rwd info pak template -...
TRANSCRIPT
Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Work Instruction
Create Cheque File Z402
PurposeUse this procedure to create a Cheque file/Void cheques and run the cheque register.
TriggerPerform this procedure when a payroll run has been completed.
Prerequisites
Payroll run must have been completed.
Menu PathUse the following menu path to begin this transaction:
Select HR & Payroll Reports Payroll Office Cheques to go to the International Payment Medium - Check (with check management) screen.
Transaction CodeZ402
Additional InformationNone.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Procedure
1. Start the transaction using the menu path or transaction code Z402.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
International Payment Medium - Check (with check management) – Top of Screen
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
International Payment Medium - Check (with check management) – Bottom of Screen
2. As required, complete/review the following fields:
Field Name R/O/C DescriptionProgram run date R Enter the date the program was run.
Example: 23.03.2001Identification feature R Enter the identification number created by the system when
the cheque run was created.
Paying company code R Enter the company code which processes the payment transactions.
Example: UNIVPayment methods R Enter the code representing the payment method used to
settle open items.
Example: CHouse bank R Enter the relevant house bank.
Example: NATWEAccount ID R Enter relevant account Identification.
Example: CURRCheque lot number R Enter the cheque lot number.
Example: 5000
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Field Name R/O/C DescriptionPrint Checks R
Select the check box .
Print payment summary
R Enter the relevant printer.
Example: FAC7
Select the Print immediately check box .
Number of sample printouts
R Enter the number of sample printouts required.
Example: 3No. of Items in payment summary
R Enter the number of Items to be displayed in Payment Summary.
Example: 9999Void and reprint check from payment run already printed
OSelect the check box only if you wish to void and
reprint cheques.
Check number/to O Enter the cheque number range.
All numbers must be entered including any void cheques at the beginning of the run.
Void reason R Select the void reason from the matchcode selection. Click
on .
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Check Void Reason Code (1)
3. To select the relevant Void reason code either click on the relevant void reason and click on
or double click on the relevant line item. The previous International Payment Medium – Check (with check management) screen appears.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
International Payment Medium - Check (with check management)
4. Click on to execute.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Print: Cheque
5. As required, complete/review the following fields:
Field Name R/O/C DescriptionOutput device R Enter the description of the Printer.
Example: FAC7
6. Click on to view the print file.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Print Preview for MIS1 Page 00001 of 00006
7. Click on .
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
International Payment Medium - Check (with check management)
8. Double click on the payment summary line to display the list of spool requests.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Output Controller: List of Spool Requests
9. Select the beside the system field and then click on to display file contents.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Graphical display of spool request 20211 in system QAS
10. As required, review the following fields:
Field Name Description
Issue Date/Run Date Review the date the cheque file was run.
Example: 05.01.2001
ID Review the program reference number.
Amount Paid Review the total amount of the cheque file.
Example: 9,573.55
Curr Review the local currency that the file relates to.
Example: GBP
House Bank Review the bank of the company.
Example: NATWE
11. Click on four times to return to the SAP Easy Access menu screen.
12. You have completed the cheque creation.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
13. Run the cheque register by selecting HR & Payroll Reports Payroll Office Cheques register
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Check Register
14. Click on to go to the ABAP: Variant directory of Program RFCHKN00 screen.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
ABAP: Variant directory of Program RFCHKN00
15. To select the PAYROLL CHEQUES variant either double click on the PAYROLL CHEQUES
line or click on the PAYROLL CHEQUES line once and click on .
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Check Register
16. As required, complete/review the following fields:
Field Name R/O/C Description
Checks from payment run
R Select the appropriate payment run from which to display
cheques. Click on the matchcode .
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Automatic Payment Transactions: Overview (1) 500 Entries found
17. To select the required run either double click on the line or click once on the line and click on
.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Check Register
18. Click on to execute.
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Title: Create Cheque FileCategory 1 : PayrollCategory 2 : Payroll
Check Register
19. Click on to print.
20. Click on four times to return to SAP Easy Access Menu screen.
21. You have completed this transaction.
ResultYou have created a Cheque file/Voided incorrect cheques and run the cheque register.
CommentsNone.
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