OF GBC Principled: committed to access to education,
equity and social justice issues
Access to large membership (24,000+ students)
Ability to share resources and services
Experience with organizing events, campaigns,
activities
Strong team of full-time and part-time staff,
elected directors
Commitment to collaboration
SA SERVICESAcademic Advocacy
ClubsCommunity Action Centre
Dialog NewspaperEvents
Food BankGarden – Community Garden
Good Food MarketGrad PhotosHealth Plans
Housing RegistryIncome Tax Clinic
ISIC CardsJobs
Legal AidMetropasses
Movie Tickets RUN GBC Gear
SafewalkStudent Centres
FOOD BANK George Brown students in financial need can access
food supplies to supplement their groceries at the
student food bank. Visit any location to register.
Locations:
SJA Room 159E
CL Student Centre, E Building, 1st Floor
WF Basement level, Room 031
GOOD FOOD MARKET The Market provides fresh, affordable, local and cost-
effective fruits and veggies for the GBC community
that also promotes a healthy lifestyle
SJ: Thursdays in the main lobby from 11:45 – 3:00
WF: Wednesdays in the main lobby from 10:00- 2:00
CL: Fridays in the Student Centre from 10:00-3:00
GRAD PHOTOS
To book an appointment for graduation photos, and for
details about fees and what to wear, visit our website:
http://studentassociation.ca/services/grad-photos/
HEALTH PLANS Health and dental plans are offered for full-time
domestic and international students enrolled in a post-
secondary or ESL program at GBC.
Visit wespeakstudent.com and/or any Student
Association main front office for more information.
INCOME TAX CLINIC
Each year the Students Association hosts a free income tax clinic in the month of March.
Volunteers are trained by the Canada Revenue Agency are available to file student tax returns free of charge.
Visit http://studentassociation.ca/services/income-tax-clinic/to book your appointment or contact: [email protected] (416) 416-5000 x 2787
INTERNATIONAL STUDENT
IDENTITY CARD ISIC is an internationally recognized proof of
student status and acts as student discount card in
70 countries, including Canada
FREE at our front desk, card made on the spot!
Go to:
SJ Room 147
CL Room E100
WF Room 003
RUN GBC GEAR
Hoodies, T-shirts, Tank Tops &
Hats.
St.James: Room 147
Casa Loma: Room e100
Waterfront: Room 033
JOBS Full-time & Part-time*work:
The Dialog
Kings Lounge
SafeWalk
TTC Sales
Member Services
Event Squad
Advocacy
Community Action Centre
Food Bank
*Part-time positions typically run from September to April
Visit our website or offices for more information and available jobs: http://studentassociation.ca/jobs/.
LEGAL AID Need legal advice, but on a student budget?
The Student Association provides all current George Brown students with access to a lawyer, free of charge.
The lawyer can answer your questions about: family and criminal law
debt issues
landlord and tenant conflicts
corporate law
real estate
intellectual property issues
immigration
wills
problems with government agencies
Appointments can made online at: http://studentassociation.ca/services/legal-aid/
METROPASSES The Student Association, in partnership with George Brown
College, sells Metropasses to students and staff of George Brown College at a reduced rate.
TTC Metropasses sales occur during the last fiveschool/business days of the month for the following month’s Metropass.
MOVIE TICKETS Discounted movie tickets are available at all Student Association Main
Offices.
Two types of Movie Tickets available:
$10 for individual tickets
$30 for Night-Out pass (2 movie tickets, 1 large popcorn, 2 medium-sized drinks)
SAFEWALK SafeWalkers work in co-ed pairs to escort George Brown College
students, staff and guests to local parking lots, TTC stops or other buildings on campus. Will walk anyone within a 2km radius of GBC.
All SafeWalkers are students who have been trained in Emergency First Aid.
The SafeWalk service is available Monday to Friday, from the first day of school in September through to the last day of school in April
ACADEMIC ADVOCACY Have you received a unfair grade on a test, paper, exam?
Academic Advocacy is here to help you.
This program provides students with the tools and guidance to appeal (if necessary) and help resolve any academic issues they may face.
Students have 10 days to appeal a grade
[email protected] / (416) 415-5000 x 6320
COMMUNITY ACTION CENTRE (CAC) The Community Action Centre (CAC) is a place for George
Brown College students who care about social justice to gather together and support each other, share ideas, socialize, build community, and raise awareness of issues within their communities.
The CAC is the hub for five equity “student groups,” which work both together and independently to represent the interests of their communities.
First Nation/Inuit/ Métis Student Group
International/ Racialized Students’ Group
LGBTQ Students’ Group
Women & Trans Students’ Group
Accessibility Students’ Group
COMMUNITY ACTION CENTRE (CAC) SERVICES
Community Centre: a safer space for hanging out and socializing.
Events Programming: staff are busy throughout the year planning events, workshops, and discussion groups on issues relevant to the groups.
Campaigns & Advocacy: a space to vision and ignite social justice campaigns that serve marginalized communities.
Referrals and Peer Support: a safer space for connecting and discussing with your peers, and a space to share and access resources.
Library & Resources: a growing social justice alternative library. The CAC also stocks free condoms, lubes, and menstrual products.
Office Locations:
St James: Room 165B, 11:00am – 3:00pm
Casa Loma: Room E125
Visit facebook.com/communityactioncentre/for upcoming events & services.
DIALOG NEWSPAPER The Dialog is a free GBC Student Newspaper
published every two weeks. The Dialog accepts
admissions from students, and covers what is
happening at the College, as well as local and
international news.
EVENTS SQUAD
The Student Association hosts many events throughout the school year. From pub nights to workshops, there is something for everyone.
Our Events Squad is our promo team that help promote our event and assist with event setup.
CLUB SERVICES
CLUB SERVICES Club Funding
Free booking spaces at George Brown
Free tabling
Membership development (Clubs Fairs, website)
Free photocopying and printing
Event planning, budgeting, and constitution consultation
Promotional services
Skills training sessions
Release Forms
BOOKING REQUESTS 3 Types of Booking requests available:
Student Association Space
George Brown Campus Space
Room 175D (St James Campus, 5-10pm)
Student Association Space Available: St James Kings Lounge
St James Quiet Lounge
Casa Loma Games Room/Lounge
Casa Loma E116
Casa Loma E125
Casa Loma Boardroom
Waterfront Boardroom
Waterfront Lounge
BOOKING REQUESTS Rooms are usually FREE to book
Process to Follow:
1. Send an e-mail to the Clubs Coordinator at [email protected] on the type of room required.
2. Include all relevant details when booking a room, including: the name of the club, time, day of the week, how long you would need the room for and if food will be served.
3. All space must be booked a minimum of 10 days in advance.
4. Remember to include setup and takedown times within your booking request.
BOOKING REQUESTSConfirmation
You will be contacted via e-mail once your
booking is confirmed.
For George Brown Campus bookings, the SA
Clubs Coordinator will forward you a room
booking confirmation from the College via email.
Use this email as proof for the room booking for
security purposes.
BOOKING REQUESTSRestrictions
Student Groups can book a maximum of two
rooms per week between September to May.
A room is booked one semester at a time.
The Student Association’s office and spaces are
closed on weekends.
You CAN still book space after hours such as the
Kings Lounge and Games Room however you
have to pay a staff fee ($15 an hour, minimum
of 3 hour shift) & set up fee ($50).
TABLE REQUESTS You can also book a table in any SA space for FREE
to outreach to students
Reasons to table:
Host a bake sale
Promote an upcoming club event to students
Promote general club to students
Fundraise for an event or cause
To book a table contact the Clubs Coordinator and
our Internal Coordinator at [email protected]
FREE PHOTOCOPYING AND PRINTING BRONZE STATUS
Free printing of 30 posters, per event
SILVER STATUS
Free printing of 50 posters, per event
GOLD STATUS
Free printing of 50 posters, per event
Provide at least 2 days notice, how many posters you would like and what size poster (8.5 x 11, 11 x 17, etc.)
Be sure to include the clubs logo on all club posters. It is available on the SA website.
For more info on where to poster see clubs poster policies available on the SA website.
EVENT PLANNING
Preparation and organization are the keys to success.
Start planning very early each semester. Give yourself
at least a month to organize an event.
Please fill out an event proposal form 2-3 weeks before
your event and submit it online to at an SA front office.
A detailed event planning checklist is also available
online for your reference.
We can also help you organize & collaborate your event!
PROMOTIONAL SERVICES Newsletter
Student Association
George Brown Student Life (email: [email protected])
George Brown (email: [email protected])
SA Facebook page
The Dialog (Free promotion up to certain amount)
Event Squad Promotion
Posters
Website Calendar
RELEASE FORMS
• For any event that involves
physical activity or is high
risk a club must have all
participants fill out the SA’s
liability release form and
submit it to the Clubs
Coordinator before the
event.
• The template is available on
the SA website. You can also
contact the Clubs
Coordinator.
CLUB APPLICATION
CLUB APPLICATION
CLUB APPLICATION
SA CLUB FUNDING*
*The following information has been taken directly from club policies that
are available on the SA website.
SA CLUB FUNDING
Three levels of funding:
Bronze
Silver
Gold
All clubs begin at Bronze Status. Clubs must operate for at least one-year and must meet all requirements of their current status before being promoted to the next tier.
Funds will be reimbursed to club Executive Members in the form of a cheque upon completion and approval of all required documentation
SA CLUB FUNDING
Bronze Status
New clubs will begin at Bronze Status and will be granted a
stipend of $300.00 per semester from September to April
A club can receive a maximum stipend of $600.00 for the year
A club must hold a minimum of one (1) event per semester
A minimum of one (1) executive must attend all club meeting
Free printing of thirty (30) posters, per event
SA CLUB FUNDING
Silver Status
Clubs with Silver status will be granted a stipend of $500.00
per semester from September to April
Clubs will achieve Silver Status upon successful completion of
all requirements of Bronze Status over one academic year
A club can receive up to a maximum stipend of $1000.00 for
the year
A Club must hold a minimum of 3 events for the year
All Executive Members must attend all club meetings
Free printing of fifty (50) posters, per event
SA CLUB FUNDING
Gold Status
Clubs with Gold Status will be granted a stipend of $800.00 per semester from September to April
Clubs will achieve Gold Status upon successful completion of all requirements of Silver Status over one academic year
A club with a Gold Status can receive up to a maximum stipend of $1600.00 for the year
All Executive Members must attend the all club meetings
Free printing of fifty (50) posters, per event
SA CLUB FUNDING
Clubs Funding Mismanagement
Clubs funding is to be used by the club’s Executive Members for day-to-day operations and events hosted by the event. Clubs funding cannot be used for: Gifts/meals/cash awards for club Executive and members as a
“reward”. However, food for club meetings is considered acceptable use of funds
Honoraria for club Executive Members and club members-at-large
Personal use
Purchase of illicit drugs
Purchase of alcohol
SA CLUB FUNDING Clubs will only receive its money as it is spent, or about to be
spent
Clubs may receive donations and may fundraise if a need exists
and is outlined in the club’s projected annual budget.
Clubs will only be given monies for food for meetings that are
held on campus.
Funding shall only be granted for events held throughout the
academic year; all receipts for reimbursement must be
submitted by the last day of the semester, each year.
Clubs shall be responsible for any/all debts remaining from the
current and previous years;
SA CLUB FUNDING Clubs will only receive reimbursement of expenses upon presentation of
receipts, invoices, or valid written estimates to the Clubs Coordinator.
Attach all appropriate documentation to the Clubs Request for
Withdrawal Form within five school-days of the event or activity for
which reimbursement is required.
Clubs seeking funds in advance of an event or activity must submit a
Club Request for Withdraw Form to the Clubs Coordinator, attaching
appropriate receipts, invoices or valid written estimates at least five
school-days prior to the event or activity in question
A copy of the Clubs Request for Withdrawal Form will be distributed to
the Clubs Coordinator, Finance Coordinator and the club’s Executive
Membership to maintain appropriate records of financial transactions.
All original receipts must go to the Finance Coordinator for audit
purposes.
SA CLUB FUNDING
CLUB REPORTS
CLUB REPORTS Monthly & Semi-Annual Reports
Let us know what you’ve been up to over the course
of the school year and how we can help your club
grow.
Semi-Annual Reports due at the end of each
semester (December and April).
SUCCESSION PLAN
SUCCESSION PLAN Why you should make sure your clubs continues
next year:
Ensure your legacy & work continues
Longevity for your club
Allows the club to build
Club would have to start over tiered funding system (less
money!)
SUCCESSION PLAN What you can do to make sure your club continues:
Ask people early in the Winter Semester
Hold elections now in March, early April
Transition new executives in April-before you finish
school for the semester
You can hold events during the summer
Inform me early on if there are problems
FALL 2017 CLUBS FAIR
Will be held in the last week of September 2017
on:
Tuesday, 11am-1pm,Casa Loma Games Room, Casa
Loma Campus
Wednesday, 11am-1pm, Waterfront Main Lobby
Thursday, 11am-1pm, Lower Lobby, St James
Campus
Great time to gather new members, expose your
clubs to GBC students
THANK YOU!