rules for authentication and notary services

Philippine Consulate General, Jeddah, KSANOTARIZATION & AUTHENTICATION OF DOCUMENTS: STEPS & REQUIREMENTS (as of 01 January 2010)

A. AUTHENTICATION – The Consulate authenticates the following:

1. Documents that are duly authenticated in the Philippines (in accordance with the following specific steps of authenticationi), which will be used or are going to be used in Saudi Arabia. (NOTE: The Saudi Ministry of Foreign Affairs (MFA) does not accept documents issued in the Philippines that are not authenticated.)

Public DocumentsDocument Steps (In Order)

1. Birth Certificate2. Death Certificate3. Marriage Contract or Certificate4. Certificate of No Marriage Record

(CENOMAR)

a.NSOb.DFA

5. Certificate of Muslim Tribal Affiliation*6. Certificate of Conversion to Islam

a.OMAb.Shari’a Court, Zamboanga Cityc.NSOd.DFA

7. NBI Clearance a.NBIb.DFA

8. LTO Certificate9. Driver’s License

a.LTO (Main Office, Quezon City)b.DFA

10. Report of Rating11. Certificate of Registration12. Certificate of Good Standing13. Professional License

a.NBIb.DFA

14. Community Tax Certificate a.City Treasurer’s Officeb.DFA

15. Barangay Certification a.Barangay Chairmanb.Mayorc.DFA

16. Voter’s ID/Certificate a.COMELEC Manilab.DFA

17. Travel Clearance of a Filipino Minor Without Accompanying Parents

a.DSWDb.DFA

18. Alien Certificate of Registration Immigrant/Native-Born Residence Certificate

a.Bureau of Immigrationb.DFA

19. Court Decision/Court Order a.Court (Supreme Court; Court of Appeals; Sandigan Bayan; Regional Trial Court; Municipal Trial Courts, etc.)b.DFA


Personal DocumentsDocument Steps (In Order)

School Records1. College Diploma2. Transcript of Records3. Special Order4. Certificate of Enrollment/Report of

Grades5. Certificate of Graduation

a.University/College/Schoolb.CHED (depending on the region)c.DFA

6. Secondary/Elementary School Diploma7. Form 137-A8. Special Order9. Certificate of Graduation10. Certificate of Enrollment/Report of

Grades

a.Secondary/Elementary Schoolb.DepEd (depending on the region)c.DFA

11. Diploma on Technical Skills & Development Courses

12. Transcript of Records13. Certificate of Enrollment/Report of

Grades14. Certificate of Graduation

a.Schoolb.TESDA (depending on the region)c.DFA

Medical Records15. Medical Certificate16. AIDS-Free Certificate

a.Hospital/Clinicb.DOH-BLRc.DFA

SPAs, Affidavits etc.17. Special Power of Attorney18. Employment Certificate19. Job Description20. Training Certificates21. Agreement/Contract22. Affidavit of Support & Guaranty23. Affidavit of Parental

Consent/Advice/Single Status24. Affidavit of Loss25. GOSI Forms26. Doctor’s Affidavit

a.Notary Publicb.Regional Trial Courtc.DFA

Commercial & Export DocumentsDocument Steps (In Order)

1. Certificate of Origin2. Commercial Invoice3. Packing List/Recap Sheet

For Certificates of Origin Issued by the Bureau of Customs:a.Bureau of Customs


4. Bill of Lading/Air Way Bill5. Shipping Agent’s Certificate6. Quarantine Clearance Certificate7. Weight Certification/Weight List8. Manufacturer’s Certificate9. Commodity Clearance10. Insurance Certification11. Others

b.DFA

Otherwise (for all other documents)a.PCCIb.DFA

2. Documents issued in Saudi Arabia that are duly authenticated by the appropriate Saudi government authorities, which will be used in the Philippines. (NOTE: Documents issued in Saudi Arabia are required to be authenticated if they would be used in the Philippines. If written in Arabic, they must be accordingly translated.)

Foreign Documentsa.Consul of the Philippine Embassy/Consulate or of the concerned Foreign Embassy/Consulate in the Philippinesb.DFA

B. NOTARIZATION – The Consulate notarizes documents executed by Filipinos who are within its area of responsibility and will be used in the Philippines like special powers of attorney, affidavits, deeds of conveyance, pleadings for submission to courts of law in the Philippines, certifications, etc.

i Patterned after HK PCG’s matrix on the same subject.