s/4hana discovery and decision factors for migration

S/4HANA Discovery and Decision Factors for MigrationAndy Prier

January 21, 2020

2 © 2020 ASUG Confidential

IntroductionAndy Prier - Director of Solutions Western USA

We make SAP beautiful and easy to use.


About MeProfessionally

● Tech Enthusiast● UX Champion● Blogger ● Outside the Box Thinker

Personally

● Family ● Hiking 14ers● Jogging● Still a Geek...


The Mindset Mission

At Mindset, our mission is to

create remarkable software

experiences for work.

We empower people with our SAP

solutions for innovation, productivity,

agility and experience.


Design Thinking & AppHaus

● Process or Application Design Thinking

● One-day Design-to-Prototype Delivery Option

● Complete Agile Estimation & Delivery of apps to Fiori/UI5

● Full visual definition of SCP use cases

● Workflow optimization ahead of S/4 migration

● SAP Architect-facilitated AppHaus & Services

SAP Innovation & Digital Transformation

● Journey Maps for Business Transformation

● Technology Stack Definition for Business Transformation

● Cloud first strategy, Micro APIs, etc.

● Rapid Delivery of POC for Business Transformation

● Leverage latest technology to enhance the user

experience

○ SAP Co-Pilot, Machine Learning, RPA, Leonardo etc.

●

SAP Cloud

● Strategy and Enablement

● Fiori Cloud for S/4HANA and Business Suite

● CX/UX, Web Design and Application Development

● Microservices using Cloud Foundry

● Mobile Strategy and Development

● SAP HANA Design and Development

● API Management and Integration

SAP S/4 HANA Digital Transformation

● Agile S/4 UI/UX Development & Delivery

● Design Thinking-led S/4 Innovation workshops

● Personalized customer experience

● Realize your S/4HANA ROI

● Detailed industry solutions

About Mindset


ResearchBefore You Buy

Be well informed before starting a move to S/4HANA. Learn about where you are in you SAP journey compared to other SAP customers.


ASUG Pulse of the SAP Customer

2020


Reasons for Migrating to S/4HANA


Starting the S/4HANA JourneyUsing SAP Activate Methodology

PrepareDiscover Explore Realize Deploy Run


SAP Activate Methodology


Activate is not only a process to implement but to also continue improving your S/4HANA Solution


DiscoverIdentify Value

Experience S/4HANA in a trial environment to see how best practices are done. Look at tools to determine scope and business value.



Discover Implementation Scope, Timelines, and Solution Model

The purpose of the Discover phase is to determine what capabilities exist, understand business value and benefits that appeal to the business. Define Stakeholders, determine and the adoption strategy for users. Create a roadmap that lays out a realistic time frame to roll out product capabilities.

Discover


SAP’s 4th Generation Core - S/4HANA

High Level Reasons for MigratingLet’s find more...

• SAP is spending all of it’s creative energy on S/4HANA, Cloud, and UX.

• Functionality is being added to S/4HANA and even more aggressively to SAP’s Cloud Solutions

○ Cloud HR - SuccessFactors○ Cloud ERP - S/4HANA Cloud○ Sales Cloud - Hybris (Commerce Cloud)

https://www.sap.com/trends/cloud-solutions/saas.html

• Simplified, In Memory Data Model• Improved UX for users• Further investment into Fiori and HANA

Applications• You only have five seven more years!

There are many tools to help SAP Customers understand what is available!

https://www.sap.com/trends/cloud-solutions/saas.html


SAP Innovation Discovery Tool

Look for Innovations to find value to work towards

• Innovation Discovery Tool

https://go.support.sap.com/innovationdiscovery/

• Discover what is already delivered and what is coming

• Industry specific categories

• Browse by LoB / Products like Finance, Supply Chain, Service or Manufacturing

• Download a spreadsheet of innovations




Business Scenario Recommendations Report

SAP Helps Building your case for SAP S/4HANA

• Helps customers understand Why move to S/4HANA?

What are the benefits? Etc.

• The report will give S/4HANA recommendations for six

lines of business

• This report is business focused, and meant to help

Leadership teams understand the value of moving to

S/4HANA


SAP Simplification Item Catalog

Gain Insights into Expected System Changes

• Used to gain insight into what impacts are ahead for your source system. IE: Business Suite EhP7 SP15

• SAP Simplification Item Catalog (SIC)

https://launchpad.support.sap.com/#sic

• From here, you can see a list of Business Impact Notes

• This same Simplification items are used in the SAP Item Check - TCode - /SDF/RC_START_CHECK

• The output allows the user to see a List of Simplification Items that need to be checked.




SAP Simplification….

Wait… What???

1. SIC - Repository for Simplification Items

2. Simplification Item Check - Performs Relevancy and Consistency Checks using data from SIC

3. Readiness Check uses Simplification Item Check (with other checks) and present findings in a dashboard

4. SUM - Uses the Simplification Item Check before conversion to prevent downstream issues

Readiness Check

Simplification Item Catalog

Simplification Item Check

- Software Update Manager (SUM)

1

2

3

4

SAP Customer


SAP Readiness Check 2.0

Gain Insights into Expected System Changes

• SAP Readiness Check for SAP S/4HANA

• Takes the complicated output of the Simplification Item List and makes it more consumable

• Line Items show issues and what needs to be done

• Errors and SAP Notes Highlighted

• This detail will be taken into account by SUM

• Checks Business Processes, Add-On Compatibility, Active Business Function Compatibility, Recommended SAP Fiori Apps, Custom Code, SAP S/4HANA Sizing, SAP Custom Development Projects

https://help.sap.com/viewer/p/SAP_READINESS_CHECK


SAP Transformation Navigator

Guidance to a Transformation Journey

• SAP created this tool to help users understand what products they need

• Uses a Product or Capability view to allow the user to choose what is necessary for the business

• The the user can assign an aspiration range to the value drivers.

• The Transformation Journey recommends upgrades and products designed to achieve the value drivers selected based on your current SAP investment, and valuable additions


PrepareInitiate a Project

The decision to buy has been made, and the project will start off diving deeper into the SAP Customer’s business scenarios and implementation approach.



Take What You Learned in Discovery and Prepare to Take Action

This is the phase of SAP Activate that focuses on securing the initiation of the project. This includes system and project enablement. Then to define all of the data, processes, interfaces, customizations, and migrations that need to take place in order to successfully go live for the upcoming iteration.


SAP Transition Deployment Options

Cloud and On-Premise

• SAP created this tool to help users understand what products they need

• Uses a Product or Capability view to allow the user to choose what is necessary for the business

• The the user can assign an aspiration range to the value drivers.

• The Transformation Journey recommends upgrades and products designed to achieve the value drivers selected based on your current SAP investment, and valuable additions


SAP Deployment Options


Example: Decision Factors Considered for Migration


Define Work, Setup, and Enable Project Team

Prepare steps might look something like this:

• Deploy Systems, Onboard Teams, Engage Stakeholders

• Model organizational and master data

• Map Business Processes

• Gather Technical Requirements For Customizations

• Interface Inventory and Diagrams

• Development and Sandbox Systems Available

• Etc.

Trial System - (Best Practices)Landscape

Development System


ExploreSolution Functionality

Project teams will begin to explore the standard processes in S/4HANA and identify custom solution design.



Record Customizations and Requirements While Exploring Standard Functionality

The Purpose of this phase is to step through the basic processes in scope for a given line of business and validate the functionality. Perform a fit/gap analysis to find where processes can fit or adapt to SAP S/4HANA standard functionality. Record customizations and configurations that are necessary.


Exploring Processes Using Tools Provided By SAP

Fit/Gap Analysis Activities

• Compare with Best Practices SAP Model Company

• Workshops to step through solutions

• Solution Manager: Find Technical Preparation Steps

• Solution Manager: Test Conversions

• Identify Additional Requirements

• Finalize Scope

Trial System - (Best Practices)Landscape

Development System

QA System

Customization required for ….


Solution Manager - Process Management and Retrofit

SAP Solution Manager- ERP 6.0 EHP0+ - Brownfield

• Maintenance Planner (Cloud Based)

• Custom Code Impact Analysis, Check and Migration

• Sizing Analysis

• Documentation Repository for Business Processes

• Business Process Analysis

• Automate change tasks for cutover

2758146 - SAP Readiness Check 2.0 & Next Generation SAP Business Scenario Recommendations

https://launchpad.support.sap.com/#/notes/2758146


RealizeConfigure, Test, Build, Confirm

Test, Test, Test. Iterate. Test again. Users are trained and organizational alignment is set for a deployment.



Realize all of the planning, configuration, and building

The Realize Phase is the longest phase in which we configure,

test, iterate and test again. Performance testing, System testing,

and User Acceptance testing happens during this phase for

many business processes. The primary systems used are Dev

and QA. Once User Acceptance testing passes for a given

process, we gain organizational alignment for what will be

delivered for the deployment. As well as processes that need to

occur before going live.


Configure, Migrate, Integrate, Extend…. Test

Realize Activities

• Production System Ready, Backups, Mock Go-Lives

• First Transports imported to Production

• Continually import transports as backlog burns down

• Data Migrations

• User Acceptance Testing

• Delivery Iterations / Go-Live Check-In’s

Landscape Development System

QA System

PRD System

First Transport

Subsequent Transports


Design Driven Development - Custom Software

Design Driven Development is an innovative way to gather app requirements, and rapidly build a better solution by incorporating user feedback earlier during design.

• Users are engaged to empathize with the problem to be solved

• The problem is refined enough to allow the design team to target the right users

• The team generates ideas, and the best parts are added to a prototype

• The prototype simulates interaction with a real application

• The User Experience is captured and, turned into business requirements by a Product Owner

1

2

3


What is a Product Owner?

Product Owner - The person who is in charge of representing the importance of a piece of custom functionality that is a gap

• Participate in design and delivery of a product

• They are to clearly express functionality of the resulting product, represented in a Product Backlog

• Prioritizing features in the Product Backlog to best achieve MVP and timeline goals

• Ensuring the work the Development Team performs is the most valuable

• Ensuring the Development Team understands what is acceptable for a user


DeploySubtitle

Duis aute irure dolor in reprehenderit in voluptate velit esse cillum dolore eu fugiat nulla pariatur. Excepteur sint occaecat cupidatat non proident, sunt in culpa qui officia deserunt mollit anim id est laborum. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi ut aliquip ex ea commodo consequat. Duis aute irure dolor.



Deploy MVP and Subsequent Versions to Production

Deploying the finished product should be well planned out, and establish timelines for a real go live.It is recommended that deployment teams rehearse 2-3 times before actually going live. This includes user training and cutover activities as well


Deploy

Deploy Activities

• Our final landscape should be ready

• We test end to end processes to simulate real life

• Performance test our processes and custom development

• Train users

• Report back to leadership the results and decide deployment readiness

• Establish “go” or “no go” decision points

Landscape Development System

QA System

PRD System

First Transport

Subsequent Transports

5.00 Hours

2.00 Hours


RunLearn and Optimize

After deployment is complete, be ready to support the product and respond quickly to user feedback.



Run and Innovate!Time for HyperCare. Now is the time to fix any issues that slipped through the cracks, and ensure the support organization or Managed Services provider is able to transition into the primary support team.Then focus on refining and adding the innovation backlog for the next iteration.


Fiori App Analyzer

• Open Source Fiori Analytics

• Help realize & showcase the usage of your implemented Fiori applications.

• Available Here!

https://www.mindsetconsulting.com/mindset-solutions/mindset-app-analyzer-for-ap-fiori/


How We can use our new S/4HANA Innovation Platform

More and more we are seeing an emergence of a ever changing and evolving digital economy. This trend continues to disrupt industries with new business models that were enabled by agile and robust technology.

Questions?


Thank you.


Andy Prier

Director of Solutions - Western USA

[email protected]

+1 720.446.8033

mailto:[email protected]

s/4hana discovery and decision factors for migration

Documents