running a meeting
DESCRIPTION
Brief introduction to running effective meetings.TRANSCRIPT
1Running A Meeting
By Peter Lindsay
Meeting BasicsRunning a Meeting
2Running A Meeting
Start on-time
Always start on-time. Don’t wait for people and don’t summarise for them what they missed when they do arrive. Ignore late-comers.
3Running A Meeting
Have a purpose
Make sure that your meeting has a clear purpose that everyone understands. Consider separating Strategic and Tactical issues into separate meetings.
4Running A Meeting
Have a purpose
Ensure all participants understand what is expected of them, are they expected to brainstorm, discuss or sit and listen.
5Running A Meeting
Invite the right people
Only invite people who you need or to whom the meeting will be relevant. If someone and their manager are at the same meeting, there is probably something wrong.
6Running A Meeting
Publish an agenda
Ask people for agenda items in advance and publish the agenda to all participants far enough in advance of the meeting for people to be able to prepare.
7Running A Meeting
Have a facilitatorSometimes, if you want to be actively involved in the discussion you may find it more effective to assign the facilitator role to someone else, they can then worry about keeping the discussion on track and watching the time, leaving you free to contribute.
8Running A Meeting
Use the time effectively
Allocate time for each agenda item and stick to it, leave time for new business. “Park” issues once the time is up. They can be returned to at the end or scheduled for another meeting.
9Running A Meeting
Use the time effectively
Avoid getting taken off at a tangent, if the discussion moves to something that is not on the agenda, park it. Encourage participants to participate, provoke conflict if you have to.
10Running A Meeting
Have concrete actions
Ensure that discussion ends with definitive actions, Who will do What by When.
11Running A Meeting
Publish minutes
Publish minutes as soon as possible after the meeting, email is fine Who, What, When along with any important Information shared. Assign a minute taker before the meeting; it should not be you or the facilitator.
12Running A Meeting
Finish on-time
Always finish on time. If there are uncovered items schedule another meeting and make sure you manage the time effectively. If new items have arisen, schedule another meeting or save for the next meeting.
13Running A Meeting
Running a meetingStart on-time
Have a purpose
Invite the right people
Publish an agenda
Have a facilitator
Use the time effectively
Have concrete actions
Publish minutes
Finish on-time