rules and regulations b. tech., dual degree & integrated … · rules and regulations b. tech.,...

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Indian Institute of Technology Bombay

Rules and Regulations

B. Tech., Dual Degree &

Integrated M. Sc.

Programmes

(Applicable for the students admitted w.e.f. Academic year 2007 onwards.Approved in the 188th meeting of the Senate)

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INDEX

Sr. Particulars Page No.

PREFACE 041. INTRODUCTION 05

1.1. Organizational Structure for Academic Administration 061.2 Academic Calendar

2. CURRICULUM / PROGRAMME OF STUDY2.1 Curriculum2.2 Semester – Autumn, Spring, Summer2.3 Course Credit System/Structure

2.3.1 Theory and Laboratory Courses2.3.2. Seminars2.3.3 Projects2.3.3.1 B.Tech. Projects (BTP –I and BTP-II)2.3.3.2 Integrated M.Sc. Project2.3.3.3 Dual Degree Project (DDP)2.3.4 Non-Credit Requirements2.3.4.1 NCC/NSO/NSS2.3.4.2 Practical Training (PT)2.3.4.3 Works Visit

2.4 Minimum Credit Requirements and Planning of IndividualAcademic programme

2.5 Opportunities for Additional Learning: MINOR, HONOURS2.5.1. Minor2.5.2. Honours2.5.3. Two minors etc. for students for excellent Academic standing.2.5.4 Dual Degree Students

3. REGISTRATION 113.1 Semester-wise registration

3.2 Procedure for Registration3.2.1 Online Registration3.2.2 Manual Registration3.2.3 Late Registration3.2.4 Registration for the first two semesters3.2.5. Registration for third and subsequent semesters

3.3 Registration for Non-credit courses3.3.1 Registration for NCC/NSO/NSS3.3.2 Registration for Practical Training (PT)3.3.3 Registration for Works Visit

3.4 Registration for Projects3.4.1 Registration for B.Tech. Projects (BTPs)3.4.2 Registration for Dual Degree Projects (DDPs)3.4.3 Registration for 5year Integrated M.Sc. Project

3.5 Course Adjustment / Dropping of courses3.6 Dropping of a Semester3.7 Registration for Additional Courses : (Minor, Honours, etc.)3.8 Summer course Registration3.9 Role of Faculty Advisor in Registration

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4 SPECIAL FEATURES IN REGISTRATION 154.1 Academic Standing4.2 Normal Load4.3 Reduced Load for Category IV and Category V Students4.4 Overloading of courses4.5 Carrying Backlogs forward

4.5.1 Offering of core courses in both semesters4.5.2 Summer courses4.5.3 Normal load accommodates credits for an additional course

4.6 Audit course4.7 Registration for Post-Graduate level courses4.8 Guided Study4.9 Course Substitution4.10 Summer courses

5 EXAMINATION / ASSESSMENT 205.1 Attendance5.2 Modes of evaluation for theory courses5.3 Modes of evaluation for Laboratory courses5.4 Modes of evaluation for Seminars5.5 Modes of evaluation for Projects

5.5.1 B.Tech. Proects5.5.2 Dual Degree Projects5.5.3 Integrated M.Sc. Project

5.6 Non Credit requirements5.6.1 NCC / NSO / NSS5.6.2 Practical Training (PT)5.6.3 Works Visit

5.7 Grading5.8 Valid reasons for semester end make up examination5.9 Academic Malpractice5.10 SPI / CPI

5.10.1 Semester Performance Index (SPI)5.10.2 Cumulative Performance Index (CPI)5.10.3 Semester Grade Report5.10.4 Transcript; Consolidated statement of

Academic Performance5.11 Display of In-semester performance5.12 Disclosing the evaluated answer scripts after

semester end examination5.13 Answer script retention period5.14 Re-totaling of marks

6. CHANGE OF BRANCH 277. PERFORMANCE REQUIREMENTS 28

7.1 Award of degree7.2 Award of Medals7.3 Early termination7.4 Early exit for poorly performing Dual Degree students

8. UNDERGRADUATE RESEARCH AWARDS (URA) 30

9. MISCELLANEOUS 309.1 Helping weaker students

9.2 Faculty Advisor

10. GLOSSARY 32

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PREFACE

The Indian Institute of Technology, Bombay(IITB) is one of the Indian Institutes ofTechnology in the country, set up with theobjective of making available facilities for highereducation, research and training in various fieldsof Science and Technology. The Institute is nowrecognized as a leader in science andengineering education not only in India, butworld-wide. It has established a firm foundationfor education and research with a high-qualityfaculty base and having a vision to be thefountainhead of new ideas and innovations intechnology and science. The mission of IITBombay is to create an ambiance in which newideas, research and scholarship flourish andfrom which the leaders and innovators oftomorrow emerge.

IIT Bombay on an average annually admitsaround 600 candidates for the undergraduateprogrammes (B.Tech./Dual Degree and 5 yearIntegrated M.Sc.) through Joint EntranceExamination (JEE), around 180 candidates for2-year M.Sc. programmes, over 700 candidatesfor different postgraduate programmes andaround 200 candidates for various Ph.Dprogrammes. IIT Bombay follows a specializedcredit based semester system. There are twoSemesters in an academic year (Autumn –July-Nov; and Spring - January-April) duringwhich all courses specified for various degreeprogrammes are offered. There is one additionalSemester during summer, called the SummerSemester, for summer courses. The studentsare required to follow certain procedures andmeet specified academic requirements eachsemester.

This booklet gives comprehensive informationon the existing Rules and Regulations forB.Tech., Dual Degree and Integrated M.Sc.Programmes.

IIT Bombay gives freedom to its variousDepartments /Centers / IDPs to tailor theiracademic programmes as per their specificneeds, within the frame work of the Rules andRegulations approved by the Senate from timeto time. Keeping in view, the ever growingchallenges and new developments, IIT Bombayrevised its Undergraduate Programme (w.e.f.

the Academic year 2007) to address the specificneeds of the country. The revised programme,provide additional opportunities and flexibilitiesfor students to optimize their learningexperience. This needs continuous andmeticulous planning of the academic profile onthe part of each student to fully utilize theopportunities. The students, and parents/guardians, are therefore, advised in their owninterest to get fully familiar with the Academicsystem of the Institute, since in many ways itis different from what they would have comeacross earlier. Student’s attention is broughtparticularly to the assessment procedures andthe specific rules governing the grading system,academic performance requirements, etc.

IIT Bombay is a very student-oriented place andour endeavor is always to ensure that ourstudents offered the best opportunities that areneeded to create outstanding scientists andengineers.

Thank you for your interest in IIT Bombay. Wewish all our students a very bright future andsuccessful career.

January 2009

Dean of Academic Programmes

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1. INTRODUCTION

B.Tech./ Dual Degree / Integrated M.Sc.programmes consists of courses in basicsciences, humanities and social sciences,engineering and technology and other relatedtopics. The sequence of studies broadlyconsists of three phases.

The first phase is an intense study of sciences,mathematics and humanities for deeperunderstanding of concepts than what was donein school. This is common for all UGprogrammes.

The second phase is the study of engineeringsciences and technical arts (such as workshop,engineering graphics, etc.). This emphasizes abroad based knowledge in general engineering,and engineering methodologies, and enables thestudents to appreciate the links betweenscience and engineering. This phase is also,by and large, common for all UG programmes,and overlaps with the first phase.

In the third phase, the students are exposed tosubjects in their chosen areas of study, designedto train them in the methodologies of analysisof problems and synthesis of solutions. Thecourses dwell on the principles governingsystems and processes, and develop in themthe ability for physical and analytical modeling,design and development. They are alsointroduced to engineering practice throughlaboratory courses, works visits, practicaltraining, projects etc., and these may vary fromdiscipline to discipline.

In parallel with the third phase, students canstrive to broaden their perspectives through twoopen electives where s/he can take coursesdrawn from across the Institute.

Integrated M.Sc. students in addition, workindependently on a project, wherein theyinvestigate natural and abstract problems andproduce mathematical, computational and/orexperimental results.

Dual Degree students do additional courses toget in-depth knowledge in their chosendisciplines, often with specializations. Inaddition, they work on a research anddevelopment project during their final year.

At various stages of the programme, studentsare initiated into research methodologies, libraryreference work, use of engineering and scientificequipments / instruments, learning of moderncomputational techniques, writing of technicaland scientific reports and effectivecommunication.

Apart from the minimum credit requirements forthe award of the degree, opportunities existsfor supplementing the learning experience bycrediting additional courses, in diverse areas.These additional credits when they are infocused areas can earn the students credentialslike Minor / Honors.

The requirements for degree programmes runby the Institute are broadly classified as:

• Institute Requirements (further dividedinto Compulsory courses, Elective courses andother requirements.)

• Departmental Requirements (furtherdivided into Compulsory courses, Electivecourses and other requirements).

Syllabus of various programmes are given inthe courses of study Bulletin (CSB) availableon the Institute website: http://asc.iitb.ac.in/

1.1 Organizational Structure for AcademicAdministration

The academic programmes of the Institute aregoverned by Rules and Regulations approvedby the Senate from time to time. The Senate isa statutory and supreme body that governs allacademic matters of the Institute, and the rulingsof Senate Chairman ( Director of The Institute)are final in regard to all academic issues. Adefinite time schedule is set by the Senate forvarious academic activities, through anAcademic Calendar issued in the beginning ofeach academic year. The Senate continuouslyassesses the academic programmes andmakes appropriate revisions/modifications/improvements as and when required through twoInstitute level Senate sub-committees: TheUnder-Graduate Programmes Committee(UGPC) for undergraduate programmes and aPost-Graduate Programmes Committee( PGPC) for post-graduate programmes. Deanof Academic Programmes (Dean, AP) is theconvener for both these committees. Similarly,

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performance of each student is monitored bythe Senate through two Institute levelcommittees: Under-Graduate PerformanceEvaluation Committee (UGAPEC) and Post-Graduate Performance Evaluation Committee(PGAPEC). Conveners for these committeesare designated from among Senate members.These four committees make recommendationsto the Senate, and, in turn seek/receiveopinions/recommendations, when required, fromthe two Department level committees in eachdepartment, Department UnderGraduateCommittee (DUGC) and Department Post-Graduate Committee (DPGC). The DUGCs andDPGCs handle all academic matters, related toboth academic programmes as well asperformance of individual students. The Headof the Department is the convener for both theseDepartmental committees. The Senate as wellas its sub-committees has studentrepresentatives. Administrative back-up for allacademic matters is provided by the Academic

Office, with a Deputy Registrar (Academic) asin-charge.

On joining the Institute, a student or a group ofstudents is/are assigned to a Faculty Advisorfrom his/her Department. Students are expectedto consult the Faculty Advisor on any matterrelating to their academic performance and thecourses they may take in various semesters /summer terms. The idea of a Faculty Advisorhas been evolved to extend guidance to thestudents enabling them to complete theircourses of study for the required degree in asmooth and satisfactory manner.

All academic issues connected with theB.Tech., Dual degree and Integrated M.Sc.programmes are handled by DUGC, UGAPECand UGPC. If on any academic matter a studentwould like to approach this administrativestructure, it is always through the DUGC withadvice and recommendations from her /hisFaculty Advisor.

Organizational structure for academic matters1.2 Academic Calendar

The academic activities of the Institute areregulated by Academic Calendar approved bythe Senate, and released at the beginning ofeach academic year. It is mandatory forstudents / faculty to strictly adhere to theacademic calendar for completion of academicactivities. Academic Calendar can be seen atthe Academic Office homepage on Institutewebsite.(http://www.iitb.ac.in/)

2. CURRICULUM / PROGRAMME OFSTUDY

2.1 Curriculum

Every Department has a prescribed coursestructure which in general terms is known asthe Curriculum or the Courses of Study (COS).

It prescribes all the courses / labs / otherrequirements for the degree and sets out thenominal sequence semester-wise. It also givesthe syllabus and a list of text / reference booksfor each course. The Courses of Study detailsare updated every semester and are madeavailable on the Institute’s web site : http://www.iitb.ac.in/acad

2.2 Semester – Autumn, Spring, Summer

The Institute follows a specialized credit-basedsemester system. There are two regularsemesters in a year. The semester that beginsin July (July to Nov.) is known as the AutumnSemester or Semester 1 and the semester thatbegins in January (Jan. to April) is known asthe Spring Semester or Semester 2.

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During the summer vacation, i.e., (May-June),there is one additional semester for summercourses known as the Summer Term. Only afew courses run in summer (Sec.3.8) and areutilized by students, when offered, to clear failed/dropped courses, or courses towards therequirement of Minor/Honors (Sec. 2.5), etc.

2.3 Course Credit Structure

In general a certain quantum of academic workmeasured in terms of credits is laid down asthe requirements for a particular degree. Astudent earns credits by satisfactorily clearingcourses/other academic activities everysemester. The amount of credit associated witha course is dependent upon the number of hoursof instruction per week in that course. Similarlythe credit associated with any of the otheractivities is dependent upon the quantum of workexpected to be put in for each of the other activityper week.

2.3.1 Theory and Laboratory Courses:

Courses are broadly classified as Theorycourses and Laboratory Courses. Theorycourses consist of lecture (L) and tutorial (T)hours, but may have attached practical (P) hoursin special cases. Laboratory courses consistof practical hours, but may have attachedtutorial hours in special cases. Credit (C) for acourse is dependent on the number of hours ofinstruction per week in that course, and isobtained by using a multiplier of two (2) forlecture and tutorial hours, and a multiplier ofone (1) for laboratory hours. Thus, for example,a theory course having two lectures and onetutorial per week throughout the semestercarries a credit of 6. Similarly, a laboratorycourse having one tutorial and three laboratoryhours per week throughout semester carries acredit of 5. For example -

Theory course Laboratory course

In the Courses of Study bulletin, if a course isshown as, say, CE304 Soil Mechanics II :

21 0 6, it indicates the following :

Theory course

Course detail Indicates the following

CE Alphabetic code for Civil Engg.Department course.

3 Year / Level code (This indicates that

the course is offered in the Third year)

04 Serial Number and the Semesterindicator (last digit indicates even or oddsemester. Even = Spring Semester;Odd = Autumn Semester)

Soil Mechanics II Title of the course

2 1 0 6 L T P C (credit structure)

Laboratory Course - (CE 218 : Hydraulic Design Lab. : 0 1 3 5)

Course detail Indicates the following

CE Alphabetic code for Civil Engg.Department course.

2 Year / Level code (This indicates thatthe course is offered in the Secondyear)

18 Serial Number and the Semesterindicator (last digit indicates even or oddsemester. Even = Spring Semester;Odd = Autumn Semester)

Hydraulic Design Title of the course

Lab

0 1 3 5 L T P C (credit structure)

Lab courses usually have either a 1 or a 6 asthe middle digit in the course number.

Other academic activities consist of Seminarand Projects, Practical Training, Works Visit andNSO/NSS/NCC. These are credit as well asnon-credit requirements. Seminars, Projects arecredit requirements, whereas NSO / NSS / NCC,Practical Training (PT), Works Visit etc. are non-credit requirements.

2.3.2. Seminars

Some departments may prescribe Seminar asa requirement for the B.Tech./Int.M.Sc. or theDual Degree. Seminar is a course wherein underthe guidance of a faculty member a student isexpected to do an in-depth study in aspecialized area by doing survey of publishedtechnical literature, understanding differentaspects of the problem and arriving at a statusreport. While doing a seminar, the student isexpected to critically analyze works of various

L T P C L T P C

2 1 0 6 0 1 3 5

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authors/researchers, learn the investigationmethodologies, study concepts, techniques andthe results presented in these papers, andpresent a seminar report. It is mandatory to givea seminar presentation before a panelconstituted for the purpose. Seminars typicallycarry 3 credits.

2.3.3 Projects

2.3.3.1 B.Tech. Projects (BTP I and BTP II) :

Some departments may prescribe a Project asa requirement for the B.Tech. degree, or as arequirement for Honors (see Sec.2.5.2), whereinunder the guidance of a faculty member a studentin the sixth semester, or later, is required to dosome innovative work with the application ofknowledge gained while undergoing variouscourses in the earlier years. The student isexpected to do a survey of literature in thesubject, work out a project plan and carry it outthrough experimentation and/or modeling /computation. Through the project work thestudent has to exhibit skills for both analysisand synthesis. These projects (BTPs) may beoffered as a single unit of 12 credits (BTP) ortwo modules of 6 credits each (BTP-I and BTP-II). Departments may also prescribe a minimumperformance in BTP-I for being eligible for BTP-II (See Sec.5.5.1).

Even when it is not prescribed as a minimumrequirement for the degree or when not beinginterested in Honours, a student can opt to do aBTP as an additional learning, if s/he so desiresand can find suitable supervisor (s) to guide her/him.

2.3.3.2 Integrated M.Sc. Project:

Project is mandatory for Integrated M.Sc. Theproject is normally done during both thesemesters of the final year, wherein the studentswork independently and investigate natural andabstract problems and produce mathematical,computational and/or experimental results.Integrated M.Sc. Project carries a total creditof 30.

2.3.3.3 Dual Degree Project (DDP):

Dual Degree Project is a mandatory requirementin the Dual Degree Programmes. The projectconsists of two stages, spread over fourteenmonths of duration, normally starting from thesummer after the eighth semester and ending

with the summer after the tenth semester. Theseare essentially research and developmentprojects, where a student trains him/herself,under the guidance of supervisor/s, in in-depthanalysis of an engineering problem and attemptssynthesis of a solution. Literature survey,problem analysis and problem definition,extensive experimental/modeling work, andanalysis of results typically form variouscomponents of the project work. DDP carries atotal of 72 credits.

2.3.4 Non-Credit Requirements:

2.3.4.1 NCC / NSO / NSS

One of the three activities, National Cadet Corps(NCC) or National Sports Organization (NSO)or National Social Service (NSS) is a mandatoryrequirement for all students for the award ofdegree. These are normally conducted duringevenings of week days and are designed forcharacter building and to sensitize the studentsto social / national issues. These activities carryno credits and are evaluated as Pass(PP) / NotPass (NP).

2.3.4.2 Practical Training (PT)

Some departments may prescribe eight (8)weeks of practical training as a part of theminimum requirement for the award of thedegree. In such a case a student is required toundergo Practical Training (PT) in an approvedenterprise, factory or work-site in India.Practical Trainings are designed to familiarizestudents with the way in which an enterprise isorganized and how the science and engineeringprinciples that they study in the Institute areused to deliver goods and services to thesociety. Practical Training is done during thevacation. It can be done either (i) in one spell of8 weeks in the summer vacation after the sixthsemester or (ii) in one spell of 4 weeks after thefourth semester and another spell of 4 weeksany time after the 5th semester. Practical Trainingcarries no credits and is evaluated as Pass (PP)/ Not Pass (NP)

2.3.4.3 Works Visit:

Some departments may prescribe works visitas part of the degree requirement. Students aretaken on conducted tours through industrialworks to expose them to various technologiesemployed in the industry. The visits are

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arranged, once a week, to a local industry, andtake place during the semester. (For registrationsee rule 3.3.3). Works visit carries no creditsand is evaluated as Pass (PP) / Not Pass (NP).

2.4 Minimum Credit Requirements andPlanning of Individual AcademicProgramme

Depending on the discipline, the minimum creditrequired for award of a B.Tech. degree is between252 and 264. This is nominally divided into 108credits as Institute requirements and 144 -156credits as Departmental requirements. Similarlythe minimum credit requirement for Int. M.Sc.is 340 and for the Dual Degree, it is between278 to 390 (250-264 B.Tech. + 30 Honors + 96M.Tech.) The credits are distributed semester-wise as shown in the Courses of Study bulletinfor each department. Courses generally progressin sequences, building competencies and theirpositioning indicates certain academic maturityon the part of the students. Some courses do,in addition, specify passing in courses offeredearlier in the programmes as pre-requisites.Students are expected to follow the semester-wise schedule of courses given in the Coursesof Study bulletin; they do, however, have afreedom to follow alternative schedules tooptimize their academic profile with additionalcourses, keeping the requirements for eachcourse in mind. For students with backlogcourses, such rescheduling may even becomenecessary. Such departures from suggestedschedules need to be done very carefully, andalways with advice from the Faculty Advisor.

2.5 Opportunities for Additional Learning:MINOR,HONOURS, ETC. :

The B.Tech./Dual Degree/Integrated M.Sc.programmes recognize the fact that students’aspirations, on one hand, and the demands ofthe work place, on the other, have become highlydiverse. Every student has specific abilities,interests and career goals. Employers too lookfor people with different combinations ofcompetencies and flavours.

Each of the programmes prescribes a minimumof credits, and courses that would qualify acandidate for the award of the Degree in aparticular discipline. The total credits for theB.Tech. programme for example varies between252-264 depending on the discipline, as

mentioned earlier. This approximately convertsitself into about four theory courses and one ortwo laboratory courses or other activities likeseminar, project, etc., every semester. Everystudent in that discipline undergoes thisprogramme. This minimum content may nothave much flexibility.

The Dual Degree programme will have anadditional master’s level component of 96 creditswhich includes 24 credits of post-graduate levelcourses and a Master’s thesis. The programmealso prescribes a mandatory honourscomponent of 30 credits. This approximatelyconverts itself into about five theory coursesand one or two laboratory courses or otheractivities like seminar, projects etc., everysemester.

Normal load during a semester permits B.Tech.and Int.M.Sc. students, who are not identifiedas academically weak (see Sec. 5.1-5.2), tooptionally take an additional course (about 6credits). This surplus quality time ( equivalentto a total of about 36 credits, about six creditsevery semester after the first year) availablebeyond the minimum programme permits astudent to tailor her/his curriculum vitae tosatisfy her/his widely varying interests /abilities/aspirations and to suit multifariouscompetencies that the employers desire.( Options available to Dual Degree students arelimited, see Sec.2.5.4)

It is expected that all students with reasonablygood academic standing, utilize this surplustime for enhancing their academic learningexperience, though the initiative is left entirelyto them. They can use it to credit an assortmentof courses/projects anywhere in the Institute,(subject to requirements of each of thesecourses being met), to gain a wide exposure.These additional academic accomplishmentswill find a separate mention in the transcript(Sec.4.6.4). They can also credit focusedactivities which can qualify as a minor/honours(details below). They may alternatively devotepart or all of the additional time for extra-curricular activities (including social work) if theyso desire, and gain hands-on administrative/managerial/aesthetic skills or sensitivitytowards social issues.

Since seats available in such courses willalways be limited, and competition severe,

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students aspiring to do these additional courseshave to maintain high academic standing toregister in these courses. Sustained hard workand diligence throughout the duration of theprogramme is necessary to maintain theacademic standing and gain entry to coursesof one’s choice. This additional time will be usedby students with back-logs ( failed or droppedcourses) to clear them with proper classroomlearning. They may not be able to take thecourses towards additional accomplishmentsmentioned above, if any of her/his backlogcourses is running in a particular semester, ors/he does not have adequate academic standing(see Sec.5.1-5.4).

2.5.1. Minor

Minor is an additional credential a student willearn if s/he does 30 credits worth of additionallearning in a discipline other than her/his majordiscipline of B.Tech. degree. All academic unitsin the Institute will offer minors in theirdisciplines, and will prescribe what set ofcourses and/or other activities like projects isnecessary for earning a minor in that discipline.

A student does not pre-register for a minor.S/he accumulates credits by registering for therequired courses, and if the requirements for aparticular minor is met within the prescribedminimum time limit for the course, the minorwill be awarded. This will be mentioned in theDegree Certificate as “Bachelor of Technologyin xxx with Minor in yyy.” The fact will also bereflected in the transcript, along with the list ofcourses taken.

Since the number of seats available for each ofthe courses will always be limited, one has tocompete for a place in every course. Maintaininga high academic standing therefore is essentialfor completing all the requirements for a minoras mentioned earlier. Even if one specifiedcourse cannot be earned during the course ofthe programme, that minor will not be awarded(See registration rules in Sec.3.1.5). Theindividual course credits earned, however, willbe reflected in the transcript.

For the award of the minor, all requirementstowards the basic degree and the minor have tobe completed within the stipulated period of theprogramme one is registered for.

Minor option is not available to Dual Degreestudents unless they have excellent academicstanding ( Category I, Sec.5.1-5.2)

2.5.2 Honours

Honours is an additional credential a studentwill earn if s/he opts for the extra 30 creditsneeded for this in her/his own discipline. Theconcerned department specifies the creditrequirements for earning the Honours.

Honours is not indicative of class.

As in the case of minors, a student does notregister for Honours. S/he accumulatescredits by registering for the required courses.On successful accumulation of credits at theend of the programme, this will be mentioned inthe Degree Certificate as “ Bachelor ofTechnology in xxx, with Honours.” The fact willalso be reflected in the transcript, along withthe list of courses taken.

For the award of the honours to B.Tech. andIntegrated M.Sc. students, all requirementstowards the basic degree and the honours haveto be completed within the stipulated period ofthe programme one is registered for.

2.5.3. Two Minors etc. for Students withExcellent Academic Standing

Students with excellent standing (Category I,CPIe”8.0, no backlogs, See. Sec.5.1) can optfor earning an additional minor (i.e., an Honoursand a minor, OR if time table permits, twominors), by overloading themselves ( SeeSec.5.2). Students should however take careto see that they are not overstretchingthemselves by opting for such overloads overextended periods.

2.5.4. Dual Degree Students

Dual degrees of BTech and MTech intrinsicallydemands a deeper expertise in the majordiscipline of the student, and therefore DualDegree students are required to complete therequirements for Honours, as prescribed by thedepartment. They do not generally have theoption of minors. The requirements forHonours for a Dual Degree student may bedifferent from those prescribed for a BTechstudent. This requirement is over and above thebasic requirements for the dual degrees asprescribed by each department. The total creditrequirement is therefore 252-264(B.Tech.) + 30

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(Honours) + 96 (M.Tech.). This Honours will finda mention in the degree certificate as mentionedearlier (‘Bachelor of technology in xxx withHonours, and Master of Technology in xxx’).

(Students with excellent academic standing(Category I,CPI> 8.0, no backlogs, see Sec.5.1)who are permitted to overload themselves, maybe able to earn a minor apart from the mandatoryHonours. Rules for overloading apply (Sec.5.4).

3. REGISTRATION

IIT Bombay follows a specialized credit basedsemester system, therefore registration at thebeginning of each semester on the prescribeddates announced in the Academic Calendar, ismandatory for every student till s/he completesher/his programme. If a student do not registerin a particular semester without prior permissionof the UGAPEC, her/his studentship is liable tobe cancelled. Students are not permitted to re-register for course/(s), which they have alreadypassed. Without registration, any academicactivity (course / seminar / project etc)undergone by a student will not be countedtowards the requirements of her/his degree.

3.1 Semester-wise registration

On joining the Institute, each student is assignedto a Faculty Advisor or an Advisory group(Sec.9.2). The student can register for coursess/he intends to take during a given semester orsummer term on the basis of the programmefor each discipline as given in the Courses ofStudy bulletin and as per the advice given byhis/her Faculty Advisor. The Faculty Advisoris expected to discuss with the student his/heracademic performance during the previoussemester and then decide the number andnature of the courses for which s/he can registerduring the semester within the framework of theguidelines as approved by the Senate. TheFaculty Advisor may advise the student to dropone or more courses/activities based on his/her academic performance ( Sec. 4.1-4.4). Infact the Faculty Advisor may even advise areduced load programme over severalsemesters for students with poor performanceat the end of the first semester/year.

3.2 Procedure for Registration

The Institute generally has an online registrationsystem and the registration is normally done

on the first two days of each semester and thesummer term. The registration schedule isannounced in the Academic Calendar. In allcircumstances, registration must be completedon or before the prescribed last date forregistration. Students having outstanding duesto the Institute or a hostel shall not be permittedto register.

3.2.1 Online Registration

On-line registration process involves filling upof an online Course Registration Form (CRF)stating the courses and project / seminar etc.,that the student proposes to complete duringthat semester as per the prescribed curriculum.This should be done in consultation with theFaculty Advisor, who finally approves theregistration. Unless this procedure is completed,registration will be considered invalid. Allstudents without backlogs will do onlineregistration.

3.2.2 Manual Registration

Students’ having backlog course /(s) is/arerequired to do manual registration by filling upthe Course Registration Form (CRF) which willbe made available to them by the AcademicOffice, through their Faculty Advisor. Thestudent should duly complete the CRF, statingthe courses and project / seminar etc. that s/heproposes to complete during that semester asper the prescribed curriculum, in consultationwith the Faculty Advisor, get it approved by him/her and then submit the same to the AcademicOffice within the stipulated date for registration.

Students belonging to Category V ( See Sec.4.1)and those with four or more backlogs shouldadditionally submit, along with the courseregistration form, a revised schedule for thesucceeding semesters stating how the backlogcourses will be cleared, in consultation with theFaculty Advisor.

3.2.3 Late Registration

Only for valid reasons, late registration may bepermitted till the date specified in the AcademicCalendar, on payment of a late registration fee.

3.2.4 Registration for the first twosemesters

In each of the first two semesters, coursescommon to all branches are generally offered.

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A student is normally required to register for allthe courses listed in the curriculum for thesetwo semesters. (In fact, all students areautomatically registered for the first semester.In the second semester, as for subsequentsemesters, students themselves have tocomplete the registration formalities. Students,who are identified as academically weak at theend of first semester, may be prescribed areduced load. Such students are required to domanual registration only.

3.2.5 Registration for third andsubsequent semesters

From third semester onwards, registration isdependent on the academic standing of thestudent (Sec.4.1). A student with an academicstanding of Category I, II or III registers for theacademic load specified for that semester bythe Department. In addition s/he may add onemore course (6/8 credits) towards additionallearning or to clear backlog courses, without thisbeing considered an overload (Sec.4.5).

Students with poor academic standing (CategoryIV or V) are advised not to attempt full load.Faculty Advisors after careful scrutiny willadvise reduced loads depending on previousperformance. Every student however is requiredto register for a minimum of 18 credits in anysemester, (Sec.4.3)

3. 3 Registration for Non-credit courses

3.3.1 Registrations for NCC/ NSO / NSS

One of the activities, NCC, NSO or NSS, is amandatory requirement (Ref.2.3.4.1). Studentsare expected to complete these requirementsduring the first year (first two semesters). Formalregistration for any one of these activities mustbe done along with other courses, at thebeginning in the first two semesters. The choiceof the activity will be done on the basis of theaptitude of the student for any one of theseactivities and will be decided by a committeeconstituted for the purpose. Once registered forone of these activities, no change will bepermitted at a later stage. In case of award of aNP (not passed) grade, students are requiredto re-register for these activities in thesubsequent semesters. This requirement mustbe completed before the end of the second year.In case valid reasons exist, a student may be

given special permission for completion of thisrequirement beyond second year.

In addition to the above mandatoryrequirements, the students are permitted to takeNSS/NSO/NCC in subsequent years too, if theyhave special interest. This will be mentioned inthe transcript (Sec.5.10.4)

3.3.2 Registration for Practical Training(PT)

The practical training will be arranged for eachstudent by the respective coordinator of theDepartment to which the student belongs.Independent arrangements by students forpractical training should get the prior approvalof coordinator/DUGC.

The students who have completed their 8 weeksof Practical Training (Ref. 2.3.4.2) are requiredto register for Practical Training in the semesterfollowing the completion of the PracticalTraining.

After the Practical Training, each student hasto submit a written report, along with completioncertificate from the organization where s/hereceived the training, within a week of thecommencement of the semester following thecompletion of the PT. The PT coordinator willevaluate the PT and submit the grade as perthe academic calendar.

3.3.3 Registration for Works Visit

If a Department specifies works visit as amandatory requirement for the degree, thestudent registers for the same in the appropriatesemester. Since works visit involves logisticslike permission from enterprises for the visit,transport arrangements etc., a student can onlyregister for works visit in the semester (autumnor spring) specified.

3.4 Registration for Projects

3. 4.1 Registration for B.Tech. Projects(BTPs)

Registration for B.Tech. Projects (BTPs) asspecified in the curriculum, is similar to that forany other course. The details of allotment oftopics, faculty supervisors etc., is specified bythe concerned Department before thecommencement of the semester.

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3.4.2 Registration for Dual Degree Projects(DDPs)

i. The total duration for the DDP is fourteenmonths. DDP consists of two stages.Registration for Stage I (30-36 credits) isnormally at the beginning of the summer afterthe 8th semester and for stage II (36-42credits) in the beginning of the succeedingspring semester (10th semester). Theduration of Stage I include both the summerand the succeeding autumn semester, andthat for Stage II includes the spring and thesucceeding summer semester. In case ofdeferment due to backlogs etc., theregistration for the two stages will be in thebeginning of the spring and autumnsemesters. The durations arecorrespondingly spring and summer, andautumn and till the end of February of thesucceeding spring semester, respectively.Special cases if any will be taken up on acase-to-case basis by the UGAPEC, uponthe recommendation of the DUGC.

ii. Each Dual Degree student registering in thesummer after the eighth semester shall begiven a topic for the project work by the endof the eighth semester. Similarly for thoseregistering in spring, the topic will be givenby the end of the preceding autumnsemester.

iii. Each Dual Degree student should have amember of the faculty as a supervisor. Inaddition, Co-supervisor/(s) from the sameDepartment/ other Department / IDP Group/ Centre / School may be co-opted by thesupervisor with the approval of the DUGC.If the supervisor is not from the samedepartment as the student, a co-supervisorfrom the Department is necessary.

iv. Whenever a supervisor leaves the Institutepermanently / temporarily, the DUGC shallmake alternative arrangements for guidanceduring the supervisor’s absence.

Requirements for the DDP and the evaluationprocedures are given in Sec.5.5.2

3.4.3 Registration for 5year IntegratedM.Sc. Project

The 5 year Integrated M.Sc. project consists oftwo stages. Registration for Stage I (12 credits)is done in the 9th semester (Autumn) and StageII (18) credits) is done in the 10th semester(Spring). The duration of the project is spreadover a semester. In case of deferment due tobacklogs etc., the registration can be done inthe succeeding semesters on recommendationof the DUGC and approval of the Dean ofAcademic Programmes. The topics for theproject work will normally be assigned towardsthe end of the pre-final year by the ProjectCoordinator of the Department and the work isdone during both the semesters of the final year.Students are assigned project work as per theschedule mentioned in the Academic Calendarafter its approval by their respective FacultyAdvisor/ DUGC. At the end of the first stage,the student is required to submit a preliminaryreport of his work by a prescribed date (as peracademic calendar) to the Co-coordinator andpresent it to a Panel of Examiners. Registrationfor second stage is subject to satisfactorycompletion of the first stage.

3.5 Course Adjustment/Dropping ofcourses

1 The Academic Calendar sets a date, normallytwo weeks after the commencement of thesemester, for Course Adjustment. On orbefore this date, a student is permitted tomake adjustments in her/his academic loadby addition or deletion of one or more courses,projects etc., provided the total credits donot exceed the overload rule (Sec.4.5) orfall below 18 credits, by such adjustments.Course adjustment has to be done inconsultation with the Faculty Advisor.When the need for course adjustment throughaddition, substitution or dropping of course/s arises, the student without any backlogshould do online course adjustment andstudents with backlog course/s should do itmanually by filling a Course Adjustment Form(CAF). CAF has to be signed by both thestudent and the Faculty Advisor andsubmitted to the Academic Office.

2 If in the second or any of the subsequentsemesters, a student finds her/his academic

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load too heavy, s/he may drop one or twocourses out of the registered ones on advicefrom the Faculty Advisor, provided theminimum credit requirements (18 credits) isfulfilled. The last date for such drops istypically 10 days after the end of the mid-semester examination, and is set in theAcademic Calendar. It is expected that theresults of the mid-semester examination willbe known within seven days of the end ofthe examination.

3 Course/s dropped by a student may be takenduring a subsequent semester or during thesummer term (if offered).

3.6 Dropping of a Semester:

1. A student may opt/be advised to drop anentire semester, with prior approval of DUGC/UGAPEC due to the following reasons:

i. During a registered semester, if a studentfinds that s/he is unable to cope up withthe studies and/or does not have sufficientexposure to most of the courses registeredin that semester due to severe healthproblem or some other valid reasonsbeyond her/his control, s/he can opt to dropthe entire semester, on advice from theFaculty Advisor and with permission fromthe DUGC/UGAPEC (Sec.3.5).

ii. A student may seek a semester drop, dueto severe personal health problem,unavoidable family commitments or othervalid reasons beyond her/his control, onadvice from the Faculty Advisor and withpermission from the DUGC/UGAPEC,prior to the commencement of thesemester itself.

iii. A student wants to work in an industry,an enterprise or a social serviceorganization to gain valuable workexperience.

2. In all cases of severe health problems,medical certificate issued by IIT Hospital isessential. If however, the medical certificateis issued by other hospitals/privatepractitioners, the certificates should be dulyauthenticated by the SMO, IIT Hospital. Inall other cases, requests for dropping thesemester should be accompanied bysupporting documents as required.

3. A student will be not permitted to drop asemester after the award of XX /II grade/(s)and / or semester end examination.

4. If a student drops the semester aftercommencement of the semester, the feespaid will not be refunded and/or adjusted inthe subsequent semester. If the studentdrops the semester prior to thecommencement of the semester, s/he hasto pay a semester continuation fee prescribedfrom time to time.

5. Such break from studies is normaly notpermitted for a continuous period in excessof one year.

6. Not registering for any semester before thelast date for registration without prior approvalof the UGAPEC will result in the UGAPECrecommending termination of the studentship(See Sec.7.3)

7. Hostel accommodation and other institutionalfacilities will not be extended in any semesterfor which the student has not registered.

3.7 Registration for Additional Courses:(Minor, Honors, etc.)

As mentioned in Sec. 2.5, opportunities areprovided for students to enhance their learningexperience through earning additional credits.Extra credits (30 credits) earned in specifiedfocused areas can also lead to earning anHonors ( in ones own discipline) or a Minor ( inother disciplines).

Starting from the third semester, students whoare not academically weak (see Sec.5.1, 5.2)are permitted to take one course equivalentevery semester in addition to the prescribedcourses for their degree, as mentioned earlier,subject to availability of seats in the course. Astudent has to pre-register for the course s/heintends to take towards the end of the previoussemester and seats will be allotted based onthe academic performance of the studenttowards the basic requirement of his/her degree.A student has to enter this extra course too inthe course registration form, when permitted.

One should note that there is no specificregistration for either the Honours or theMinor. One accumulates the required creditsduring the course of the programme, and theadditional credential is awarded if the criteria

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set for them are met when the studentgraduates.

In any semester, a student cannot register foronly those courses which form part of her/hisadditional learning component. There should atleast be one course component that is specifiedas the minimum requirement of the degree.Moreover, a student cannot overstay in theprogramme once the minimum requirementsprescribed for the degree are completed.

3.8 Summer course registration

Students can register for courses during summer(See Sec.5.8) up to a maximum 12 creditsdepending on their academic standing, onpayment of registration fee at prescribed rates.A course will run during summer provided afaculty member is available for running thecourse and a minimum of 5 students areregistered for the course. The SummerSemester typically runs for 8 weeks, during May-July. The total number of contact hours for thecourses remains the same as that during theregular semesters, and therefore the coursesrun at accelerated pace. The evaluation andgrading patterns also remain the same as duringthe regular semesters.

3.9 Role of the Faculty Advisor inRegistration

On joining the Institute, a student or a group ofstudents is/are assigned to a Faculty Advisor.The students are expected to consult the FacultyAdvisor on any matter relating to their academicperformance and the courses they may take invarious semesters / summer terms. The ideaof a Faculty Advisor has been evolved to extendguidance to the students enabling them tocomplete their courses of study for the requireddegree in a smooth and satisfactory manner.With the introduction of the opportunities foradditional academic accomplishments, planningof the individual’ academic journey needs carefulconsideration and constant consultation with theFaculty Advisors is imperative. Thus, the roleof the Faculty Advisor is of immenseimportance. The Faculty Advisor is the personwhom the parents/guardians should contactfor performance related issues of their ward.

(For more details please refer page No. 31)

4. SPECIAL FEATURES IN REGISTRATION

The curriculum has special features that astudent must be aware of while registering forcourses. These include institute core courses,department core and elective courses, non-departmental courses, minor and honoursoptions. Registration for courses depend on theacademic standing of the student, as explainedin this section. The registration for backlogcourses and audit courses are also explainedin this section.

4.1 Academic Standing :

Depending on the overall academic performanceof a student till date, especially in the twopreceding regular semesters (Autumn andSpring) registered, academic standing of thestudent is decided. The performance incourses registered in addition to theprescribed minimum requirement for thedegree is not taken into consideration whiledetermining the academic standing. ( Here,failed courses refer to courses in which a FR ora XX grade has been awarded. A NP (notpassed) grade is not counted towards failedcourses in the context of determining theacademic standing)

Categorization of the academic standing of astudent is as follows :

Category I : Excellent Standing : A studentwho has no backlog courses (failed courseswhich have not been cleared subsequently ordropped courses), and has a CPI equal to orgreater than 8.0, subject to having cleared thetotal number of credits prescribed upto thatsemester in his/her discipline..

Category II : Satisfactory Standing : A studentwho has registered for at least 18 credits in eachof the two preceding regular registeredsemesters and not failed in any course in thesetwo semesters.

Category III : A student who has not failed inmore than one course in the two precedingregular registered semesters, subject to havingearned at least 18 credits in each of thesemesters.

Category IV : A student who has failed in morethan one course in the two preceding regularregistered semesters, but has earned at least18 credits in each of the semesters.

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Category V : A student who has not earned atleast 18 credits in either one of the previoustwo regular registered semesters.

Only students of standing of Category I, IIor III are permitted to register for normal loaddescribed below (Sec.4.2). Category IV andCategory V students should register for lowercredits as described in Sec.4.3.

4.2 Normal load

The total requirement of credits for the B. Tech.is between 252 and 264, depending on thediscipline. The average prescribed credits persemester is therefore around 33 credits. Similarsemester credits are prescribed for IntegratedM.Sc. students too.

In the first semester of the first year, the normalsemester load is 33 or 34 credits depending uponwhether a student has registered for ME 119 (5credits) or ME 113 (4 credits). Every studentregisters for all the prescribed courses.

In the second semester of the first year, astudent of Category III, and category IV ( if notrecommended for termination, see Sec.7.3) asa special case, will be permitted to take onebacklog course in addition to the prescribedminimum, with the specific recommendation ofthe Faculty Advisor. No student will be allowedto take courses from later years in thissemester. Category V students will register forreduced load as advised by the Faculty Advisor(See Sec. 4.3)

In subsequent semesters, every student mustregister for a minimum of 18 credits eachsemester. In case a student with backlogs hascompleted most of the minimum creditrequirements, she/he may register for theremaining courses which are available in thatsemester, which may be less than 18 credits.

In these semesters, normal load for a B.Tech.or an Integrated M.Sc. student is defined asthe prescribed load for the minimum requirementof the degree for that semester and credits foran additional course (6-8 credits), subject to

* total credit not exceeding 42 credits (44credits in case the additional course is of8 credits), and

* theory courses not exceeding 6.

For example, the prescribed credits in semester3 for a particular discipline may be 33. Thenormal load for that discipline in the semesteris 39-41. This load is calculated by adding theprescribed credits and credits for an additionalcourse ( 6 or 8 credits). The normal loads forother semesters are to be computed alongsimilar lines. Students with academicstanding of Category I, II or III are permittedto take normal load.

Those with excellent academic standing(Category I) can, in addition, overloadthemselves to the extent of one theory courseequivalent (6 or 8 credits). That is, they canregister for two courses in addition to theprescribed load, subject to

* total credit not exceeding 48 credits (50credits in case the additional course is of8 credits), and

* theory courses not exceeding 6.

Students belonging to excellent (Category I) andsatisfactory academic standing (Category II)therefore can reasonably aspire to utilize theadditional learning opportunities to the fullestextent.

Category III students should use the additionalcourse permitted to clear the backlog coursesif available in the semester. If backlog coursesare not available, they can also use theopportunity for additional learning in thatsemester.

Students belonging to Category IV and V canonly register for reduced loads as described inSec. 4.3 below.

A summary of normal load for B.Tech. andInt.M.Sc students in different semesters isgiven below. The symbol X

j denotes the credits

prescribed for the semester j, 3 <= j < = 10 inher/his branch; and C is the maximum creditsassigned to any course.

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Permissible academic loads for B.Tech./Int.M.Sc students of various academic standing.

Semester 1 2 3 to 10

Reduced load (Category V, 33 or 34 33 or 34, less one Xj, less one theory

Sec5.3)) theory course course

Prescribed Credits 33 or 34 33 or 34 Xj

(For Category I,II,III,IV)

Normal load 33 or 34 33 or 34(For Category I,II,III,IV) 41 or 42 Only for X

j + C

Cat.III and IV for (subject to :see text)clearing backlog

Overload ( Category I only) 33 or 34 33 or 34 Xj + 2C(Sec. 4.4)

Dual Degree students are typically prescribed an additional theory course every semester towardsthe mandatory honours and dual degree requirements. Therefore the normal load for these studentswill be the prescribed load itself. Category II and III students from the dual degree cannot thereforeregister for courses towards additional learning.

However, from the 5th semester onwards Dual Degree students belonging to Category II and III anda CPI >6.5 may be allowed to take one additional course in a semester, only for the purpose ofclearing backlog courses. This is done in consulation with the faculty advisor and prior approval ofthe UGAPEC.

Students belonging to Category IV and V can only register for reduced loads as described in Sec.5.3 below.

Category I students can take one course extra as an over load towards additional learning (Sec.5.5)

A summary of normal load for Dual Degree students in different semesters is given below. Thesymbol Y

j denotes the credits prescribed for the semester j, 3 <= j < = 10 in her/his branch; and C

is the maximum credits assigned to any course.

Permissible academic loads for Dual Degree students of various academic standing.

Semester 1 2 3 to 10

Reduced load 33 or 34 33 or 34, Yj, less two theory less(Category V, Sec5.3)) one theory course courses

Prescribed Credits 33 or 34 33 or 34 Yj , less one theory

(For Category I,II,III,IV) course

Normal load 33 or 34 33 or 34 Yj (Catergory II and III

(For Category I, II, III IV) 41 or 42 Only for permitted to register forCat.III and IV for 1 backlog courseclearing backlog

Overload 33 or 34 33 or 34 Yj + C

( Category I only)

(Sec4.4)

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4.3. Reduced Load for Category IV andCategory V students

B.Tech. and Int.M.Sc. students belonging tocategory IV status can only register for a totalof credits equivalent to the prescribed creditsfor that semester in her/his discipline (X

j in the

table above). (This normally would mean fourtheory courses and one or two labs. etc.). Theycannot register for the additional 6-8 creditspermitted for students with Category I, II and IIIstanding.

Students belonging to category V status canonly register for those many credits which areat least one theory course equivalent less thanthe credits prescribed for that semester in her/his discipline, subject to a minimum of 18credits. ( This normally would mean three theorycourses and one or two labs. etc.).

Dual degree students of Category IV andCategory V are advised to register for one andtwo theory courses, respectively, less than theirprescribed load, and as advised by the facultyadvisor.

All students in Category V should submit arevised schedule along with the courseregistration form, in consultation with the FacultyAdvisor, for the succeeding semesters statinghow the backlog courses will be cleared.

Students have to register for the backlog coursesbefore registering for other courses, if thosecourses are available in that semester.However, Faculty Advisor can recommendexceptions to avoid cascading effects due toprerequisites for other courses.

All students in Category III, IV and V will domanual registration.

4.4 Overload

Student with Excellent Academic Standing(Category I) may be permitted to take onecourse per semester, in addition to the normalload, as overload, subject to a maximum of 6theory courses. There shall be no relaxation ofthe CPI criterion for the additional overload. Achange of status from Credit to Audit in respectof such courses may be allowed up to the mid-semester examination with the prior approvalof the UGAPEC. Overloading of courses issubject to time-table constraints.

Since this overloading can lead to poor overallperformance in terms of SPI, CPI etc., thisshould be done after careful consideration anddiscussion with the Faculty Advisor.

4.5 Carrying backlogs forward

Attempts are made in the programme to givean early opportunity to register for the backlogcourse for students who fail a course in a givensemester. This is provided in the new curriculumin two ways.

4.5.1 Offering of core courses in bothsemesters

The Institute core courses are expected to beoffered in both the semesters, so that a studentcan register for a backlog course in theimmediate next semester. For department levelcore courses, particularly those that formprerequisites for courses which follow, theprocedure of offering the course in bothsemesters, is to be adopted. This gives a studenta second attempt to clear a backlog core coursein the immediate succeding semester.

4.5.2 Summer courses

Some courses may be offered in summer(Sec.4.10) and students can register for theseto clear backlogs.

4.5.3 Normal load accommodates creditsfor an additional course

As mentioned in Section 4.1, B.Tech./Int.M.Sc.students with standing Category I,II or III canregister for an additional course every semesteras part of their normal load. Students ofCategory III therefore can clear backlog coursesat the earliest opportunity, without droppingcourses.

For department core courses that are notpossible to be offered in both semesters, theFaculty Advisor may advise the studentsappropriately for dropping the backlog coursein favor of some other course in order to avoida cascading effect in subsequent semesters.The Faculty Advisors and DUGCs wouldexercise special care and assist the studentsin this regard.

4.6 Audit course

A student wanting just an exposure to a course,without the rigors of obtaining a good grade,

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‘audits’ a course. The minimum requirement isnormally 80% attendance, with any additionalrequirements as set by the instructor such assubmission of assignments and minimumperformance in some of the in-sem evaluations.The grade awarded is ‘AU’ which does not carryany grade points and therefore does not figurein SPI/CPI calculations. However, this wouldbe restricted to a maximum of two (2) coursesin the entire period of the programme. Auditingof courses during a regular semesters andsummer term is permitted under the followingconditions:

i. Students in Category I and II with CPI > 6.0will be permitted to ‘Audit’ a course. A coursecan be audited provided the course is offeredin the semester as a credit course for others,and there is no slot clash. Prior permissionof the Instructor is required.

ii. The students have to enter the courses tobe audited in the Course Registration Formwhile registering for the semester. The coursewill not carry any credits. The word “Audit”would be specially mentioned in the remarkscolumn of the student’s course registrationform.

iii. The ‘AU’ grade would be awarded by theinstructor, if the attendance is satisfactoryand additional requirements as set out by theinstructor are met. If the attendance andperformance is not satisfactory, the instructorwill award a NP grade.

iv. The course successfully completed in Auditmode will not be considered towards therequirement of Minor/Honors.

v. The course successfully completed in Auditmode will be reflected in the Semester GradeReport and the Transcript as Audit Course.

4.7 Registration for Postgraduate levelcourses

B.Tech. students belonging to category I and IIwith a CPI > 6.5 may be permitted to registerfor some post-graduate level courses as credit/ audit course from fifth semester onwards, ifthey are specifically offered to them. Priorpermission of the Instructor concerned isrequired for registration for these courses.However, no relaxation in the CPI criterion isallowed.

The students of Dual Degree and the 5 yearintegrated M.Sc. Programmes, from the fifthsemester onwards, are permitted to registerfor PG level elective courses without anyrestrictions.

4.8 Guided Study

Guided Study is doing courses out side thecurriculum in the self-study like mode, during aregular semester. A student belonging to thestanding category I may be provided the optionof Guided study to acquire proficiency in an areaof his/her choice, on recommendation of theFaculty Advisor / project guide, DUGC andapproval of UGAPEC. Guided Study will beavailable to the extent of a maximum of onecourse per semester with effect from the thirdsemester, subject to a maximum of four coursesin the entire programme. This option is strictlysubject to the availability and willingness of theinstructor offering the course. Guided Study andURA (Sec.8) will not run concurrently, and therules that govern overloading apply strictly evenfor these courses. These courses can beconsidered towards Minor / Honors, if sospecified by the concerned academic unit.Registration, Examination / Evaluation andsubmission of grade etc. in case of guided studywill also be governed in the similar way as othercourses of the curriculum.

The option of guided study may also be madeavailable, by the UGAPEC, in the followingsituations, on a case-by-case basis:

(a) Students who miss the ‘DepartmentalIntroductory Course’ due to a change ofbranch obtained at the end of First year,

(b) Students who are transferred from other IITsand as a result have to do certain additionalcourses.

4.9 Course Substitution

In case a student obtains FR/XX grades ordrops courses due to valid reason, s/he maylike to substitute courses in order to completethe requirements within the stipulated duration.Following is the guideline for coursesubstitution. :

i. Course substitution is not permitted for CoreCourses, may it be an institute core courseor departmental core course. The student hasto re-register the same course and complete.

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ii. An Institute elective course may besubstituted by another Institute electivecourse from the same group.

iii. A departmental elective course may besubstituted by another departmental electivecourse from the same group.

4.10 Summer Course/(s)

The summer term is not a regular semester.However, during a summer term, an academicentity may offer a summer course to enable thestudents to clear their backlog courses and/orcredit courses towards Minor / Honors, subjectto strict adherence to the following guidelines.

i. The course instructor/(s) / faculty/(ies) shouldbe willing to offer the course. The DUGCshould recommend offering of such a summercourse for consideration and approval of theDean of Academic Programmes. The courseis offered on approval of the Dean ofAcademic Programmes.

ii. The course is offered with adequate rigor andin the same manner as a regular semestercourse is offered.

iii. The duration of the course is eight to tenweeks. The registration, examination andassessment and grading etc. are done in thesame way as is done for regular semestercourses. The total number of contact hoursfor the courses remains the same as thatduring the regular semesters, and therefore,the courses run at accelerated pace. (forexample 6 hours of instructions per week isexpected for a 3-0-0 course) The AcademicCalendar in this connection are strictlyfollowed.

iv. The course instructor strictly monitors theattendance of the students registered and s/he may award “XX” grade as per rule for poorattendance.

v. Minimum 5 students should register for aparticular summer course to be offered.

vi. At the most, a student is permitted to registeronly for 6 -16 credits during any one summerterm.

vii.Courses offered in a summer term will betreated as equivalent to a regular semestercourses for all accounting purposes.

5. EXAMINATION / ASSESSMENT

Semester wise performance assessment ofevery registered student is done through variousmodes of examinations. These include quizzes,class tests, home assignments, groupassignments, viva-voce, Mid-SemesterExamination and Semester-End Examination.The Instructor will announce the modes ofevaluation and distribution of weightage foreach of the assessments at the beginning ofthe course.

Various modes of assessment for theory andlaboratory courses along with the recommendedrelative weightage of various components aregiven in this section. A large departure from therecommended modes of assessments andweightage will require prior approval from theDean of Academic Programmes.

5.1 Attendance

Attendance in the class is compulsory and ismonitored. The Institute expects 100%attendance. However, due to ill-health or otheremergency situations, absence up to 20% isconsidered on case to case basis on productionof documentary proof. A student not having 80%attendance is debarred from appearing in thesemester-end examination and given a “XX”grade. Such a student is required to re-registerfor the same course in subsequent semesters.The attendance requirement is applicable tosummer courses too.

5.2 Modes of Evaluation for TheoryCourses

1. Various modes of assessment used for ratingstudents’ performance in a theory course includequizzes, class tests, home assignments, groupassignments, viva-voce, mid-semester test andsemester-end examination. Relative weightagefor in-semester evaluations is typically between50 and 60 per cent. This will consist of one mid-semester test of two hours duration, of about25-30 per cent weightage, to be held as per theschedule fixed in the Academic Calendar. Twoquizzes or one quiz and one test along withassignments and viva-voce shall make up therest of the in-semester assessment. TheInstructor may also set aside up to a maximumof 10 per cent of the in-semester marks foractive participation in the class and theinitiatives shown by the student. Make-up for

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any absence from in-semester evaluations likemidsem/tests/quizzes will be at the discretionof the Instructor. Instructor needs to beconvinced that the reasons for absence aregenuine.

2. The semester – end examination will be heldas per the Academic Calendar and the relativeweightage for this would be 40 to 50 per cent. Itis normally of 3 hours duration and will coverthe full syllabus of the course. The semester-end examination is mandatory. The instructorawards an “II” grade for those students notappearing for the Semester-end examination, ifthey have sufficient attendance and satisfactoryin-semester performance. Such students areeligible for a Semester-end re-examination onlyon medical grounds/valid reasons (Sec. 5.8),AND on production of medical certificate issued/ authenticated by SMO, IIT Bombay Hospital,or other supporting documents as the caserequires. The application must be submitted tothe Academic Office before the last date forregistration for such re-examination announcedin the Academic Calendar. (See also Sec.5.7(V).

5.3 Modes of Evaluation for LaboratoryCourses

The assessment in a laboratory course will bebased on turn-to-turn supervision of the student’swork, her/his performance in viva-voceexaminations and group discussions, the qualityof their work as prescribed through laboratoryjournals and a semester-end test that containsan experiment or a written examination. In-semester work will normally carry 75% and thesemester-end test 25% weightage respectively.It is obligatory to maintain a laboratory journalas prescribed by the course instructor. Finalexamination for laboratory courses will normallybe held a week before the final theoryexaminations. In case of absence fromSemester-end examination, the same rule asthose for theory courses is applicable.

5.4 Modes of Evaluation for Seminars

Seminars are evaluated based on a writtenreport, and an oral presentation before a panelof examiners appointed by the DUGC/Department. The supervisor /co-supervisor,when involved, are part of the panel. Gradescarrying grade points are awarded as in the case

of theory and laboratory courses based on thequality of the report and performance in thepresentation. The evaluation of the seminars iscompleted and the grades submitted to theacademic office (one-week) before thecommencement of the end-semesterexamination.

5.5 Modes of Evaluation for Projects

As described in section 2, B.Tech project isnot an Institute requirement. However, somedepartments may make it as the departmentrequirement for the degree, and some mightmake it only as a component of the Honorsrequirement. Whereas for Dual DegreeProgramme and the Integrated M.Sc.programme, the project is the requiredcomponent for the award of degree. As the casemay be the separate modes of assessment arementioned hereunder.

5.5.1 B.Tech Project :

B.Tech. Project may be offered as one unit asBTP, or two independent units as BTP-I andBTP-II. Wherever it is split into two units, BTP-II builds on BTP-I, and BTP-I becomes a pre-requisite for BTP-II. Departments may prescribea minimum performance in BTP-I (which maybe higher than the pass grade ‘DD’) for beingeligible for BTP-II. BTP-I and BTP-II areseparately graded, at the end of the respectivesemesters.

These projects are supervised, and need regularinteraction (at least once a week) with thesupervisor. Student has to submit a project reportand defend it in front of a panel of examiners.The dates for submission of reports, the datesfor presentations, and details of mode ofassessment are decided by the individualdepartments. The grades are sent to theAcademic office before the last date forsubmission of grades.

In case of irregularity of interactions, thesupervisor may award an “XX” grade before thelast date for submission of the report. An “II”grade may be awarded if the student missesthe presentation. S/he is granted a secondchance for presentation, if the basis for absenceis valid and the conditions specified in Sec.5.2are complied with.

5.5.2 Dual Degree Projects :

a) The following is the schedule for the DDPassessments:

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b) For evaluation of DDP stage-I, the studenthas to submit a report (two or three copiesas required) to the respective department onor just before one week from the date ofassessment as specified in the Academiccalendar. Evaluation will be done, by a panelappointed by the DUGC, based on the reportand (i) either an across-the-table discussionand viva-voce or (ii) seminar presentation.The panel shall consist of the supervisor(s)and at least one more faculty member, toact as examiners.

c) For evaluation of DDP stage-II, the studenthas to submit 4 or 5 (one for co-supervisor)soft bound Dissertation reports to therespective departments on or before oneweek from the date specified in the AcademicCalendar. The evaluation will be done by aBoard of Examiners based on the report anda viva-voce. The viva-voce will be conductedby the parent department. Final Grade reportsare to be sent by the Department to theAcademic Section on completion of the viva-voce, as per the date specified in theAcademic Calendar.

4. An External Examiner chosen from the panelapproved by the DUGC, or an additionalInternal Examiner.

e) The minimum passing grade in each stageof the project assessment shall be “CC”.

f) In case a student gets a fail grade (belowCC) in any of the project assessment, s/heshould carry out additional work /modification etc., as suggested by the paneland appear for assessment within one monthfrom the date of previous assessments. Atthis assessments he should not be given agrade higher than “CC”.

g) When a student is unable to submit the reportby the required date due to valid reasons, itis necessary for him/her to make a specificrequest to the UGAPEC for extension,through the supervisor and DUGC, stating(i) the reasons for delay, (ii) the expecteddate of submission (iii) pay the institutefee for the next semester and (iv) formallyregister for that semester if not done so inthe normal course. The maximum gradeawarded will be restricted to “BC” for such

Registration for Dual Degree Project is at the beginning of Spring Semester (January):

Stage I Assessment (30-36 Credits) - - - First September to 31st October.

Stage II Assessment (36 Credits) - - - 30 April to 30 June.

The project reports need to be submitted 7-15 days before the date of evaluation, but not earlier.

Special cases not covered by the above schedules will be taken up by UGAPEC on case-by-case basis,upon the recommendations of DUGC.

d) The Board of Examiners for DDP stage-IIassessment is appointed by the Convener,DUGC, and will consist of the following:

1. A Professor or an Associate Professor of theInstitute as Chairperson. The Chairpersonshould be from a Department/IDP Group/Center/School other than the parentdepartment of the student.

2. The supervisor(s) or in their absence anotherfaculty member of the departmentconversant with the subject.

3. A Faculty Member from the Instituteconversant with the subject as InternalExaminer.

cases, unless extension had been grantedby Convener, UGAPEC.

h) After registering for DDP (either of thestages), a student should not take up anyother assignment (paid or unpaid) beforesubmitting her/his dissertation.

i) After the Dissertation is assessed, a hardbound copy of the final Dissertation alongwith duly completed forms is to be submittedto the Academic office. Soft copies of theSynopsis and the final Dissertation properare to be submitted to the Central Library.

j) When the student neither drops the projectin time and does not submits the project

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report for assessment by the due date norrequest extension from the UGAPEC, s/hewill be temporarily awarded ‘II’ grade at thetime of finalization of grades for all the otherstudents. The ‘II’ grade will be converted toa performance grade not higher than BC whensuch a student submits her/his report, thoughlate, and undergo the oral examination. Thusstudents submitting their project reports latewill only be entitled to the gradesBC,CC,CD,DD and FR after the oralassessment. Further, if such late reports arenot submitted within a reasonable period oftime (by the end of the Summer Semester),the ‘II’ grade will be automatically convertedto ‘FR’. Students who obtain FR in the final(second stage) assessment will be requiredto re-register for the second stage in thesubsequent semester.

5.5.3 Integrated M.Sc. Project

Integrated M.Sc. project work is normally donein two stages, each spread over a semester. Atthe end of the first stage, the student is requiredto submit a preliminary report of his work by aprescribed due date to the coordinator andpresent it to a Panel of Examiners. The secondstage of the work is continued in the followingsemester.

Submission of the integrated M.Sc. projectcannot be postponed beyond the date specifiedin the calendar. If the project cannot becompleted due to ill-health or other bonafidereasons, the course can be dropped inconsultation with the Faculty Advisor, theproject coordinator and the guide on or beforethe last date for dropping of courses. Are-registration for the same is required in thefollowing semester in which it should becompleted.

When a student is unable to submit the reportfor assessment by the prescribed date due tovalid reasons, it is necessary for him/her tomake a specific request to the UGAPEC forextension, through the project guide andDUGC, stating (i) the reasons for delay, (ii)the expected date of submission (iii) pay theinstitute fee for the next semester and (iv)formally register for that semester if not doneso in the normal course. The maximum gradeawarded will be restricted to “BC” for such cases,

unless extension had been granted by Convener,UGAPEC.

When the student neither drops the project intime and does not submits the project report forassessment by the due date nor requestextension from the UGAPEC, s/he will betemporarily awarded ‘II’ grade at the time offinalization of grades for all the other students.The ‘II’ grade will be converted to a performancegrade not higher than BC when such a studentsubmits her/his report, though late, and undergothe oral examination. Thus students submittingtheir project reports late will only be entitled tothe grades BC,CC,CD,DD and FR after the oralassessment. Further, if such late reports arenot submitted within a reasonable period of time(by the end of the Summer Semester), the ‘II’grade will be automatically converted to ‘FR’.Students who obtain FR in the final (secondstage) assessment will be required to re-registerfor the second stage in the subsequentsemester.

Student should submit 4 soft-bound typedcopies of integrated M.Sc. Project Report andafter successfully defending the Project Reportat the viva-voce examination; the original copyof the Project Report is to be submitted in hard-bound form to the coordinator.

5.6 Non-credit requirements :

Non-credit requirements are assessed as Pass(PP)/ Not Pass (NP) subject to the fulfillmentof the minimum requirements of these activitiesand a minimum of 80% attendance. The awardof degree is subject to successful completionof these activities.

5.6.1 NCC/NSO/NSS

A student will be awarded PP (Pass) grade forany one of these activities s/he is registeredfor, in that semester, provided the minimumrequirement is met during that semester togetherwith attendance criteria. Not satisfying theserequirements will result in a fail grade NP (NotPass), and the student has to re-register for theactivity in the next semester. The grades aresent to the academic office before thecommencement of the semester-endexamination. The award of the degree is subjectto the successful completion of NCC/NSO/NSS.

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5.6.2 Practical Training

A student will be awarded PP (Pass) / NP (NotPass) after completion of 8 weeks of PracticalTraining. The student has to register immediatelyin the semester following the completion of thePT and submit a report along with the completioncertificate from the organization/s where s/hereceived the training. The effective benefitgained by the student is assessed through aviva-voce conducted by the PT coordinator and/or the report. The grades are sent to theacademic office within one month from the dateof registration.

5.6.3 Works Visit

The grading for the works visit is done by thecoordinator from the concerned departmentbased on attendance, participation indiscussions during the visit and any furthercriteria set by the department. Accordingly, a(PP) Pass /NP (Not Pass) grade is awarded bythe coordinator. The grades are sent to theacademic office before the commencement ofthe semester-end examination.

5.7 Grading

i. Indian Institute of Technology Bombayfollows grading system. Based on thecombined performance in all assessments,the student is awarded a letter grade in everycourse taken by him/her in a particularsemester as per the curriculum. These lettergrades not only indicate a qualitativeassessment of the student’s performance butalso carry a quantitative (numeric) equivalentcalled the Grade Point. The letter grades andtheir equivalent grade point are given below:

Letter Grade Grade Point

AP 10

AA 10

AB 9

BB 8

BC 7

CC 6

CD 5

DD 4

FR 0 (Fail- Repeat the course)

Letter Grade Grade Point

XX 0 (Attendance below 80% -Repeat the course)

PP Pass

NP Not Pass

AU Audit

II Incomplete (place holder,awarded on medicalgrounds; gets converted toan appropriate grade afterSemester end re-examination)

DR* Dropped* DR is not a grade but only a position holder

indicating that the course has been dropped and ithas to be cleared in subsequent semesters.

A student passes the course if he/she getsany grade in the range of “AP” to “DD”(“AU” in the case of an audit course, butfails if he/she gets the grade “FR” and/or“XX”. “II” and “DR” are place holders. “II”is awarded temporarily on medical groundsand gets converted to an appropriate gradeafter the Semester end re-examination.Where as “DR” indicates that the course hasbeen dropped and it has to be cleared insubsequent semesters.

ii. The grade “AP” indicates exceptionalperformance and is awarded only in theCourse/(s) in which the number of registeredstudents is more than 50. It should not exceed2 % of the total strength of the particulartheory or lab course. The grade “AP” is notawarded for projects / seminars.

iii. “FR” grade will be awarded in case/(s) where,in the opinion of the instructor (panel ofexaminers in the case of projects), thestudent has inadequate academic exposureto the course / has very poor performance inthe in-semester and/or semester-endexaminations. ‘’FR’’ can also be awardedany time during the semester for any kindof academic malpractices. In such casesthe course instructor will immediately reportalong with the award of “FR” grade to the Deanof Academic Programmes through DUGC.The Dean (AP) may refer the matter to theDisciplinary Action Committee (DAC) forfurther action, if needed.

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iv. The grade “XX” in a course is awarded if (i)a student does not maintain the minimum80% attendance in the Lecture/Tutorialclasses, or (ii) severely incomplete in-semester evaluation record due to non-medical reasons (for example when a studenthas missed all tests and midsem), (iii)incomplete assignment submissions etc..The XX grade will be declared one weekbefore semester-end examination andintimated to the academic office immediatelythereafter. A student with “XX” grade in agiven course is not permitted to take thesemester-end examination. The “XX”grade is treated as “FR” for the purposeof CPI calculation, and requires re-registration for the course.

v. ‘II’ is awarded in a lecture/laboratory courseif a student has satisfactory in-semesterperformance and has fulfilled the 80%attendance requirement, but has notappeared for the semester-end examinationdue to medical reasons. Such students areeligible for a make up for the Semester-endexamination only on medical grounds / validreasons AND on production of medicalcertificate issued / authenticated by SMO,IIT Bombay Hospital or other supportingdocuments as required. The application mustbe submitted to the Academic Office, forconsideration by UGAPEC, before the lastdate for registration for such make-upexamination announced in the AcademicCalendar. (See Sec.3.5 and 3.6 for fulldetails). For a student present in thesemester-end re-examination, the instructorwill award a regular performance grade (AP-FR) depending on the overall performance inthe course including the re-examination. If astudent fails to appear for the re-examinationtoo, the instructor will award “II” grade again.If the absence is due to medical / validreasons, the student must submit supportingdocuments as mentioned above, withinseven days of the scheduled date of the re-examination, to the Academic Office.UGAPEC will examine such cases andconvert the “II” grade into a dropped coursestatus (“DR”) in bonafides cases. In all othercases the “II” grade will be converted to “FR”grade. In any case the “II” grade will not be

continued beyond the commencement of thesubsequent semester.

vi. There are, however, a few other academicrequirements for the programmes. Thefollowing two grades viz., “PP” (Pass) and“NP” (Not pass), will be awarded for Practicaltraining, Work visits and NCC/NSO/NSS. Nograde points are associated with thesegrades and performance in these courses isnot taken into account in the calculation ofthe performance indices (SPI, CPI). However,the award of the degree is subject to obtaininga “PP” (Pass) grade in all such courses. Astudent will be awarded “PP” (Pass) / “NP”(Not Pass) grade for NCC/NSO/NSS in eachsemester provided the minimum requirementof these activities are met during thatsemester together with 80% minimumattendance, failing which the “NP” (Not Pass)grade will be awarded.

vii ‘AU’ grades are awarded for those who haveaudited a course, and adequate exposure tothe contents. No grade points are associatedwith this grade. It has no implication on CPI/SPI. No grade is awarded in case ofinsufficient exposure to the contents of thecourse.

5.8 Valid reasons for semester-endmake-up examination

Following may be considered as valid reasonsfor semester – end make-up examination:

1. Serious Illness / personal accident in thecase of the student herself/himself.

2. Serious illness / Accident / Death of parent /guardian

3. Logistic problems such as non availability ofresources / lab. facilities / availability ofexaminer /(s) for project / seminars etc.

Students claiming semester-end re-examination(evaluation in the case of projects) on the abovevalid reasons are required to make suitableapplication to the UGAPEC before theprescribed last date for registration for such re-examination announced in the AcademicCalendar, through proper channel along withproper medical certificate issued / authenticatedby SMO, IIT Bombay Hospital. In the event ofdeath and / or serious illness / accident of parentor guardian, the application should be supported

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by adequate evidence of the same / appropriatedocuments. Decision of the convener, UGAPECis final in these matters.

5.9 Academic Malpractice :

Academic malpractices are severely dealt with.In case of malpractice during any of thevaluations like assignments, quizzes, tests, andexaminations, the instructor can award a “FR”grade in the course immediately on occurrenceand report the matter to the Dean of AcademicProgrammes, through DUGC. If the Dean (AP)finds that the offence is serious enough, s/hemay further refer the matter to the DisciplinaryAction Committee (DAC).

5.10 SPI/CPI

5.10.1 Semester Performance Index (SPI)

The performance of a student in a semester isindicated by a number called SemesterPerformance Index, SPI. The SPI is theweighted average of the grade points obtainedin all the courses registered by the studentduring the semester. For example, if a studentpasses five courses (Theory/labs./Projects/Seminar etc.) in a semester with credits C1,C2, C3, C4 and C5 and her/his grade points inthese courses are g1, g2, g3, g4 and g5respectively, then her/his SPI is equal to:

C1g1 + C2 g2 + C3 g3 + C4 g4 + C5 g5

SPI = —————————-————-———

C1 + C2 + C3 + C4 + C5

The SPI is calculated to two decimal places.The SPI for any semester will take intoconsideration the FR/XX grades awarded in thatsemester. For example if a student has failedin course 4, the SPI will then be computed as:

C1g1 + C2 g2 + C3 g3 + C4*ZERO+C5 g5

SPI = —————————-————-———

C1 + C2 + C3 + C4 + C5

The courses which do not form the minimumrequirement of the degrees will not be consideredfor calculation of the SPI. Such additionalcourses undertaken and the grades earned bythe student will be shown separately.

5.10.2 Cumulative Performance Index (CPI)

An up to date assessment of the overallperformance of a student from the time s/heentered the Institute is obtained by calculatinga number called the Cumulative PerformanceIndex, CPI, in a manner similar to the calculationof SPI. The CPI therefore considers all thecourses registered by the student, towards theminimum requirement of the degree s/he hasenrolled for, since s/he entered the Institute.The CPI is calculated at the end of everysemester to two decimal places and is indicatedin semester grade reports.

The CPI will reflect the failed status in caseof FR/XX grade(s), till the course(s) is/arecleared. When the course(s) is/are clearedby obtaining a pass grade on subsequentregistration(s) the CPI will only reflect thenew grade and not the fail grades earnedearlier.

Example : Up to semester r a student hasregistered for n courses, among which s/he hasa “FR” grade in course i. The semester gradereport at the end of semester r therefore willcontain a CPI calculated as:

C1g1 + C2 g2 + C3 g3 + ..+ Ci*ZERO+..+ Cn gn

CPI = —————————-————-———

C1 + C2 + C3 + ...+ Ci +…+ Cn

Even if a student has failed in a course morethan once, the course will figure only oncein the numerator as well as the denominator.

At the end of semester r+1 s/he hasregistered for four more courses includingthe backlog course i and has cleared all thecourses including the backlog course, theCPI at the end of this semester is calculatedas

C1g1 + C2 g2 + C3 g3 + ..+ Ci*gi+..+ Cn gn

CPI = —————————-————-———

C1 + C2 + C3 + ...+ Ci +…+ Cn

The courses which do not form the minimumrequirement of the degrees will not beconsidered for calculation of the basic CPI.These courses will be shown separately, anda separate CPI will be calculated for thesecourses. There will also be a combined CPIcalculated which considers all the creditsearned by the student.

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5.10.3 Semester Grade Report

At the end of each semester the semester gradereport, which reflects the performance of thestudent in that semester, is prepared. This reportincludes the fail grades as awarded. Four copiesof this report are prepared and the Student’scopy and the Faculty Advisor’s copy is sent tothe respective Faculty Advisors for theirinformation and disbursement of the Student’scopy to the concerned student. The parent copyof the grade report will be dispatched to theirrespective address by the Academic Office. Theoffice copy of the grade report will be retainedby the Academic office for their record. Thesemester grade report for those students with“II” grade is prepared only after the “II” grade isconverted to a suitable grade, after the semester– end – re-examination.

Even when a failed course is cleared in a latersemester, no new modified grade report for thatsemester in which the fail grade was awardedwill be issued.

5.10.4 Transcript: Consolidated Statementof Academic Performance

Transcript is the consolidated statement of theAcademic Performance of a student for all thesemesters since joining the programme and isgiven to a student on successful completion ofthe programme along with the degree certificate.For those students who have taken multipleattempts to clear a course, the transcript givenon successful completion of the programme willonly contain earned pass grade (AP-DD, PP);the course will however be shown in thesemester in which the student has finallycleared the course. The transcript will show onlythe overall CPI based on all the courses takenby the student. Additional courses will be shownseparately, indicating also the minor / honors,if any, earned by the student. Additional copiesof the transcript can be obtained if needed, onrequest and upon payment of applicable fee.

Students who have not yet completed theprogramme can obtain an Interim Transcript,if needed, on request and upon payment ofapplicable fee. The Interim Transcript includesfailed courses which have not been cleared atthe time of issue.

5.11 Display of In-semester Performance

i. In-semester performance of all students iscommunicated by the instructor to thestudents before the end-semesterexamination. Those awarded “XX” grades asdescribed in 5.7(iv) above will be clearlyidentified in this list.

ii. Based on the in-semester performance, theinstructor may also decide and publish a cut-off (based on the average performance of theclass), below which the in-semesterperformance is considered ‘Unsatisfactory’.This will be the basis on which an instructormay declare a “FR” grade even when a studentis absent for the end-semester examinationon valid grounds.

5. 12 Disclosing the Evaluated Answerscripts after Semester-endExamination.

A course instructor may allow students to seethe evaluated answer scripts at his/herdiscretion, as long as this is done beforefinalization of grades. The limit fixed for such adisclosure is three days before the last datefor receiving grades in the Academic Office.

5.13 Answer Script Retention period

Evaluated answer scripts are preserved by theInstructor/ Departmental Office for a minimumperiod of one semester.

5.14 Re-totaling of marks

Sufficient precaution is taken while evaluationof answer scripts. There is no provision of re-evaluation of evaluated answer scripts. Howeverthere is a provision for requesting a re-totalingof marks in the evaluated answer scripts onpayment of Rs.200/- per course. Such requestswill be processed by the Academic Office. Oncegrades are published, changes if any will beallowed in case of totaling and tabulationerrors only. A request for re-totaling must bemade by the student to Academic Office usingthe prescribed form, which will be sent to theinstructor for further action. Student must notcontact the instructor directly.

6. CHANGE OF BRANCH

After successful completion of the first twosemesters, students can apply for change ofbranch / programme, subject to the fulfillment

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of the following conditions. B.Tech.Programmes and each specialization in the DualDegree programme will be considered asseparate branches even though they belong tothe same department, for the purpose of branch/ programme change. Rules / guidelinesgoverning change of branch / programme aregiven below:

1. Top 1% students of the total admittedstudents in that year will be eligible for changeof branch without any constraints.

2. For others, change will be permitted strictlyon merit basis. Students without fail gradesand backlogs and with CPI > 6.5 will only beeligible to apply and can give their choices.

3. The request for change (in the order of merit)for student S1 from branch A to branch Bwill be considered if -

(a) Strength of branch B does not exceedthe sanctioned strength for that branch.

(b) Number of students on rolls in the branchA does not fall below 85% of thesanctioned strength.

(c) The request of S1 will be re-considered(again in the order of merit) if S1 doesnot violate (b) above due to anotherstudent getting transfer to branch A.

(d) If student S1 is not permitted to changefrom branch A to B (due to (b) above),any other student S2 in any branch withCPI less than S1 will also not be permittedto change to branch B.

4. All such transfers can be effected only onceat the beginning of the second academicyear. No application for change of Branch /Programme during the subsequent academicyears will be entertained, except as in item6, below.

5. Students may be permitted to change fromB.Tech. to Dual Degree in the samedepartment even at the end of 3rd and 4th

semester, subject to favorablerecommendation from the department.

6. The rules for change of Branch/Programmefrom students belonging to SC/ST categorywould be similar to that of other candidatesexcept for the following concessions:

i. Their CPI must be 6.0 or more (withoutany kind of backlogs)

ii. Each branch (B.Tech and Dual Degree/Int. M. Sc.) does not exceed itssanctioned strength by more than 2.

7. PERFORMANCE REQUIREMENTS

7.1 Award of degree

On successful completion of the prescribedrequirements for a programme (B.Tech.;Integrated M.Sc.; Dual Degree (B.Tech. andM.Tech.)), the required degree will be conferredon a student in an annual convocation of theInstitute.

The degree certificate will indicate the relevantbranch, and specializations if any, in theengineering or science discipline in which thestudent has graduated. For example: ‘Bachelorof Technology in Civil Engineering,’ ‘ Master ofScience in Chemistry,’ or ‘Bachelor ofTechnology in Electrical Engineering andMaster of Technology in Electrical Engineeringwith Specialization in Microelectronics.’

In those cases where the student has earnedthe required credits for an Honors in her/hisdiscipline or a Minor in another discipline withinthe stipulated time, this will be mentioned inthe degree certificate: for example ‘Bachelor ofTechnology in Metallurgical Engineering andMaterials Science with Minor in EnvironmentalSciences and Engineering’; ‘Bachelor ofTechnology in Mechanical Engineering withHonors’; or ‘Bachelor of Technology in ChemicalEngineering with Honors and Master ofTechnology in Chemical Engineering withSpecialization in Process Systems Design andEngineering.’

Along with the degree certificate, the studentwill be given a transcript, giving semester-wisedetails of all academic accomplishments. Theadditional courses taken, whether earning aminor / honors or not, will be separatelymentioned in the transcript. If an honors / minoris earned that will also be mentioned. An overallCPI for all the academic work done by thestudent will be given.

For conferment of degree, student has to fulfillthe following requirements:

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a) The student should have taken and passedall the courses prescribed for the degreeunder the general institutional anddepartmental requirements.

b) The student should have satisfactorily fulfilledother academic requirements like practicaltraining, NSS/NSO/NCC, work visits,seminar and projects, as specified for thediscipline

c) The student should have paid all the Institutedues.

d) The student should have no case ofindiscipline pending against him/her.

The transcript and the final degree certificatewill not mention any class whatsoever; only theCPI/s will be given in the transcript. CPI of 6.5or above may be considered as a first class.Honors is not indicative of class.

7.2 Award of Medals

Various medals are awarded to the outstandingstudents every year from amongst the graduateswho receive their degree at the annualconvocation of the Institute. For considerationof the medals, higher of the two CPIs, viz., thatearned for the basic degree or the overall CPIcalculated including the additional courses takenby the student, will be considered. In case of atie, student who has earned the honors will bepreferred.

The President of India Medal / The Institute GoldMedal is awarded to the most outstandingstudent in the Undergraduate programme(B.Tech. / 5yr. Int. M.Sc. / Dual Degree),admitted through JEE. (Conditions andProcedures as approved by the Senate fromtime to time apply).

The Institute Silver Medal is awarded to the mostoutstanding graduate in each branch ofEngineering and Science other than the one(s)to whom the President of India Medal and theInstitute Gold Medal are awarded.

Only such students who have completed theB.Tech./5yr. Int. M.Sc. / Dual Degreeprogramme without under-loading in anysemester or failing in any credit carrying courserequired for the degree are considered eligiblefor the award of medals. Here under-loadingimplies registering for number of credits which

is less than that prescribed by the departmentfor the particular semester.

7.3 Early termination

Given that some of the best talents in thecountry take admission at this Institute, it isexpected that all of them perform very well, andfully utilize the various opportunities providedfor their academic advancement. However, in afew cases, students are unable to cope withthe studies here. This may often be due to alack of aptitude or a mismatch between thestudent’s interest and what the programmesprovide. Early recognition of this tendencypermits corrective action to be taken in time,and the students to pursue their careerselsewhere. UGAPEC, therefore, will recommendearly termination of studentship in the followingsituations –

1. During the first and Second year

Students having five or more FR and/or XXgrades at the end of each semester (after takinginto account the grades obtained in the semester– end - re-examination, if applicable)

2. During the Third and subsequent years.

Students are having seven or more FR and/orXX grads, at the end of each semester (aftertaking into account the grades obtained in thesemester – end – re-examination, if applicable)

7.4 Early exit for poorly performing DualDegree students

Early exits for poorly performing Dual degreestudents with CPI below 5.0 are permitted atthe end of 7th semester, declaring them ineligiblefor the Master’s degree. Such students arerequired to complete the requirements of theB.Tech degree in the relevant discipline, andallowed to exit with a B.Tech degree aftercompletion of total period of at least four andhalf years. Such students cannot be awarded aB.Tech. degree with honors, and neither canthey be permitted to complete a minor.

8. UNDERGRADUATE RESEARCHAWARDS (URA)

Some students may have an inclination towardsresearch. The Undergraduate Research Awards(URA) is designed for such students. URA willbe available at three levels, all of themindependent of each other. They will carry codes

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similar to course codes so that they can be listedin grade reports.

URA01 : for preliminary research/ developmentalexperience

URA02 : for B. Tech. Level Research Project.

URA03 : for Dual Degree Level Research Project

URA01: This is a recognition of a small research/ developmental effort, successfully completedby a student in the first, second or third year ofan undergraduate programme – that is, aB.Tech., Integrated M.Sc. or a Dual DegreeProgramme. A faculty member must agree tosupervise the student for the URA01 project.The student works with this faculty member,with the approval of the DUGC, for four-to-sixmonth duration – including the summer or wintervacations. No formal registration is required withthe academic office at this stage. If the facultymember is satisfied with the quantum and qualityof work done, at any stage, s/he mayrecommend the award of URA01 to the student,which will then be listed in the grade card of thestudent in the semester immediately followingthe semester in which this award wasrecommended. No credits are assigned toURA01. URA01 can be awarded only once to astudent.

URA02: This is to be treated as recognition oftruly exceptional work, both in quality and inextent, done in the B.Tech. Project. If thecommittee evaluating the B. Tech. Project of aB.Tech. student believes that the student hascarried out truly exceptional work in the B. Tech.Project and the quantum of work is substantiallyhigher than what is expected, it may recommendthat two more faculty members, other than thosewho already participated in the committee forevaluation, duly chosen by the DUGC, examinethe work done and evaluate whether a URA02can be awarded to the student in addition to theAA grade already given. A joint recommendationmust then be made by all: the original committeeof evaluation and these two other facultymembers that this student be awarded URA02,duly routed through the Convener, DUGC to theConvener, UGAPEC. This award, on approvalby the UGAPEC, will be mentioned on the gradereport of the student as URA02 carrying sixcredits and the grade AA. No formal registrationis required with the academic office. The

advantage to the student would be that his / herCPI would improve, given that these credits arewith an AA grade.

URA03: These are to be treated as recognitionof truly exceptional work, both in quality and inextent, in the Dual Degree Project. If thecommittee evaluating the Final Stage of the DualDegree Project of a given Dual Degree studentbelieves that the student has carried out trulyexceptional work and the quantum of work issubstantially higher than what is expected, itmay recommend that two more facultymembers, other than those who alreadyparticipated in the committee for evaluation, dulychosen by the DUGC, examine the work doneand evaluate whether a URA03 can be awardedto the student in addition to the AA grade alreadygiven. A joint recommendation must then bemade by all: the original committee of evaluationand these two other faculty members that thisstudent be awarded URA03, duly routed throughthe Convener, DUGC to the Convener, UGAPEC.This award, on approval by the UGAPEC, willbe mentioned on the grade report of the studentas URA03 carrying six credits and the gradeAA. No formal registration is required with theacademic office. The advantage to the studentwould be that his / her CPI would improve, giventhat these credits are with an AA grade.

9. MISCELLANEOUS

9.1 Helping weaker students

The students with backlogs are required toregister manually. This will require them to meetand discuss their performance with the FacultyAdvisor. The students with backlogs shouldcontinuously seek help from the FacultyAdvisor, the student counselor, the studentmentors, and the DUGC concerned and keeptheir parents/guardians informed about theirperformance. At the end of each semester, theInstitute will also send semester grade reportof the students / warning letter for poorperformance etc. as directed by the UGAPEC(if required) to their parents/guardians by ordinarypost. It is expected that the parents/guardians,especially in the case of students with backlogs,stay in constant touch with the Faculty Advisorsand if necessary, the student counselor, andkeep themselves abreast of their wards’progress.

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9.2 Faculty Advisor

On joining the Institute, a student or a group ofstudents is/are assigned to a Faculty Advisor.The students are expected to consult the FacultyAdvisor on any matter relating to their academicperformance and the courses they may take invarious semesters / summer terms. The ideaof a Faculty Advisor has been evolved to extendguidance to the students enabling them tocomplete their courses of study for the requireddegree in a smooth and satisfactory manner.For effective utilization of the opportunities foradditional academic accomplishments, planningof the individual’s academic journey needscareful consideration, and constant consultationwith the Faculty Advisors is imperative. Thus,the role of the Faculty Advisor is of immenseimportance. The Faculty Advisor is the personwhom the parents/guardians should contactfor performance related issues of their ward.

The role of the Faculty Advisor is outlinedbelow:

1. Guide the students about the rules andregulations governing the courses of studyfor a particular degree.

2. Advise the students for registering coursesas per curriculum given or otherwise withinthe scope of the rules and regulations setby the Senate from time to time. For thispurpose the Faculty Advisor has to discusswith the student his/her academicperformance during the previous semesterand then decide the number and nature ofthe courses for which s/he can registerduring the semester as per the curriculum.

3. Approve the registration of the students.Student without any backlog will do onlineregistration. Faculty Advisor has to approvethe same. For this purpose s/he has beenprovided online interface. Students havingbacklog courses has to register manually.Course Registration Form (CRF) of suchstudents is provided to the Faculty Advisorthrough the Departmental office. The FAhas to approve the CRF by signing on it,before the prescribed last date.

4. Advice students to overload / drop one ormore courses/activities based on her/hisacademic performance as per theprescribed rules.

5. At the end of the first semester/year, theFaculty Advisor may even advise a reducedload programme for a poorly performingstudent. This reduced load programme mayspread over several semesters subject tominimum load for the semester andcompletion of the degree programme within the prescribed maximum period. Suchreduced load programme is to be preparedby the Faculty Advisor in consultation withthe Student; her/his parent and recommendthe same through the DUGC to the UGAPECfor consideration and approval before thecommencement of the semester.

6. Pay special attention to weak students andcarefully monitor performance of studentsrecommended for slow track option.

7. Advice students for Course Adjustment /Dropping of courses during the Semesterwithin the stipulated time frame given in theAcademic calendar.

8. Advice students seeking semester dropeither during the ongoing semester or beforethe commencement of the semester. FAhas to ensure strict compliance of rules andregulations laid down for this purpose.Recommend the cases to the appropriateauthorities for consideration.

9. Make revised plan of study for weak/brightstudents based on their semester-wiseperformance.

10. Suggest modalities for course/creditrequirements for the studentsrecommended for exchange programme.

11. Guidance and liaison with parents ofstudents for their performance.

12. To ensure that students are not permittedto re-register for courses, which they havealready passed.

13. Upraise students that any academic activity(course / Lab./ seminar / project / non creditrequirement etc) undergone without properregistration will not be counted towards therequirements of his/her degree.

14. Strictly warn students that if s/he fails toregister during any semester without priorapproval, his/her studentship is liable to becancelled.

15. Keep the students updated about theAcademic Administration of the Institute.

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10. Glossary

Senate : The Senate is a statutory andsupreme body that governs allacademic matters of the Institute.The rulings of Chairman, Senateis final in regard to all academicmatters.

DUGC : Departmental Under-GraduateCommittee

UGPC : Under-Graduate ProgrammesCommittee

UGAPEC : Under-Graduate AcademicPerformance EvaluationCommittee

CRF : Course Registration Form

CAF : Course Adjustment Form

FA : Faculty Advisor

Semester : Two semesters in an academicyear, approximately of 16 weeks duration each,the first one (Autumn Semester) from the lastweek of July to last week of November and thesecond one (Spring Semester) from the firstweek of January to the last week of April.

Summer Term : Approximately of 8 weeksduration from the first week of May to the firstweek of July.

Course Credit : Weighted sum of the numberof Lecture hours (L), Tutorial hours (T), andPractical hours (P) associated with the course.

Registration : Semester wise enrolment forcourses as per the prescribed curriculum.

Semester Credits: Sum of credits of coursesregistered by the student in a semester.

Credits Earned : Sum of credits earned bypassing a course registered during thesemester.

Grade : Qualitative assessment of the student’sperformance in a course indicated by the letters,AP, AA, AB, BB, BC, CC, CD, DD, FR, XX, II,PP or NP Grade. XX or FR indicates that thestudent has to repeat the course. DR indicatescourse dropped.

Grade point : Number equivalent of the lettergrades given by 10, 9, 8, 7,6, 5, 4, correspondingto AP and AA, AB, BB, BC, CC, CD, and DDrespectively. FR, XX carry zero grade points,PP, and NP do not carry any grade points. II isa place holder, gets converted to an appropriate

grade after semester end re-examination. DRis just a position holder.

Instructor : Member of faculty who teachescourses/labs.

Semester Grade Points : The sum of theproducts of credits and Grade Points for eachcourse registered by a student in a semester.

SPI : Semester Performance Index which isobtained by dividing the Semester Grade Pointsby the Semester Credits.

Cumulative Credits : Sum of the SemesterCredits for all the semesters taken together,wherein the credits of a course is not counted ifan alternative course has been taken in lieu ofit.

Cumulative Grade Points : Sum of theSemester Grade Points for all the semesterstaken together, wherein the credits of a courseis not counted if an alternative course has beentaken in lieu of it.

CPI : Cumulative Performance Index which isobtained by dividing the Cumulative GradePoints by the Cumulative Credits.

URA : Undergraduate Research Award.

Minor : A credential earned by a student,optionally, by earning a total of 30 specifiedcredits in addition to the minimum prescribedfor the degree, in a focused area different fromher/his discipline

Honors : A credential earned by a studentoptionally by earning a total of 30 specifiedcredits in addition to the minimum prescribedfor the degree, in her/his parent discipline

Transcript : Consolidated statement of theAcademic Performance of a student for all thesemesters completed.

Audit course : Course taken by a student forexposure only and carries no grade points.

rules and regulations b. tech., dual degree & integrated … · rules and regulations b. tech.,...

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