rudolf steiner school kings...

November 2017 Cover

Rudolf Steiner School

Kings Langley

Health & Safety Handbook

Policy owner RSSKL - Principal

Policy lead Estate Manager

Audience All staff

Legislation and regulation

Formally endorsed by Board of Trustees

Endorsement date NOVEMBER 2017

Next review NOVEMBER 2019

November 2017 Cover

© Copyright 2017

The copyright in this work is vested in The Rudolf Steiner School Kings Langley and Safety Action Services Limited (The Author) and the information contained herein is confidential. This work, either in whole or in part, must not be reproduced or disclosed to others or used

for purposes other than that for which it is supplied, without The Rudolf Steiner School Kings Langley’s and the Author’s prior written permission, or if any part hereof is furnished by virtue of a contract with a third party, as expressly authorised under that contract.

Rudolf Steiner School Kings Langley Health and Safety Policy and Handbook

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1. VERSION HISTORY

CONTROLLED DOCUMENT

Copy Number

Issue To Date Issued

0001 Nick Rayment – Estates Office 6th June 2013

0002

Version History

Version

Amendment Details

Date Reviewed

Date to Be Reviewed By

This Manual Will Be Reviewed in Full Biannually

Original

Version 2.0 Review and update of the Health & Safety Handbook plus the addition of new sections

May 2013 May 2015

Version 2.1 Final Review and update by Nick Rayment July 2013 May 2015

Version 3 Review and update of the Health & Safety Handbook

January / February 2015

Version 3.1 Update re the new CDM 2015 Reg’s May 2015 May 2016

Version 4.0 Complete review plus the addition of February 2016 April 2017

Version 4.1 General review plus the complete update of the School Trip Policy and COSHH and the addition of Personal Electrical Equipment Policy and © Copyright 2016 statement

November 2016 November 2017

Version 4.2 Review and update of the Health & Safety Handbook. Updated various sections especially the School Trip Policy and the ratio of staff to pupils

October 2017 November 2018

Issue date March 2015

Issuing Authority Flow Group

Review date February 2017

Responsible for Review Principal / SMT / Trustees

Distribution All Staff

Rudolf Steiner School Kings Langley Health and Safety Manual

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2. INDEX CONTENTS 1. Version History .............................................................................................................................. 3 2. Index .............................................................................................................................................. 4 3. Appointment of Specific Health & Safety Duties - 2017 – 2018 .................................................. 11 4. Health & Safety Acronyms .......................................................................................................... 12 5. Equal Opportunities Policy .......................................................................................................... 14

General .............................................................................................................................................. 14 To Whom Does the Policy Apply? ...................................................................................................... 14 Complaints ......................................................................................................................................... 14

6. Code of Conduct and Emergency Procedures ............................................................................ 15 Please Report: ................................................................................................................................... 15 General .............................................................................................................................................. 15 Hygiene .............................................................................................................................................. 15 Electrical ............................................................................................................................................. 16 Work Equipment ................................................................................................................................. 16 First Aid .............................................................................................................................................. 16 Substances ........................................................................................................................................ 17 Personal Protective Equipment .......................................................................................................... 17 Safe Access ....................................................................................................................................... 17 Fire ..................................................................................................................................................... 18 Further Information ............................................................................................................................. 19 Stress ................................................................................................................................................. 19 Violence at work ................................................................................................................................. 19 Ideas and Suggestions ....................................................................................................................... 19 Regulation Hazard Symbols .............................................................................................................. 20 Manual Handling ................................................................................................................................ 22

7. Consultation with Staff ................................................................................................................. 23 Policy .................................................................................................................................................. 23 Arrangements for Consultation With Staff .......................................................................................... 23 Consultation with Staff Monitoring and Review Check List ................................................................ 24 Consultation with Staff Monitoring and review Action Plan ................................................................ 25

8. Risk Assessment ......................................................................................................................... 26 General Policy .................................................................................................................................... 26 Risk Assessment Policy ..................................................................................................................... 26 Risk Assessment Policy for Monitoring and Reviewing ..................................................................... 26 Definitions .......................................................................................................................................... 27 Arrangements ..................................................................................................................................... 27 Date of Review: .................................................................................................................................. 32 Date of Review: .................................................................................................................................. 32 Date of Review: .................................................................................................................................. 32 The RSSKL Risk Matrix and Explanatory Notes ............................................................................... 33

9. Lone Working and Out of Hours Access Policy ........................................................................... 34 Lone Working Risk Assessment ........................................................................................................ 35 Lone Working Risk Assessment ........................................................................................................ 36

10. Aggression and Violence at Work Policy ..................................................................................... 37 Policy .................................................................................................................................................. 37 Arrangement for Dealing with Aggression and Violence at Work ...................................................... 37 Aggression and Violence at Work – Monitoring and Review Checklist .............................................. 38 Aggression and Violence at Work – Monitoring and Review Action Plan .......................................... 39 Some Basic Information Regarding Violence and Aggression ........................................................... 40 Physical Attacks and Verbal Abuse ................................................................................................... 40 Psychological Symptoms can include: .............................................................................................. 40

11. Safety Training Policy and Arrangements ................................................................................... 41 Policy .................................................................................................................................................. 41


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Arrangements for Information, Instruction and Training ..................................................................... 41 Information, Instruction and Training – Monitoring and Review Checklist ......................................... 42 Information, Instruction and Training – Monitoring and Review Action Plan ...................................... 43 Guidance and Records ...................................................................................................................... 44 Induction Training .............................................................................................................................. 44 Training Outline for Senior Staff ........................................................................................................ 44 Induction Checklist ............................................................................................................................. 45 Individual Training Checklist .............................................................................................................. 46

12. Work Related Stress Policy and Arrangements .......................................................................... 47 Policy .................................................................................................................................................. 47 Arrangements for Dealing With Work Related Stress ........................................................................ 47 Work Related Stress – Monitoring and Review Checklist .................................................................. 48 Work Related Stress – Monitoring and Review Action Plan .............................................................. 49 Additional Background Information on Stress .................................................................................... 51 Work factors that create stress can include: ...................................................................................... 51 Non-work factors that create stress can include: ............................................................................... 51 Managers should be aware of effects of stress: ................................................................................ 51

13. Manual Handling Policy and Arrangements ................................................................................ 52 Policy .................................................................................................................................................. 52 Arrangements For Manual Handling .................................................................................................. 52 Manual Handling – Monitoring and Review Checklist ........................................................................ 53 Manual Handling – Monitoring and Review Action Plan .................................................................... 54 Guidance and Records ...................................................................................................................... 55 Staff Responsibilities ......................................................................................................................... 55 Health Problems ................................................................................................................................ 55 Pregnancy ......................................................................................................................................... 55 Manual Handling Risk Assessment ................................................................................................... 56 Basic Principles of Manual Handling - Handout ................................................................................. 59

14. Gas Safety ................................................................................................................................... 61 Policy .................................................................................................................................................. 61 Arrangements for Ensuring Gas Safety ............................................................................................. 61 Gas Safety – Monitoring and Review Checklist ................................................................................. 62 Gas Safety – Monitoring and Review Action Plan .............................................................................. 63

15. Noise at Work .............................................................................................................................. 65 Policy .................................................................................................................................................. 65 Arrangement for Noise at Work .......................................................................................................... 65 The Noise at Work Co-ordinator will ensure that: .............................................................................. 65 Noise at Work – Monitoring and Review Checklist ............................................................................ 66 Noise at Work – Monitoring and Review Action Plan ......................................................................... 67 Guidance and Records ...................................................................................................................... 68 Risk Assessment ............................................................................................................................... 68 Action Plan ........................................................................................................................................ 68 Contractors and Visitors .................................................................................................................... 69 Noise Level Chart 01 .......................................................................................................................... 73 Noise Level Chart 02 .......................................................................................................................... 74

16. Electrical Safety ........................................................................................................................... 75 Policy .................................................................................................................................................. 75 Arrangements for Electrical safety ..................................................................................................... 75 Electrical Safety – Monitoring and Review Checklist ......................................................................... 77 Electrical Safety – Monitoring and Review Action Plan ...................................................................... 78 Guidance and Records ...................................................................................................................... 79 Procedures for Inspection and Testing .............................................................................................. 79 Record of Formal Visual Inspection ................................................................................................... 80 Recommended Minimum Frequency of Inspection and Testing: ...................................................... 81 Formal Visual Inspection .................................................................................................................... 83


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17. Personal Electrical Equipment .................................................................................................... 84 Policy .................................................................................................................................................. 84 Introduction and purpose ................................................................................................................... 84 Scope ................................................................................................................................................. 84 Definitions .......................................................................................................................................... 84 Policy Statement ................................................................................................................................ 84 Arrangements ..................................................................................................................................... 84 Types of privately-owned personal equipment allowed ..................................................................... 84 Responsibilities .................................................................................................................................. 85 The Estate Manager is responsible for: ............................................................................................. 85 The College are responsible for: ....................................................................................................... 85 The Fire, Health and Safety Adviser is responsible for: .................................................................... 85 Staff and Contractors Responsibilities ............................................................................................... 86

18. Display Screen Equipment .......................................................................................................... 87 Policy .................................................................................................................................................. 87 Display Screen Equipment – Monitoring and Review Checklist ......................................................... 88 Display Screen Equipment – Monitoring and Review Action Plan ..................................................... 89 Guidance and Records ...................................................................................................................... 90 Correct Posture ............................................................................................................................... 101 How To Sit Correctly ........................................................................................................................ 103 The Ideal Posture ............................................................................................................................ 104 Using a Mouse ................................................................................................................................. 106 Posture Guidance ............................................................................................................................ 108 Adjusting Your Workstation .............................................................................................................. 110

19. Control of Substances Hazardous to Health (COSHH) ............................................................. 111 Policy ................................................................................................................................................ 111 Arrangement for the Control of Substances hazardous to Health (COSHH) ................................... 111 The Control of Substances Hazardous to Health (COSHH) Co-ordinator will ensure that: ............. 111 COSHH – Monitoring and Review Checklist .................................................................................... 113 COSHH – Monitoring and Review Action Plan ................................................................................ 114 COSHH Regulations – Hazard Symbols .......................................................................................... 115 Regulation Hazard Symbols ............................................................................................................ 115 Hazardous Substances Inventory Sheet .......................................................................................... 117 Emergency Procedures .................................................................................................................... 119

20. First Aid Policy ........................................................................................................................... 120 Purpose ........................................................................................................................................... 120 First Aid Provision ............................................................................................................................ 120 First Aid boxes ................................................................................................................................. 120 First Aid boxes should contain: - ..................................................................................................... 120 Procedures In School: ..................................................................................................................... 121 Out of School ................................................................................................................................... 121 Educational Visits ............................................................................................................................ 122 Incident Reporting ........................................................................................................................... 122 Homeopathy .................................................................................................................................... 122 Administration of Medicines ............................................................................................................. 122 First Aiders: - ................................................................................................................................... 123

21. Provision and Use of Work Equipment (PUWER) ..................................................................... 126 Policy ................................................................................................................................................ 126 Arrangements for the Provision and Use of Work Equipment (PUWER) ......................................... 126 The Provision and Use of Work Equipment (PUWER) Co-ordinator will ensure that: ..................... 126 PUWER – Monitoring and Review Checklist .................................................................................... 128 PUWER – Monitoring and Review Action Plan ................................................................................ 129 Guidance and Records .................................................................................................................... 130 Work Equipment Assessment .......................................................................................................... 132 Advice to Staff on Machine Guarding ............................................................................................... 135


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Start up or Daily Machine Check Sheet ........................................................................................... 136 Machine Safety Operating Procedure .............................................................................................. 138 General Safety ................................................................................................................................. 138 Safe Working Procedures ................................................................................................................ 138

22. Working at Heights Policy ......................................................................................................... 139 Policy ................................................................................................................................................ 139 Arrangements for Working at Height ................................................................................................ 139 The working at height co-ordinator will ensure that: ........................................................................ 139 Working at Heights – Monitoring and Review Checklist ................................................................... 141 Working at Heights – Monitoring and Review Action Plan ............................................................... 142 Guidance and Records .................................................................................................................... 143 Ladders ............................................................................................................................................ 143 Mobile Access Equipment ............................................................................................................... 143 Work on roofs Inspection ................................................................................................................. 143 Maintenance .................................................................................................................................... 143 Short duration work ......................................................................................................................... 143 Travel Restraint ............................................................................................................................... 144 Training ............................................................................................................................................ 144 Safe Working Procedures for Ladders and Stepladders .................................................................. 145 Step-Ladder Safety Guidance Note ................................................................................................. 146 Introduction ...................................................................................................................................... 146 General Safety ................................................................................................................................. 146 New EN 131 Ladder Standard in Development ............................................................................... 147 Use of Step-Ladders ........................................................................................................................ 148 Ladder Pre-Use Checklist ................................................................................................................ 149 Sample Ladder Register .................................................................................................................. 150

23. Transport ................................................................................................................................... 151 Policy ................................................................................................................................................ 151 Arrangements for Transport Safety .................................................................................................. 151 Transport – Monitoring and Review Checklist .................................................................................. 152 Transport – Monitoring and Review Action Plan .............................................................................. 153 School; Vehicle Handbook ............................................................................................................... 154 Introduction ...................................................................................................................................... 154 Routine Maintenance ....................................................................................................................... 154 Driver's Responsibility ..................................................................................................................... 154 School's Responsibility .................................................................................................................... 154 Breakdowns ..................................................................................................................................... 154 Accidents .......................................................................................................................................... 154 Security ............................................................................................................................................ 155 Driving Licence ................................................................................................................................. 155 Road Traffic Offences ...................................................................................................................... 155 Mobile Telephones ........................................................................................................................... 155 Drinking and Driving ......................................................................................................................... 155 First Aid ............................................................................................................................................ 156 School Standards ............................................................................................................................. 156 Tiredness ......................................................................................................................................... 156 Unauthorised Passengers ................................................................................................................ 156 Personal Injury / Illness .................................................................................................................... 156 Overnight Parking ............................................................................................................................ 156 Winter-Time Driving ......................................................................................................................... 156 Defensive Driving ............................................................................................................................. 156 In the Event of an Accident .............................................................................................................. 158

24. Personal Protective Equipment ................................................................................................. 163 Policy ................................................................................................................................................ 163 Arrangement for Personal Protective Equipment ............................................................................. 163


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The Personal Protective Equipment Co-ordinator will ensure that: ................................................. 163 PPE – Monitoring and Review Checklist .......................................................................................... 164 PPE – Monitoring and Review Action Plan ...................................................................................... 165 Guidance and Records .................................................................................................................... 166 General ............................................................................................................................................ 166 Respiratory Protective Equipment (RPE) ........................................................................................ 166 Head Protection ............................................................................................................................... 166 Eye Protection ................................................................................................................................. 166 Foot Protection ................................................................................................................................ 167 Hand and Arm Protection ................................................................................................................ 167 Protective Clothing .......................................................................................................................... 167 Personal Protective Equipment – Risk Assessment ........................................................................ 168 Record of Issue of Personal Protective Equipment .......................................................................... 169

25. Food Hygiene and Pest Control Policy ...................................................................................... 170 Policy ................................................................................................................................................ 170 Arrangements for Food Hygiene and Pest Control .......................................................................... 170 The Food Hygiene co-ordinator will ensure that: ............................................................................. 170 Food Hygienic and Pest Control – Monitoring and Review Checklist .............................................. 171 Food Hygienic and Pest Control – Monitoring and Review Action Plan ........................................... 172 Guidance and Records .................................................................................................................... 173 Basic Hygiene in the Workplace ...................................................................................................... 173 Hand Hygiene .................................................................................................................................. 173 Procedure for Dealing with Food Related Illness ............................................................................ 174 Sickness and Notifiable Diseases ................................................................................................... 174 Cleaning is Everyone’s .................................................................................................................... 175 Why do we clean? ........................................................................................................................... 175 Cleanliness is the Law ..................................................................................................................... 175 Cleaning Power ............................................................................................................................... 175 Pest Control ..................................................................................................................................... 176 Appendix A The Rules – A Summary ............................................................................................. 177 Cleaning .......................................................................................................................................... 177 Pest Control ..................................................................................................................................... 177 Good Housekeeping ........................................................................................................................ 177

26. Occupational Health .................................................................................................................. 178 Policy ................................................................................................................................................ 178 Arrangements for Controlling the Risks to the Health & Safety of Staff Whilst at Work ................... 178 The HR Manager will ensure that: ................................................................................................... 178 Occupational Health – Monitoring and Review Checklist ................................................................. 179 Occupational Health – Monitoring and Review Action Plan ............................................................. 180 Guidance and Records .................................................................................................................... 181 Evaluation ........................................................................................................................................ 181 Medical Examinations ...................................................................................................................... 181 Education and Training .................................................................................................................... 183 Record Keeping ............................................................................................................................... 183 Confidentiality .................................................................................................................................. 184 Walkthrough Survey ........................................................................................................................ 187

27. Control of Legionellosis ............................................................................................................. 189 Policy ................................................................................................................................................ 189 Arrangements For the Control of Legionellosis ................................................................................ 189 The Legionellosis Co-ordinator will ensure that: ............................................................................. 189 Control of Legionellosis – Monitoring and Review Checklist ............................................................ 190 Control of Legionellosis – Monitoring and Review Action Plan ........................................................ 191 Guidance and Records .................................................................................................................... 192 Legionellosis .................................................................................................................................... 192 Legislation and the Approved Code of Practice (ACoP) ................................................................. 192


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Identification and Assessment of the Risk ....................................................................................... 193 Preventing or controlling the risk from exposure to Legionella Bacteria ......................................... 193 Record Keeping ............................................................................................................................... 193

28. Pressure Systems ..................................................................................................................... 194 Policy ................................................................................................................................................ 194 Arrangement for the Safe Use of Pressure Systems ....................................................................... 194 The Pressure Systems co-ordinator will ensure that: ...................................................................... 194 Safe Use of Pressure Systems – Monitoring and Review Checklist ................................................ 195 Safe Use of Pressure Systems – Monitoring and Review Action Plan ............................................ 196 Guidance and Records .................................................................................................................... 197 Definition of a Pressure System ...................................................................................................... 197 Marking of Pressure Vessels ........................................................................................................... 197 Installation ....................................................................................................................................... 198 Repairs and Modification ................................................................................................................. 198 Safe Operating Limits ...................................................................................................................... 198 Protective Devices ........................................................................................................................... 198 Written Scheme of Examination ...................................................................................................... 199 Responsibility of Users and Owners to Define Scope of Scheme ................................................... 199 Confirmation of Scope of Scheme ................................................................................................... 199 Competent Person ........................................................................................................................... 199 Review of Written Scheme .............................................................................................................. 200 Legal Responsibility ......................................................................................................................... 200 Maintenance .................................................................................................................................... 200 Keeping of Records ......................................................................................................................... 200 Information Instruction and Training ................................................................................................ 200

29. Management of Contractors and Visitors .................................................................................. 202 Policy ................................................................................................................................................ 202 Contractors – Management of .......................................................................................................... 202 Arrangements for the Use and Control of Contractors ..................................................................... 203 Construction - Projects Including Design and Management ............................................................ 204 Construction Work ............................................................................................................................ 206 Notification of Construction Work ..................................................................................................... 206 4. Guidance and Records .......................................................................................................... 207

30. Smoking at Work – the Control of ............................................................................................. 214 Policy ................................................................................................................................................ 214 Arrangements for the Control of Smoking at Work .......................................................................... 214 The Control of Smoking at work coordinator will ensure that: ......................................................... 214 Smoking - Monitoring and Review Checklist .................................................................................... 215 Smoking – Monitoring and Review Action Plan ............................................................................... 216 Guidance and Information ................................................................................................................ 217 Legislation ....................................................................................................................................... 217 Second Hand Smoke ....................................................................................................................... 218 Help and advice ............................................................................................................................... 218 Giving UP ........................................................................................................................................ 219 Nicotine patches to stop smoking .................................................................................................... 219

31. RSSKL Kindergarten Policies and Procedures ......................................................................... 220 Policy - Bringing and Collecting Children to and from the Kindergarten .......................................... 220 Policy – Bringing and Collecting Children from Classes 1 and 2 ..................................................... 221

32. Pregnancy and Nursing Mothers ............................................................................................... 222 Policy ................................................................................................................................................ 222 Arrangements ................................................................................................................................... 222 2. Pregnancy and Nursing Mothers Monitoring and Review Check List .................................... 223 3 Pregnancy and Nursing Mothers Monitoring and Review Action Plan ................................... 224 Pregnancy Check List ...................................................................................................................... 225

33. Nursery Security ........................................................................................................................ 226


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Nursery Arrivals and Departures Policy and Procedures ................................................................. 226 Introduction ...................................................................................................................................... 226 Security Policy .................................................................................................................................. 226 Protocols .......................................................................................................................................... 226 Policy for Ensuring that Children Arrive and Depart Safely from the Nursery ..... Error! Bookmark not defined. Action to be Taken in the Event of Unauthorised Collection ................ Error! Bookmark not defined. Nursery Security, Arrivals and Departure – Monitoring and Review Checklist ................................ 227 Nursery Security, Arrivals and Departure – Monitoring and Review Action Plan ............................. 228

34. School Trip Policy ...................................................................................................................... 229 Policy ................................................................................................................................................ 229 Arrangements for the Proposed Trip / Visit ...................................................................................... 229 Guidance on Arranging Trips ........................................................................................................... 230 Staff/Pupil Ratios .............................................................................................................................. 231 After Permission is Granted and with Immediate effect: ................................................................. 233 At least Three Months in Advance ................................................................................................... 233 Six Weeks in Advance ..................................................................................................................... 234 Two Weeks in Advance ................................................................................................................... 234 The Day Prior to Departure / the Day of Departure ......................................................................... 235 During the Visit or Activity ................................................................................................................ 236 Delayed Return ................................................................................................................................ 236 On Return ......................................................................................................................................... 236

35. Travel Plan ................................................................................................................................ 237 School Day / Residential Trip Activity Form ..................................................................................... 238 Parent Consent Form ....................................................................................................................... 240

36. Work Experience ....................................................................................................................... 243


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3. APPOINTMENT OF SPECIFIC HEALTH & SAFETY DUTIES - 2017 – 2018

TOPIC RESPONSIBILITY

Health and Safety Overall Compliance The Board of Trustees / The Principle

Health and Safety – Day to Day Bursar/Estates Manager

Risk Assessment Teachers/Estates Manager

Child Protection/Violence and Aggression Child Protection Officer

Safety Training Education Facilitator/Bursar/Estates Manager

Work Related Stress SMT / HR

Personal Protective Equipment Bursar / Estates Manager

Food Hygiene and Pest Control Bursar / Estates Manager/Contractor

Manual Handling Estates Manager

Gas Safety Estates Manager

Fire and Emergency Evacuation Bursar / Estates Manager

Electrical Safety Estates Manager

DSE Safety Bursar / Estates Manager/Teachers

Noise at Work Teachers / Estates Manager

Control of Substances Hazardous to Health Teachers / Estates Manager

Control of Contractors Estates Manager

Legionella Estates Manager

Pressure Systems Estates Manager

First Aid and Accidents Bursar / First Aid Mandate Holder

Work Equipment Bursar/Teachers / Estates Manager

Working at Height Estates Manager

Transport Bursar / Estates Manager

Nursery Security Teachers / Estates Manager

Educational Trips Teacher / Bursar

Environment Management Estates Manager


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4. HEALTH & SAFETY ACRONYMS

ACRONYM MEANING

AAIAC Adventure Activities Industry Advisory Committee

AALA Adventure Activities Licensing Authority

AALS Adventure Activities Licensing Service

ACM Asbestos Containing Material

AIB Asbestos Insulation Board

BAALPE British Association of Advisers and Lecturers in Physical Education

CDM Reg’s Construction (Design and Management) Regulations

CFM Chief Fire Marshal

CLEAPSS Consortium of Local Education Authorities for the Provision of Science Services

COSHH Control of Substances Hazardous to Health (Regulations)

CSDS Chemical Safety Data Sheet (see MSDS and HSDS)

D & T Design and Technology

DCSF Department for Children, Schools and Families

DfES Department for Education and Skills

DOH Department of Health

DSEAR Dangerous Substances and Explosive Atmosphere Regulations

DSE Display Screen Equipment – (Regulations)

EHO Environmental Health Officer (Local Authority Enforcement Officer)

EVA Educational Visits Adviser

EVC Educational Visits Co-ordinator

FM Facilities Management

GP General Practitioner

H&SWA Health and Safety at Work etc. Act 1974 (see HASWA)

HASWA Health and Safety at Work etc. Act 1974 (see H&SWA)

HAVS Hand Arm Vibration Syndrome

HFRS Hertfordshire Fire and Rescue Service

HSC Health & Safety Commission (now amalgamated with the HSE)

HSDS Hazard Safety Data Sheet (see MSDS and CSDS)

HSE Health and Safety Executive

ICT Information and Communication Technology

KPI Key Performance Indicator


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ACRONYM MEANING

LA Local Authority

LOLER Lifting Operations and Lifting Equipment Regulations 1998

LST Low Surface Temperature (Radiators)

MSDS Material Safety Data Sheet (see CSDS and HSDS)

MHO Manual Handling Operations

MHW Reg’s Management of Health & Safety at Work Regulations

NUT National Union of Teachers

PAT Portable Appliance Testing

PED Property and Estates Division

PPE Personal Protective Equipment

PTW Permit to Work

PUWER Provision and Use of Work Equipment Regulations

RA Risk Assessment

RAMS Risk Assessment and Method Statements

RIDDOR Reporting of Diseases and Dangerous Occurrences Regulations

RPE Respiratory Protective Equipment

RSM Record System Manual

S & S Sites and Safety

SDS Safety Data Sheets

SSOW Safe Systems of Work

SWP Safe Working Procedure

VDU Visual Display Unit

VWF Vibration White Finger

WAG Wales Assembly Government


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5. EQUAL OPPORTUNITIES POLICY

GENERAL

Everyone has the right to be treated with dignity and respect at work and we are committed to the principle of equal opportunity in employment. We will not treat anyone less favourably or tolerate discrimination or harassment on the grounds of:

• Gender, including gender reassignment; • Marital or civil partnership status; • Having or not having dependants; • Religious belief or political opinion; • Race (including colour, nationality, ethnic or national origin); • Disability; • Sexual orientation; • Age.

We are opposed to all forms of unlawful and unfair discrimination. All job applicants, employees and others who work for us will be treated fairly and will not be discriminated against on any of the above grounds. Decisions about recruitment and selection, promotion, training or any other benefit will be made objectively and without unlawful discrimination.

TO WHOM DOES THE POLICY APPLY?

It is the responsibility of all employees to adhere to the equal opportunities policy. Equality commitments We are committed to:

• Promoting equality of opportunity for all persons; • Promoting a good and harmonious working environment in which all persons are treated

with respect; • Preventing occurrences of unlawful direct discrimination, indirect discrimination,

harassment and victimisation; • Fulfilling all our legal obligations under the equality legislation and associated codes of

practice; • Complying with our own equal opportunities policy and associated policies; • Regarding all breaches of equal opportunities policy as misconduct which could

lead to disciplinary proceedings.

COMPLAINTS

Employees who believe that they have suffered any form of discrimination, harassment or victimisation are entitled to raise the matter through the grievance procedure. A copy of this procedure is available in the staff handbook. All complaints of discrimination will be dealt with seriously, promptly and confidentially.


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6. CODE OF CONDUCT AND EMERGENCY PROCEDURES

PLEASE REPORT:

Anything which may be hazardous to you or anyone else i.e.: -

• Equipment malfunctions and electrical defects;

• The discharge of any fire extinguisher;

• Any medical condition which may affect your or others safety at work;

• All accidents no matter how small and ensure they are recorded in the accident book;

• All incidents including near-misses regardless of any lack of damage or injury;

• Any damaged equipment of which you become aware.

GENERAL

Please ensure that you:

• Comply with safety signs and follow any warnings which may be given;

• Keep your work place clean and tidy;

• Mop up or report spillages ensuring that suitable signage / protection is in place (before you leave the area).

Please Don't

• Leave equipment in a condition or position where it may later injure you or someone else;

• Let any person operate work equipment for which you are responsible unless they are competent so to do.

HYGIENE


• Wash your hands before and after using the toilet;

• Wash your hands and remove all safety equipment before eating.

Please Don't

• Eat or drink in any area where dust, dirt or fumes are present;

• Leave toilets, washbasins or eating areas in an unclean, untidy or dirty condition.


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ELECTRICAL


• Know the location of your equipment's electrical switches;

• Inspect portable electrical equipment for signs of misuse, damage or wear prior to use;

• Unplug/switch off electrical equipment when not in use.

Please Don't

• Bring any personal electrical equipment onto the premises unless authorisation has been given by School management;

• Leave trailing cables over which you or others may trip;

• Use 240 Volt equipment outside or in wet environments;

• Remove or open equipment casings which will expose mains voltages or attempt to repair, modify or maintain any equipment for which you are not authorised and competent so to do.

WORK EQUIPMENT

Please Don't

• Drive or operate any vehicle unless you are competent and have been authorised to do so;

• Ignore or remove equipment or machinery guards;

• Operate, clean, modify, maintain or repair any equipment, plant or item unless you are competent and authorised so to do;

• Wear gloves when using machinery with exposed rotating parts;

• Use tools that are damaged or incorrect for the task;

• Operate any work equipment whilst under the influence of drink or drugs, which also includes prescribed drugs if those prescribed drugs may affect your judgement or coordination i.e. drowsiness;

• Use any equipment without wearing the appropriate specified personal protective equipment;

• Wear loose clothing, long hair, rings or necklaces which may become entangled in the equipment (where rings cannot be removed they should be taped over).

FIRST AID


• Know who the First Aiders are;

• Report any accident to the first aider who will record it in the accident book;

• Report to the first aider anything used from the first aid kits.

Please Don't:

• Use the first aid cabinets to store any medicines, ointments, tablets etc;

• Use the pins, bandages, plasters etc. for any other purpose.


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SUBSTANCES


• You only use a substance for which you have a MSDS and a COSHH Risk Assessment

• Return left over or unused substances to their correct and safe storage area;

• Follow the procedures for the safe use, transportation, handling and storage of chemicals given in the COSHH assessments provided;

• Keep all lids on substances between applications and when not in use;

• Use fume/dust extraction equipment where provided and wear all necessary personal protective equipment issued to you;

• Report all faults with extraction and personal protective equipment immediately and do not use;

• Do not empty any hazardous substance down the drains.

PERSONAL PROTECTIVE EQUIPMENT


• Wear items of protective clothing/equipment provided. In particular, these may include, eye, head, hearing, feet, gloves and personal respiratory equipment that are appropriate to your duties;

• Maintain all protective clothing and equipment properly and inform the School of any loss or damage to such clothing and equipment;

• Store protective clothing/equipment properly and do not remove it from the premises unless authorised so to do.

SAFE ACCESS

Please Don't:

• Work at height unless you have safe access equipment, are authorised so to do, and the work is undertaken in a safe, pre-planned manner;

• Climb shelving or any structure or stand on chairs or other unsuitable equipment or surfaces.


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FIRE


• Know your fire escape routes and relevant evacuation procedures;

• Know where extinguishers are and only use them if you have been trained;

• Raise the alarm;

• Report to assembly point on hearing the fire alarm or any person shouting "Fire";

• Keep exits clear of all obstructions;

• Report any suspected fire hazards to the Estate Manger or Bursar;

• Know the fire wardens.

Please do not:

• Tackle a fire BEFORE raising the alarm and only then if you are trained and confident that you can put it out without endangering yourself and others;

• Re-enter a building after a fire until authorised to do so.

Remember you must accept responsibility for your own health and safety whilst at work by cooperating with the School.


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FURTHER INFORMATION

STRESS

Our personnel are our most valuable asset and where pressures at work could cause high and long-lasting levels of stress the risk will be assessed and appropriate measures taken to control, reduce or eliminate the causes. Tackling work-related stress at source requires a partnership approach with staff and representatives based on openness, honesty and trust. Systems will be in place locally to encourage senior staff to support their colleagues.

We recognise that non-work problems can make it difficult for people to cope with the pressures of work. All staff are encouraged to discuss any matters that may affect their work with their senior colleague or senior staff with whom they feel comfortable. If we are aware that someone is particularly vulnerable because of their circumstances, we may be able to find ways to relieve the pressures at work so that they do not become excessive.

VIOLENCE AT WORK

The School aims to foster good working relationships and encourages a sense of humour to enhance morale amongst all those working for the School but most importantly to taken care of their own health and safety and that of pupils and others.

Any form of bullying, verbal or physical, will not be tolerated in any form and we will take appropriate measures necessary for its eradication. Measures are in place to prevent, so far as is reasonably practicable, any physical or mental ill treatment by or to our staff, pupils or person's visiting/working on our premises.

If you feel you are being subjected to any such treatment you should contact any senior staff member to whom you can relate and with whom you feel comfortable. Where possible, all such complaints will remain in the strictest of confidence save for any investigation to ascertain the allegations and undertake the appropriate action.

IDEAS AND SUGGESTIONS

You are encouraged to submit ideas for improving the health, safety, welfare and efficiency of the School


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Regulation Hazard Symbols The classification, labelling and packaging of substances and mixtures – the CLP Regulation – came into force in all EU member states, including the UK, on 20 January 2010. The CLP Regulations replaced the. Chemicals (Hazard Information and Packaging for Supply) Regulations (CHIP) on 1st June 2015.

Although the CLP Regulations and the CLP hazard pictograms are very similar to the CHIP hazard symbols, they have a new shape, new design and a new colour. A brief description is given here for information purposes only

Explosive, self-reactive, organic peroxide

Flammable gasses, flammable liquids, flammable solids, flammable aerosols, organic peroxides, self-reactive, pyrophoric, self-heating, contact with water emits flammable gas

Oxidising gases, oxidising liquids, oxidising solids

Corrosive (causes severe skin burns and eye damage), serious eye damage

Acute toxicity, Very toxic (fatal), Toxic etc

Harmful to the environment


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You’ll see that the old 'harmful/irritant' symbols are missing. These has been replaced by the exclamation mark pictogram:

Harmful skin irritation, serious eye irritation

A couple of new pictograms have also been introduced:

Respiratory sensitizer, mutagen, carcinogen, reproductive toxicity, systemic target organ toxicity, aspiration hazard

Gasses under pressure


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Manual Handling


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7. CONSULTATION WITH STAFF

POLICY

We recognise the importance and benefits to be gained by consultation with our Staff on all Health and Safety matters.

We will ensure that arrangements are in place to consult our staff on the introduction of any measure at the workplace which may substantially affect the health and safety of those staff, our arrangements for appointing a competent person, the planning and organisation of health and safety training and the consequences of introducing new technology into the workplace.

We will ensure that all staff with whom we consult (or their representatives) are provided with sufficient information to enable them to fully and effectively carry out their functions. We will provide Staff Representatives with information on reportable accidents and allow them to make representations on general health and safety matters, potential hazards and dangerous occurrences in the workplace.

We will allow Staff Representatives to consult with Inspectors from the Enforcing Authority and ensure that they are adequately trained to fulfil their role. We will also meet any reasonable costs associated with such training and allow suitable time off with pay to enable the Staff Representatives to perform their functions.

ARRANGEMENTS FOR CONSULTATION WITH STAFF

The Consultation with Staff Coordinator Will Ensure That:

1.1 Arrangements are in place to consult staff or their representatives on health and safety issues.

1.2 Consultation takes place on the arrangements for appointing a competent person.

1.3 Staff representatives are provided with sufficient Information and training to enable them to effectively carry out their functions.

1.4 Staff representatives are provided with information on reportable accidents.

1.5 Staff representatives are encouraged to make representations on general health and safety matters, potential hazards and dangerous occurrences in the workplace.

1.6 Staff representatives are allowed to consult with inspectors from the Enforcing Authority.

1.7 Staff representatives are allowed sufficient time off from their normal work to allow them to perform their functions.


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CONSULTATION WITH STAFF MONITORING AND REVIEW CHECK LIST

Negative answers should have corresponding entries on the Action Plan Positive answers should cross-reference supporting material

Name: -

Date: -

NO QUESTIONS YES NO

1.1 Are arrangements in place to consult staff or their representatives on Health & Safety issues?

1.2 Has consultation taken place on the arrangements for appointing a competent person?

1.3 Are Staff Representatives provided with sufficient information and training to enable them to effectively carry out their functions?

1.4 Are Staff Representatives provided with information on reportable (RIDDOR) accidents?

1.5 Are Staff Representatives encouraged to make representations on general Health & Safety matters, potential hazards and dangerous occurrences in the workplace?

1.6 Are Staff Representatives permitted to consult with Inspectors from the Enforcement Authority?

1.7 Are Staff Representatives allowed sufficient time off from their normal work to allow them to perform their functions?

Comments or Further Actions


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CONSULTATION WITH STAFF MONITORING AND REVIEW ACTION PLAN

Confirm action taken and supporting evidence listing outstanding matters and revised timescales, where necessary giving the reasons for this.

Include any additional matters discovered during the monitoring.

NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

Date: -

Completed By: -

Signature: -


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8. RISK ASSESSMENT

GENERAL POLICY

At the School, we recognise that the assessment of risk is critical in the management of good health and safety in the school therefore we shall, in so far as is reasonably practicable, ensure that we undertake suitable and sufficient assessment of the risks to the health and safety of all employees, students and others whilst they are at work so that we can identify the measures needed to comply with the requirements of current legislation.

We will ensure that all such assessments are reviewed periodically to ensure that, where any significant changes have been made to the safe system of work, the persons undertaking the work, the equipment or substances used in the work process etc., that these changes are in line with statutory requirements.

We will ensure that sufficient competent persons are appointed to carry out any necessary assessments and that all teachers and employees, and in particular duty holders, are provided with sufficient information, instruction, and training as is necessary to enable them to comply with local risk assessment procedures.

RISK ASSESSMENT POLICY

The School, in so far as is reasonably practicable, shall ensure: • That suitable and sufficient assessment is made of the risks to the health and safety of:

o Employees whilst they are at work; o Persons not in their employment but arising out of, or in connection with, their work; to allow the School to identify the measures needed to comply with the requirements of current statutory legislation.

• That all such assessments are reviewed periodically to ensure that where any significant changes have been made to the safe system of work, they are in line with statutory requirements.

• That sufficient competent persons are appointed to carry out any necessary assessments; • That all employees, and in particular duty holders, are provided with sufficient information,

instruction, and training as is necessary to enable them to comply with local risk assessment procedures.

RISK ASSESSMENT POLICY FOR MONITORING AND REVIEWING

• All completed risk assessments are valid for one year from the date that they were written / reviewed unless otherwise stated;

• Local Managers / Teachers are required to undertake annual reviews of all their Risk Assessments which should be recorded on the risk assessment;

• Apart from annually, the other occasions when risk assessments MUST be reviewed are: - o Immediately upon changes in legislation that directly affects any of the associated risks. o Immediately on changes to working practices, new staff / employees or the environmental

conditions that could affect staff safety. o Immediately after an accident, near miss or serious incident; or o If for any reason it is believed that the assessment is no longer valid.


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DEFINITIONS

As part of the Risk Assessment process it is fundamental to be clear about the differences between a HAZARD and a RISK therefore we have defined these two phrases below:

• HAZARD – Something with the potential to cause harm i.e. Trailing Cables • HAZARDOUS EVENT – Interaction with the Hazard i.e. tripping on Trailing Cables • RISK – The likelihood that the harm from this hazard is realised, and the Consequences of the

outcome if it does.

ARRANGEMENTS

There are five main steps in Risk Assessment once you have listed the work tasks, and these are:

1. Look for and identify the hazards;

2. Estimate the risks and decide who or what might be harmed, and how;

3. Evaluate the risks arising from the hazards and decide if these are managed by existing controls or should more be done;

4. Record the significant findings;

5. Review the assessment if significant changes are made or the original assessment was inadequate.

Hazards

Hazards generally fall into six broad groups:

• Mechanical • Physical • Chemical • Biological • Environmental • Organisational.

Some hazards fall under more than one group. For example, poor housekeeping can be a classified as a physical hazard as well as an environmental hazard.

Mechanical Hazards

Mechanical hazards can be categorised according to the type of injury caused:

• crushing – when part of the body is caught between a moving part of a machine and a fixed object, for example an arm or leg in a press

• shearing – when part of the body is subjected to a scissor action from equipment, for example an arm or leg in a scissor lift

• cutting and severing – when part of the body comes into contact with a saw, for example a finger in a guillotine or cut by a knife.

• entanglement – when clothing or hair comes into contact with rotating objects or catches on projections, such as drills, rotating work-pieces or conveyor belts

• drawing-in or trapping – when part of the body is caught between two counter- rotating parts, for example a finger trapped in gears


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Physical Hazards

Physical hazards are the most common type of hazards in the workplace and include unsafe conditions that can cause injury, illness and death. These types of physical hazards include:

• tripping • slipping • falling from a height or on a level • being struck by a falling object.

Tripping and/or slipping are often seen as humorous events and not worthy of attention, but slips and trips are the most common cause of major injuries at work. They occur in almost all workplaces and 95% of major slips result in broken bones. They can also be the initial cause of other types of accident, for example falls from height.

Physical hazards are easy to spot but are usually overlooked because of familiarity and resistance to spend time and money on necessary improvements.

Physical hazards also include ergonomic hazards. An ergonomic hazard is a physical factor within the environment that harms the musculoskeletal system. These working conditions or body positions often put strain on the body when a worker’s capacity for work is restricted by the type of work. Ergonomic hazards include themes like repetitive movement, manual handling, workplace/job/task design, uncomfortable workstation height and poor body positioning

Chemical Hazards

Chemical hazards can be presented by substances that are:

• used directly in work activities (for example, adhesives, paints, cleaning materials) • generated during work activities (for example, fumes from soldering and welding).

The level of harm caused depends on the route and speed of entry into the body. Chemicals can harm a person’s health when entering the body by:

• absorption through the skin, including entry through cuts • ingestion through the mouth, which is considered a rare method of contracting a work-related

disease • inhalation through the lungs, which is the most important route of entry because the lungs are

very efficient in transferring substances into the body. • Injection through puncturing the skin i.e. through cuts or needle prick etc.

Biological hazards

Biological hazards are organic substances or microorganisms that pose a threat to the health of humans and other living organisms. Biological hazards also include toxins that are produced by organisms.

Explain to delegates that biological hazards include:

• pathogenic bacteria • viruses • fungi • parasites.


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Environmental Hazards

Environmental hazards are the conditions or state of events that have the potential to affect the environment and adversely impact people’s health. These hazards come in various forms and are often unnoticed until an accident occurs.

Environmental hazards include

• noise, • poor lighting, • unreasonable temperatures and • dust.

Organisational Hazards

Organisational hazards are associated with behaviour, workload, time constraints and deadlines.

Studies have shown that the following work dimensions may have the potential to be stressful:

• temporal aspects of work – for example, shift work, overtime • work content – for example, nature of tasks and level of autonomy • interpersonal issues within a team – for example, interaction with co-workers, equality

of workload • interpersonal issues with supervisors – for example, provision and receipt of

feedback • organisational structures.

The ideal workload should be organised to provide the optimal alertness. If people are overworked and not performing well they miss potential hazardous warnings through burn out and, if people are underworked they may also miss potential hazardous warnings through rust out

Regular review of these risk assessments is also crucial to ongoing management of our policy.

Risk Assessment forms a crucial part of the RSSKL Health and Safety Policy and you are therefore recommended to refer to the RSSKL “Risk Assessment Procedures” for further detailed information.


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ASSESSMENT UNDERTAKEN BY: -

Assessors Signature Authorisers Signature

Assessors Name Authorisers Name

Date Date

Review of assessment

Date Name and Signature of Reviewer Outcome of Review

Note * Please refer to the RSSKL Risk Matrix and Explanatory Notes


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ACTIVITY: - Date: - Leader / Risk Assessor: -

Details: - of the activity Class:

Assessment by: Position: Date: Signature:

Approved by: Position: Date: Signature:

Significant Hazards and Associated Risks

Who might be harmed

Control Measures (CM’s):

Additional CM’s required Staff/pupil ratio, emergency contact details etc.

Residual Risk (H / M / L)

Staff = Pupil = Ratio =

ASSESSMENT UNDERTAKEN BY: -

Assessors Signature Authorisers Signature

Assessors Name Authorisers Name

Date Date

Reviews


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DATE OF REVIEW: REVIEWED BY: - COMMENTS:




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The RSSKL Risk Matrix and Explanatory Notes

RSSKL RISK MATRIX RISK RATING ACTION TO BE TAKEN

INC

RE

AS

ING

CO

NS

EQ

UE

NC

E

HIGH M

H

H

STOP

Take Immediate Action

MEDIUM L

M

H

ACTION

Look to Improve within Specified Time Frame

LOW L

L

M

NO ACTION

No further action, but ensure controls are maintained and

reviewed

UNLIKELY

POSSIBLE

VERY

LIKELY

INCREASING LIKELIHOOD


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9. LONE WORKING AND OUT OF HOURS ACCESS POLICY

The school recognises its right and duty to ensure that risk levels are not increased by working alone. Where risks cannot be controlled to an acceptable level, lone working will not be permitted.

It is the Policy of the school to take all reasonable steps to ensure that all persons working for or on behalf of The Rudolf Steiner School Kings Langley, or working on The Rudolf Steiner School premises, are not exposed to increased levels of risk by virtue of working alone. This will be achieved, where reasonably practicable, by managing the need to work alone, controlling access to lone working situations, and controlling risks arising from genuine need to work alone.

Additionally, The Rudolf Steiner School Kings Langley will endeavour to ensure that where staff and students are unable to avoid the need to work outside normal school opening hours that the necessary measures to monitor these instances are in place


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LONE WORKING RISK ASSESSMENT

CLASS DEPARTMENT ASSESSOR

1 What? Please describe the proposed activity

Does the task involve: - (please tick the relevant box)

Risk of violence ¨ } STOP IF TICKED!

Exposed moving machinery ¨ } Note: - this is high hazard

3 phased equipment / high energy source ¨ } work and MUST NOT be

Science Equipment ¨ } performed by a lone worker

Working at Heights ¨ } in any circumstances

None of the above ¨ Continue on below

2 Why: - Why can’t this lone working activity be avoided?

3 Where: - Please detail exact location e.g. Room No etc. Yes No

Is there any high hazard activity (see 1 above) in the immediate vicinity?

Is the area restricted?

Is there construction work planned or ongoing in the immediate vicinity?

If the answer is YES to any of the above, the area is classed as a minimum, a MEDIUM HAZARD, and First Aid cover is required.

If the answer is NO to any of the above, the area is classed as a LOW HAZARD.

Please detail arrangement at 7 below

HAZARD RATING: - please tick HIGH ¨ MEDIUM ¨ LOW ¨

4 When

Date/s of Lone Working Activity: -

Time of Lone Working Activity: -

Duration of Lone Working Activity: -

Note: - If you require a school key to gain access an Out of Hours Application Form must be completed and submitted to the Bursar along with a copy of this form

5 How Yes No

Is there a valid Risk Assessment for this activity in this location?

Does the overall risk increase due to Lone Working


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LONE WORKING RISK ASSESSMENT

6 Who? Please detail any disabilities, medical conditions or allergies

Name: -

Position: -

Age: -

7 Emergency Arrangements The Lone Worker will telephone at intervals of where their emergency contact is available and has been briefed.

8 Undertaking I have read and confirm that I understand all the Risk Assessments associated with this task

I understand and will implement all the controls detailed in 5 above

I understand and fully accept full responsibility for the contact arrangements detailed in 7 above

Signature of Lone Worker: -

Name of Lone Worker: -

Date: -

9 Comments / Further Instructions

Signature of Bursar

Date


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10. AGGRESSION AND VIOLENCE AT WORK POLICY

POLICY

We will identify all situations which may expose our staff and pupils to aggression and violence or challenging behaviour and also identify those staff and pupils who may be at greater risk of such circumstances occurring or developing.

We will ensure arrangements are in place to protect our staff and pupils from aggression and violence or challenging behaviour whilst conducting their various tasks on behalf of the School.

Suitable and sufficient training, information and instruction will be given to all staff to ensure they fully understand the arrangements and procedures in place to protect them and the pupils.

Action will be taken immediately should a report of violence or challenging behaviour be reported.

These arrangements and procedures will be maintained to ensure adequacy and suitability and will be amended or developed as necessary to ensure the well-being of our staff and pupils.

ARRANGEMENT FOR DEALING WITH AGGRESSION AND VIOLENCE AT WORK

1.1 The aggression and Violence at Work Coordinator will ensure that:

1.1 All persons who may be at risk from aggression and violence or challenging behaviour are identified and receive appropriate training to deal with such situations.

1.2 All situations which may expose our staff and pupils to aggression and violence are assessed and appropriate measures to protect those staff are implemented.

1.3 Action on reports of aggression and violence is immediately taken.

1.4 Where appropriate support/counselling are offered to any employee or pupil who is subjected to aggression and violence.

1.5 Procedures are in place to ensure the safety of staff who are required to work alone or unsupervised for significant periods of time and that

• The lone worker has full knowledge of the hazards and risks to which he/she is being exposed

• The lone worker knows what to do if something goes wrong

• Someone else knows the whereabouts of a lone worker and the nature of their duties.

1.6 Procedures are in place to deal with emergency situations.

1.7 A formal system for reporting incidents is initiated and maintained.

1.8 All staff are aware of the procedure for reporting violent or potentially aggressive and violent incidents.


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AGGRESSION AND VIOLENCE AT WORK – MONITORING AND REVIEW CHECKLIST

Negative answers should have corresponding entries in the Action Plan

Positive answers should be cross referenced to supporting material

NO QUESTIONS YES NO

1.1 Have all persons who may be at risk from violence at work been identified and given appropriate training?

1.2 Have assessments been carried out covering all the situations which may expose our staff or pupils to aggression and violence, with appropriate procedures and measures implemented to protect those staff or pupils?

1.3 Is action on reports of aggression and violence taken immediately?

1.4 Are arrangements in place to control the risks to Lone Workers?

1.5 Are arrangements in place to deal with Emergency Situations?

1.6 Is there a formal reporting procedure in place for reporting aggressive, violent or potentially violent incidents?

1.7 Are staff aware of the procedures for reporting aggressive, violent or potentially violent incidents?



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AGGRESSION AND VIOLENCE AT WORK – MONITORING AND REVIEW ACTION PLAN

Confirm action taken and supporting evidence, list outstanding maters and revised timescales where necessary giving the reasons for this. Include any additional matters discovered during monitoring.

NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

Date: -

Completed By: -

Signature: -


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SOME BASIC INFORMATION REGARDING VIOLENCE AND AGGRESSION

Work-related aggression and violence occurs when someone is abused, threatened or assaulted in circumstances relating to their work. Aggression and violence (which includes verbal abuse, threats or physical attacks) can come from people you know, as well as from strangers.

Your risk of being exposed to violence depends a lot on your occupation. If your work brings you into conflict with the public, you’re at a higher risk of attack.

As well as occupation, the circumstances and situations of your work affect your chances of suffering aggression and violence. Working alone, for example, increases your vulnerability.

Physical Attacks and Verbal Abuse Physical attacks are dangerous, but serious or persistent verbal abuse can be a significant problem too, as it can damage an employee’s health through anxiety and stress.

Verbal abuse is more common than physical attacks and can cause psychological symptoms that can lead to physical symptoms.

Psychological Symptoms can include:

• Insomnia • Stress • Anxiety • Irritability

• Loss of Confidence • Agoraphobia • Though of self-harm • Guilt

Managers need to identify whether aggression and violence are problems for them and their team. They can minimise the risks of violence to themselves and their team by:

• providing training and information to help employees identify the early signs of aggression and to avoid it or deal with it

• improving public waiting areas, information about delays and physical security measures, such as video cameras, alarm systems and security doors

• introducing changes to the way their team works – such as limiting the amount of cash on the premises by using cheques, credit cards and tokens, banking money more frequently, checking client credentials for meetings away from the workplace, accompanying workers if they have to meet a known aggressor away from the workplace, making sure that employees keep in touch when they’re working away from base

• setting up a system for reporting, investigating and monitoring any instances of violence, so that they can make more improvements if appropriate. The reporting system needs to be easily accessible – for example, an answerphone service.

Managers should encourage members of their team to:

• raise any concerns about the risk of violence • discuss workplace precautions with them • report any attack, however minor, to them. This should include an account of what

happened, details of the victim, perpetrator and any witnesses, the outcome and details of the location and nature of the incident.


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11. SAFETY TRAINING POLICY AND ARRANGEMENTS

POLICY

We will ensure that the capabilities of our staff with regard to health and safety are taken into account when carrying out their work.

We will ensure that adequate health and safety training is provided for all staff upon commencement of their employment and on their being exposed to new or increased risks because of

• a change to their responsibilities,

• the introduction of new work equipment,

• changes to existing equipment,

• the introduction of new technology,

• changes to existing systems of work or

• the introduction of new systems of work.

All training will be repeated periodically where appropriate, and where necessary will be adapted to take into account new or changed risks to the health and safety of the staff concerned and will take place during working hours.

All training will be reviewed regularly and updated to comply with the introduction of new legal requirements as and when they occur. Comprehensive training records will be maintained for all staff.

ARRANGEMENTS FOR INFORMATION, INSTRUCTION AND TRAINING

The Health and Safety Training Coordinator will ensure that:

1.1 The training needs of all staff are assessed and formal training plans are documented.

1.2 New staff are given induction training and are issued with our Code of Conduct booklet as soon as is practicable following commencement of their employment.

1.3 Particular attention is given to the needs of young, inexperienced or vulnerable staff.

1.4 Suitable and sufficient information, instruction and training is given to temporary staff such as agency staff, those on work placement and youth training schemes.

1.5 Senior staff and other persons with designated roles for coordinating health and safety receive adequate information, instruction and training to enable them to fulfil their duties.

1.6 No-one is asked, to undertake tasks for which they have not been adequately trained and are not competent.

1.7 Effectiveness of training is measured by continual assessment.

1.8 Training needs are monitored and refresher training provided periodically to maintain levels of competency.

1.9 Comprehensive training records are in place for all staff.


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INFORMATION, INSTRUCTION AND TRAINING – MONITORING AND REVIEW CHECKLIST



Name: -

Date: -

NO QUESTIONS YES NO

1.1 Have the training needs of all staff been assessed and are formal training plans in place?

1.2 Has induction training and the issue of the Code of Conduct booklets been completed satisfactorily for all new staff?

1.3 Have appropriate arrangements been made for the specific needs of young, inexperienced or otherwise more vulnerable staff?

1.4 Is the information provided to temporary staff been sufficient to ensure the health and safety of themselves and others?

1.5 Have senior staff and others with designated roles for health and safety had appropriate information, instruction and training?

1.6 Are rules in place to prevent anyone undertaking tasks for which they have not been trained and are not competent?

1.7 Is the effectiveness of training evaluated and monitored by continual assessment?

1.8 Are training needs being monitored and does additional or refresher training need to be organised?

1.9 Are comprehensive training records in place for all staff?

Comments/further action


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INFORMATION, INSTRUCTION AND TRAINING – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Date: -

Completed By: -

Signature: -


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GUIDANCE AND RECORDS

Induction Training Induction training for new staff, including those joining the School for a short period will include:

• School and departmental organisation • Location of the Health and Safety poster and its purpose • Individual responsibilities for health and safety • Common hazards in the workplace • Appropriate arrangements from the health and safety policy including

o Fire safety and Emergency procedures o Action to be taken upon receipt of a Bomb Threat o Accident reporting procedures o Location of first aid equipment and names of first aiders Welfare facilities o Hazard and defect reporting procedures

• A Code of Conduct booklet summarising the essential points • Specific training applicable to the work will cover relevant risk assessments and safe

systems of working, including o Safe use of machinery/equipment required for the task o Safe handling, use and storage of articles and substances o Use of personal protective equipment

Individuals will not be allowed to undertake any task until they have demonstrated the level of competence required for the activity and this will be reflected in the level of supervision provided.

The induction process will be adapted as necessary for young or inexperienced persons and those with learning difficulties or other disabilities, in consultation with senior staff and the individual concerned.

The induction process will also be adapted for those whose work responsibilities change or when new procedures are introduced.

All rules and safe working practices will be clearly explained and the induction record completed only when the individual has demonstrated their understanding.

Training Outline for Senior Staff Senior staff are responsible for implementing the health and safety policy and enforcing safe systems of work and will be given sufficient resources to enable them to do this.

Senior staff will receive adequate information, instruction and training as appropriate in the following areas:

• Their role and responsibilities for managing health and safety in their work area and for people under their control

• Identify hazards and assessing risks • Determining appropriate measures to eliminate hazards or adequately control risks arising

from them • Reactive and proactive Monitoring of control measures implemented • Accident Recording and Investigation • The requirements under any specific legislation which is applicable to their role.


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INDUCTION CHECKLIST

Name: -

Date: - Location

TRAINING DATE TRAINER STAFF SIGNATURE

School Structure Departmental Organisation Role and Responsibilities Common Hazards Issue of Code of Conduct Book Fire Safety and Procedures Location of Fire Extinguishers Fire Escape Routes Fire Alarm Tests and Drills Fire Prevention Rules Designated Smoking Areas Action for a Bomb Threat Accident Book Accident Reporting Procedures First Aid Boxes First Aid Personnel Welfare Facilities Hazardous Substances Manual Handling Awareness Work Equipment Electrical Equipment Display Screen Equipment


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INDIVIDUAL TRAINING CHECKLIST

Name: -

Date: - Location

TRAINING DATE TRAINER STAFF SIGNATURE


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12. WORK RELATED STRESS POLICY AND ARRANGEMENTS

POLICY

Our personnel are our most valuable asset and where pressures at work could cause high and long-lasting levels of stress the risk will be assessed and appropriate measures taken to control, reduce or eliminate the causes. Tackling work-related stress at source requires a partnership approach with all staff and their representatives based on openness, honesty and trust. Systems will be in place locally to encourage Senior staff to support their colleagues.

We recognise that non-work problems can make it difficult for people to cope with the pressures of work. Staff are encouraged to discuss any matters that may affect their work with senior staff with whom they feel comfortable. If we are aware that someone is particularly vulnerable because of their circumstances we may be able to find ways to relieve the pressures at work so that they do not become excessive.

ARRANGEMENTS FOR DEALING WITH WORK RELATED STRESS

The Work Related Stress Co-ordinator will ensure that:

1.1 The risks from stress are effectively controlled by the identification and assessment of all potential work related stressors.

1.2 Effective communication takes place between management and staff particularly where there are organisational and/or procedural changes.

1.3 Training and guidance is provided to all staff in good management practice.

1.4 Staff are adequately trained, understand their roles and responsibilities and have sufficient information for the tasks they are to undertake.

1.5 Encourage staff to use their skills and initiative and where possible to develop new skills.

1.6 Staff are given adequate and achievable demands in relation to agreed hours of work.

1.7 Staff are consulted on work patterns, the work environment and on all proposed action relating to the prevention of work related stress.

1.8 Staff affected by stress are treated with understanding and confidentiality and are told what will happen with any information collected.

1.9 Individuals who have been absent with stress are supported and consulted on a planned return to work.

1.10 The source(s) of stress are addressed as far as is reasonably practicable and the effectiveness of measures to reduce stress is monitored.

1.11 Positive behaviours to avoid conflict and ensure fairness are promoted.


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WORK RELATED STRESS – MONITORING AND REVIEW CHECKLIST



Name: -

Date: -

NO QUESTIONS YES NO

1.1 Have risk assessments been undertaken to identify potential areas of work-related stress?

1.2 Is there effective two-way communication, including feedback, between senior staff and colleagues?

1.3 Are all senior staff competent to supervise staff members reporting to them and applying good management practice?

1.4 Do staff have sufficient information and are they adequately trained for their tasks, fully understanding their roles and responsibilities?

1.5 Are staff encouraged to use their skills and initiative and provided with opportunities to develop new skills where possible?

1.6 Are demands placed on staff both adequate and achievable within the agreed hours of work?

1.7 Are staff consulted on work patterns, the work environment and their suggestions considered in relation to the prevention of work-related stress?

1.8 Have staff affected by stress been treated sensitively, been consulted and informed of action to be taken and their confidentiality maintained?

1.9 Has anyone absent with stress been consulted on a planned return to work?

1.10 Are the measures implemented to address the sources of stress monitored to ensure their effectiveness?

1.11 Is positive behaviour promoted at all levels to avoid conflict and ensure fairness?



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WORK RELATED STRESS – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

Date: -

Completed By: -

Signature: -


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4.1.1 Demands of The Job and the Work Environment Problems:

• Unreasonable deadlines, inadequate training or being overly qualified, organisational change, poor promotion prospects, travelling, likes and dislikes, noise, temperature, over-crowding, humidity;

Solutions:

• Adequate and achievable demands in relation to agreed hours of work • Skills and abilities matched to the job demands • Acceptable working environment and facilities • Systems in place locally to respond to individual concerns

4.1.2 Insufficient Control Over Work Problems:

• Encourage the use of skills and initiative - where possible develop new skills. Consult with staff on work patterns and where possible allow control over their pace of work;

4.1.3 Culture and Relationships Problems:

• Lack of support, communication and consultation, job dissatisfaction, harassment, racist or sexist remarks;

Solutions:

• Promote positive behaviour to avoid conflict and ensure fairness and prevent or; resolve unacceptable behaviour such as bullying or harassment

• Systems to enable and encourage managers to support staff • Systems to enable and encourage staff to support colleagues • Regular and constructive feedback to staff

4.1.4 Roles and Responsibilities Problems:

• Confusion over roles and responsibilities can lead to conflict and stress;

Solutions:

• Clear information, instruction and training to individuals and colleagues so everyone understands their role within the organisation.

4.1.5 Organisational Change Problems:

• Lack of consultation and information;

Solutions:

• Information to help understanding of the need for proposed changes • Adequate consultation on changes • Timetable for changes and training to support changes in jobs


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ADDITIONAL BACKGROUND INFORMATION ON STRESS

Stress is an individual’s reaction to excessive pressure and other demands placed on them. Pressure can keep you motivated, but too much causes stress. Non-work factors can also contribute to someone’s stress levels. This will affect their ability to ‘bounce back’ and could leave them more vulnerable to work-related stress.

Work factors that create stress can include:

• excessive work demands • not enough work • fear of failure • bullying • poor job design.

Non-work factors that create stress can include:

• family life • financial worries • marriage / divorce • birth of a child • family bereavement

Managers should be aware of effects of stress:

• physiological effects: o increased blood pressure, tiredness, stomach ulcers, digestive disorders, weight loss

or gain, headaches, general malaise such as skin rashes, increased perspiration, aching neck and shoulder muscles, blurred vision, dizziness and lowered responses to infection

• emotional effects: o increased tension, anxiety, depression, frustration and loss of self-esteem

• behavioural effects: o anorexia, binge eating, misuse of alcohol or other drugs,

Common signs of stress may include lowered performance, poor timekeeping, increased absence (including through sickness), irritability, panic, changes in sleeping or eating habits, reliance on drugs or alcohol, being argumentative or withdrawing from group situations.

To manage stress effectively, management need to address six key areas of work design

• Demands – what are the workload, work patterns and work environment • Control - how much say does the individual have in the way they do their work? • Support – are encouragement, sponsorship and resources provided by the organisation, line

management and colleagues? • Relationship – are there positive ways to avoid conflict and deal with unacceptable

behaviour? • Role – do people understand their role within the organisation and does the organisation

ensure that people don’t have conflicting roles? • Change – how is organisational change (large or small) managed and communicated in the

organisation?

By finding out how an organisation is performing in these six areas and comparing with what’s recognised as good practice, managers can identify potential problem areas and sources of stress. The HSE Stress Management Standards explain these good practices which are associated with good health, well being and organisational performance. (www.hse.gov.uk/stress/standards/)


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13. MANUAL HANDLING POLICY AND ARRANGEMENTS

POLICY

We will, so far as is reasonably practicable, avoid the need for any staff member or pupil to undertake any manual handling operations which involve a risk of their being injured.

Where this is not reasonably practicable we will carry out a suitable and sufficient assessment of all such operations and take appropriate steps to reduce the risk of injury to the lowest level that is reasonably practicable.

We will provide information to our staff on the weight and centre of gravity of the loads they are required to handle and will ensure that all staff who carry out manual handling operations are provided with information on the findings of the assessments and are trained in safe lifting and handling techniques and the use of lifting equipment. We will ensure that all staff make full and proper use of any systems of work provided. We will review the assessments regularly and in particular when there is a significant change in the operations to which they relate or if there is any reason to suspect that they are no longer valid.

ARRANGEMENTS FOR MANUAL HANDLING

1 The Manual Handling Coordinator will ensure that:

1.1 Initial manual handling assessments are conducted to identify those areas which require further in-depth assessment.

1.2 In-depth assessments are undertaken for those tasks that pose a significant risk such that they may be eliminated or mechanised.

1.3 Risks are reduced by using safe systems of work for those tasks which cannot be completed without manual handling.

1.4 An action plan is drawn up and a budget set where necessary for any new measures that are required.

1.4 Information, practical instruction and training on safe lifting techniques is provided for all persons identified in the assessment process as potentially being at risk.

1.5 Assessments are recorded, maintained and reviewed on a regular basis to ensure compliance with current legislation and best practice.

1.6 Loads delivered to the School are correctly packaged, labelled with the weight, secured in strong containers and provided in such condition as to enable the safe removal, placement, loading, unloading and handling of the load.

1.7 Staff are fit to undertake the work they do. 1.8 Adequate information, instruction and training is provided for the use of any equipment that

may be necessary to conduct particular tasks. 1.9 External competent persons are consulted where necessary to assist with assessments,

developing codes of practice and health surveillance. 1.10 Procedures are in place for ensuring the health and safety of those persons at increased

risk from manual handling operations e.g. new and expectant mothers and those with particular medical conditions


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MANUAL HANDLING – MONITORING AND REVIEW CHECKLIST



Name: -

Date: -

NO QUESTIONS YES NO

1.1 Have initial manual handling assessments been conducted to identify those areas which require further in-depth assessment?

1.2 Have in-depth assessments been undertaken for those tasks that pose a significant risk such that they may be eliminated or mechanised?

1.3 Are risks reduced by using safe systems of work for those tasks which cannot be completed without manual handling?

1.4 Has an action plan been drawn up and a budget set where necessary for any new measures that are required?

1.5 Are assessments recorded, maintained and reviewed on a regular basis to ensure compliance with current legislation and best practice?

1.6 Are loads delivered to the School correctly packaged, labelled with the weight, secured in strong containers and provided in such condition as to enable the safe removal, placement, loading, unloading and handling of the load?

1.7 Are staff fit to undertake the work they do?

1.8 Is adequate information, instruction and training provided for the use of any equipment that may be necessary to conduct particular tasks.

1.9 Are competent persons consulted where necessary to assist with assessments, developing codes of practice and health surveillance?

1.10 Are procedures in place for ensuring the health and safety of those persons at increased risk from manual handling operations e.g. new and expectant mothers and those with particular medical conditions?

Comments / further action


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MANUAL HANDLING – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

Date: -

Completed By: -

Signature: -


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Staff Responsibilities The co-operation and assistance of all staff is of the utmost importance. The recommendations of the staff undertaking the tasks will form an important part of the assessment and where practicable will be implemented during any alteration to the work environment, practices or equipment.

It is the individual staff members Duty to:

• Take reasonable care for their own safety and that of colleagues when handling loads • Follow the written assessments • Never lift a weight that is beyond their capability • Only use lifting and handling techniques in which they have been trained • Use lifting and handling aids in accordance with training and instructions • Always visually inspect equipment for damage and defects prior to use and report any

defects immediately • Never undertake any task in which they do not feel confident • Check with senior staff If they are unsure about any aspect of manual handling • Alert senior staff to any situation which might present a serious or imminent danger

Health Problems Where any person suffers ill health, or is involved in an accident, they must immediately report it to senior staff. This is to allow the duties to be reassessed and adapted as far as reasonably practicable. All such information will be kept in the strictest of confidence.

Senior staff will ensure that ill health, manual handling accidents/incidents are investigated and subsequent action implemented to prevent recurrence and all persons concerned, informed of those actions.

Where appropriate health surveillance will be used to monitor certain individuals that have been identified as being particularly at risk and where ill health effects have been identified.

Pregnancy Female staff must notify senior staff in case of pregnancy so as to ensure their tasks will not cause any detrimental health effect to themselves or their unborn child.

All such information will be in the strictest confidence and as a result changes of work or routine may have to be introduced to reduce any identified risk


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Manual Handling Risk Assessment Manual Handling Risk Assessment DATE: ASSESSOR/S

If the work activity carries no significant risk of injury and the operations are clearly within the set guidelines, do not carry out an assessment – Tick �

Department / Group: Activity: Code:

Site / Location Code:

Persons Involved

Frequency of Operation Hourly � Daily Weekly � Monthly �

Within the last 2 years: has this activity resulted in accidents causing Damage to persons � Damage to plant � No damage �

Are pre / post employment medical checks required before undertaking this activity? Yes � No �

If yes, have these been carried out? Yes �

Date � Result (ref) No � Action required now �

Work activity: full description with diagram / photo

Copy forwarded to: a) date: b) date


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Detailed Assessment Activity -

If yes

Level of risk

Explanatory Notes Controls Actions

L M H person date

Tasks – do they involve: Y / N initials do by:

• Holding loads away from the trunk?

o

• Twisting the trunk?

• Stooping?

• Lifting above shoulder height?

• Moving load up/down stairs/steps/other verticals?

• Long carrying distances?

• Strenuous pushing/pulling?

• Repetitive handling?

• Insufficient rest and recovery?

• A work rate imposed by process?

• Holding static posture for long periods?

• Team Handling

Loads – are they:

• Heavy?

• Large/bulky/unwieldy?

• Unstable with contents likely to shift?

• Difficult to Grasp?


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• Intrinsically harmful – hot/sharp, corrosive/toxic etc.?

• Poorly packaged / likely to split?

Working environment – are there:

• Constraints preventing good posture?

• Uneven/slippery/unstable walking surfaces?

• Changes in floor level?

• Hot/cold/humid working conditions?

• Strong air movement?

• Poor illumination

• Heights/depths/confined spaces that present danger

Individual capability – does the activity:

• Require unusual capability – height/strength etc.?

• Hazard those with a health problem – pregnant?

• Require special training or knowledge?

Other – would the activity be hindered by:

Use of PPE?

Partial sight?

Other medical conditions? State:


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BASIC PRINCIPLES OF MANUAL HANDLING - HANDOUT There are some basic principles that everyone should observe prior to carrying out a manual handling operation:

• ensure that the object is light enough to lift, is stable and unlikely to shift or move

• heavy or awkward loads should be moved using a handling aid

• make sure the route is clear of obstructions

• make sure there is somewhere to put the load down wherever it is to be moved to

• stand as close to the load as possible, and spread your feet to shoulder width

• bend your knees and try and keep the back's natural, upright posture

• grasp the load firmly as close to the body as you can

• use the legs to lift the load in a smooth motion as this offers more leverage reducing the strain on your back

• carry the load close to the body with the elbows tucked into the body

• avoid twisting the body as much as possible by turning your feet to position yourself with the load.

Guideline weights for lifting and lowering The chart below gives guideline weights for lifting and lowering, which assumes that the handling is taking place in reasonable working conditions with a load that is easily grasped with both hands by a reasonably fit, well-trained individual. No manual handling activity is completely safe. However, using these guidelines as part of a well thought out risk assessment will reduce the risks from manual handling activities. Weights to be lifted may need to be reduced below the guideline values if there are environmental or other factors that could have an adverse effect on the activity or if it involves twisting or bending. Similarly, if the task is being carried out frequently then weights should be reduced.

Extracts from Getting to Grips with Manual Handling: a short guide INDG143 (external site) (The Health and Safety Executive, reproduced by kind permission).


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Good Handling Technique for Lifting Here are some practical tips. In the following section a basic lifting operation is taken as an example.

Extracts from Getting to Grips with Manual Handling: a short guide INDG143 - (The Health and Safety Executive, reproduced by kind permission).


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14. GAS SAFETY

POLICY

We will ensure that all gas appliances, installations, pipe work or flues installed at our workplace are maintained in a safe condition to prevent risk of injury to any person and that all work on gas installations and appliances, including maintenance, is undertaken by a person approved by the Health and Safety Executive (HSE) e.g. registered with the Gas Safe Register.

ARRANGEMENTS FOR ENSURING GAS SAFETY

1. The Gas Safety coordinator will ensure that:

1.1 Any work on gas installations and appliances is carried out by a competent person approved by the Health and Safety Executive (HSE) e.g. registered with the Gas Safe Register.

1.2 Gas systems and appliances are identified at the general risk assessment stage and those in charge of areas made aware of their location.

1.3 Regular maintenance is undertaken to ensure that systems and appliances are in a safe condition.

1.4 Staff are instructed on what constitutes an emergency, shown where to turn off the gas supply and who to contact.

1.5 The telephone number for the supplier's emergency service is clearly legible and un-obscured on a notice near the main gas isolation valve.

1.6 Staff are instructed not use or tamper with, or allow to be used, any gas appliance they suspect might pose a danger, such as fire or explosion arising from gas leakage or carbon monoxide poisoning.

1.7 In-house or unauthorised repairs or modifications are forbidden and procedures for immediately reporting suspected faults to senior staff are in place.

Please Note: -

Gas Safe Register is the official gas registration body for the United Kingdom, Isle of Man and Guernsey, appointed by the relevant Health and Safety Authority for each area. By law all gas engineers must be on the Gas Safe Register.

Gas Safe Register replaced CORGI as the gas registration body in Great Britain and Isle of Man on 1st April 2009 and Northern Ireland and Guernsey on 1st April 2010.


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GAS SAFETY – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Has an approved class of person been appointed to carry out the installation and maintenance of gas systems and appliances? e.g. Gas Safe Registered

1.2 Are those in charge of the workplace aware of the location and type of gas systems and appliances?

1.3 Is there regular maintenance to keep systems and appliances in a safe condition?

1.4 Where appropriate have staff been instructed on what constitutes an emergency, how to turn off the gas supply and who to contact?

1.5 Is the supplier's emergency contact number clearly displayed, un-obscured and legible, and brought to the attention of relevant staff?

1.6 Are staff instructed not use or tamper with, or allow to be used, any gas appliance they suspect might pose a danger, such as fire or explosion arising from gas leakage or carbon monoxide poisoning?

1.7 Have staff been instructed not to attempt repairs or modifications and how to report all suspected faults?



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GAS SAFETY – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

Date: -

Completed By: -

Signature: -


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GUIDANCE • Action to be taken in the event of a gas leak

Ø Shut off the gas supply as instructed.

Ø Notify the supplier's emergency gas leak service.

Ø The telephone number for contacting this service will be on a notice near the main gas isolation valve.

Ø Isolate all sources of ignition if it is safe to do so.

Ø DO NOT TURN ANY ELECTRICAL EQUIPMENT ON OR OFF AS THE SWITCH MAY CAUSE A SPARK; UNLESS THAT EQUIPMENT CAUSES A GREATER RISK OF IGNITION OF THE GAS E.G. FAN HEATER.

Ø Open doors and windows to allow ventilation to disperse the gas if it is safe to do so if not Evacuate the building.

Ø Do not reopen the supply until remedial action has been taken by a competent person to prevent gas escaping again.


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15. NOISE AT WORK

POLICY

We will secure the health and safety of all persons, so far as is reasonably practicable, from the hazards of noise in the workplace. Wherever it is reasonably practicable to do so, we will eliminate risks from noise exposure completely and, where this is not possible, we will reduce risk to the lowest level reasonably practicable.

We will assess risks due to noise, evaluate them and develop a plan to control them. The findings will be recorded and the assessment reviewed when necessary. We will ensure the legal limits on noise exposure are not exceeded. A formal programme of measures, including health surveillance, will be introduced whenever a member of staff's exposure to noise is likely to exceed the upper exposure action values.

Where practicable the views of staff will be taken into consideration during any investigation of noise problems, any modification of the workplace or the introduction of safety equipment. A review of the policy and arrangements will be made whenever there are changes in work practices, changes in noise exposures or there are new ways of reducing the risks.

ARRANGEMENT FOR NOISE AT WORK

The Noise at Work Co-ordinator will ensure that:

• There is a written and valid noise risk assessment and action plan available • Measures are in place to eliminate or control noise risks including providing hearing

protection to individuals where needed • All staff are aware of, and complying with their duties in respect of noise • Adequate information, instruction and training is provided for all staff • Noise-control equipment and hearing protection is adequately maintained • Recent or imminent changes to work practices, noise exposures, or new ways to

reduce risks that would require a review of existing arrangements are identified • Competent external advice is sought where necessary • Staff co-operate and use the noise control equipment provided to protect their hearing

including the mandatory use of hearing protection • A procedure is in place to permit staff to report defects in safety equipment or

arrangements • Facilities are in place for staff identified as being at risk to have hearing checks

(audiometry) conducted • Any measures that can be taken to further reduce noise to as low a level as is

reasonably practicable are taken.


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NOISE AT WORK – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Is there a written and valid noise risk assessment and action plan available?

1.2 Are measures in place to eliminate or control noise risks including providing hearing protection to individuals where needed?

1.3 Are the nominated responsible persons aware of, and complying with their duties?

1.4 Has adequate information, instruction and training been given to staff at risk?

1.5 Is noise-control equipment and hearing protection adequately maintained?

1.6 Are there recent or imminent changes to work practices, noise exposures, or new ways to reduce risks that would require a review of existing arrangements?

1.7 Is competent external advice necessary and if so has it been sought?

1.8 Do staff co-operate with management and use the noise control equipment provided to protect their hearing including the mandatory use of hearing protection?

1.9 Is a procedure in place to point staff to report defects in safety equipment or arrangements and are these procedures used?

1.10 Are facilities in place for staff identified as being at risk to have hearing checks (audiometry) conducted?

1.11 Are there any measures that can be taken to further reduce noise to as low a level as is reasonably practicable?



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NOISE AT WORK – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

Date: -

Completed By: -

Signature: -


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Risk Assessment You should assess risks due to noise by;

• identifying if there is a risk due to noise; • identifying who might be harmed and how, • evaluating the risks and • developing a plan to control them, • recording the findings and reviewing the risk assessment when necessary.

When assessing the risks, noise hazards should be identified and an estimation of the likely exposure to noise shall be made. Where conversation at 2m is possible but noise is intrusive - comparable to a busy street, a vacuum cleaner or a crowded restaurant - for more than about six hours per day in total the noise level is probably 80 dB or more. Where staff are exposed to noise which makes it necessary to shout to talk to someone 2 m away, for more than about two hours per day in total the noise level is probably 85 dB or more. Named people or post holders should be assigned to be responsible for the various tasks required in carrying out noise control and noise reduction measures. Measures shall be identified to eliminate or reduce risks, control exposures and protect staff. A record of these shall be incorporated into an action plan. When evaluating the risks to staff from noise, you should take into account the exposure action values and exposure limit values:

• The lower exposure action values are - a) a daily or weekly personal noise exposure of 80dB(A) and b) a peak sound pressure of 135dB(C)

• The upper exposure action values are - a) a daily or weekly personal noise exposure of 85dB(A) and b) a peak sound pressure of 137dB(C)

• The exposure limit values are- a) a daily or weekly personal noise exposure of 87dB(A) and b) a peak sound pressure of 140dB(C)

Note: - when applying the EXPOSURE LIMIT VALUES account must be taken of any hearing protection provided.

Action Plan When required, a prioritised plan should be developed for investigating and introducing noise control and noise reduction measures, with realistic time-scales for the work to be carried out. Where action is required, you should tackle the immediate risks using temporary measures. Thereafter you should investigate the applicability of basic noise control measures to eliminate or reduce risks using good practice and relevant industry standards. A programme of technical and organisational noise control measures shall be provided where exposure to noise exceeds the upper exposure action values. You should consider alternative processes, equipment and working methods which would make the work quieter or mean people are exposed for shorter times. Anything supplied in this respect should be fully and properly used. Where necessary you should provide suitable hearing protection, and set up hearing protection zones. You should provide information, instruction, training and supervision for staff, including training about the risks, the control measures, the hearing protection and the safe working practices to be adopted.


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Where reasonably practicable you should implement a positive hire and purchase policy. Equipment which emits lower levels of noise or would lead to lower levels of noise exposure for particular tasks should be selected wherever possible. Maintenance of work equipment is important to ensure that noise levels do not increase over time. Systems and work equipment should be maintained where necessary to ensure minimum noise emissions. Any noise-control equipment and hearing protection should also be maintained.

Contractors and Visitors Visitors to the premises who are required to enter hearing protection zones should be issued with appropriate hearing protection. Visiting contractors should advise their School contact of any significant noise arising out of their operations. All staff who are required to work away from School premises should comply with the School noise policy and take hearing protection with them if considered necessary. In addition, when working on other employers premises they should notify that employer of any significant noise they may produce.


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Noise Risk Assessment

Workplace activity/job

Location/area

Is there a risk due to noise?

NO QUESTIONS YES NO

1.1 Are noisy powered tools or machines used for more than 1/4 hour per day in total?

1.2 Are there noises due to impacts e.g. hammering, explosion or percussion?

1.3 Are there areas of the workplace where noise levels could interfere with communication e.g. warning of danger signals?

1.4 Does information from manufacturers/suppliers indicate a noise problem?

1.5 Is conversation at 2m distance intrusive e.g. comparable to a busy street, and the noise lasts for about 6 hours per day?

If YES to any of the above go to Section 2 If NO to all the above go straight to Section 7 Who might be harmed and how?

NO QUESTIONS YES NO

2.1 Operators or those in the vicinity

2.2 Is there anyone in this area with a previous history of hearing conditions?

2.3 Is there anyone under the age of 18?

2.4 Are there safety risks due to noise interfering with communications?

2.5 Are there ototoxic risks? E.g. anything which may be toxic to the auditory nerve, organs of hearing or balance i.e. Toluene, quinine

2.6 Are workers exposed to noise which makes it necessary to shout to talk to someone 2 metres away for more than about 2 hours per day in total? The noise level here is probably above the upper action


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Evaluation of the Risk

NO Questions Yes No

3.1 Is conversation at 2 metres possible but intrusive, and the noise lasts for about 6 hours per day? The noise level here is probably above the lower action value

3.2 Exposure limit values possibly exceeded and/or risk is difficult to estimate. Further noise measurement is required. Record the measurements on the tables in Section 4. Otherwise go to Section 5

Noise exposure

Daily job or task Noise Level (L-Aeq dBA)

Exposure duration (hours)

Exposure points

(job/task)

Exposure points per

hour

Peak sound (LCpeak)

1 2 3 4 5 6 7 8 Total duration

Daily noise exposure (LEP,d)

Weekly job or task Daily exposure (LEp,d dBA)

Day 1

Day 2

Day 3

Day 4

Day 5

Day 6

Day 7

Weekly exposure

(Lep.w)


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Action Plan

ACTION YES NO

5.1 Tackle immediate risks

5.2 Provide suitable hearing protection

5.3 Basic noise control measures and industry standards

5.4 Implement a positive hire and purchase policy

5.5 Programme of noise-reduction measures

5.6 Set up hearing protection zones

5.7 Maintain work equipment and systems to control noise

5.8 Provide appropriate information, instruction and training for staff

5.9 Make arrangements for providing health surveillance

5.10 Assign tasks above to named post-holders with realistic timescales

Further Observations

Date

Review Date

Assessor


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NOISE LEVEL CHART 01 A noise level chart showing examples of sounds with dB levels ranging from 0 to 180 decibels.

dBA Example Home & Yard Appliances Workshop & Construction

0 healthy hearing threshold

10 a pin dropping

20 rustling leaves

30 whisper

40 babbling brook computer

50 light traffic refrigerator

60 conversational speech air conditioner

70 shower dishwasher

75 toilet flushing vacuum cleaner

80 alarm clock garbage disposal

85 passing diesel truck snow blower

90 squeeze toy lawn mower arc welder

95 inside subway car food processor belt sander

100 motorcycle (riding) handheld drill

105 sporting event table saw

110 rock band jackhammer

115 emergency vehicle siren riveter

120 thunderclap oxygen torch

125 balloon popping

130 peak stadium crowd noise Chainsaw Chainsaw

135 air raid siren

140 jet engine at take-off

145 firecracker

150 fighter jet launch

155 cap gun

160 shotgun

165 .357 magnum revolver

170 safety airbag

175 howitzer cannon

180 rocket launch

...

194 sound waves become shock waves

Most noise levels are given in dBA, which are decibels adjusted to reflect the ear's response to different frequencies of sound. Sudden, brief impulse sounds, like many of those shown at 120 dB or greater, are often given in dB (no adjustment).


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NOISE LEVEL CHART 02


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16. ELECTRICAL SAFETY

POLICY

We will ensure that all electrical systems and equipment are provided and maintained in a safe condition. All work on or near electrical systems will be carried out in a safe manner and all equipment provided for protecting staff working on or near electrical equipment will be suitable for such use and adequately maintained. All electrical equipment will be of sufficient strength and capability for its intended use and of such construction or adequately protected to prevent danger arising from the conditions of its use. All electrical equipment will be suitably insulated and protected to prevent danger. Arrangements for earthing and ensuring the integrity of referenced conductors will be made. All electrical connections will be mechanically and electrically safe. Suitable means for protecting electrical circuits from excess current and the isolation of equipment will be provided and maintained. Work on electrical systems will only be carried out by Competent Persons. Safe systems of work will be followed at all times. Live working will be subject to a Permit to Work system and only be allowed where the criteria described in the Electricity at Work Regulations are met. Safe access and adequate lighting will be provided to enable work on electrical systems to be performed safely. All portable electrical equipment will be maintained in a safe condition and inspected and tested regularly.

ARRANGEMENTS FOR ELECTRICAL SAFETY

The Electricity at Work Co-ordinator will ensure that: 1.1 The fixed mains installation is installed, inspected and tested periodically by a competent

person in accordance with the current IEE Wiring Regulations (currently the 17th edition). 1.2 Suitable means for isolating electrical equipment, including the identification of individual

circuits, are provided and maintained. 1.3 Work on electrical systems is only carried out by Competent Persons following the

documented Safe Systems of Work (SSoW). 1.4 Live working is not carried out unless a Permit to Work (PTW) system is in place and the

criteria in the Electricity at Work Regulations are met. 1.5 Safe access is provided for competent persons (both in-house and external) maintaining

electrical systems or work equipment. 1.6 An inventory of portable electrical equipment is compiled covering all workplaces and

equipment under our control, including employee owned equipment where its use has been authorised.

1.7 Portable electrical equipment is inspected for safety prior to first issue. 1.8 Routine combined inspection and testing is undertaken at intervals recommended by a

competent person according to the type of use. 1.9 Staff are instructed in Safe Systems of Work and carry out simple checks of equipment prior

to each use for visible defects and damage. Staff are asked to report all equipment they bring onto school premises, which should be checked by the estate team.

1.10 More detailed formal inspections by a responsible person are undertaken to supplement the visual checks, at frequencies determined by assessment.

1.11 A procedure is in place to report damaged or defective equipment and that such equipment is removed from service immediately by the person discovering the fault.


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1.12 Staff are instructed to report damaged or defective equipment or dangerous conditions. 1.13 Contractors using electrical equipment in a workplace under our control provide evidence of

its safety prior to commencement of work. 1.14 Privately owned electrical equipment is not used in the workplace without authorisation

from management, its safety being confirmed, an entry made on the inventory and it being included in the inspection and testing programme.


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ELECTRICAL SAFETY – MONITORING AND REVIEW CHECKLIST



Name: -

Date: -

NO QUESTION YES NO

1.1 Does the fixed mains installation comply with the requirements of the 17th Edition of the IEE Regulations and is the next periodic inspection and test planned and budgeted for?

1.2 Are suitable means for isolating electrical equipment, including the identification of individual circuits, provided and maintained?

1.3 Is work on electrical systems only carried out by Competent Persons following safe systems?

1.4 Is Live Working only carried out where a Permit to Work system is in place and the criteria in the Electricity at Work regulations are met?

1.5 Is safe access provided for those carrying out maintenance to all parts of the electrical installation or work equipment?

1.6 Has all portable electrical equipment in all areas been individually identified and entered onto an inventory?

1.7 Is all portable electrical equipment inspected for safety prior to its first use in the workplace?

1.8 Is combined inspection and testing undertaken at appropriate intervals?

1.9 Have staff been made aware of the risks and safe systems of work and do they check equipment before use?

1.10 Are formal inspections undertaken by a responsible person to supplement the visual checks by users at appropriate intervals?

1.11 Is a procedure in place for reporting damaged or defective equipment and for ensuring such equipment is removed from service immediately?

1.12 Do staff report damaged or defective equipment and follow the procedures for removing such items from service?

1.13 Do contractors provide evidence of safe electrical equipment prior to commencing work?

1.14 Is all personal equipment permitted in the workplace included on the inventory and inspection and testing programme?



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ELECTRICAL SAFETY – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

1.123

1.13

1.14

Date: -

Completed By: -

Signature: -


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Procedures for Inspection and Testing The suitability of electrical equipment for its intended purpose will be determined through risk assessment. All equipment will be entered onto the inventory and the inspection and testing programme. The different types of inspection and testing we will carry out are outlined below.

4.1.1 User Checks: Staff will be instructed to carry out simple visual pre-use checks for damage to the outside of the equipment and its lead and plug, but without taking the plug apart. Sockets will also be checked for signs of damage and burn marks.

4.1.2 Formal Visual Inspections: These include the pre-use visual checks but also include checking within the plug top. A responsible authorised person will undertake this but will not remove covers of the actual equipment or attempt repair, unless competent to do so. They will however, take faulty equipment out of service and affix a warning sign and prevent further use.

4.1.3 Combined Inspections and Repair: Some faults cannot be detected through visual inspection, particularly lack of continuous earths. For some equipment the earth is essential to safety and therefore all earthed equipment, and leads and plugs connected to it, will also have occasional combined inspection and testing.

This will be carried out:

• where there is reason to suspect the equipment may be defective, but this cannot be confirmed by a visual inspection

• after any repair, modification or similar work

• At periods appropriate to the equipment, the manner and frequency of use and the environment.

A competent member of staff may undertake this where the item to be tested is plugged into a simple Fail / Pass Portable Appliance Test (PAT) meter, or alternatively an external competent person will be employed. Where our own staff undertakes this task clear, easy to follow guidance will be given and, if a member of staff with limited skills is undertaking the testing, they will only be required to report the fault for subsequent correction by a 'professional.' All other test equipment, which gives a reading and requires interpretation, will only be used by an appropriately qualified / competent person.


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RECORD OF FORMAL VISUAL INSPECTION

Location Name Date

ITEM APPROPRIATE ENVIRONMENT

CABLE GRIP PLUG FUSE TERMINALS WIRES & INSULATION

OUTER COVER

INTERNAL DAMAGE

PASS / FAIL ACTION DATE COMPLETED


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Recommended Minimum Frequency of Inspection and Testing: The following type and initial intervals of inspections/tests are recommended in low risk environments:

Type of business User checks Formal visual inspection

Combined inspection and test

Equipment hire N/A Before issue/after return

Before issue

Battery operated equipment (less than 40 V)

No No No

Extra low voltage (less than 50 V ac), telephone equipment, low-voltage desk lights

No No No

Construction

110V equipment Yes, weekly Yes, monthly Yes, before first use on site then 3-monthly

230V equipment Yes, daily/every shift

Yes, weekly Yes, before first use on site then monthly

Fixed RCDs Yes, daily/every shift

Yes, weekly Yes, before first use on site, then 3-monthly (portable RCDs – monthly)

Equipment site offices

Yes, monthly Yes, 6-monthly Yes, before first use on site then yearly

Heavy industrial/high risk of equipment damage (not construction)

Yes, daily Yes, weekly Yes, 6–12 months

Light industrial Yes Yes, before initial use then 6-monthly

Yes, 6–12 months

Office information technology rarely moved, eg desktop computers, photocopiers, fax machines

No Yes, 2–4 years No if double insulated, otherwise up to 5 years

Double insulated (Class II) equipment moved occasionally (not hand-held), e.g. fans, table lamps

No 2–4 years No

Hand-held, double insulated (Class II) equipment, e.g. some floor cleaners, some kitchen equipment

Yes Yes, 6 months – 1 year No

Earthed (Class I) equipment, e.g. electric kettles, some floor cleaners

Yes Yes, 6 months – 1 year Yes, 1–2 years

Cables, leads and plugs connected to Class I equipment, extension leads and battery charging equipment

Yes Yes, 6 months – 4 years depending on type of equipment it is connected to

Yes, 1–5 years depending on the equipment it is connected to

The Table sets out the suggested initial frequency for the various types of checks on portable electrical equipment. It gives suggested starting intervals when implementing a maintenance plan. Where one figure is given, this is a guide for anticipated average use conditions; more demanding conditions of use will require more frequent formal visual inspections, and/or combined inspections and tests. Where a range is shown, the shorter interval is for more demanding conditions of use and the longer interval is for less demanding conditions. Alternatively, the duty holder may wish to seek advice from a competent person who has the knowledge and experience to make the necessary judgement, e.g. original appliance manufacturers or suppliers, or relevant trade associations


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It should be noted that the suggested initial frequencies for inspection and testing given in the above Table are not legal requirements.

It is up to the duty holder i.e. the School, with appropriate advice where necessary, to assess the conditions affecting equipment, which may lead to potential damage and/or deterioration. This information should determine the maintenance plan.

Over time, and with practical maintenance experience, it may be possible to extend maintenance intervals if results of checks, inspections or tests show that few faults are found. However, if faults are common it may be necessary to reduce intervals or take other action to improve maintenance and reduce risk.


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FORMAL VISUAL INSPECTION

Formal inspection involves all of the operator checks plus removing the plug cover to check the following:

Fuse a proper fuse not a piece of wire, nail etc.

Cord / Cable Grip should hold the outer part (sheath) of the cable tightly.

Wires attached to correct terminals with no bare wire visible other than at terminals.

Terminal Screws must be tight.

Internal Damage check for signs of overheating, or entry of liquid, dust or dirt.

How a Plug is Made-Up and Wired

Earth Terminal and Screw

Earth Wire (Green & Yellow)

Neutral (Blue – Formerly

Black)

Neutral Terminal and Screw

Live Terminal and Screw

Fuse

Live Wire Brown (Formerly Red)

Cable Clamp / Grip Cable Clamp should anchor the cable covering (sheath), NOT the internal

wires

Outer Insulation / Sheath

Remember: -

Only a Competent Electrician is permitted to wire a plug or do any electrical work within the School’s premises.


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17. PERSONAL ELECTRICAL EQUIPMENT

POLICY

• Status: Public • Effective date: 19th October 2015 • Review date: 19th October 2016 • Supersedes: N/A.

INTRODUCTION AND PURPOSE

This document forms part of the school’s health and safety policy and details the way in which the School ensures that privately-owned personal electrical equipment can be used safely on the schools premises.

SCOPE

This policy applies to all staff, delegates and contractors working within the demised premises of the school.

DEFINITIONS

Personal electrical equipment is defined as any electrical equipment owned by a member of staff or contractor. Company-owned electrical equipment is defined as any electrical equipment owned by an external contractor or company.

PA Testing or Portable Appliance Testing is defined as periodic testing which is required to demonstrate the safety of portable electrical devices.

Visual inspection is defined as a visual check of the integrity of the device and any electrical cables and plugs to establish whether it is damaged.

POLICY STATEMENT

The leads and plugs of electrical equipment, or sometimes the equipment itself, can be damaged with use which may result in an electric shock. Electric shocks can cause severe and permanent injuries and can kill. Damaged equipment can cause fires that can lead to death or injury to others. Most of these accidents can be avoided by adopting a policy with straightforward precautions.

The aim of this policy is to reduce the risks which non-school electrical equipment may pose to all staff and persons visiting or working within the demised premises of the school.

ARRANGEMENTS

Types of privately-owned personal equipment allowed The school recognises that with the ever increasing pace of technology and for reasons of personal safety, staff and contractors may wish to bring certain personal electrical devices to work. Members of staff are permitted to bring in and use the following personal equipment:

• Mobile/smart phones and chargers • Digital organisers and chargers • iPhones, iPods, and MP3 players • Laptops, tablets and chargers

School staff members and contractors are not permitted to bring into the school any other privately owned electrical equipment that requires a mains power supply to run or charge the equipment. Staff and contractors found with any items of electrical equipment which are not allowed at the school will be asked to remove the equipment from the premises.


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Contractors and visitors may be required to bring in personal/company owned, work-related

equipment. The equipment must be required for carrying out their work at the school. They must ensure that this equipment is in a safe condition by verifying the following:

• The plug or adaptor is for a UK socket; • The cable and body of the equipment and/or charger do not show any signs of damage; • All UK plugs are marked BS 1363;

AND

• The equipment or charger displays the following symbols:

Class II (Double insulation) European Standards Mark

Contractors must have their equipment PAT tested regularly to demonstrate that it is in a safe condition. They are also responsible for carrying out visual inspections of their equipment between tests. Equipment that has not been PAT tested or equipment which is faulty or non-compliant must not be brought on site.

RESPONSIBILITIES

The Estate Manager is responsible for:

• Maintaining a register of all portable electrical equipment purchased by the school;

• Ensuring that the schools portable electrical equipment is regularly inspected and tested by competent contractors and that appropriate records of said inspection and testing are kept;

• Withdrawing from service any equipment that fails the inspection or test, or is unsafe in any way, marking it as ‘Unsafe - not to be used’ and arranging for the equipment to be safely disposed of and making suitable notation on the equipment asset register.

The College are responsible for:

• Ensuring that all staff are using approved electrical equipment only and any personal electrical items which are not permitted to be used at the school are removed.

• Escalating any issues that they cannot resolve to the College Operations Group.

The Fire, Health and Safety Adviser is responsible for:

• Providing assistance to the staff, college and college action group to ensure that risks relating to electrical equipment are adequately controlled.


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Staff and Contractors Responsibilities

All staff and contractors wishing to use permitted personal electrical equipment on school premises are responsible for:

• Using their privately owned personal electrical equipment is safe according to the manufacturer’s instructions.

• Not to use any electrical equipment if it is damaged, has failed its inspection and/or test or if they believe that their health or safety may be at risk.

• Removing any unauthorised personal equipment from school’s premises.

• Reporting any accident, incident or health and safety concern, including damage to school equipment, to the estate manager and following the school’s accident procedures, if appropriate

Related Documents Media policy

Changes since last revision New policy.

Rudolf Steiner School, 19th October 2015

Trustee

Jacob Tas


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18. DISPLAY SCREEN EQUIPMENT

POLICY

We will ensure that the risks to the health and safety of our staff and pupils from the use of display screen equipment are adequately controlled. All users will be identified and workstations assessed to ensure that they meet the requirements of the Regulations. All users will take regular breaks or changes in activity to reduce their workload at display screen equipment.

Eye and eyesight tests by a competent person will be provided for all users at their request and will be repeated at regular intervals. Where the results of such a test show that the user needs corrective appliances when using display screen equipment we will ensure that they are provided.

Training and information will be provided for all users on the following: -

• use of display screen equipment,

• the findings of the workstation assessment,

• the health risks from display screen equipment,

• the measures taken to reduce the risks,

• the need to plan the work routine and to take regular short breaks and

• the availability of eye and eyesight tests.

Training will also include reference to the organisational arrangements for reporting medical symptoms or problems with equipment to management.


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DISPLAY SCREEN EQUIPMENT – MONITORING AND REVIEW CHECKLIST



Name: -

Date: -

NO QUESTION YES NO

1.1 Has the user completed a DSE Self-Assessment Questionnaire identifying that a full workstation assessment is required?

1.2 Has a comprehensive assessment been carried out on all workstations?

1.3 Has appropriate action been taken to control the risks?

1.4 Where necessary are work routines modified?

1.5 Is the software suitable for the tasks being undertaken?

1.6 Are eye and eyesight tests offered?

1.7 Are corrective appliances provided to users where necessary?

1.8 Are staff advised on the risks associated with DSE and how to avoid them?

1.9 Are staff trained on all aspects of DSE work?


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DISPLAY SCREEN EQUIPMENT – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Date: -

Completed By: -

Signature: -


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• Whilst only a small proportion of DSE users suffer ill health as a result of their work, a 'suitable and sufficient' assessment will be carried out on all workstations to ensure that the equipment and conditions are appropriate for the tasks undertaken.

• Where staff are employed in the use of particular workstations they will be involved in carrying out the assessment.

• The risks associated with, though not exclusive to DSE work, include musculoskeletal problems, visual fatigue and mental stress.

• All the known health problems can be prevented through attention to good design of the workplace and the job, training and consultation with the staff involved. The assessment will therefore consider the hardware, the environment and any factors specific to individuals using the equipment, such as height. Where improvements are required appropriate action will be taken.


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Display Screen Equipment Self-Assessment Questionnaire Form

INSTRUCTIONS To be completed by the DSE User after implementing the guidance given in the “setting up your workstation” Answer all of the questions, and for those with NO as your answer, please transfer the score into the “Your Score” column and add the points together at the end of the assessment. Use your total score to determine if any action needs to be taken. If you share a workstation with another user, please contact your local DSE assessor in addition to completing the assessments If you are a user using a laptop computer or any other portable DSE for your tasks, please contact your local DSE Assessor and a separate assessment will need to be completed

QUESTION YES NO SCORE FOR NO

YOUR SCORE

ACTION REQUIRED

DESK

Is there enough space on your desk top for the flow of work?

1

Have you got enough leg room? 2

Is the desk deep enough for you to have the monitor set between 450mm and 650mm from your eyes, when you are seated in the correct position?

2

Is there enough room for a space between your keyboard and you for your wrists to rest on the desk (4-6 inches / 20-25cm recommended)

2

Is your desk surface free from reflection? 1

CHAIR

Is your chair at a height where the bottoms of your elbows are at the same height as the keyboard when using the keyboard?

2

Does the back rest support the small of your back in an upright posture? (ie, not pelvis)

1

Can you sit back into the chair seat fully without any pressure behind the knee?

2

If fitted, are armrests set up correctly i.e. not preventing adequate movement of the chair?

1

Can you get close to the desk to type with the elbows vertically under the shoulders?

2

Is the chair comfortable? 1

Is the chair stable and all adjustment levers working?

2

With seat height adjusted correctly for the elbows, can you place your feet firmly on the floor without compressing the thighs?

2

If footrest is required, have you got access to one?

2


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YOUR SCORE

ACTION REQUIRED

MONITOR

Is the monitor / screen between 450mm-650mm away from your eyes?

2

Is the monitor directly in front of you? 2 Is the screen free from glare / reflections?

2

Is the information on the screen well defined and easy to read?

1

Is the image flickering? 2 Do you clean the screen regularly? 1 Is the monitor tilted between 5 and 15% off the vertical?

1

Can you adjust the brightness and contrast easily?

1

KEYBOARD

Is the keyboard at the correct angle to prevent any up or down bending of the wrist?

2

Is your keyboard sufficiently spaced to ensure your elbows are directly under your shoulders when typing?

2

Do you always move your keyboard out of the way when you are using only the mouse?

1

Is the keyboard clean? 1 Are the digits clear and not faded? 1

MOUSE

Is the mouse close enough to avoid extending the arm at the elbow?

2

Do you have a mouse mat (not required for optical mice)

1

Does the mouse run freely on the mat and work accurately?

1

Do you regularly clean your mouse and internal mouse ball?

1

Do you reduce the time you spend using your mouse to the lowest time period possible?

2


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YOUR SCORE

ACTION REQUIRED

DOCUMENT HOLDER

Do you have a document holder (if required)?

1

Can you refer to documents and papers without having to move your head?

1

OTHER EQUIPMENT

Is all equipment and items around you necessary, or can it be removed to give you more desk space?

1

Is all other equipment (phone etc) in a position to ensure that you can maintain your posture when using them?

1

SPACE AND ENVIRONMENT

Can you move in and out of your workstation easily?

2

Is there adequate space to manoeuvre your chair?

2

Are there any trailing cables posing a trip hazard?

2

Is lighting adequate? 2

Do windows have blinds to prevent glare and reflection?

1

Is the workstation environment too noisy?

1

Is the temperature comfortable for most of the time?

1

Has your electrical equipment got an in date electrical test sticker?

2

ABOUT YOU

Are you free from any upper body pain/soreness or any soreness in your hands or wrists

2

Have you had an eye test in the last 2 years

2

Do you organise your work to ensure you take a 10 minute break for every hour you are using the DSE?

2

Is your workstation set up to ensure that you have a flow of work (you don’t have to keep getting up or twisting for things)

1

Do you feel you understand and can effectively use all of the computer programmes you have to use as part of your job?

2

Do you have an existing medical issue that you feel is being aggravated by your workstation?

Y/N


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YOUR SCORE

ACTION REQUIRED

ABOUT YOU

Do you suffer from dry or sore eyes when using your DSE?

Y/N

Do you feel you require extra DSE information or training?

Y/N

Total

DSE Self-Assessment - Results

What the scores mean

0-15 Workstation is OK however if you have any concerns, contact your relevant DSE

Assessor.

16-30 Contact your Manager or DSE Assessor for help and advice.

31+

Contact your DSE assessor as soon as possible.

The DSE assessor is to contact the relevant Manager /Head of Department to arrange a further assessment.


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DSE WORKSTATION CHECKLIST

Name of assessor Date of assessment

User's/operator's name Workstation location

Task description

Ask the following questions and circle the answers given

On a typical day how much time do you spend actually working on the VDU?

Less than 1 hour

1–4 hours More than 4 hours

When using the VDU, how often do you spend one hour or more working continuously?

Daily Weekly Rarely

On the basis of this information the user/operator is a: (Circle one of the following)

Definite user/operator Possible user/operator Not a user/operator Daily intensive periods of unavoidable use lasting for greater than one hour.

Use is not regular but can be prolonged and intensive. User has some discretion.

Intermittent or casual use. User has considerable discretion over the task and work organisation.

HIGH PRIORITY Remedial actions to be completed by the Manager within 1 month

MEDIUM PRIORITY. Remedial actions to be completed by the Manager within 3 months

LOW PRIORITY. Remedial actions to be completed by the Manager within 9 months

Remedial actions must be taken in order of priority not on the basis of ease of completion or lowest cost. Ask the Operator / User the following questions about: - The Chair

QUESTION Y N COMMENT ACTION

Is the seat cushion adjustable for height?

Is the seat back adjustable for height and tilt?

Does the seat have a five star base?

Is the seat easily moveable (i.e. castors)

If arms present, can you sit close enough to workstation?

Can the user operate all of the seat controls and adjusters?

Has the user demonstrated to you that all of the controls and adjusters work?


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The Desk


Is the desk large enough to accommodate all of the equipment and essential items required by the task?

Is the area underneath the desk free of all obstructions that could compromise posture?

Is there sufficient space to adopt different postures and vary movements?

Is the desk surface free from excessive glare?

Is the desk stable and in good condition?

Is the lay out arranged to enable you to carry out your tasks comfortably?

The Keyboard


Is the keyboard separate from the screen?

Does the keyboard have a tilt facility?

Is there adequate space in front of the keyboard to rest the hands and wrists?

Are the characters/symbols on the keyboard easy to use?

Do all the Keys work satisfactorily?

Is the keyboard surface free from excessive glare?

Are all the keys /function keys well set out relative to the task and frequency of use?

Is the mouse suitable for use with the dominant hand


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The Software


Is the software provided, suitable for the task?

Is the software easy to use?

Does the system provide appropriate feedback so that it is always possible to know what is happening?

Does the system respond at the appropriate speed?

The Screen


Is the screen clean?

Does the screen have a swivel and tilt facility?

Is the screen positioned correctly in terms of the

Distance from the user? The users eye height? The angle of the screen?

Do the characters on the screen appear to be

Well defined? Clearly formed? Adequately sized? Adequately spaced?

Is the screen free from excessive glare and reflections as seen from the normal seated position?

Is the screen free from any flicker?

Can the screen’s brightness be adjusted?

Can the screen’s contrast be adjusted?


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The Environment


Is the lighting level satisfactory?

Are wall surfaces designed to minimise reflections from falling upon workstations?

Have other fixtures and fittings been positioned to avoid reflections upon the workstation?

Have adjustable window blinds been fitted?

Is the level of ventilation adequate?

Is the level of heating adequate?

Is the level of humidity adequate?

Is it possible to hold a normal conversation without having to raise your voice

Is the position of the workstation relative to any windows satisfactory?

Additional Points


Has a document holder been provided?

Would the user benefit from one?

Are there blinds at the windows?

Would the user benefit from blinds?

Is there a task light available


Has a footrest been made available?



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Related Health & Safety Issues


Are there any tripping hazards?

Are there any sharp edges?

Are there any restricted fire doors?

Are there any other hazards present?

If Yes please detail……….

Has the job been designed to incorporate off-screen activities within the working day?

Are there adequate opportunities for regular breaks from using DSE?

Have steps been taken to minimise repetitive or boring tasks, such as data entry?

Is the operator able to prioritise their daily work load?

Has training been given on the risks arising from the use of DSE?

Has training been given on how to adjust furniture and equipment (contrast etc.)?

NOTES/SKETCH OF WORKSTATION (WHERE REQUIRED)


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Additional Notes

The Assessors Observations - How is the workstation used?

Does the operator look uncomfortable / out of balance?

Does the operator lean from his/her chair to lift (objects) from the floor?

Does the operator twist to perform any work function, or to speak to colleagues?

Does the operator take the need for breaks seriously, and take regular breaks

Does the operator have space to use the mouse effectively?

Does the operator have to stretch, or lean to pick up the telephone?

Is the operator under consistently high pressure in his or her work?

Does the operator have difficulty in focusing on the screen?

The Assessors to Ask the Operator

If he / she is comfortable when working at the station

If he / she has any existing (long standing) back problem and / or

If he / she is under medical care for postural problems / back pain etc.

If he / she understand the Trust’s Eye Testing Policy

If he / she requires an eye test for DSE use or

When last he / she had eye test for DSE use

USE THIS SPACE TO RECORD YOUR / THEIR OBSERVATIONS / COMMENTS


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Example of Appropriate Reach

Items Outside Reach

Correct Posture (indicate on diagram deviations from good posture)


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Remedial Action Plan

ACTION REQUIRED (WHAT FURTHER ACTION NEEDS TO BE UNDERTAKEN TO ADEQUATELY CONTROL THE RISK?)

ACTION RESPONSIBLE RISK DUE DATE DATE COMPLETED


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How To Sit Correctly


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The Ideal Posture


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Using a Mouse


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Posture Guidance


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ADJUSTING YOUR WORKSTATION

For fixed height desks or tables:

Adjust the height of your seat so that your elbow is level with the centre row of keys, with forearms level, palms facing downwards and fingertip muscles relaxed.

Adjust the angle of your chair back for good posture and comfort and the height of the chair back for good lower back support.

Use a footrest if necessary to support your feet and ensure that your body weight is evenly spread on your bottom and thighs.

Place the keyboard parallel with the front edge of your desk or table, at a comfortable distance from your body to minimise your wrists twisting up/down or left/right.

Place your screen so that (as a rough guide to distance) your fingertips just touch the screen when you stretch out your arms. Individual viewing distances may vary.

Position the height of the screen so that your line of sight focuses naturally on the upper part of the screen, when your head is held in a comfortable position. This avoids having to keep your head tilted up or down too much, which can cause tension and discomfort in your neck muscles (see diagram above).

Tilt the screen to avoid glare and reflection.

If you are using documents, place them at a similar viewing distance to the screen. Use a document holder if possible, or prop them up close to the screen. Position your other equipment within easy reach.

Outer Reach Sector

Maximum Reach Sector

Optimum Reach Sector


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19. CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)

POLICY

We will assess the potential health effects associated with exposure to hazardous substances and take appropriate action to eliminate or adequately control them. We will regularly review and, where necessary, modify our assessments especially where there are reasons to suspect that they are no longer valid or there has been a significant change in the work to which the assessment relates.

Where reasonably practicable we will eliminate the use of hazardous substances. Where this is not possible we will ensure that such substances are replaced by less hazardous alternatives. Control of exposure will be achieved by the use of appropriate work processes, systems and engineering controls and the provision of suitable work equipment and materials. Where possible, exposure will be controlled at source by using adequate ventilation systems and systems of work.

The use of Personal Protective Equipment will only be used as a control measure as a last resort and in addition to the measures described. Where it is required special arrangements will be made for all work involving potential exposure to known carcinogens and biological agents. All control measures will be properly used, adequately maintained and thoroughly examined and tested as required. Where necessary for ensuring the maintenance of adequate control measures or protecting the health of staff and pupils monitoring of workplace exposure and health surveillance will be carried out and appropriate records kept. Suitable and sufficient information instruction and training on the findings of the assessments will be provided for all staff and pupils who are likely to be exposed to hazardous substances. Emergency plans will be produced where required.

ARRANGEMENT FOR THE CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)

The Control of Substances Hazardous to Health (COSHH) Co-ordinator will ensure that:

• An inventory of all substances used, generated, handled, stored or disposed of is compiled and the safety data sheets obtained from manufacturers and suppliers

• Information from the data sheets is used to provide a written assessment of the potential health risks in the circumstances in which exposure may occur

• The results of the COSHH assessments and safe systems of work identified are communicated to staff and pupils affected in a comprehensible manner

• Where possible the use of hazardous substances is eliminated, e.g. by changing the process or selecting non-hazardous alternatives

• Where the elimination of a hazardous substance is not possible, every effort is made to find a less hazardous suitable alternative

• Where it is not reasonably practicable to either eliminate or substitute the use of a hazardous substance, measures are taken to control the risk of exposure by engineering means

• Staff do not bring unauthorised substances into the workplace and do not use any substance for which an assessment has not been undertaken

• Staff, and pupils affected, receive adequate information, instruction and training in the safe use, handling, storage and disposal of substances which they may use or encounter

• Engineering controls examined, tested and adequately maintained at appropriate intervals to meet statutory requirements and to ensure that they continue to function effectively


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• The use of personal protective equipment (PPE) is reserved as a 'last resort' in controlling exposure to a residual risk

• Safe working procedures are monitored to ensure that they remain effective

• Workplace exposure monitoring and health surveillance are carried out when required

• Contractors provide evidence of suitable and sufficient assessments and adequate control measures for the control of hazardous substances whilst working on our behalf and that their activities are monitored.


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COSHH – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Is the COSHH inventory up-to-date and are safety data sheets available for all substances?

1.2 Has the information on data sheets been used to assess the substances taking into account the circumstances in which exposure may occur?

1.3 Have the potential risks and precautionary measures been communicated to staff and been understood?

1.4 Has sufficient effort been made to find ways of achieving the same result through different means and eliminating the hazardous substances?

1.5 Has sufficient effort been made to substitute with less hazardous alternatives?

1.6 Where it is not possible to eliminate or substitute hazardous substances have engineering methods been employed to best effect?

1.7 Are there any substances, for which assessments have not yet been undertaken, present from the workplace?

1.8 Have the results of assessments been brought to the attention of all relevant staff and pupils who might be affected?

1.9 Is there documentary evidence of statutory examinations and adequate maintenance to ensure effective functioning of engineering controls?

1.10 Is personal protective equipment provided only as a last resort and is it suitable for its use, used correctly and is its use enforced?

1.11 Are safe systems of work monitored to ensure their effectiveness?

1.12 Is workplace monitoring of exposure or health surveillance required?

1.13 Do contractors provide evidence of adequate control over hazardous substances?



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COSHH – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

1.12

1.13

Date: -

Completed By: -

Signature: -


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COSHH REGULATIONS – HAZARD SYMBOLS

Regulation Hazard Symbols The classification, labelling and packaging of substances and mixtures – the CLP Regulation – came into force in all EU member states, including the UK, on 20 January 2010. The CLP Regulations replaced the. Chemicals (Hazard Information and Packaging for Supply) Regulations (CHIP) on 1st June 2015.

Although the CLP Regulations and the CLP hazard pictograms are very similar to the CHIP hazard symbols, they have a new shape, new design and a new colour. A brief description is given here for information purposes only

Explosive, self-reactive, organic peroxide

Flammable gasses, flammable liquids, flammable solids, flammable aerosols, organic peroxides, self-reactive, pyrophoric, self-heating, contact with water emits flammable gas

Oxidising gases, oxidising liquids, oxidising solids

Corrosive (causes severe skin burns and eye damage), serious eye damage

Acute toxicity, Very toxic (fatal), Toxic etc

Harmful to the environment


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You’ll see that the old 'harmful/irritant' symbol is missing. This has been replaced by the exclamation mark pictogram:

Harmful skin irritation, serious eye irritation

A couple of new pictograms have also been introduced:

Respiratory sensitizer, mutagen, carcinogen, reproductive toxicity, systemic target organ toxicity, aspiration hazard

Gasses under pressure


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HAZARDOUS SUBSTANCES INVENTORY SHEET

DEPARTMENT: - TOXIC CORROSIVE HARMFUL FLAMMABLE SERIOUS HEALTH HAZARD

OXIDISING EXPLOSIVE HARMFUL TO

AQUATIC LIFE

GASSES UNDER

PRESSURE

PRODUCT NAME / MANUFACTURER

REFERENCE NUMBER


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COSHH Assessment Form Reference No

Product / Substance as described on label by Manufacturer Where used and for what purpose

TOXIC CORROSIVE HARMFUL SERIOUS HEALTH HAZARD

FLAMMABLE OXIDISING EXPLOSIVE HARMFUL TO AQUATIC

LIFE

GASSES UNDER PRESSURE

LIQUID ¨

GEL ¨ POWDER ¨ GRANULES ¨ SPRAY ¨ OTHER ¨

POSSIBLE MEANS OF EXPOSURE INHALATION ¨ INGESTION ¨ ABSORPTION ¨ SKIN/EYE CONTACT ¨ INJECTION ¨ Are there any WEL’s listed for any of the active ingredients listed on the Safety Data Sheet? YES NO Is monitoring required to determine levels? YES NO Symptoms / effects of improper use Persons who may be exposed Safe Storage Describe the safe method of use including appropriate PPE to be worn

RISK RATING HIGH MEDIUM LOW Assessors Name Assessors Signature

Assessment Date Further Action Required YES NO

Action Review Date Next review Date


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COSHH Information For Staff Reference No Product Name Issue Date

CONTROL MEASURES Use Local Exhaust Ventilation (LEV) ¨ Ensure adequate natural ventilation ¨

PPE REQUIRED Gloves ¨ Shoes / Boots ¨ Wellingtons ¨ Goggles ¨ Face Shield ¨

Respiratory Protective Equipment (RPE) ¨ Specify Type

Other ¨ Specify

STORAGE / DISPOSAL Keep cool and dry ¨ Dispose through authorised Contractor only ¨ Place in HFL store ¨ Do not place in general waste facilities ¨ Do riot dispose down drains or onto land ¨ Do not store with Anv other special measures

EMERGENCY PROCEDURES FIRE ¨ Follow School Fire Procedure

If trained use the following fire extinguisher:

¨ co2

¨ Foam

¨ Water

¨ Powder

Any other special measures:

SPILLAGE ¨ Ensure No Naked Lights ¨ Prevent access ¨ Wear Safety Equipment ¨ Dilute, mop & flush ¨ Neutralise with: Absorb in: ¨ Earth ¨ Sand ¨ Granules Any other special measures

FIRST AID ¨ Eyes: To treat irritation & burns flush

with running water for 15 minutes.

¨ Skin: To treat irritation & burns flush skin with continual running water & remove contaminated clothes as soon as possible.

¨ Inhalation: If breathing is affected, remove to fresh air and seek medical advice.

¨ Ingestion: If swallowed, DO NOT* induce vomiting. Wash mouth out with water and give:

IF IN ANY DOUBT PLEASE SEEK GUIDANCE


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20. FIRST AID POLICY

Purpose

• To preserve life • To limit worsening of the condition • To promote recovery • To provide First Aid as necessary from trained adults • To promote health and safety awareness in pupils and members of staff, in order to

prevent First Aid being necessary • To encourage every pupil and member of staff to take responsibility for their health needs

First Aid Provision

• The Bursar is responsible for ensuring that there is an adequate number of qualified First Aiders

• Portable First Aid kits are taken on educational visits and are available from the School Office

• The First Aiders will ensure the maintenance of the contents of the First Aid boxes and other supplies

• All staff will be trained in any aspects of First Aid deemed necessary, e.g. asthma, epilepsy and the use of an EpiPen® (epinephrine) Auto-Injector, for the treatment of anaphylaxis.

• Some types of homeopathic remedy may be used at the discretion of First Aiders for pupils whose parents have signed and returned the appropriate consent form

• All staff will ensure that they have read the school's First Aid policy

First Aid boxes First Aid boxes are located in:

• Reception • Friarswood Kindergarten • Mushroom Kindergarten • Gymnasium First Aid Room • Staff Room • Metal Work Shop • Wood Work Shop • Kitchen

First Aid boxes should contain: - Micropore, Hypoallergenic Plasters assorted sizes, gauze, 6 x medium sterile dressings and 2 x large, 1 x sterile eye pad, 6 x triangular bandages, 6 x safety pins, disposable gloves, tweezers, adhesive tape, plastic face shield, note pad + pencil, alcohol gel, alcohol free wipes and scissors. No medicine/tablets are to be kept in the First Aid boxes. Homeopathic remedies are kept only at Reception.

Additional First Aid items for the Minibus: A blanket, torch, whistle, survival bag, warning triangle and high vis jacket.


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Procedures In School:

• In the event of injury or medical emergency, if possible contact the appointed First Aider(s) or other Teacher

• Any pupil complaining of illness or who has been injured is sent to the School Office for the qualified First Aider(s) to inspect and, where appropriate, treat. Pupils sent to the First Aid Room will be supervised by a responsible adult. Parents should be contacted as soon as possible so that the pupil can be collected and taken home.

• Parents are contacted if there are any doubts over the health or welfare of a pupil.

• IF THE SITUATION IS LIFE-THREATENING THEN AN AMBULANCE SHOULD BE CALLED AT THE EARLIEST OPPORTUNITY WITHOUT WAITING FOR AN APPOINTED FIRST AIDER TO ARRIVE ON THE SCENE

• The school recommends that, unless it cannot possibly be avoided, no member of staff should administer First Aid without a witness (preferably another member of staff)

• No member of staff or volunteer helper should administer First Aid unless he or she has received proper training, except in the case of minor cuts and grazes, which can be dealt with by members of staff.

• For their own protection and the protection of the patient, staff administering First Aid should take the following precautions:

o Exposed cuts and abrasions should be cleaned under running water and patted dry with a sterile dressing

o Hands should be washed before and after administering First Aid

o Disposable gloves should be worn

• All serious accidents should be reported to the Bursar or an appointed First Aider, who should call an ambulance and the pupil's parents as soon as possible. In such an event, a member of staff accompanies the pupil to hospital and the parents are asked to go immediately to the hospital.

• If staff are concerned about the welfare of a pupil they should contact the School Office immediately. If an injury has been sustained, the pupil should not be moved.

Out of School

• The school's MOBILE TELEPHONE must be available on trips out of school (charged and with credit / roaming profile).

• Teachers should check that pupils who have asthma take their inhalers and children with allergies that need the administration of adrenaline have their epipens with them.

• If the trip is via the school minibus or a coach, teachers must take a First Aid kit with them. A check list should be completed before any trip with the assistance of one of the school's First Aiders.


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Educational Visits

• A risk assessment must be completed and assessed before any trip. Evaluate each risk assessment anew each time as every trip etc will be different. Completed risk assessments/educational visit forms are to be filed with the School Office.

• Most venues have their own first aid arrangements in place, but this needs to be confirmed before the trip leaves for the venue. Ensure in advance that a trained First Aider or other competent person will be available at the venue.

• If a First Aider is not available at the venue your assessment should consider the risk.

Incident Reporting All incidents/accidents need to be reported and completed as soon as possible. A central file is held in the School Office and additional incident/accident forms are available in the Staff Room, Friarswood kindergarten and the Mushroom kindergarten (a copy must be given to the School Office at all times).

Homeopathy Policy

RSSKL aims to offer a holistic approach for its pupils. The school has homeopathic remedies available as a supportive measure should a pupil require it.

Procedure

All the remedies stocked in the school have been checked and approved by the School Doctor. Parents are requested to complete a form that outlines the remedies used and to which the parents are asked to give their consent. Only the listed remedies will be administered, and only where consent has been given.

The remedies currently used in school are:

• Arnica x 6

• Arnica cream

• Rescue Remedy

• Calendula Spray

• Melissa Comp Drops

Administration of Medicines Please refer to the Administration of Medication in the School Policy.


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First Aiders: - The following persons hold a current First Aid Certificate or an Appointed Person First Aid Certificate:

NAME EXPIRY LOCATION

Chris Triplett FAW Admin Ext 238

Jennifer Wayland FAW Admin/Reception Ext 200

Tina Hobday EFAW Teacher science Dept.

Ivana Lara Zgonik FAW Afterschool club

Carol Langley EFAW & AP Bursar Ext 204

Ann-Marie Finch EFAW Afterschool club

Yoko Yahhmaie EFAW Classroom Assistant school block

Lynn Tinworth EFAW Classroom Assistant school block

Suzy Brownson Paediatric first aid Teacher

Inga Lewicka Paediatric first aid Teacher

Regina Walsh Paediatric first aid Teacher

Irena Baruch Paediatric first aid Teacher

Abbreviations –

FAW First Aid at Work Certificate

EFAW Emergency First Aid at Work Certificate

AP Appointed Person First Aid at Work Certificate


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Incident / Accident Report Form

Name of person responsible for lesson or activity

Where incident/accident took place

Date and time of incident/accident

Name of injured person

Address of injured person

Nature of incident/injury and extent of injury

Give details of how and precisely where the incident took place. Describe what activity was taking place, for example training/game/getting changed.

Please Complete Reverse


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Incident / Accident Form

Give full details of action taken i.e. any first aid treatment given and the name(s) of the First Aider(s)

Were any of the following contacted?

ü Parents / Carers Yes No

ü Police Yes No

ü Ambulance Yes No

What happened to the injured person following the incident/accident? E.g., carried on with lesson, went home

Were they absent from school/work as a result of this incident/accident? If yes please state how long.

All of the above facts are a true record of the accident/incident

Signed: Person completing form

Name: Date

All completed Incident/accident forms must be handed to reception In the event of an accident occurring through insufficient training or faulty equipment / facilities, follow up action to include completion of risk assessment form


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21. PROVISION AND USE OF WORK EQUIPMENT (PUWER)

POLICY

We will ensure that all work equipment is suitable for the purpose for which it is to be used and that it is maintained in good working order. Where necessary an up to date maintenance log is available. We will ensure that all work equipment is installed correctly and is inspected at suitable intervals to ensure it remains safe and, that appropriate records of inspection are maintained.

Where the use of work equipment is likely to involve a specific risk to health and safety we will ensure that the equipment is only used, repaired, modified maintained and serviced by authorised competent persons. Appropriate health and safety information, instruction and training will be provided for all staff who either use or manage the use of work equipment.

We will ensure that all work equipment provided for use complies with the appropriate EU directives. Access to dangerous parts of machinery will be effectively prevented by the provision of suitable guards or protective devices that are of good construction, sound material, adequate strength and effectively maintained. We will take all necessary measures to prevent, or where this is not possible, adequately control exposure to specified hazards associated with the use of work equipment and to prevent contact with surfaces that are at either very high or very low temperatures.

We will ensure that all work equipment is provided with suitable controls and control systems for starting stopping and changing operating conditions, including those for use in an emergency situation. Where appropriate all work equipment will be provided with suitable means to isolate it from its sources of energy. All work equipment will be stable, adequately lit, clearly marked for reasons of health and safety and incorporate appropriate warnings or warning devices. Maintenance of work equipment will only be carried out where suitable measures have been taken to effectively control the risks.

ARRANGEMENTS FOR THE PROVISION AND USE OF WORK EQUIPMENT (PUWER)

The Provision and Use of Work Equipment (PUWER) Co-ordinator will ensure that: • All work equipment is suitable for the purpose for which it is to be used and is maintained in

good working order and where necessary an up to date maintenance log is available.

• All work equipment is installed correctly and is inspected at suitable intervals to ensure it remains safe and that appropriate records of inspection are maintained.

• Where the use of work equipment is likely to involve a specific risk to health and safety the equipment is only used, repaired, modified maintained and serviced by authorised competent persons.

• Appropriate health and safety information, instruction and training is provided for all staff who either use or control the use of work equipment by pupils.

• All work equipment provided for use after 31st December 1992 complies with the appropriate EU directives.

• Access to dangerous parts of machinery is effectively prevented by the provision of suitable guards or protective devices that are of good construction, sound material, adequate strength and effectively maintained.

• All necessary measures are taken to prevent, or where this is not possible, adequately control exposure to specified hazards associated with the use of work equipment and to prevent contact with surfaces that are at either very high or very low temperatures.


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• All work equipment is provided with suitable controls and control systems for starting, stopping and changing operating conditions, including those for use in an emergency situation.

• Where appropriate all work equipment is provided with suitable means to isolate it from its sources of energy.

• All work equipment is stable, adequately lit, clearly marked for reasons of health and safety and incorporates appropriate warnings or warning devices.

• Maintenance of work equipment is only to be carried out where suitable measures have been taken to effectively control the risks.


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PUWER – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Is all work equipment suitable for the purpose for which it is used, and maintained in good working order and where necessary is an up to date maintenance log is available?

1.2 Is all work equipment installed correctly and inspected at suitable intervals to ensure it remains safe and are appropriate records of inspection maintained?

1.3 Where the use of work equipment is likely to involve a specific risk to health and safety is the equipment only used, repaired, modified, maintained and serviced by authorised competent persons?

1.4 Is appropriate health and safety information, instruction and training provided for all staff who either use or control the use of work equipment by pupils?

1.5 Does all work equipment provided for use after 31st December 1992 comply with the appropriate EU directives?

1.6 Is access to dangerous parts of machinery effectively prevented by the provision of suitable guards or protective devices that are of good construction, sound material, adequate strength and effectively maintained?

1.7 Are all necessary measures taken to prevent, or where this is not possible, adequately control exposure to specified hazards associated with the use of work equipment and to prevent contact with surfaces that are at either very high or very low temperatures?

1.8 Is all work equipment provided with suitable controls and control systems for starting stopping and changing operating conditions, including those for use in an emergency situation?

1.9 Where appropriate all work equipment is provided with suitable means to isolate it from its sources of energy?

1.10 Is all work equipment stable, adequately lit, clearly marked for reasons of health and safety and does it incorporate appropriate warnings or warning devices?

1.11 Is maintenance of work equipment only be carried out where suitable measures have been taken to effectively control the risks?



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PUWER – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

Date: -

Completed By: -

Signature: -


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• You are required to ensure that all work equipment is safe and appropriate for use. You must ensure that it is properly maintained, serviced, repaired or modified safely and where the use of work equipment is likely to involve a specific risk to the health and safety of any person, you must restrict its use to those trained to use it.

• All persons using work equipment must be given adequate health and safety information and, where appropriate, written instructions. You must ensure that those staff who use work equipment and those supervising or managing such use, receive adequate training, on the risks they are exposed to and the precautions to be taken to control those risks.

• You must ensure that effective measures are taken to prevent access to dangerous parts of machinery or to stop the machinery before people can reach the dangerous parts. This should be done by the provision of guards or protective devices, so far as is practicable. All guards or protective devices must: be appropriate for the purpose for which they are provided, well-constructed, of sound material, adequate strength and be free from patent defect. They must be properly maintained, not create additional risks in themselves, not be easily removed or rendered inoperative, be situated a sufficient distance from the danger area, not restrict - more than necessary - any view of the operation of the work equipment, and allow operators to fit or replace parts without, if possible, removing the guards or protection devices.

• You should so far as is reasonably practicable, ensure protection against risks to health or safety as a result of any failure in the work equipment. This protection should be secured, so far as is reasonably practicable, by measures other than personal protective equipment. In this context failure can include ejected or falling objects, rupture or disintegration of parts of the equipment; fire or overheating, the unintended or premature discharge or ejection of any article, gas, dust, liquid, vapour or other substance which is produced, used or stored in the equipment; or the unintended or premature explosion of the equipment or of any material produced, used or stored in it. You must also ensure that workers are prevented from coming into contact with parts of work equipment and material produced, used or stored in it which is at a temperature likely to cause injury by burning, scalding or searing.

• You must ensure that, where appropriate, work equipment is provided with one or more controls to start the equipment (including restarting after any stoppage) or change the speed, pressure or other operating conditions. You must also ensure that, where appropriate, work equipment is provided with one or more controls which, when operated, will bring the work equipment to 'a safer condition in a safe manner'. This would normally bring the work equipment to a stop, unless it would be unsafe to do so. The operation of such controls should not depend on sustained manual action and, if necessary, should disconnect all sources of energy after stopping the work equipment. These controls should operate in priority to any control that starts or changes the operating conditions of the work equipment.

Emergency stop controls must be provided, unless the nature of the hazards deems them unnecessary. All emergency stops must operate in priority over those control systems previously identified. All controls of work equipment must be clearly visible and identifiable, including appropriate marking, where necessary.

No controls should be in a danger area except where it cannot be avoided. It should not be possible, so far as is reasonably practicable, to operate any control from within a clanger area that initiates mechanisms in that area. Where this is not possible, safe systems of work should be applied to ensure that no one is in the danger area, when work equipment is started. If it is not reasonably practicable to apply either of these measures an audible or visible warning must be given whenever work equipment is about to start. You must also ensure that any workers wholly or partly in a danger zone are able to avoid any hazard caused by the starting or stopping of work equipment.


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You must ensure that all control systems of work equipment are safe, so far as is reasonably practicable. Such control systems are not considered safe unless they ensure, so far as is reasonably practicable, that any failure in the system cannot result in additional or increased risk to health and safety; and prevents so far as is reasonably practicable, the equipment being started or restarted while any person is in the danger zone and does not impede any emergency stop controls.

• You must ensure that work equipment is provided with appropriate means to isolate the equipment from all its sources of energy. Such means must be clearly identifiable, readily accessible and include ways of preventing risks to health and safety of any person from any part of the work equipment which is liable to fail.

• You must ensure that work equipment, or any part of work equipment, is stabilised by clamping or otherwise where necessary for the purposes of health and safety and that any place where a person uses work equipment is adequately lit by appropriate means and in line with the operations to be carried out.

• You must ensure that, so far as is reasonably practicable, maintenance operations on work equipment can be done while the work equipment is stopped. If not, either the maintenance operations can be done without anyone entering the danger zone, or appropriate measures are taken to protect anyone when they are carrying out maintenance operations on work equipment.

• You must ensure that work equipment is uniquely marked to aid its identification for maintenance etc.

All work equipment provided for use after 31st December 1992 should carry the CE Mark to confirm its compliance with all appropriate UK and European legislation i.e.

You must also ensure that work equipment incorporates any warnings or warning devices which are appropriate for the purposes of health and safety. Such warnings or warning devices must be unambiguous, easily perceived and easily understood.


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WORK EQUIPMENT ASSESSMENT

Work Equipment is defined as all equipment used whilst at work and includes hand tools, machinery, fork lift trucks, access, lifting and welding equipment etc. A separate assessment form should be used for each item.

Work Equipment Description Ref. No

NO 1 GENERAL YES NO N/A

a Is the equipment selected appropriate to the use?

b Is a maintenance programme in operation and recorded?

c Are there specific risks?

d Are only trained persons using equipment?

NO 2 GUARDING YES NO N/A

a Are all dangerous parts of machinery adequately guarded?

b Are dangerous parts brought to a stop before access can be gained?

c Are guards:

i Well constructed of sound material?

ii Adequately secured?

iii Maintained and inspected?

iv Difficult to remove or defeat?

v Not restrictive to the operator's view?

vi Positioned to allow placement of the part without removal?

vii Designed not to create additional risks?

NO 3 TRAINING YES NO N/A

a Is adequate information, instruction and training given:

i in safe use of all equipment;

ii on workplace hazards;

iii to staff, supervisors and managers?

b Are training records maintained?

c How many years experience does the individual have?

NO 4 CONFORMITY YES NO N/A

a Do machines purchased after 31st December 1992 conform to EC requirements?


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NO 5 PROTECTION AGAINST FAILURE OTHER THAN PERSONAL PROTECTIVE EQUIPMENT FROM:

YES NO N/A

a. Ejected parts?

b. Falling parts?

c. Rupture and disintegration?

d. Fire and overheating?

e. Discharge of gas, dust, liquid, vapour or articles?

NO 6 HOT SURFACES YES NO N/A

a. Is contact prevented with hot or cold surfaces to protect against burns sears and scalds to staff?

NO 7. CONTROLS, ARE CONTROLS APPROPRIATE FOR: YES NO N/A

a. Starting?

b. Restarting?

c. Controlling and changing speed or pressure?

NO 8 STOP CONTROLS YES NO N/A

a. Are controls provided to stop the machine under normal operations in a safe condition and manner?

b. Do stop controls not depend on sustained manual action?

c. Do stop controls operate in priority to other controls and disconnect all sources of energy after stopping?

NO 9 EMERGENCY STOP YES NO N/A

a. Does all equipment have one or more emergency stop controls?

b. Are they situated in a safe place?

c. Do they operate in priority to all other switches?

NO 10. IDENTIFYING AND OPERATING CONTROLS YES NO N/A

a. Are all controls visible and identified?

b. Operated from a safe area or have an audio and/or visual alarm for remote operation?

NO 11. CONTROL SYSTEMS YES NO N/A

a. Do the control systems isolate all equipment?

b. Do they ensure that failure does not result in increased risk?

c. Do they prevent a start or restart whilst person is in danger zone?

d. Do emergency stops override all other controls?


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NO 12. STABILITY YES NO N/A

a. Is all equipment fixed and secured?

NO 13. LIGHTING YES NO N/A

a. Is the level of lighting adequate for the task?

NO 14. MAINTENANCE OPERATIONS YES NO N/A

a. Is maintenance carried out when all work has stopped with the equipment isolated?

b. Are tasks completed without access to danger areas?

c. Are tasks completed with the appropriate safety measures?

NO 15. MARKING YES NO N/A

a. Is all equipment marked appropriate with warning signs and are devices used which are easily understood, in the language of the operator?

NO 16. ELECTRICAL YES NO N/A

a. Are electrical leads and equipment regularly inspected to prevent fire and electric shock?

b. Are permits to work used for maintenance work?

c. Do you ensure that NO access can be gained to live voltages without, isolating, locking off and removing wiring panels?

COMMENTS

Name Signature Date


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ADVICE TO STAFF ON MACHINE GUARDING

Guards are used to protect all persons using the machinery and those in the general vicinity. As the operator, setter or maintenance fitter of work equipment you have a duty to assist the School to comply with its legal obligations. You should ensure that for all equipment:

• the guards are fitted, working and serviceable;

• you do not remove, modify or disable them;

• you make the necessary adjustments to them ;

• you wear and/or use the safety equipment provided;

• report faults and hazards.

If you feel the present guarding arrangements make the tasks you are doing more hazardous or impractical, notify senior staff so that they can investigate alternatives.

The use of guards is not a reflection of your ability or trustworthiness it is a legal requirement.

Remember, broken, amputated and crushed fingers, limbs, scalpings and fatalities happen to someone, somewhere, almost every day.

* * * * * * DON'T LET IT HAPPEN TO Y O U * * * * * *

Also remember. Do not wear gloves near revolving machinery, tie back loose hair, fasten clothing, remove necklaces, ties etc and tape over rings that cannot be removed.

Beware of:

• In running nips

• Contact with moving parts

• Shear hazards

• Entanglement

• Crushing

• Being struck by moving machinery


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START UP OR DAILY MACHINE CHECK SHEET SHEET NUMBER Machine Name/Type: .................................. ................................. Machine No: Location: ......................................................................................... Month: ............

Tick Tick Tick Tick

Date

Guards Checked Prior to Switch on

Initial Run Safety Check

Name

Date

Guards checked prior to

switch on

Initial Run Safety Check

Name

1 17 2 18 3 19 4 20 5 21 6 22 7 23 8 24 9 25 10 26 11 27 12 28 13 29 14 30 15 31 16


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START UP OR DAILY MACHINE CHECK SHEET SHEET NUMBER Machine Name/Type: .................................. ................................. Machine No: Location: ......................................................................................... Month: ............

ALL FAULTS MUST BE REPORTED AND ALL ACTIONS MUST BE RECORDED

Date Name Fault Description Repaired Action Name Date


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MACHINE SAFETY OPERATING PROCEDURE

General Safety Always follow the guidance below and never operate any machine for which you have not been trained or which is faulty.

Always report defects and never try to correct them yourself unless you are competent and authorised to do so.

Long hair should be tied back and preferably a cap worn.

Jewellery e.g. necklaces, earrings and rings must never be worn as they can become entangled or touch electrical or hot surfaces.

Loose clothing is also an entanglement hazard and must be fastened and tucked in.

Never remove or modify guards or interlocks, they may save your limbs, eyesight or LIFE!

Always wear the safety equipment provided, e.g. eye and hearing protection etc. Wash hands before eating, drinking, smoking or using the toilet. Do not eat, smoke or drink in unauthorised or unsafe areas. Never wear gloves near revolving parts of machinery.

IF IN DOUBT OR IF YOU FEEL UNWELL PLEASE REPORT IT IMMEDIATELY.

Safe Working Procedures


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22. WORKING AT HEIGHTS POLICY

POLICY

We will so far as is reasonably practicable, avoid the need to work at heights by effective planning of works. Where this is not reasonably practicable we will carry out suitable and sufficient assessments of all such tasks and take appropriate steps to reduce the risk of injury.

All works at height will be properly planned and appropriately supervised. The most suitable methods of work will be selected along with the most suitable work equipment. We will ensure that all staff are competent to undertake their duties and are provided with appropriate instruction, information and training. We will ensure that all equipment provided for working at height is properly maintained.

ARRANGEMENTS FOR WORKING AT HEIGHT

The working at height co-ordinator will ensure that: • Where possible the need to work at height is eliminated.

• Where work at height cannot be eliminated a risk assessment is conducted to identify suitable control measures to prevent any person from falling a distance likely to cause personal injury.

• The risk assessment takes account of the distance and consequences of a fall, the duration and frequency of the task.

• Where work equipment is necessary to ensure safe working at height, the equipment is suitable for the task at hand taking into account the risk of use, installation and removal of such equipment.

• If ladders or step ladders are specified as a control measure the assessment justifies use i.e. that the risk is low, the task is of short duration (15-30 mins) or site conditions dictate.

• Levels of competence required for activities are identified and any training needs are met.

• Where identified in the risk assessment a rescue plan is in place before work at height commences. This plan will be reviewed throughout the lifetime of the project and updated if there are any substantial changes to the work being carried out. The plan will take account of possible risks to the rescuers.

• Where the activity affects others on the site we will inform and discuss with these people how we plan to carry out the work.

• The risk assessment and planning arrangements take into account the effects that the weather can have on outdoor work at height.

• The risks posed by fragile surfaces (i.e. surfaces where there is a risk of a person or object falling through, these surfaces may be either close to or part of the structure on which work is to be done and will include vertical or inclined surfaces) are managed.

• Work requiring regular access where there is a fragile surface, permanent fencing, guards or other permanent measures to prevent falls are put in place.

• Steps are taken to ensure that falling material or work equipment is prevented. Loads and equipment are stored correctly so they do not collapse or fall at any time and cause injury.


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• Equipment for work at height is regularly inspected to ensure that it is safe to use. The equipment is marked to ensure that it is obvious when the next inspection is due.

Pre-use checks are made before work equipment for work at height is used.

Note The purpose of the inspection is to identify whether the equipment is fit for purpose and can be used safely and that any deterioration is detected and remedied before it results in unacceptable risks.

• The Provision of supervision is proportionate to the findings of the risk assessment and the experience and capability of the people involved in the work.


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WORKING AT HEIGHTS – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Is work at height eliminated wherever possible?

1.2 When work at height cannot be eliminated is a suitable and sufficient risk assessment undertaken?

1.3 Does the risk assessment take account of the distance and frequency of a fall, the duration and frequency of the task?

1.4 When work equipment is used to ensure safe working at height is it suitable for the task and is the risk of use and installation of such equipment taken into account?

1.5 If ladders or steps are specified for use does the assessment justify their use i.e. low risk, short duration or because site conditions dictate?

1.6 Are levels of competence required for activities identified and are any training needs met?

1.7 Where identified in the risk assessment is a rescue plan in place before work at height take place and is it kept under review for the life time of the project and updated as necessary?

1.8 Where activities affect others are third parties informed of how the planned work will be carried out?

1.9 Does the risk assessment and arrangements take account of weather conditions?

1.10 Are the risks posed by working on fragile surfaces effectively managed?

1.11 Where work on fragile surfaces is conducted is there permanent fencing, guards or other measures to prevent falls put in place?

1.12 Are steps taken to ensure falling material or equipment is prevented and that such items are stored correctly to prevent collapse of the structure upon which work is being undertaken?

1.13 Is all work equipment for work at height regularly inspected and marked when the next inspection is due?

1.14 Is the level of supervision provided proportionate to the findings of the risk assessment and the experience and capabilities of the people undertaking the work?



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WORKING AT HEIGHTS – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

1.12

1.13

1.14

Date: -

Completed By: -

Signature: -


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Ladders Falls from height are still the biggest killer on construction sites, including operation and maintenance related work, within the UK. The diverse nature of work carried out or managed by the School requires that special considerations be given to any work involving access ladders, Mobile Elevating Work Platforms (MEWP's) and scaffolds.

Any work at height will be carried out from or on a platform with suitable edge protection unless a specific Risk Assessment identifies that ladder access alone is a safe option. Such risk assessments will be recorded and made available to all operatives.

Ladders provided will be of the correct type and grade; in good condition and effectively secured to prevent movement. Those who use ladders will be competent to inspect and secure them as well as having knowledge of the points at which the ladders can be tied.

A competent suitably trained, member of staff has been nominated who shall be responsible for inspecting all access equipment owned by the School annually and have the results recorded on the access equipment register.

Mobile Access Equipment An extensive range of mobile access equipment is available for work of short duration and minor maintenance. Such equipment may also be used to provide safe access to roofs. However mobile access equipment must be appropriate for the conditions on site, taking into account ground status and wind speed.

Any mobile access equipment will be adequately maintained and operated only by authorised and suitably trained staff. Where any hired equipment does not appear to be adequately maintained, it shall be brought to the attention of a senior member of staff and returned to the supplier with a report of its condition. Such equipment must not be used even in the short term.

Work on roofs Inspection All roof work is dangerous, no matter how short-lived and safe means of access and egress will be provided.

The use of alternative arrangements such as using adjacent buildings or powered access equipment will be considered when carrying out surveys on roofs that do not have safe access.

Maintenance Many accidents occur during routine and unplanned maintenance, including cleaning, on roofs, gable ends and similar work. Fragile roofs, roof lights and the like will also be considered in the Risk Assessment for the job.

The cleaning of valley gutters and gutters will be carefully considered and closely managed.

Short duration work Where the Risk Assessment indicates that it is not reasonably practicable to install safeguards, for example for work taking minutes as opposed to hours, the assessment will be recorded before proceeding and have taken account of the following: -

• Duration of the Work • Complexity of the work. • Pitch of the roof.


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• Condition of the roof. • Weather conditions. • The risk associated with providing edge protection when balanced against that

without. • Any risks to others who may be affected.

Travel Restraint Where edge protection or the use of mobile access equipment is not considered suitable, then travel restraint and fall arrest will be used.

Travel restraint is a system that does not allow the person(s) to access the edges by physically restraining them so that they cannot reach unprotected roof edges.

Note. This is not the same as fall arrest equipment, which is designed to mitigate the injuries of anyone falling.

Both travel restraint systems and fall arrest equipment must be authorised by the person in charge of the work who should take specialist suppliers advice where necessary.

The risk assessment and method statement for any work requiring the use of fall arrest equipment MUST consider recovering operatives following a fall.

Training

• All roof work is potentially dangerous and anyone carrying out or planning work on roofs or utilising access equipment will be suitably trained in the following as necessary: -

• Erecting scaffolding, regardless of type or intricacy. • Setting up and using hoists, • Operating and checking mobile access equipment. • Rigging and inspecting safety nets, edge protection and the like. • Persons in charge of operations will be trained in order to ensure that they are

competent to ensure adequate site standards and: - • Assess and prioritise the risks associated with the work. • Design safe systems of work that are appropriate to specific tasks and conditions. • Prepare clear, simple safety method statements that can be used and understood by

the workers involved. • Recognise their own limitations and seek advice as necessary.


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SAFE WORKING PROCEDURES FOR LADDERS AND STEPLADDERS

1. Use only equipment provided by the School to access products etc. stored at height.

2. Check that the equipment is in good condition before using it.

3. Ensure that the equipment is secure before using it.

4. Ensure that the rungs/steps are free from grease and water etc. before using the equipment.

5. Always wear sensible flat soled footwear and ensure that it is in good condition.

6. Wherever possible when using ladders get another person to foot the ladder or securely tie it to a fixed object.

7. Ladders should always be placed at an angle of 1:4 i.e. for every metre the ladder is moved away from the wall it should extend four metres up the wall.

8. Never attempt to lift loads which you are incapable of lifting safely while using a ladder/step ladder.

9. Report any defective equipment or problems to your supervisor immediately.

10. Always check that the equipment that you propose to use is suitable for the purpose and record the check on the Schools Ladder Register.

11. Do not attempt any task that is likely to put yourself or others at risk. This includes having to reach excessively from a ladder/step ladder.

12. Only use ladders / step ladders for work of short duration (20 to 30 minutes’ maximum).

I confirm that I have received adequate training on the above safe working procedure:

Signed: ................................................

Date:


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STEP-LADDER SAFETY GUIDANCE NOTE

Introduction It is School policy that only aluminium step-ladders conforming to BS2037 or BS/EN131 should be used. It is vital that the correct size of step-ladder is used. You must be able to work comfortably without having to over-reach upwards, downwards or sideways.

Step-ladders used must be checked for conformance with the relevant British or European Standard. Steps used must meet one of the following criteria:

Classification Duty Rating Maximum Static Vertical Load Application Symbol

Class 1 130kg 175kg Industrial

Class EN131 115kg 150kg Commercial

Class III 95kg 125kg Domestic

NOTE - Class III Domestic type step-ladders must not be used.

General Safety Most accidents are due to human error rather than equipment failure. Always check each step-ladder before use, looking in particular at:

General condition - check that there is no damage to the stiles (the outside uprights), steps or top platform. Dents, bends, cracks and splits are all potential hazards. If these are found do not use the equipment and report the matter to your manager.

• Are the rubber / plastic non-slip feet in position and in good condition.

• Are the steps clean and dry and free from grease etc.?

Remember to fill in the School’s Ladder register following each check / inspection.


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NEW EN 131 LADDER STANDARD IN DEVELOPMENT

A revised set of new EN131 ladder standards are due to be introduced to the European market from the 1st January 2018. These changes are designed primarily to address ladder stability and durability and introduce a classification of "use" to the new standard. Within the new standard ladders will be classified as "EN131 Professional", (intended for use in a workplace), and "EN131 Non-Professional" (intended for use by domestic users).

Product standards do not apply retrospectively so our existing BS2037, BS1129 and EN131 ladders are perfectly legal and fit for use as long as they are in good condition and fit for purpose. There is no immediate requirement upon us to change our existing ladders because the product standards are being revised or withdrawn.

A transition period will be in place after the introduction of the new standard to allow manufacturers time to adapt to any relevant changes within the standards and gradually over time existing ladder stocks will be replaced with ladders certified to the new standards.

As long as our ladders and steps are regularly inspected and maintained in good condition there is no need to for us to replace or exchange our existing ladders. Current BS2037, BS1129 and EN131 certified ladders are perfectly safe and fit for use.


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USE OF STEP-LADDERS

Always follow these principles when using a step-ladder:

• Wear flat, firm soled shoes.

• Check that there are no overhead hazards.

• Check that the step-ladder is locked into the correct position.

• Ensure that the step-ladder is on a firm, level base.

• If you are using the step-ladder to retrieve stock ensure that it is positioned so that you can easily and securely reach the item to be retrieved. Ensure that another person is present if the item is heavy and needs passing down.

• Never allow more than one person to stand on a step-ladder.

• Always have both feet on the step. Never put one foot onto racking or other surfaces to reach objects.

• Never stand on the top handrail to gain extra height. Get another larger set of steps if necessary.

I confirm that I have been trained to use step ladders safely using this document.

Signed ...................................................................... ................................ Date

Line Manager's Signature ........................................ ................................ Date


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LADDER PRE-USE CHECKLIST

Employers and employees and all users of ladders should be able to answer ‘Yes’ to each of the questions, or to the alternative given, before a job is started.

Type of ladders: ________________________ Identification Number ___________

Description of where used_____________________________________________________

By whom:_______________________________ Date:______________________________

POINT QUESTION YES NO N/A

a Is a ladder, step-ladder etc the right equipment for the work?

b If so, is the equipment in good condition and free from slippery substances?

c Can the leaning ladder be secured at the top?

d If not, can it be secured at the bottom?

e If (c) or (d) cannot be achieved, will a second person stationed at the base provide sufficient safety?

f Is the top rung level with the platform?

g Is there adequate handhold at the place of landing?

h Are there platforms at 9m maximum intervals?

i Is the ladder angle correct?

j Is the support for the ladder adequate at both the upper point of rest and the foot?

k Is the ladder properly positioned?

l If it is necessary to carry tools and equipment, has provision been made for carrying them so that the user can keep his hands free for climbing?

m If an extension ladder is used is there sufficient overlap between sections?

n On the step-ladders are the stays, chains or cords in good condition?

o Can the step-ladder be placed sufficiently near the work on a firm level surface?

p Is the ladder clear of overhead electric cables?

Signature Name

Date


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SAMPLE LADDER REGISTER

LADDER REGISTER CHECKS MONTH

LADDER NUMBER TYPE SIZE

(RUNGS) LOCATION DATE OF

INSPECTION INSPECTOR

NAME SIGNATURE HS AUDIT DATE DUE HS SIGNATURE COMMENTS


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23. TRANSPORT

POLICY

We as users of transport recognise our duties to protect our staff and others who may be affected by our activities, and as such will undertake assessments of our activities in relation to School transport. We will take appropriate action to adequately control the risks identified by such assessments. We will ensure that ail persons required to drive any of our vehicles are suitably trained and competent to undertake the duties placed on them, and where necessary ensure a valid driving license is held by individuals appropriate to the type and class of vehicle they may be required to operate. All School vehicles will be regularly inspected and serviced in accordance with manufacturers recommendations and where necessary tested in line with the legislative requirements prevailing at the time. Where vehicles are required to travel on the public highway they will be adequately insured and display an appropriate road fund licence. All control measures and procedures will be regularly monitored to ensure they remain effective.

ARRANGEMENTS FOR TRANSPORT SAFETY

• The Estate Manager will co-ordinate that:

• All School transport systems are identified and assessments are conducted.

• Suitable and sufficient control measures are implemented to ensure the continued use of transport systems both on our premises and on the public highway.

• Procedures are in place to ensure only trained competent persons operate our vehicles.

• Where required, drivers hold a current valid license for the type and class of vehicle they may be required to operate.

• Procedures are in place for all School vehicles to be inspected and serviced in accordance with manufacturer’s recommendations.

• Where required by specific legislation, vehicles are tested at the required intervals.

• Procedures are in place for the reporting and rectification of defects which may be detected.

• Training, information and instruction is provided for all vehicle operators along with refresher training as may be required from time to time.

• Relevant insurance cover is provided and maintained.


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TRANSPORT – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Have all transport systems been identified and assessed?

1.2 Have suitable and sufficient control measures been implemented to ensure safe use of transport on and off site?

1.3 Are procedures in place to ensure only trained competent persons operate our vehicles?

1.4 Where required do drivers hold a current valid license for the type and class of vehicle they may be required to operate?

1.5 Are procedures in place for all School vehicles to be inspected and serviced in accordance with manufacturers’ recommendations?

1.6 Are vehicles tested at the required intervals where required by specific legislation?

1.7 Are effective procedures in place for the reporting and rectification of defects to vehicles?

1.8 Is training, information and instruction provided for all vehicle operators including regular training where required?

1.9 Is relevant insurance cover provided and maintained?



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TRANSPORT – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

Date: -

Completed By: -

Signature: -


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SCHOOL; VEHICLE HANDBOOK

INTRODUCTION

This handbook is designed to give the School vehicle driver a comprehensive list of responsibilities and information concerning School rules, legislation, insurance and health and safety issues.

All staff who are required to drive a School vehicle must have received, read and signed for a copy of this document, before driving.

Keep this document secure in your vehicle at all times for reference when required.

ROUTINE MAINTENANCE

Driver's Responsibility § Check and top up if necessary tyre pressures, oil level and water levels on a daily basis.

§ Check all lights are working on a daily basis and report any faults to your Manager.

§ Wash down windows, mirrors, lights and number plates on a regular basis.

§ Check tyre wear on a regular basis, and report to your Manager when wear is nearing the 1.6mm legal minimum.

§ Report to your Manager when vehicle is nearing its routine service mileage.

§ Report promptly to your Manager any suspected faults or defects.

School's Responsibility § Organise the prompt servicing at an authorised dealer of each vehicle reported by its

driver to be approaching its service mileage.

§ Investigate and organise corrective action for any fault or defect reported by the driver.

BREAKDOWNS

• In the case of breakdown or vehicle failure, you must: -

Ø Try to position the vehicle is a safe place for both driver and vehicle.

Ø Contact your Manager so that alternative arrangements can be made.

Ø Contact the relevant breakdown recovery School (AA, etc) to arrange recovery/repair.

ACCIDENTS

• In the case of a road traffic accident, you must: -

Ø Take down the name, address and telephone number of the drivers of any other vehicles involved as well as the other vehicle(s) registration number, make/model and insurance Company and policy number.

Ø Take down the name, address and telephone number of any third party who is prepared to act as an independent witness.

Ø NEVER admit responsibility for the accident.

Ø Visually survey the scene of the accident so that an accurate description can be provided for insurance purposes and if possible take photo's (via mobile phone).

Ø In the case of a serious accident or where someone is injured, inform the police. In the event of you being injured refer to Section 15 below on personal injury.


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Ø Inform your Manager so that alternative arrangements can be made.

Ø In the case of you being able to drive off safely, do so.

Ø In the case of the damage not allowing safe use of the vehicle follow the procedure for Breakdown in 2 above.

Ø On your return consult with your Manager as soon as possible to determine if the damage is worthy of an insurance claim.

SECURITY

• 4.1 Your vehicle must be locked at all times when you are away from your vehicle, no matter how short the time away.

• 4.1 Any alarm/immobiliser which is fitted to your vehicle must also be alarmed at all times when away from your vehicle.

• 4.3 Valuables such as mobile phones, laptop computers and power tools etc., should never be left unattended in your vehicle.

• 4.4 Store heavy, hard or otherwise dangerous objects in the boot of the car. These can become missiles on car impact.

DRIVING LICENCE

• All School vehicle drivers must hold a full driving licence. An original of your licence must be handed in to the School prior to your authorisation to drive any School vehicle. You will also be required to fill in a form which declares you have no illness or infirmity which may affect your ability to drive.

• This declaration requires you to inform management immediately should any illness or infirmity occur which may affect your ability to drive.

• You must also inform management immediately if your driving licence is withdrawn or you are banned from driving for any reason.

• Your original drivers' licence must be handed in to the School when requested, which must be at least annually.

ROAD TRAFFIC OFFENCES

• The School must be informed immediately of any Road Traffic Offence which occurs in a School vehicle.

• Fines for Road Traffic Offences must be settled by the driver.

MOBILE TELEPHONES

• Staff or volunteers driving for work must never make or receive calls on a mobile phone, whether hand-held or hands-free, while driving

• Staff driving for work must ensure their phone is switched off and that it can take messages while they are driving, or they must allow a passenger to use the phone

• Journeys should be planned so they include rest stops when messages can be checked and calls returned

DRINKING AND DRIVING

• The School does not condone drink driving or the abuse of drugs and will treat any such instance as gross misconduct.


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FIRST AID

• Where vehicles are furnished with a first aid kit, any items in this kit being used, must be replaced at the earliest opportunity.

SCHOOL STANDARDS

• The School expects every driver to keep their vehicle clean and tidy inside and out.

TIREDNESS

• In the event of feeling drowsy at the wheel always park up and take a short break. It is advised that a short break should be taken for every 3 hours of continuous driving.

UNAUTHORISED PASSENGERS

• For reasons of personal safety, you must not allow any person into your vehicle who is not known to you (hitchhikers etc.).

PERSONAL INJURY / ILLNESS

• In the case of being involved in a road traffic accident or incident you need to decide if you have sustained an injury which makes it unsafe for you to drive. If in doubt do not drive on but contact your manager.

• Always enter the details of your injury into the School's Accident Book. • If you are ill and you think this may affect your ability to drive safely or if you have a

doctor's sick note you must not drive a School vehicle.

OVERNIGHT PARKING

• You are responsible for parking your vehicle overnight in the safest position possible at that location.

WINTER-TIME DRIVING

• Be able to be seen. Clean all the snow and ice off your windscreen, other windows, outside mirrors, lights and reflectors. Make sure your vehicle is equipped with good wiper blades, and that wiper arms are exerting enough pressure on the blades to ensure a clean sweep.

• Tyres with good tread are essential for good cornering and handling on slippery roads. • Get the feel of the road. Occasionally try out your brakes, or gently depress your

accelerator while driving. When you have found out how slippery the road is, adjust your speed accordingly. Rising temperatures greatly increase the slipperiness of ice and snow.

• Stretch your following distance. Know that winter surfaces increase stopping distances three to 12 times.

• Brake before bends in the road.

DEFENSIVE DRIVING

• Be aware of traffic situations far ahead, on both sides and to the rear of the vehicle. • Be alert for illegal acts and errors of others. • Be willing to yield your right of way to prevent accidents. • Do not tail-gate.


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• Be particularly cautious approaching intersections. • Adjust your driving to the special hazards of: pedestrians, the road, the weather,

traffic, and the degree of light. • Be aware of the added danger brought on by your own emotions such as anger or

worry. Try to minimise stress by allocating a greater journey time for unforeseen delays.

• Drive as if every child in the street is your own, and every motorist a close friend.


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IN THE EVENT OF AN ACCIDENT

IN CASE OF ROAD TRAFFIC ACCIDENT PLEASE RECORD THE FOLLOWING DETAILS OF OTHERS INVOLVED

Name

Name

Address

Address

Telephone No

Telephone No

Make/Model of Vehicle

Make/Model of Vehicle

Registration No

Registration No

Insurance Co Details

Insurance Co Details

Policy No

Policy No

Details of Any Witnesses

Description of accident

Date Time

Weather conditions Location


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PRIVATE & CONFIDENTIAL

Approved Drivers School Health Questionnaire For Insurance Purposes

Name: (Please print in full)

Job Title

DoB Contact No’s

Home Address Work (Ext)

Mobile

Please tick box F/T ¨ P/T ¨ Temp ¨ Casual ¨ Other ¨

All information will be treated as confidential, although it will be necessary to report any health problems to our insurers. It is important that every question is answered. Please complete and return to The Bursar. All forms will be held securely and confidentially. Please answer all questions (Circle where appropriate)

NO. QUESTION YES NO

1 Do you have any visual/eye defect?

(If yes, please specify defect)

2 Do you wear spectacles or contact lenses?

(Date of last eye examination)

3 Have you suffered from or had treatment for any of the following?

(If yes please specify on separate sheet)

• Dizziness / fainting, e.g. Meniere's Disease?

• Epileptic fits / blackouts?

• Sleep disorders?

• Angina/heart disorders / heart attack / high blood pressure / palpitations?

• Mental ill health / Depression / Stress / Anxiety?

• Nervous disorders, e.g. Multiple Sclerosis, Parkinson’s?

• Serious head/limb injuries? Hearing problems?

• Diabetes?


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Continued from overleaf

NO. QUESTION YES NO

4 Are you receiving any medical treatment, either by GP or Consultant?

If yes state medical condition

List names of any medication taken

5 Do you have a history of alcohol related problems?

If yes please give details

6 Do you have a dependency on drugs or drug addiction?

If yes please give details:

Additional Information: Please provide any further medical information you consider appropriate:

Drivers should be aware that the normal fitness criteria to hold a driving licence applies, and particularly that of visual acuity which requires the ability to read a clean car number plate with figures three and a half inches high at 25 yards in bright daylight and when spectacles, if used, are worn.

Declaration I certify that the answers to the above questions are correct to the best of my knowledge and that I am not otherwise aware of any physical or mental disability that will, or may, affect my ability to drive.

I understand that from this assessment I may be required to have a medical assessment.

Signature Date

Name (please print)

For Office Use Only

Date Received Insurers Notified - YES / NO - Date

Date: Signature


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Daily / Weekly Vehicle Pre-Use Checks The following checks are recommended to be undertaken before each time the vehicle is used, unless stated otherwise.

ITEM (EXTERNAL) OK FAULT ITEM (INTERNAL) OK FAULT

Oil level (recommended weekly)

Mirrors are correctly adjusted, clean and unobstructed

Coolant level (recommended weekly)

Position and function/purpose of all the dashboard controls

Windscreen washer fluid level (recommended weekly)

Seat belts are undamaged and working properly

Brake fluid level (recommended weekly)

Location of wheel brace and jack

Windscreen and windows are clean and undamaged

Location and contents of first aid kit and fire extinguisher(s)

Wiper blades are clean and undamaged

Location of relevant paperwork (permit disc, insurance, road tax disc, MoT, emergency numbers and driving licence)

Lights, including brake lights and indicators, are clean and working

Luggage is securely stowed and aisles and exits are clear

Tyres inflated and undamaged (visible check)

Damage or sharp edges

Tyre treads. At least 1.6mm depth across central ¾ of the tread width.

Doors open and close properly lift (if fitted) works safely

Ramp (if fitted) fits and works safely

Damage or sharp edges

Signature of Driver

Date of Checks


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24. PERSONAL PROTECTIVE EQUIPMENT

POLICY

We will identify and assess all activities our staff and pupils may be required to undertake. We will only specify personal protective equipment as the first form of defence should we be unable to eliminate the risk to our staff and pupils immediately. We will as far as is reasonably practicable implement the hierarchy of control measures. Personal Protective Equipment will only be provided if the risk to our staff and pupils cannot be adequately controlled after the hierarchy of control measures has been exhausted. If and when we do provide personal protective equipment we will ensure it is fit for the purpose and environment it is to be used and that it fits the wearer correctly to give the level of protection for which the equipment was so designed. We will ensure staff are consulted on the type of personal protective equipment to be used and that they are given adequate and sufficient information, instruction and guidance on the use and maintenance of such equipment. We acknowledge our duty to provide personal protective equipment to our staff and pupils as may be necessary and that such equipment will be free of charge. Where it is identified that staff well being may be affected due to exposure to a specific hazard or hazards a medical questionnaire will be completed. We will ensure where necessary that regular health surveillance is provided where the risk of harm to our staff is controlled by the use of personal protective equipment.

ARRANGEMENT FOR PERSONAL PROTECTIVE EQUIPMENT

The Personal Protective Equipment Co-ordinator will ensure that:

• All activities our staff and pupils may be required to undertake are identified and assessed to determine the need for PPE

• As far as is reasonably practicable the hierarchy of control measures i.e. Elimination, Reduction or Substitution, Isolation, Engineering Controls are followed to control the hazards that have been identified

• PPE is only specified as a last form of defence • Where PPE is provided, it is fit for the purpose and the environment it is to be used in

and that it fits the wearer correctly • Individuals or groups of people whose well being may be affected due to exposure to a

specific hazard or hazards are identified and a medical questionnaire is completed prior to any person commencing work in such an environment which may present a risk to them

• Where identified by the medical questionnaire or where necessary due to the identification that the risk of harm is controlled by the use of PPE health surveillance is provided at regular intervals

• Where PPE is required it is provided free of charge • Staff are consulted on the type of PPE to be used • All staff required to wear PPE are given adequate and sufficient information,

instruction and guidance on the use and maintenance of such equipment • A procedure is in place to allow PPE provided to be maintained in good working order

and/or adequate stocks of equipment are available to replace as necessary any damaged or worn equipment

• Suitable and sufficient facilities are provided to enable staff to store any PPE provided to them whilst not in use

• Where necessary suitable and sufficient facilities are provided to permit staff to change from and store their normal clothing to specified personal protective clothing


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PPE – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Have all activities our staff and pupils may be required to undertake been identified and assessed to determine the need for PPE?

1.2 Has the hierarchy of control measures been followed and exhausted to control the hazards that have been identified?

1.3 Is PPE only specified as the last form of defence?

1.4 Where PPE is provided is it fit for the purpose and the environments it is used in and does it fit the wearer correctly?

1.5 Are individuals or groups of people whose well being may be affected due to exposure to a specific hazard or hazards identified and have medical questionnaires been completed prior to those persons commencing work in such environments which may present a risk to them?

1.6 Where necessary is health surveillance provided at regular intervals?

1.7 Where PPE is provided is it free of charge?

1.8 Are staff consulted on the type of PPE to be used?

1.9 Are staff and pupils who are required to wear PPE given adequate and sufficient information, instruction and guidance on the use and maintenance of such equipment?

1.10 Is a procedure in place to permit the maintenance or replacement of PPE as necessary?

1.11 Are suitable facilities provided to enable staff to store their PPE when not in use?

1.12 Where necessary have suitable and sufficient facilities been provided to permit staff to change and store their normal clothing to specified personal protective clothing?



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PPE – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

1.12

Date: -

Completed By: -

Signature: -


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General PPE should only be issued to the person who is going to use it, it cannot be shared. A register of issue and subsequent inspection should be maintained and means for the employee to keep equipment in a clean and hygienic condition should be provided.

Respiratory Protective Equipment (RPE) Where Respiratory Protective Equipment (RPE) is provided to prevent exposure to hazardous substances in the form of disposable filtering face pieces, reusable half-face and full face masks, tight fitting negative pressure respirators it must fit the wearer properly and therefore a face fit test must be conducted. The test will assess the fit by determining the degree of face-seal leakage of a test agent whilst the user is wearing the face-piece and undergoing certain physical exercises. Dependent on the respirator type in use the test can be quantitative or qualitative, both of which require specialist equipment and trained operatives. Once face fit tested to a particular respirator (type and manufacturer) a certificate of test must be obtained and this recorded. Operatives do not require to be retested unless their facial characteristics change significantly (e.g. weight loss, major dentistry), the certification of test may pass from employer to employer, but the operative must only wear that type and manufacture of respirator that he/she was tested on.

Head Protection Where an assessment identifies the need for head protection it should meet the following criteria:

• Suitable for its intended purpose • Appropriate size • Have chin straps etc. where necessary • Provide adequate levels of comfort

Head protection should be replaced at intervals recommended by the manufacturer or if it has received a severe impact, has been badly scratched or has cracked.

Eye Protection

There are different types of eye protection to cover different hazards. The following are examples of protection that may be required in certain circumstances:

• Safety spectacles incorporating side shields • Eye shields • Safety goggles • Face shields

The following activities are likely to require the provision of eye protection:

• Handling acids, alkalis, corrosive substances etc. • Using abrasive wheels, hand grinders etc. • Welding operations • Using gases or vapour under pressure • Using laser equipment


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Foot Protection

Safety boots or shoes and purpose designed Wellington boots are the most common type of safety footwear. The following list gives examples of areas where safety footwear may be required:

• Workplaces where heavy objects have to be physically handled • Areas where hazardous and / or corrosive chemicals are handled

Hand and Arm Protection Hand and/or arm protection may be required in the following circumstances:

• Manual handling of objects, machinery or equipment with abrasive or sharp areas • Operating vibrating machinery such as orbital sanders • Outdoor work • Handling hot or cold materials • Handling chemicals

Protective Clothing The following list gives examples of circumstances where specific protective clothing may be required:

• Handling chemicals • Working in the dark • Working in food preparation areas • Working near or in water • Working in dusty environments


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PERSONAL PROTECTIVE EQUIPMENT – RISK ASSESSMENT

Name Job Title Ref No.

Various

Lower lim

bs

Upper lim

bs

Head

Whole body

Trunk/ abdomen

Skin

Legs (parts)

Foot

Arm

s (parts)

Hands

Whole head

Face

Respiratory tract

Eyes

Ears

Cranium

Falls from a height

Mechanical

Blows cuts, impact, crushing

Stabs, cuts, grazes

Vibration

Slip or trip

Scalds, heat, fire Thermal

Cold

Immersion

Non-ionising radiation

Electrical

0 Noise

Ionising radiation

Dust fibre

Fume

Vapours

Splashes

Gases vapours

Harmful bacteria

Harmful viruses

Fungi

Non-micro biological antigens

Assessor’s Signature Assessment Date

Assessed Employees Signature Review Date

Review Completed - date Signature Further Action Y N


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RECORD OF ISSUE OF PERSONAL PROTECTIVE EQUIPMENT

Name Job Title Reference No

EQUIPMENT PROVIDED SPECIFIC DETAILS DATE SIGNED

Hard Hats

Safety Glasses

Safety Goggles

Face shield / visor

Welding goggles

Dust mask

Half mask respirator canister

Full mask

Self-contained breathing apparatus

Air fed breathing apparatus

General overalls

Chemical protection overalls

Wet weather clothing

Cold protection clothing

Gloves

Safety harness / fall arrester

Safety boots / shoes

Safety Wellingtons

Ear defenders


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25. FOOD HYGIENE AND PEST CONTROL POLICY

POLICY

The aim of this policy is to set minimum standards with regard to food hygiene and pest control where food is stored, prepared, served or consumed. We shall ensure that every person working in the food handling areas are adequately trained and maintain a high degree of personal cleanliness and are wearing suitable, clean and where appropriate protective clothing. To reduce the risk of infestation we will ensure that our premises and refuse areas are kept in a clean and tidy condition.

ARRANGEMENTS FOR FOOD HYGIENE AND PEST CONTROL

The Food Hygiene co-ordinator will ensure that:

• all staff that handle food are trained in at least basic food hygiene and are issued with guidance on hygiene procedures.

• appropriate supervision and instruction is provided commensurate with their work activities.

• separate hand wash facilities are available in the food preparation area for food handlers to wash their hands.

• food handlers are provided with sufficient clean and washable over-clothing, preferably light coloured without external pockets and suitable head covering which completely encloses the hair.

• food handlers are in good health and are aware of the need and the procedure for reporting illnesses or diseases.

• cleaning schedules are developed, surfaces and equipment are adequately cleaned and all the cleaning tasks are recorded.

• suitable lined, lidded waste containers are provided and the waste is removed at least daily, to an enclosed bin or skip that is sited at a suitable distance away from the food preparation/storage areas.

• the refuse storage area is hosed down and cleaned regularly. • a prohibition on eating and drinking wherever there may be risk of hand to mouth

contamination e.g. handling hazardous substances is implemented and monitored. • there is adequate decontamination procedures in place where necessary. • doors and windows in the food preparation areas are kept closed or if left open that

they are screened with a fine, cleanable mesh. • any access holes and other openings have been adequately sealed and defects in the

building such as broken windows are repaired. • regular inspections are made for signs of pests or pest damage. • where necessary a competent person is engaged to control the ingress of pests or

eradicate any infestation • freezers and Refrigerators are fitted with thermometers to enable temperature checks

to be made and a procedure is in place for those checks to be recorded. • raw food and cooked food can be stored separately. • a stock rotation procedure is in place to avoid spoilage.


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FOOD HYGIENIC AND PEST CONTROL – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Are all the food handlers trained to at least a Basic food hygiene level and have they been issued with guidance on hygiene procedures?

1.2 Is appropriate supervision and instruction provided in the food handling areas?

1.3 Has separate hand washing facilities been provided in the food preparation areas?

1.4 Have food handlers been issued with suitable clean washable over clothing and suitable head covering that encloses all their hair?

1.5 Are all the food handlers in good health and are they aware of the need and the procedure for reporting illnesses and diseases?

1.6 Have cleaning schedules and recording procedures of the cleaning tasks been developed?

1.7 Have you provided suitable, lidded waste containers and is the waste removed to a waste bin or skip at least daily?

1.8 Is the waste area hosed and cleaned regularly?

1.9 When handling hazardous substance is eating and drinking prohibited to prevent hand to mouth contamination and is this procedure monitored?

1.10 Is there a strict decontamination procedure in place for staff handling hazardous substances particularly before eating and drinking and at the termination of their shift?

1.11 Are any open doors and windows in the food areas screened with fine, cleanable mesh?

1.12 Is regular maintenance of the food areas provided to seal access holes and repair broken windows etc?

1.13 Are regular inspections of the food areas carried out to ensure they are pest free?

1.14 Where necessary has a competent pest controller been engaged?

1.15 Are thermometers provide to ensure that the freezers and refrigerators temperature can be monitored and recorded?

1.16 Is raw food and cooked food kept entirely separate?

1.17 Has a satisfactory stock rotation procedure been introduced to ensure older food is used first?



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Basic Hygiene in the Workplace

The standards you keep are vital for the

• Control of infection • Health, safety and welfare of the customers and members of staff

All customers have a right to expect the food that they receive has been prepared by people:

• Without bad habits • Who wear clean clothes • Who know how to handle food in a hygienic way • Who practice the highest standards of personal hygiene including having a bath or

shower frequently.

You should ensure that all staff are instructed on basic hygiene measures in dealing with food preparation, handling and disposal of waste etc. They should be given information on:

• Why personal hygiene is important « Hand hygiene • Why cleaning is everyone's job • a Procedures for dealing with food related illness • Sickness and notifiable diseases

Hand Hygiene Hands and fingernails must always be washed thoroughly before preparing food. They must be washed in a washbasin using hot water and soap. Once clean, they should be dried using a clean towel or paper towels provided.

When must you wash your hands?

• After visiting the toilet • After touching refuse • After smoking • Before handling food products • After eating

Hands must be washed in a separate washbasin used only for that purpose. They must not be washed in a basin or sink used for any other purpose.

Nails should be kept short and unvarnished. False nails should not be worn and the rules must be followed regarding wearing of jewellery.

Your hands are the major means by which germs are transferred to food.

Some people carry the germ "Staphylococcus Aureus" on their hands. If transferred to food and eaten it can cause food poisoning. Non-carriers of staphylococcus aureus can also contaminate their fingers by touching their face, nose, lips, hair, pimples or handkerchief.

Germs are ALWAYS transferred to your hands when using the toilet. They can pass through the toilet paper and your clothes are also contaminated. Gut germs include Salmonella species, which can cause illness but is easily washed off with soap and water.

Your hands will have pathogenic (disease carrying) germs on them if you have touched contaminated materials or raw meat, vegetables or dustbins.


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Symptoms to look out for are:

• Salmonellosis - abdominal pain and diarrhoea followed by fever 12-24 hours after eating.

• Staph Poisoning - via food contaminated by persons affected with boils, infected wounds and sores, violent illness 2 - 6 hours after eating.

• Perfringens - abdominal pain, diarrhoea 8-24 hours after eating. • Poisoning • Streptococcus - septic sore throat • Bacillary Poisoning - diarrhoea 8-16 hours after eating.

Procedure for Dealing with Food Related Illness In order to comply with the Food Hygiene Regulations, the following procedures must be understood and adopted by all staff.

Anyone developing salmonellosis or similar food poisoning symptoms such as fever, headache, abdominal pains, diarrhoea and vomiting must ensure that the Management is informed at the earliest possible time. In addition, any of the following condition must also be reported at the earliest possible time:

• Diarrhoea or vomiting suffered whilst overseas, e.g. holiday. • Any meal consumed causing food poisoning in others.

Any case of food poisoning confirmed in anyone living in the same household. Upon receiving a report as above, Management will implement an appropriate course of action as follows.

• Exclude the affected person from any food preparation areas. • Send the affected person for a medical examination. • Contact the Local Authority so that any investigation that may be deemed necessary

can be carried out. Any member of staff confirmed medically as having suffered from Salmonellosis or similar food poisoning will not be permitted to resume their duties until appropriate tests have been concluded and medical clearance obtained.

Sickness and Notifiable Diseases The following diseases and conditions must be reported to the management by law:

• Typhoid fever • Paratyphoid fever • any other Salmonella infection • Amoebic or bacillary dysentery • any incident of diarrhoea and vomiting • any staphylococcal infection likely to cause food poisoning


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Cleaning is Everyone’s

Soiling of surfaces is unavoidable in all preparation areas. It is essential that such residues are not allowed to accumulate to levels, which expose products to risk of contamination. Frequent and regular removal of those potentially dangerous residues and dirt is the vital process of cleaning.

Why do we clean? To stop food served having things in it that should not be there. Some things are visible such as wheat and flour spillages, old packaging etc; others are not, such as germs, which cause product contamination and possible food poisoning.

• Dirty machinery is often inefficient. Dirt in the wrong place can be dangerous to those operating it and cause the machine to break down

• Signs of damage or pests are more easily detected in a clean workplace. • A clean workplace is more pleasant as well as safer.

Cleanliness is the Law The Food Safety Act 1990 contains comprehensive provisions for securing food safety and empowers the Government to lay down extensive hygiene regulations.

The Food Hygiene Regulations say that:

• Walls, floors, doors, windows, ceilings, woodwork and all machinery and equipment with which products come into contact must be kept clean

• Refuse (waste products, dirt, etc.) must not be allowed to accumulate in production, storage and canteen areas.

REMEMBER: - Cleaning is part of EVERYONE'S job. If you used it, dropped it, or spilt it, you should clean it

CLEANING IS THE REMOVAL OF DIRT AND RUBBISH IN ORDER TO PREVENT GERMS AND ANY POSSIBLE INFESTATION

Cleaning Power There are several ways of effective cleaning in our premises the method dependent upon the items to be cleaned and the area concerned.

Heat Energy - Hot water will soften fats, dissolve dirt and increase the activity of detergents better than cold water.

Chemical Energy - Detergents are mixtures of chemicals, which are used to remove grease, dirt and food particles. The amount of chemical energy will depend on the strength of the cleaning chemical and its concentration.

Mechanical And Physical Energy - Vacuum cleaning, rubbing, scrubbing or sweeping by machine or hand - good old elbow grease!

Contact Time- The longer a cleaning solution is in contact with dirt, the more effective it will be. As a general rule, one of these forms of energy can only be reduced if the others are increased. Thus, if the water is cold, more detergent and scrubbing is required.


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The types of dirt encountered are:

• Operational - Spillages will occur and must be cleaned up immediately or there could be a SAFETY HAZARD as well as a HYGIENE HAZARD so always "CLEAN AS YOU GO".

• Daily - All working surfaces, machinery, equipment and floors need to be thoroughly cleaned. Where a process is continuous, it is vital to 'clean as you go.'

• Long Term - Over a long period of time, dirt will build up inside equipment or inside walls and on ceilings, not readily accessible. These will need to be cleaned regularly - once a week, once a month or according to the cleaning schedules.

• ALWAYS SWITCH OFF EQUIPMENT AND ISOLATE FROM POWER BEFORE CLEANING

Pest Control A food pest is an animal, bird or insect that lives on man's food and its destructive, noxious, or troublesome, the common pests found in the food industry include:

• Rodents: - Rats and mice • Insects: - Flies, wasps, cockroaches, silver-fish and flour beetles etc. • Birds: - Mainly pigeons and sparrows.

Be on the lookout for the tell-tale signs and report them to your supervisor if you see:

• Live or dead bodies, including larvae or pupae. • Dropping or rodent smears around pipes. • Damage including gnawing marks, holes in sacks or boxes. • Spillages adjacent to sacks of flour or other ingredients.

Reasons for control:

• To prevent the spread of disease. • To prevent contamination of food. • To prevent damage. • To comply with the law.

Pests require food, shelter and security. Denial of these environmental factors will prevent their survival and is a first line of defence against possible infestations.

Environmental control may be considered as a denial of:

• Access - by care in the design, maintenance and proofing of building - doors, windows and screens must be kept closed to prevent entry.

• Food and harbourage - by good housekeeping.


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APPENDIX A THE RULES – A SUMMARY

Cleaning 1. Cleaning is part of EVERYONE'S job.

2. CLEAN AS YOU GO.

3. Avoid contamination.

4. Follow the cleaning schedule for your work area.

5. Use cleaning agents according to instruction.

6. Keep floors, surfaces and equipment clean and germ free.

7. Germs breed rapidly. Don't give them the time of conditions in which to grow.

8. Dispose of any unwanted ingredients or finished products that fall to the floor.

Pest Control 1. Deny them access. Keep doors, windows and screens closed.

2. Deny them shelter. Keep work and storage areas clean and tidy.

3. Deny them food - clean as you go and dispose of all refuse and waste correctly.

4. Report all damage and signs of infestation.

Good Housekeeping 1. Cleaning and tidying as you go.

2. Keep everyone in its place.

3. Follow good working practices - avoid cross contamination.

4. Keep all work areas and walkways clear of obstruction and waste.

5. Store ingredients and finished products correctly.

6. Keep all refuse and waste in lidded containers.

7. Handle and store all raw materials and finished products with care.

8. Clean all spillages immediately.

9. Report any leaks immediately.

10. Keep a place for everything and everything in its place.


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26. OCCUPATIONAL HEALTH

POLICY

Our primary concern is to achieve and maintain the overall well-being, quality of life and work performance of our staff and pupils to minimise the impact of work on their physical and mental health. We will therefore ensure that the causes of ill-health which may arise from our activities are, wherever possible identified, understood and either prevented or controlled. Where required our occupational health provision will be delivered through a number of measures ranging from pre-employment screening, regular health assessments and surveillance, medical referrals and support. Where possible we will endeavour to provide suitable and sufficient information to help staff take personal responsibility for maintaining and improving their own health and that of our pupils. Where required we will make reasonable adjustments for people with disabilities to support them in their activities with the School.

ARRANGEMENTS FOR CONTROLLING THE RISKS TO THE HEALTH & SAFETY OF STAFF WHILST AT WORK

The HR Manager will ensure that:

• Measures are in place to recognise, evaluate and control the exposure of our staff and pupils to health risks.

• A pre-employment health questionnaire for all new staff is provided and completed. • All staff and pupils who are identified as being at risk are provided with information,

instruction and training, on associated health risks and their control. • Facilities are in place for staff and pupils identified as being at significant risk from

Physical, Chemical, Biological or Ergonomic risks to be examined. • Where necessary competent external advice is sought. • Special measures, such as skin examinations, vaccination and immunisation, blood

tests, urine analysis and lung function tests are initiated as required. • Long term sickness absences are reviewed and that the staff are supported during the

period of sickness absence and are rehabilitated back into the workplace. • Where necessary supplementary information from the school's General Practitioner or

hospital Consultant is obtained and in such cases the written permission under the Access to Medical Reports Act is obtained from the staff member.

• Workplace exposure monitoring and health surveillance are carried out when required.


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OCCUPATIONAL HEALTH – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Are measures in place to recognise, evaluate and control any health risks to the staff and pupils from their working environment?

1.2 Are all new staff provided with and instructed to complete a pre- employment health questionnaire?

1.3 Is sufficient information and where required training on the associated health risks and controls provided for all relevant staff?

1.4 Are suitable facilities in place for staff and pupils health to be examined where it as been identified that they are at significant risk from exposure to Physical, Chemical, Biological or Ergonomic stressors?

1.5 Is competent external advice necessary and has it been sought?

1.6 If required are special measures, such as skin examinations, vaccinations and immunisations etc. initiated?

1.7 Is long term sickness absence reviewed, are staff supported during the sickness absence, and are they rehabilitated back into their workplace?

1.8 Where required is supplementary information from General Practitioners or Hospital Consultants obtained with written permission from the staff sought?

1.9 Is workplace monitoring of exposure or health surveillance required?



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Occupational hygiene is an applied science, concerned with the

• Anticipation • Recognition • Evaluation and • Control

of chemical, physical and biological agents arising from work activities.

If you think about this definition for a little while, you will probably recognise that it is very similar to that used when explaining what is involved in a risk assessment, that is :-

• identification of hazards (i.e. recognition) • assessment of the risks (i.e. evaluation) • control of the risks

So, in essence, occupational hygiene is concerned with risk assessment of health hazards in the workplace.

Evaluation You should therefore take pro-active measures to recognise and evaluate the potential of the working environment to cause ill health to the workers. This can be achieved by initially undertaking a walk through survey. This is best handled using a pro-forma.

Ask yourself whether any of your staff are exposed to any of the following:

• Hazardous substances such as solvents, dusts, fumes, gases, microorganisms. • Compressed air, Lead, Asbestos • Noise, Vibration, Stress

Once the possible causes are recognised, they need to be either eliminated or controlled. Many health risks can be eliminated or controlled by improved changed work practices. Where control measures are necessary their effectiveness must be monitored. You should then draw up a plan of action that should be discussed and agreed with the line managers.

Time limits should be set on any action and dates for follow-up surveys agreed.

Information to Staff & Pupils

Following the assessment of the working environment you should ensure that adequate information is relayed to the staff and pupils at risk. There are several sources of information available to you - suppliers are required to provide information about the risks associated with the equipment and substances you purchase. Trade associations and the Health and Safety Executive (HSE) publish guidance on safe working practices. Academic and commercial information services may also be a source of information. However you will need to ensure that the information that you provide is in a form that your staff and pupils will read and understand.

Medical Examinations Medical examinations do form an important part of occupational health if undertaken for specific reasons, with specific objectives.

The common examinations are:

• Pre-employment • Periodic - post sickness, specific occupational groups


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Pre- placement examinations Physical status, ill health and disability can influence an individual's ability to perform safely and effectively at work, and in some circumstances can put the individual, other staff or even the public at increased risk of injury or illness.

A general non-statutory self-administered health questionnaire followed by a review by a competent person with additional tests such as blood pressure, urinalysis, vision etc. will suffice. If however, the competent person feels that further medical opinion is necessary or the job or type of individual warrants it, a medical examination should be arranged.

In practice new staff referred to doctors is rarely more than 10%.

Post Sickness - absence examinations

These medical assessments are valuable as they provide the opportunity to match the job with the employee in light of the recent illness. With the introduction of self-certification you are faced with establishing procedures assessing the validity of such absences.

Looking at collective sickness records could help you identify where there is a general problem affecting your workers health. Individual sickness records might indicate whether the work is affecting an individual's health.

You should therefore consider the review of all cases of sickness absence particularly those that fulfil the following criteria:

• Absence longer than four weeks • Absence following a works accident • Absences attributed to vertigo, cardiovascular or neurological diseases and infectious

diseases

Periodic Medicals for Vulnerable Groups Certain occupational activities as listed below although not exhaustive present a degree of risk to the individuals involved in them. This can be due to the effects of substances, processes or materials on the health of those working with them. For example, individuals handling substances which are controlled under COSHH (The Control of Substances Hazardous to Health Regulations), are required to be medically screened to monitor for harmful effects to ensure that the measures being taken to control the working environment and protect them from the effects of the substances are effective.

Medical examinations may take the form of regular routine questionnaires, lung function tests, skin examinations and other relevant examinations. It is important to note that potentially hazardous substances range enormously from chemicals to hard wood dusts. That is why it is necessary to perform an adequate risk assessment of all jobs and processes to determine the need for health surveillance.

Night Workers

Fitness for work health assessments must be offered to night workers under the Working Time Regulations.

Food handlers

Any member of staff who will handle food as a part of their employment should receive screening and health advice prior to taking up their position or as soon as possible after commencing work. This can be undertaken by means of written information and additional health questionnaires. Individuals should be told of their responsibility towards hygiene at work and what to do should they become ill or develop certain conditions which prevent them handling food.


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Drivers

Ordinary driving licences are issued by the Driver and Vehicle Licensing Agency. Licence holders are under a statutory obligation to notify the Licensing Agency as soon as they become aware that they have any condition which could affect safe driving either now or in the near future.

Certain medical conditions are a potential risk in those who drive others either voluntarily or as part of their work. It is advisable that individuals who transport other staff in the course of their job undergo a health assessment to determine fitness to drive. If members of staff are required to drive as a part of their job description, medical clearance should be sought on appointment and, as with any other pre-employment screening the offer of employment subject to satisfactory medical clearance.

The assessment can comprise a short questionnaire and some measurements such as blood pressure, vision assessment and a urine test for indication of diabetes as recommended in the booklet "Medical aspects on fitness to drive" published by the Medical Commission on Accident Prevention. It is advised that the assessment be carried out at the following intervals as recommended for other forms of occupational driving medicals:

• yearly up to the age of 40 • every 2.5 years between the ages of 41 and 59 • annually from the age of 60

Display Screen Equipment Users

You should ensure that the users of the equipment are provided (at their request) with an appropriate eye and eyesight test, to be carried out by a competent person. Such tests should be carried out at regular intervals.

Education and Training It is important that education and training are seen as being part of the remit of an occupation health service. This training can be formal or informal. In this way occupational health and safety standards can be continually improved and long term benefits gained.

Examples of training are:

• first aid training - the organising, training and updating of first aiders usually comes within the occupational health function; and

• health and hygiene training - education and training talks/seminars/information on a wide range of issues should be made available to staff.

Record Keeping Various records will need to be kept to:

• ensure that correct medical action is taken on the basis of sound information; • meet legal requirements; and • to give an indicator of some of the benefits gained.

In some situations, records have to be kept for 30 years or more. Records normally comprise:

• confidential medical records - records should be kept of all injuries, sickness, absence, treatments received, referrals and advice given; these records are available only to medical personnel and the individual; and

• non-confidential records - these do not refer specifically to any given individual's medical information and may be used without the confidentiality restrictions


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Confidentiality

Information and records should not be divulged to any non-medical staff, including occupational health management, without the written consent of the individual. Staff have a statutory right of access to their own records.

This does not preclude non-confidential records being reported to ensure that the management has a basis on which to take remedial measures, safeguards and decisions affecting its staffs' interests.


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Pre-Employment Health Screening Questionnaire

Surname Location

Forename Date of Birth

Address

Tel No Name and address of own GP

SECTION A

Please tick if you are at present suffering from, or have suffered from:

Giddiness Fainting attacks Epilepsy

Fits or Blackouts Mental illness Anxiety

Depression Headaches Serious injury

Serious operation Hay Fever Asthma

Chest disease Stomach trouble Heart Trouble

Hypertension Diabetes Skin Trouble

Deafness Eye problems Back Trouble

Hernia/Rupture Raynaud's Disease

SECTION B

Please tick if you have any disabilities that affect:

Standing Lifting Working at Heights

Walking Use of your hands Climbing ladders

Stair climbing Driving a vehicle Working on staging

SECTION C

How many working days have you lost during the last three years due to illness or injury?

Days

Are you at present having any medication prescribed by a doctor? Yes No

If Yes please detail medications:

Are you a registered disabled person? Yes No

Have you previously worked with any vibratory hand tools Yes No

If YES what tools


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SECTION D

Previous Occupations Duration Name and address of employer

SECTION E

The answers to the above are accurate to the best of my knowledge.

I acknowledge that failure to disclose information may require reassessment of my fitness and could lead to termination of employment.

Employee Signature

Employee Print Name

Date

Manager Signature

Manager Print Name

Date


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Walkthrough Survey Sketch plan of area surveyed (show positions of sources of exposure, locations of workers, ventilation, extracts etc.)

ITEMS TO BE CHECKED DESCRIPTION OR COMMENT

SATISFACTORY (YES/NO)

ACTION REQUIRED

Numbers of people exposed (distinguish the numbers of each sex)

Duration of shift and shift pattern

Skill levels required and degree of training

Degree of supervision

CHEMICAL/BIOLOGICAL/AGENTS Hazardous Substances used, give names of substances and their form (dust, fibres, liquid, gas, vapour) if large list append

Raw materials

Final Products

Intermediate Products

Hazard Data sheet available? (If yes append)

Routes of entry (inhalation, ingestion, Skin contact, inoculation)

Degree of exposure (subjective opinion or give results of monitoring)

Means of control (e.g. local exhaust ventilation, protective clothing, enclosures, screens etc.)

Method of monitoring performance and maintenance of control measures


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ITEMS TO BE CHECKED DESCRIPTION OR COMMENT

SATISFACTORY (YES/NO)

ACTION REQUIRED

PHYSICAL AGENTS

Hazardous agents present (e.g. noise, radiation, heat)

Methods of control (shielding, enclosures, protective clothing)

LIGHTING

Give subjective impression or results of recent measurement

GENERAL

Written work procedures, do they exist?

Housekeeping and management attitudes to Health and Safety (give subjective impression)

HEALTH AND WELFARE

Medical, nursing, first aid facilities

Washrooms/showers, rest rooms

Clothing issue and laundry facilities

Eating and drinking facilities

Smoking policies

School health promotion policy

Pre-employment and periodic health examinations

Rehabilitation and disabled persons policy

Name of Supervisor

Signature of Supervisor

Date


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27. CONTROL OF LEGIONELLOSIS

POLICY

We will identify and assess sources of risk from legionella bacteria and, where appropriate we will prepare a scheme for preventing or controlling such risks. We will Implement, manage and monitor the precautions taken and keep records of the precautions taken. We will appoint a person to be responsible for the implementation of this part of our policy.

ARRANGEMENTS FOR THE CONTROL OF LEGIONELLOSIS

The Legionellosis Co-ordinator will ensure that:

• Arrangements are in place to Identify and assess sources of risk; • Where appropriate, a scheme has been prepared for preventing or controlling the risk; • The precautions identified have been implemented, and are managed and monitored; • Suitable records of the precautions taken have been kept and are available for

inspection:


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NO QUESTIONS YES NO

1.1 Are Arrangements in place to Identify and assess sources of risk?

1.2 Where appropriate has a scheme been prepared for preventing or controlling the risk?

1.3 Have the precautions identified been implemented, and are they managed and monitored?

1.4 Are suitable records of the precautions taken kept and available for inspection?



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Legionellosis is the collective name for a range of illnesses caused by the legionella bacteria. Legionnaires' disease, a pneumonia like illness, is caused by inhaling water droplets that contain the bacteria.

Legionella bacteria are found naturally, in low numbers, in water sources such as lakes, rivers, and reservoirs. However, where water temperatures are between 20°C and 45°C, and nutrients such as other micro-organisms, sludge, scale, and bio films are present, they can multiply to give concentrations high enough to present a risk to health. Water droplets containing the bacteria, which are generated from taps, showerheads, cooling towers etc, may be breathed in and cause illness.

Legionellosis There are approximately 250 reported cases of Legionnaires ‘ disease each year in the UK, half of these associated with overseas travel. Occasionally, there are clusters of cases and these are often associated with cooling water systems and hot and cold water systems in factories, hotels, public buildings and hospitals.

A small proportion of people exposed to water droplets containing Legionella pneumophilia contract Legionnaires‘ disease (about 1%). People particularly at risk include those aged over 45, smokers, alcoholics or people with cancer, chronic respiratory or kidney disease.

The incubation period is between 2 and 10 days and the initial symptoms include fever, chills, headache and muscle pain. A dry cough develops and most persons suffer difficulty in breathing. They may also suffer from diarrhoea, vomiting or become delirious as a result of fever. Statistics show that the disease is fatal in approximately 12% of cases.

The disease is not spread by person to person contact.

The bacteria, Legionella pneumophilia, also causes Pontiac fever, in which a high percentage of those exposed develop a short duration, flu-like illness without pneumonia.

The incubation period is between 3 hours and 5 days and the symptoms include headache, tiredness and fever. The illness lasts about 5 days and is not fatal.

Cases of Legionellosis are reportable under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR).

Legislation and the Approved Code of Practice (ACoP) The control of the risk of Legionellosis is required by the Control of Substances Hazardous to Health Regulations. The regulations require an assessment of the risk to health, prevention or control of exposure, maintenance, examination and testing of control measures and the provision of information, instruction and training for staff.

The ACoP 'Legionnaires disease: The control of Legionella bacteria in water systems" indicates that there is a reasonably foreseeable risk from:

• Water systems incorporating a cooling tower. • Water systems incorporating an evaporative condenser. • Hot and cold water systems. • Other plant and systems containing water at temperatures likely to exceed 20°C and

where water droplets may be released (e.g. humidifiers, air washers, spa baths, car washes and water features).

Persons in control of premises are required to notify the local authority in writing with details of "notifiable devices" (i.e. working cooling towers and evaporative condensers) on the premises.


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Identification and Assessment of the Risk

Carried out by a competent person, the purpose of the assessment is to identify and evaluate potential sources of risk, determine the means by which exposure to legionella bacteria is to be prevented or the risk from exposure is to be controlled.

If the assessment demonstrates that there is not a reasonably foreseeable risk or the risks are insignificant and likely to remain so, no further assessment or control measures are necessary.

The assessment needs to be regularly reviewed to ensure it remains current, and must also be reviewed if there is reason to believe that it is no longer valid.

Preventing or controlling the risk from exposure to Legionella Bacteria Where a foreseeable risk exists, then a competent person or persons should be appointed to take managerial responsibility (Appointed Person) and supervise the implementation of the precautions. Where possible, the use of water systems or systems of work that lead to exposure should be avoided. Where it is not reasonably practicable to do so, a written scheme for controlling the risk must be produced which specifies the measures to be taken.

This should include a plan of the system, checks to be carried out and their frequency and remedial action to be taken if the scheme is not effective.

Precautions involve the prevention of proliferation of Legionella bacteria and the reduction of the generation of water droplets and may include:

• Controlling the release of water spray. • Avoiding water temperatures between 20°C and 45°C. • Avoiding water stagnation. • Maintaining the system in a clean state. • The use of water treatment techniques where necessary. • The correct and safe operation and maintenance of the system.

Record Keeping The Appointed Person must ensure that the following records are kept:

• Details of the person or persons responsible for carrying out the risk assessment, managing and implementing the written scheme.

• The significant findings of the risk assessment. • The written scheme and details of its implementation. • The results of any monitoring, inspection test or check carried out, including the dates.

The records should be kept for at least two years after the period for which they are current.

Records of monitoring, inspection etc. should be retained for at least 5 years.


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28. PRESSURE SYSTEMS

POLICY

We recognise that Pressure Systems have the potential to cause significant injury or damage to property in the event of system or component failure resulting in unexpected release of stored energy. We further recognise that it is extremely important that the system is correctly installed and used, maintained, and subject to thorough examination and test.

We will ensure that pressure systems are installed by, a competent person and in positions that would minimise injury and damage in the event of unexpected releases of stored energy, and that the safe operating limits of pressure systems are established prior to first use and are clearly marked on the system.

All operators will be given adequate and suitable instruction on the safe operation of pressure systems and any emergency procedures. We will ensure that a competent person prepares a written scheme of examination for systems above 0.5 bar, including pipe work, where steam or fluid is stored.

A competent person will carry out all maintenance, thorough examinations and tests as prescribed in the written scheme of examination. Any necessary repairs arising from any reports on the condition of the systems or from any fault reporting system will be completed without delay. Any systems that are not subject to a written scheme of examination will be maintained in accordance with the manufacturer's recommendations.

We will ensure that all relevant records e.g., manufacturers safety information, written schemes of examination, examination reports etc, are retained for inspection.

ARRANGEMENT FOR THE SAFE USE OF PRESSURE SYSTEMS

The Pressure Systems co-ordinator will ensure that:

• Pressure systems are installed by a competent person and in positions that would minimise injury and damage in the event of unexpected releases of stored energy.

• The safe operating limits of pressure systems are established prior to first use and that they are clearly marked on the system.

• All operators are given adequate and suitable instruction on the safe operation of pressure systems and any emergency procedures.

• A competent person prepares a written scheme of examination for systems above 0.5 bar, including pipe work, where steam or relevant fluid is stored.

• A competent person carries out all maintenance, thorough examinations and tests as prescribed in the written scheme of examination.

• Any necessary repairs arising from any reports on the condition of the systems or from any fault reporting system are completed without delay.

• Any systems that are not subject to a written scheme of examination are maintained in accordance with the manufacturer's recommendations.

• All relevant records e.g., manufacturers safety information, written schemes of examination, examination reports etc., are retained for inspection.


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SAFE USE OF PRESSURE SYSTEMS – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Has a competent person installed all pressure systems in positions that would minimise injury and damage in the event of unexpected releases of stored energy?

1.2 Are the safe operating limits of pressure systems established prior first use and are they marked on the system?

1.3 Have all operators been given adequate and suitable instruction on the safe operation of pressure systems and any emergency procedures?

1.4 Has a competent person prepared a written scheme of examination for systems above 0.5 bar, including pipe work, where steam or relevant fluid is stored?

1.5 Has a competent person carried out all maintenance, thorough examinations and tests as prescribed in the written scheme of examination?

1.6 Are any necessary repairs arising from any reports on the condition of the systems or from any fault reporting system completed without delay?

1.7 Are any systems that are not subject to a written scheme of examination maintained in accordance with the manufacturer's recommendations?

1.8 Are all relevant records e.g., manufacturers safety information, written schemes of examination, examination reports etc., retained for inspection?



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SAFE USE OF PRESSURE SYSTEMS – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

Date: -

Completed By: -

Signature: -


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Users and owners of pressure systems are required to demonstrate that they know the operating procedures of their pressure systems and that the systems are actually safe at their premises.

The Pressure Systems Safety Regulations use the terms "owner" and "user" with respect to the written scheme of examination. The primary duty is placed on the "user" in the case of fixed systems and the "owner" in the case of mobile systems. Both users and owners can be employers or self-employed persons.

Any pressure system covered by the regulations must have a written scheme of examination prepared by a competent person who has the appropriate technical expertise and knowledge. Serious accidents have occurred when systems have been over pressurised or exploded due to undetected internal corrosion and also leaks of steam and hot water have resulted in severe scalds.

Definition of a Pressure System A pressure system is defined in the Regulations as:

• A system comprising of one or more pressure vessels of rigid construction, together with any pipework and protective devices

• Pipework with its protective devices to which a transportable pressure receptacle can be connected

• A pipeline and its protected devices; for which any of the above contains, or is liable to contain, a relevant fluid.

A relevant 'fluid' includes steam and a fluid, or a mixture of fluids in the form of a gas with a pressure greater than 0.5 bar above atmospheric pressure; also, any liquid with a vapour pressure in equilibrium greater than 0.5 bar above atmospheric pressure at the actual temperature of the liquid, or 17.5 degrees Celsius. The Regulations also cover gas dissolved under pressure in a solvent contained in a porous substance which, would be released without applying heat.

Pressure systems may include steam boilers, compressed air systems and high-pressure washing equipment, vapour compression refrigeration systems with compressor drive motors exceeding 25 kW.

The Regulations also include design, construction, installation, safe operating limits, action in case of imminent danger, operation, maintenance, modification and repair, keeping of records, precautions to prevent pressurisation of certain vessels and marking. Designers, manufacturers and suppliers ensure that adequate information is passed on to the users about the pressure system and how it can be operated, maintained and examined safely.

Marking of Pressure Vessels All pressure vessels such as air receivers manufactured in the U.K., or imported must, before being supplied be marked or have a rating plate attached to them showing:

• Manufacturer's name • Serial number of the vessel • Date of manufacture • The standard to which the vessel was built • Maximum allowable pressure • Minimum allowable pressure where it is other than atmospheric pressure • Design temperature.


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Installation

The employer of a person who installs a pressure system at work must ensure that the installation does not give rise to danger, or otherwise impairs the operation of any protective device or inspection facility.

Repairs and Modification The employer of a person who repairs or modifies a pressure system at work must ensure that any modification or repair does not give rise to danger, or otherwise impairs the operation of any protective device or inspection facility. Any repairs or modifications carried out on a pressure system should be adequate for the duty for which the system is used, as compared with the original design specification and in accordance with appropriate standards. Consideration should be given to the possible effect of repairs or modifications on the operation of any protective devices or inspection facilities.

Safe Operating Limits A pressure system should not be used unless the safe operating limits have been established with the system in use, and the safe operating limit should not be exceeded. In the case of a mobile system the owner should either supply the user, (if they are not the same person), e.g. a mobile system on hire, with a written statement specifying the safe working limits, or ensure that those limits are clearly and durably marked on the system.

This requirement does not apply to a system other than a mobile system although it is advisable to adopt it for all pressure systems.

Protective Devices Various protective devices which should be considered and incorporated, as necessary, in pressure systems are:

Steam and Pressurised Hot Water Plants

• Suitable water drainage points and venting devices • Safety valves, reducing valves, pressure indicating devices • Fusible plugs • Boiler stop-valve (not cast iron) and isolating valve • Blow-down valves • Controls for boilers fitted with fuel \ air burners where the safety functions are controlled

automatically.

Compressed Air Systems

• Devices for indicating air pressure, oil pressure and temperature • Fusible plugs • Shutdown device for oil-fuelled compressors • Safety valves and bursting discs • Drain valves • Vent valves.


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Written Scheme of Examination

Requirements for a Written Scheme are:

A written scheme of examination is a document containing information about selected items of plant or equipment which form a pressure system, operate under pressure and contain a "relevant fluid". The term "relevant fluid" is defined in the Regulations and covers compressed or liquefied gas including air above 0.5 bar pressure (approximately 7 psi), pressurised hot water above 110 degrees Celsius and steam at any pressure.

Items of plant forming the pressure system should be included in a written scheme of examination if a failure of the item could unintentionally release pressure from the system, and the resulting release of stored energy could cause injury.

The following questions may help users decide on the content:

• Do the manufacturers of the plant or equipment forming the pressure system give guidance, instruction and the precautions to be taken for the safe operation of the system?

• Is pressurised plant or equipment used that requires periodic statutory examination by a recognised inspection body?

• Is any pressurised plant or equipment used that does not require periodic statutory examination by a recognised inspection body but which could fail and cause injury (e.g. by damage or corrosion)?

• Could failure of any part of the pressure system cause someone in the vicinity to be injured by the release of pressure, fragments or steam?

• Does the pressure system contain any protective devices?

If the answer to any of these questions is "Yes" then those items of plant may need to be included in the written scheme of examination.

Responsibility of Users and Owners to Define Scope of Scheme The user of installed systems and the owner of mobile systems are responsible for deciding which pressure system is covered by the Regulations. To arrive at a properly informed decision, users or owners may seek advice from other sources. These could be insurance Companies, in- house engineering staff, inspection bodies and consultants. However, the legal responsibility for defining the scope of the scheme rests with users or owners. The written scheme should generally cover all items within a self- contained pressurised system, which may give rise to danger. If there is more than one self-contained pressure system, there will be a need for more than one written scheme.

Confirmation of Scope of Scheme When the scope of the written scheme has been decided, the user or owner of the pressure system should contact a person with sufficient knowledge and experience about the system. This person should be capable of offering informed advice on the subject. Discussions on the scope of the written scheme should be made with them, and if necessary modify the scope accordingly.

Competent Person The users or owners of pressure systems need to select a competent person and in doing so should take reasonable steps to ensure that the competent person selected can actually demonstrate competence, i.e. the necessary wealth of knowledge, experience and independence. In practice the competent person is likely to be a body or School specialising in engineering inspection work or an Insurers engineering surveyor.


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Review of Written Scheme

The written scheme of examination must be 'suitable' throughout the lifetime of the plant or equipment and it follows that it should be reviewed, and when necessary, revised. For example, as the age of some plant increases there may be a need to carry out more frequent examinations, or change their content or type. It is the user's responsibility under the Regulations to ensure that the content of the written scheme is reviewed at appropriate intervals by a competent person to determine if it remains suitable, but clearly the competent person should be in a position to give advice on this aspect.

Legal Responsibility Users and owners of pressure systems covered by a written scheme of examination have a legal responsibility to ensure that a competent person examines the systems in accordance with the scheme.

Maintenance The user of an installed system and the owner of a mobile system shall ensure that the system is properly maintained in good repair, so as to prevent danger.

The maintenance needs should be determined taking into account the age of the system, the conditions of operation and the environment in which it works.

Consideration should be given to what systems or parts require routine checks and replacement e.g. lubrication fluids and coolants. Some parts of systems should be subject to sample inspection during regular shutdowns when signs of deterioration, leakage, external damage or corrosion are apparent.

Pipework may not be subject to examination under the written scheme, but periodic checks should be carried out at the more vulnerable areas such as expansion loops, bends and low points.

Systems which, have been out of service, will need more detailed checks when being brought back into use.

Protective devices must be checked at appropriate intervals to ensure they remain in efficient working order. Where manufacturers/suppliers instructions are appropriate to the system and are sufficiently comprehensive they should be used to assist maintenance.

Keeping of Records The last report relating to the system made by a competent person and also any previous reports must be kept if they contain information that will help in assessing whether the system is safe to operate, or any repairs or modifications to the system can be carried out safely.

Records should also be kept of any modifications or repairs to the pressure systems.

Where the user or owner of a pressure system changes, the previous owner or user shall as soon as practicable give to the new user or owner in writing anything (relating to the system or part thereof) kept by him.

Where the Regulations require records to be kept in writing, then they can be kept in a form that is capable of being reproduced as a written copy if required. Generally records can therefore be held on computer providing they are secure from loss or unauthorised interference.

Information Instruction and Training The Provision and Use of Work Equipment Regulations require that any person operating the system to be provided with adequate instructions for the safe operation of the system and the action to be taken in the event of an emergency.

The user of a pressure system shall ensure that it is not operated except in accordance with the instructions provided in respect of that system.


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Instructions should include all information which operators need for safety including start up and shut down procedures, precautions needed during stand-by operation, the likely fluctuation which may occur in normal operation, the function and effect of controls and the procedures to be followed in the case of an emergency.

Such instructions should also be given as part of any training programme. It is recommended that simple concise instructions should be displayed near the relevant part of the pressure system.

Maintenance personnel should be provided with instruction to ensure proper maintenance and the detail will depend on the complexity of the system and the user’s organisational arrangements. For example a simple maintenance schedule could take the form of a checklist beside the system concerned.

A "competent person" must have appropriate technical expertise, theoretical and practical knowledge and experience of the pressure systems, to be able to prepare the written scheme and carry out the examinations according to the scheme. It is unlikely that the School like most companies will have their own staff trained to the level of a competent person. The School often employs the specialised skills of an inspection organisation or the School's Insurers.


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29. MANAGEMENT OF CONTRACTORS AND VISITORS

POLICY

Effective collaboration between RSSKL and all contractors is essential, and to this end RSSKL aims to assess the competence of any contractor on site through a prequalification questionnaire, seeking specialist advice if necessary, and requires of its' contractors a demonstration of their commitment to recognised codes of practise.

RSSKL also aims to oversee the planning and organisation of the relevant risk assessments for contractual work, to control and monitor any work in progress, and to obtain the relevant paperwork on contract completion with a re-assessment of health and safety monitoring for the future.

RSSKL has procedures in place for the monitoring of visitors on the school site.

CONTRACTORS – MANAGEMENT OF

RSSKL, in so far as is reasonably practicable, shall:

• provide the employer of any employees from an outside undertaking, or any self- employed persons who are working on the Company's premises with:

o comprehensible information on any health and safety risks to those employees or self-employed persons, arising out of, or in connection with, the conduct of RSSKL's undertaking;

o comprehensible information on the measures that will be taken by that firm in compliance with the requirements and provisions imposed upon him or under the relevant statutory provisions in so far as the said requirements and prohibitions relate to those employees or self-employed person;

• take all reasonable steps to ensure that any employees from an outside undertaking, or any self-employed persons who are working on RSSKL's premises, receive sufficient information to enable them to identify any person nominated by the firm to implement the evacuation procedures;

• actively monitor all employees of other employers from an outside undertaking, or any self-employed person who are working on the school's premises, to ensure that they are complying with the relevant statutory provisions that apply to them whilst on RSSKL's premises as well as any health & safety requirements laid down by RSSKL.

Before any contractor starts work on any RSSKL's site the Nominated Person Responsible for Health & Safety or their nominated representative, shall ensure that all the contractor's personnel identified on the method statement have received the appropriate site induction training for the area where they will be working.

Before any contractor starts work on any RSSKL site the Nominated Person Responsible for Health & Safety or their nominated representative shall ensure that all electrical equipment to be used by the contractors' personnel is safe and has received appropriately Portable Appliance Testing as required by the Electricity at Work Regulations 1989.

All manual or high risk work carried out by contractors on the school's premises shall be subject to a Job Safety Review and where necessary a Permit to Work.

Job Safety Reviews shall be carried out by an Authorised Person upon receipt of the Risk Assessment for the works.


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ARRANGEMENTS FOR THE USE AND CONTROL OF CONTRACTORS

The Contractors Coordinator will ensure that:

• All contractors and sub-contractors are competent to carry out the work they have been appointed to do;

• All contractors and sub-contractors are provided with an up to date copy of the School code of practice and have completed and returned the contractor certificate contained in the rear of the code of practice prior to work commencing on site;

• No contractor appoints a sub-contractor without express authorisation; • Assessments of the risks both created by the work carried out by the contractor and by

our activities on site are carried out and agreed prior to work commencing; • Where required Method statements based on the control measures identified by the risk

assessment are in place prior to work commencing; • A Permit to Work system is in place to control the risks from high risk activities such as

roof work, live electrical work, confined space entry, hot work and work at height etc.; • Arrangements are in place to ensure that all contractors and sub-contractors have

received adequate health and safety induction training and are properly supervised when on site;

• The activities of all contractors when on site are effectively monitored to ensure they are complying with the risk assessments and method statements provided;

• Procedures are in place to suspend the activities of contractors if unsafe working practices are observed;

• Arrangements are in place for the provision of first aid for all contractors when on site; • Arrangements are in place for the recording, investigation and, where necessary,

reporting of accidents to contractors on site; • Contractor review meetings are held at the end of the work to ensure that good

performance is repeated and poor performance is improved.


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CONSTRUCTION - PROJECTS INCLUDING DESIGN AND MANAGEMENT The Construction Design and Management Regulations 2015 (CDM 2015) is about us as the client, choosing the right team and helping them to work together to ensure the health and safety on our sites. As the client, our responsibilities are to do the following.

1. We will appoint the right people at the right time If more than one contractor will be involved, we will need to appoint (in writing) a Principal Designer and a Principal Contractor.

2. We will ensure there are arrangements in place for managing and organising the project The work is more likely to be done without harming anyone and on time if it is properly planned and managed. Sometimes the work is complex and uses many different trades. Often it involves high-risk work such as the work listed in the bulleted list below. • Falls from height • Collapse of excavations • Collapse of structures • Exposure to building dusts • Exposure to asbestos • Electricity • Protect members of the public, us as the client, our students and others: The Principal Designer should understand these types of risks and try to avoid them when designing the project for us whilst the Principal Contractor or builder will be required to manage the risks on site.

3. We will allow adequate time for the project Work that is rushed is likely to be unsafe and of poor quality. We will therefore allow enough time for the design, planning and construction work to be undertaken properly.

4. We will provide all necessary information to our Designer and Contractor Our designer and builder will need information about what we want built, the site and existing structures or hazards that may be present such as asbestos, overhead cables, and buried services. We will provide this information at an early stage will help them to plan, budget and work around problems. Our Principal Designer will provide all the necessary help to enable us to gather this information. Putting together our ‘client brief’ at the earliest stages which includes as much information as we have about the project, along with the timescales and budget for the build and how we expect the project to be managed will help us to set the standards for managing health and safety.

5. We will communicate with our designer and building contractor Our project will only run efficiently if everyone involved in the work communicates, cooperates and coordinates with each other. During the design and planning stage, we, our designer and contractor will need to discuss issues affecting what will be built, how it will be built, how it will be used and how it will be maintained when finished. This will avoid people being harmed or having unexpected costs because issues were not considered when design changes could still easily be made. Meeting with our designer and contractor as the work progresses gives us an opportunity to deal with problems that may arise and to discuss health and safety. This will help to ensure that the work progresses as planned.


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6. We will ensure adequate welfare facilities on site

We shall make sure that the contractors have made arrangements for adequate welfare facilities for their workers before the work starts, this may include the use of some of our facilities but this is to be agreed with the Estates Manager and Bursar.

7. We will ensure a construction phase plan is in place

The Principal Contractor (or contractor if there is only one contractor) has to draw up a plan explaining how health and safety risks will be managed. We will check that this is proportionate to the scale of the work and associated risks and we will not allow work to start on site until there is a plan that is acceptable to us.

8. We will keep the health and safety file

At the end of the build the Principal Designer must give us a health and safety file. If the Principal Designer leaves before the end of the project, the Principal Contractor (or Contractor if there is only one contractor) should do this. It is a record of useful information which will help us to manage any health and safety risks during any future maintenance, repair, construction work or demolition. We will keep the file, make it available to anyone who needs to alter or maintain the building, and update it if circumstances change.

9. We will protect our employees, students, contractors and members of the public

As the Employer we need to be sure that members of staff, our students, contractors, parents and members of the public that visit our premises are protected from the risks of any construction work on our premises. To enable us to do this we will discuss with our designer and contractor how the construction work may affect how we run the school, e.g. we may have to re-route pedestrian access; make sure signs to our entrance are clear; or change the way our deliveries operate etc

10. We will ensure that the workplaces are designed correctly

If our project is for a new workplace or alterations to an existing workplace (e.g. a classroom or office), we must ensure that it must meet the standards set out in the Workplace (Health, Safety and Welfare) Regulations 1992 and any subsequent amendments


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CONSTRUCTION WORK is defined in the Regulations in which “construction work” means the carrying out of any building, civil engineering or engineering construction work and includes—

a) the construction, alteration, conversion, fitting out, commissioning, renovation, repair, upkeep, redecoration or other maintenance (including cleaning which involves the use of water or an abrasive at high pressure, or the use of corrosive or toxic substances), de-commissioning, demolition or dismantling of a structure;

b) the preparation for an intended structure, including site clearance, exploration, investigation (but not site survey) and excavation (but not pre-construction archaeological investigations), and the clearance or preparation of the site or structure for use or occupation at its conclusion;

c) the assembly on site of prefabricated elements to form a structure or the disassembly on site of the prefabricated elements which, immediately before such disassembly, formed a structure;

d) the removal of a structure, or of any product or waste resulting from demolition or dismantling of a structure, or from disassembly of prefabricated elements which immediately before such disassembly formed such a structure;

e) the installation, commissioning, maintenance, repair or removal of mechanical, electrical, gas, compressed air, hydraulic, telecommunications, computer or similar services which are normally fixed within or to a structure,

but does not include the exploration for, or extraction of, mineral resources, or preparatory activities carried out at a place where such exploration or extraction is carried out; The following are not construction work as defined in the regulations:

a) putting up and taking down marquees and similar tents designed to be re-erected at various locations;

b) general maintenance of fixed plant, except when this is done as part of other construction work, or it involves substantial dismantling or alteration of fixed plant which is large enough to be a structure in its own right, for example structural alteration of a large silo; complex chemical plant; power station generator or large boiler;

c) tree planting and general horticultural work; d) positioning and removal of lightweight movable partitions, such as those used to divide

open-plan offices or to create exhibition stands and displays; e) surveying – this includes taking levels, making measurements and examining a structure for

faults; f) work to or on vessels such as ships and mobile offshore installations; g) off-site manufacture of items for later use in construction work (for example roof trusses,

pre-cast concrete panels, bathroom pods and similar prefabricated elements and components);

h) fabrication of elements which will form parts of offshore installations; i) the construction of fixed offshore oil and gas installations at the place where they will be used.

Some construction projects include operations, such as those described in the previous paragraph, which are not themselves construction work. Where this is the case, the overlap between the construction and non-construction work should be addressed in the management arrangements and the construction phase plan. NOTIFICATION OF CONSTRUCTION WORK A project is notifiable to the enforcement authorities (HSE) if the construction work on a construction site is scheduled to—

a) last longer than 30 working days and have more than 20 workers working simultaneously at any point in the project; or

b) exceed 500 person days.


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4. GUIDANCE AND RECORDS


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HEALTH & SAFETY PREQUALIFICATION QUESTIONNAIRE

Please answer all the questions fully on this form using additional sheets where required.

GENERAL INFORMATION

1 Name of Organisation

2 Address of Registered Office Telephone No. Fax No.

3 Nature of Organisation e.g. Limited Company, Partnership, Sole Trader. If a Limited Company, please state Public or Private and give Registration No.

4 Give a brief description of the nature of your operation.

5 Please give details of your experience in the relevant areas.

6 Please provide a copy of the latest version of your Health & Safety Policy document.

7 Please provide a copy of your Companies Health & Safety Handbook, or equivalent document, issued to employees

8 Please supply details of the Health & Safety structure within your company giving names and management position

9 What is the name and job title of the individual within your Company responsible for co-ordinating Health & Safety matters and reporting on these to your Senior Management?

10 Please give the name, and qualifications for your professional Health & Safety Adviser or Consultant, including their address, telephone fax number and e-mail address.


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GENERAL INFORMATION CONT.

11 Please supply details of your Health and Safety Management System, with particular reference to the systems and documentation used to ensure compliance with the Construction (Design and Management) Regulations

12 Please supply details of your system for identifying and assessing significant health and safety hazards and risks. Please supply examples of Risk Assessments prepared in accordance with the Management of Health and Safety at Work Regulations 1999

13 Please give brief details of appropriate method statements and safe systems of work you have developed which are applicable to the work you wish to undertake on our premises (i.e., permit to work systems, risk assessments etc.)

INSURANCE

14 What is the name of the insurance company with whom you hold Employee Liability Insurance and for how much are you covered? Please provide a copy of your current certificate.

15 Please provide details of your Public Liability and Third Party Insurance’s. Please provide copies.


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o Training

16 If you were successful in obtaining a contract from us, what Health & Safety Training would be given, or has been given to the Managers & Supervisors involved?

17 If you were successful in obtaining a contract from us, what Health & Safety training would be given, or has been given to the Operatives involved?

o Accidents

18 Please give details of your latest Company accident statistics and indicate their basis.

19 Please provide details of any accidents or incidents reported to the Health & Safety Executive in the last five years (as required by the Reporting of Injuries, diseases and Dangerous Occurrences Regulations (RIDDOR) 2013)

20 Please detail any prosecutions, prohibition, or improvement notices that have been served on your company in the last five years.

Safe Systems of Work

21 How do you ensure that any plant, equipment and vehicles for use on our premises by your Company are issued, kept in a safe condition, and remain safe to use.

22 Have you prepared a Health and Safety Method Statement for a hazardous work activity? If yes please enclose an example.

23 Please provide sample copies of the Material Safety Data Sheets (MSDS) and the relevant COSHH assessment for each MSDS, for substances your company may use on the project, as defined in the Control of Substances Hazardous to Health Regulations 2002


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SAFE SYSTEMS OF WORK - CONTINUED

24 Will any part of the work you hope to undertake for us be sub-contracted in any way? If yes please explain how you assess the Health & Safety record and competence of companies with whom you would place contracts to carry out work on our premises?

CDM

25 Have you undertaken the role of Principal Contractor before for a job of this type and nature? If YES please provide full details.

26 Please provide a sample you have prepared of a Health & Safety Plan for a project in accordance with the Construction Design and Management Regulations 2015.

27 Please provide details of your proposed arrangements for managing, controlling and monitoring all aspects of health & safety during the construction phase.

28 Have you ever prepared a Health & Safety File for a similar contract?

29 Please confirm what audit procedures your H&S Manager adopts on a CDM project.

30 Please give details of memberships of any trade / professional organisations to which you belong i.e. CHAS, NHBC, SMAS etc

31 Are you registered with the Considerate Constructors Scheme (CCS) or similar good neighbour scheme? If so please provide details.


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CDM - CONTINUED

32 Please supply details of any Quality Assurance accreditation to ISO 9001, ISO 14001 etc.

33 What welfare facilities do you provide for your staff and sub-contractors whilst on a client site?

34 Please confirm that all electrical tools that are proposed for use on site have undergone a Portable Appliance Test (PAT) and that certificates are available

o o Environmental

35 Please provide a copy of your environmental protection policy and arrangements.

36 How do you intend to dispose of any waste material? Please provide details of any Waste Management Licence / Registered Carriers documentation held.

OTHER HEALTH & SAFETY ISSUES

37 Please confirm what firefighting facilities you provide on construction sites you control.

38 Please provide information on what fire training you provide for your staff and sub-contractors to ensure that only competent persons are on site.

39 Please provide details of who will be your competent First Aider on site throughout the project and details of the training they have received. Please provide copies of their certificates.


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40 Is there any other information that we should have to assist us in the assessment of your capabilities to work effectively on health & Safety whilst on our premises?


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30. SMOKING AT WORK – THE CONTROL OF

POLICY

The School recognises that it has both a moral and a legal duty to ensure, as far as is reasonably practicable, that staff, pupils, contractors, customers and visitors to the School have the right to work or visit without being exposed to tobacco smoke.

Therefore Smoking will be prohibited throughout the entire school. Smoking in School vehicles will also be prohibited, except by express agreement when smoking in private cars used for business purposes may be permitted.

We will ensure that warning notices are conspicuously displayed in, on and near our premises informing persons in or approaching our premises that smoking is not permitted. All staff and visitors to the school will be given relevant information regarding our smoking policy. Procedures for dealing with those who do not comply with the smoking policy are in place within the normal disciplinary system. We will provide support and advice, on request, for smokers who wish to stop smoking.

ARRANGEMENTS FOR THE CONTROL OF SMOKING AT WORK

The Control of Smoking at work coordinator will ensure that:

• All existing staff are informed of the School Smoking policy and where relevant their role in the implementation and monitoring of the policy.

• Any perspective employee is made aware of the Smoking Policy before being offered a position within the School.

• Any new personnel receive a copy of the policy on recruitment / induction. • Appropriate 'No Smoking' signs are clearly displayed at the entrances to and within the

premises. • All School vehicles other than private cars, where express agreement has been given to

permit smoking, have 'No Smoking' signs applied to an appropriate place within the vehicle

• Support and advice is provided for staff who wish to stop smoking. • That appropriate disciplinary procedures are in place to deal with persons who do not

comply with this policy. • That staff are aware of the procedure to follow should a visitor to the premises fail to

comply with the policy.


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SMOKING - MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Have all existing staff received information regarding the 'No Smoking' policy and are the relevant persons aware of their roles to implement and monitor the policy?

1.2 Are perspective staff made aware of the smoking policy before offered a position within the School?

1.3 Do all new staff receive a copy of the 'No Smoking' policy at induction to the School?

1.4 Are 'No Smoking' notices clearly displayed at the entrances and around the premises?

1.5 Do all School vehicles display 'No Smoking' information/stickers?

1.6 Is support and advice available for staff who wish to stop smoking?

1.7 Have disciplinary procedures been implemented to deal with the staff who smoke on the premises?

1.8 Are staff aware of the action to be taken if a visitor to the premises fails to comply with the 'No Smoking' policy?



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SMOKING – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

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1.4

1.5

1.6

1.7

1.8

Date: -

Completed By: -

Signature: -


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GUIDANCE AND INFORMATION

Legislation It is an offence to smoke or allow smoking in enclosed areas. To protect non-smokers from the dangers of passive smoking, it is illegal for staff, visitors, customers or others to smoke in premises which are wholly or substantially enclosed i.e. any public place (including workplaces) which has a roof and walls on more than 50% of its perimeter. This includes previously designated smoking rooms, even if they contain mechanical ventilation.

It is also an offence to smoke in vehicles used for business, including light and heavy goods vehicles and public transport, but Company cars or private cars used for business are exempt.

For vehicles affected by the ban, "no-smoking" signs must displayed in such a way that the signs can be seen and read by persons who are in the vehicle, as well as persons approaching the vehicle. There is no legal requirement on the size of these signs. The signs must:

• State that the vehicle is no-smoking and that it is an offence to smoke there or knowingly to permit smoking there.

• Display the international "no-smoking" symbol. • Display the holder of a particular post (e.g. the Bursar) to whom a complaint may be

made by anyone who observes someone smoking.

Certain premises are exempt, mainly in the care sector. This exemption allows for designated smoking rooms on humanitarian grounds. All non-smokers, staff and visitors still need to be protected from passive smoke.

Hotels, boarding houses, inns etc that have at least two sets of separate sleeping accommodation are allowed to designate one or more smoking bedrooms where the occupants may smoke. Proprietors and managers of exempted premises are under no obligation to provide smoking areas if they do not wish to do so.

Failure to comply is a criminal offence and is enforced by Environmental Health Officers, Technical Officers and Licensing Officers who can fine individuals a fixed penalty of £200 for smoking on non-smoking premises.

It is a legal requirement to display 'No Smoking' signs in non-smoking premises. Businesses can be fined up to £2,500 if they don’t stop people smoking in the workplace or up to £1,000 if they don’t display ‘no smoking’ signs.

Outdoor smoking areas for staff are allowed, providing they comply with the legislation. They can be open air areas, ideally with stubbing- out bins, or purpose built smoking shelters providing they are no more than 50% enclosed. Legal and local planning advice should be sought to ensure any proposed changes to the premises do not contravene local planning guidelines.

The safety of the persons using the facilities must be assessed e.g. if the area is poorly lit, isolated or otherwise unsafe. A risk assessment should take into account factors such as:

• Segregation of pedestrians and moving vehicles • Adequate lighting • Fire hazards • The personal safety of persons smoking outside


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Second Hand Smoke

Second hand smoke is made of two types of smoke:

• Mainstream smoke - is smoke breathed in and out by smokers • Side stream smoke - comes from the end of a burning cigarette or cigar, and makes up

85 per cent of the smoke in a smoky environment.

This type of smoke contains more toxins and nicotine than mainstream smoke.

Short-Term Effects: The effects you might notice straight away include:

• Coughing • Headache • Eye irritation • Sore throat • Sneezing and runny nose • Feeling sick • Breathing problems (and possibly an asthma attack) • Irregular heartbeat (a particular problem for people with heart disease)

Long-term effects:

• Worsening of chest problems and allergies like asthma, hay fever, bronchitis and emphysema

• Increased risk of heart disease • Increased risk of lung cancer • Pregnant women exposed to second hand smoke can pass on the harmful gases and

chemicals to their babies

Help and advice Need advice and support on how to stop smoking?

• Contact - www.smokefreeengland.co.uk • Go online - http://www.nhs.uk/smokefree or https://quitnow.smokefree.nhs.uk/ • Action on Smoking and Health (ASH), a voluntary organisation which aims to raise

awareness about tobacco and its effects on people's lives - http://www.ash.org.uk/


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Giving UP 'Cold turkey' - using willpower alone What is willpower? Willpower is - quite literally - using your "strength of will" to stop you from smoking a cigarette. With this technique you rely on your own ability to ignore the classic side-effects of nicotine withdrawal: for example irritability, insomnia and / or sweating.

How does it work? Using willpower alone is the least complicated method of stopping smoking - you simply stop and decide not to start again. Willpower simply means that you choose to ignore any symptoms of nicotine withdrawal you may experience, and refuse to give in to any temptations you feel to have another cigarette.

How successful is willpower in stopping people smoking? Whether you are able to give up smoking for good will depend on how motivated you are to stop. Nicotine is a highly addictive drug, and most smokers do not continue to smoke out of choice but because they are addicted to nicotine.

Nicotine patches to stop smoking What are nicotine patches? Nicotine patches look like oversized sticking plasters and are stuck onto the skin. The patch contains nicotine, which is slowly released into the body through the skin. The nicotine delivered is "clean" - it does not contain the other harmful chemicals released by cigarettes.

How do nicotine patches work? It is the nicotine in tobacco that makes people addicted to smoking, so when you stop smoking your body craves nicotine. It is this craving that makes you want to start smoking again. This craving is often coupled with nicotine withdrawal symptoms, which include:

• cravings for tobacco • irritability and outbursts of anger • loss of concentration • weight gain • depression • headaches • tiredness • constipation • restlessness • insomnia • dizziness • anxiety

Nicotine patches help smokers to overcome any withdrawal effects from stopping smoking by slowly releasing nicotine into the body. However, you will still need to use willpower because nicotine replacement therapy will not completely remove the desire to smoke.

When you use nicotine patches to stop smoking, you start with patches that contain a higher level nicotine in the first few weeks, and then step down to patches containing less nicotine. Patches are available in forms that supply a constant dose of nicotine for 16 or 24 hours but there is no evidence that a 24-hour patch is more effective, or that tapering off patches is more effective than suddenly stopping them.


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31. RSSKL KINDERGARTEN POLICIES AND PROCEDURES

POLICY - BRINGING AND COLLECTING CHILDREN TO AND FROM THE KINDERGARTEN

When arriving at school, children should change shoes and hang up their coats in the cloakroom and then be handed over to a member of staff before the parent leaves.

When arrangements are made for a child to be collected by someone other than their parent or guardian, a written note to this effect must be given to the Kindergarten teacher. Ideally, this person should initially be introduced to the teacher and the Afternoon Club teacher prior to the first picking-up. If the child is staying for Afternoon Club a note with sufficient information must also be given to the Afternoon Club teacher.

When collecting a child, adults should make contact with the supervising teacher before leaving.

In the event of an emergency and an adult has to pick up a child without a note having been given in the morning, the parent will need to contact the school by phone so that the relevant staff can be informed and given adequate information as to the identity of the person who is picking up. In the absence of this, the child will be taken to the school office by the teacher and office staff will contact the parent by phone to obtain the required permission.

Version History

Version

Amendment Details

Date Date To Be

Reviewed Reviewed By

This Policy Will be Reviewed in Full Annually

Original Written by Inga Lewicka 2nd October 2009 October 2011

The policy was last reviewed and agreed by Inga Lweicka

September 2012 September 2013

The policy was last reviewed and agreed by Inga Lweicka

December 2015 September 2016

Regina Walsh September 2017 September 2018


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POLICY – BRINGING AND COLLECTING CHILDREN FROM CLASSES 1 AND 2

When arriving at school, children should change shoes and hang up their coats in the cloakroom and then be handed over to a member of staff before the parent leaves. If pupils arrive more than 10 minutes late parents must go to the school office to report that the pupil has arrived in school.

When arrangements are made for a child to be collected by someone other than their parent or guardian, a message to this effect must be written in the diary which is kept in the porch. Ideally, this person should initially be introduced to the teacher and the Afternoon Club leader prior to the first picking-up.

When collecting a child, adults or responsible older pupil should make contact with the supervising teacher before leaving.

In the event of an emergency and an adult has to pick up a child without a message having been written in the diary in the morning, the parent will need to contact the school by phone so that the relevant staff can be informed and given adequate information as to the identity of the person who is picking up the child. In the absence of this, the child will be taken to the school office by the teacher and office staff will contact the parent by phone to obtain the required permission.

Version History

Version

Amendment Details

Date Date To Be

Reviewed Reviewed By

This Policy Will be Reviewed in Full Every Two Years

Original Mandate Holder: Nicky Teensma

The policy was last reviewed and agreed by the Lower School Teachers Meeting

September 2011 September 2014

The policy was last reviewed and agreed by the Lower School Teacher Meeting

October 2014 September 2016

Reviewed by Andree Piperides December 2015 September 2017


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32. PREGNANCY AND NURSING MOTHERS

POLICY

The School shall, in so far as is reasonably practicable take all reasonable steps to safeguard the health, safety and welfare of new or expectant mothers, and of their unborn children.

We will also ensure that we assess all risks to new or expectant mothers arising from the work that they are required to undertake and we shall ensure that we take appropriate preventive or control measures

We will also provide suitable rest facilities for any woman at work who is pregnant or nursing children.

ARRANGEMENTS

It is the responsibility of SMT to ensure that any and all staff who are either pregnant or nursing children receive a suitable risk assessment and that this is regularly updated. As an aid to undertaking the risk assessment the attached form is to be used as an aide memoire to the risk assessment process.

All risk assessments are to be written on the normal risk assessment form and are to be copied to the Bursar and the Estates Manager so that they can ensure that any alteration or amendments to the premises can be undertaken


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2. PREGNANCY AND NURSING MOTHERS MONITORING AND REVIEW CHECK LIST

Negative answers should have corresponding entries on the Action Plan Positive answers should cross-reference supporting material

Name: -

Date: -

NO QUESTIONS YES NO

1.1 Are arrangements in place to risk assess pregnant staff or nursing mothers with regards to any Health & Safety issues?

1.2 Has consultation taken place on the arrangements to alleviate any Health & Safety issues that are identified?

1.3 Are pregnant staff or nursing mothers provided with sufficient information and training to enable them to effectively carry out their jobs i.e. DSE etc?

1.4 Is the Pregnancy /Nursing others Risk Assessment reviewed regularly throughout the period of pregnancy / nursing?

1.5 Has a “Buddy” been appointed to assist the pregnant member of staff in the event of an emergency (fire or otherwise)?



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3 PREGNANCY AND NURSING MOTHERS MONITORING AND REVIEW ACTION PLAN

Confirm action taken and supporting evidence listing outstanding matters and revised timescales, where necessary giving the reasons for this.

Include any additional matters discovered during the monitoring.

NO COMMENTS

1.1

1.2

1.3

1.4

1.5

Date: -

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PREGNANCY CHECK LIST

Please use tick boxes for your answers. Any answer that is YES needs further explanation / clarification which needs to be added to the Risk Assessment

Yes √

No √

Additional Comments 1. PHYSICAL JOB DEMANDS

Does the work involve lifting or pushing heavy objects? Does the work involve standing or squatting for long periods? Does the role involve a lot of walking Does the work involve working at height or climbing steep steps? Does the employee need to access areas with limited space? Will any task become more hazardous as the employee changes shape and size? Does the role involve shift work? If so, does it involve working at night?

2. MENTAL JOB DEMANDS Does the job involve meeting challenging deadlines? Does the role involve rapidly changing priorities and demands? Does the role require a high degree of concentration? Is the Job liable to cause undue mental pressure i.e. stress?

3. WORKING CONDITIONS – GENERAL Does the work involve lone working or working in remote locations? Does the role involve any home working? Are toilet facilities easily accessible to the expectant mum? Is the employee able to take toilet breaks when necessary? Can the employee take rest breaks when needed? Can the employee control the pace of her work? Are there any risks of violence at work? Does any part of the job involve dealing with members of the public? If so, does it involve dealing with distressed or disturbed people? Does the role involve: o contact with young children or sick people? o unpredictable working hours? o dealing with emergencies?

Are there any obstacles in corridors or offices that could cause problems for expectant mums, e.g. in the event of fire evacuation?

Is there any form of indoor air pollution? Is the temperature in her working environment reasonable? Is there enough room for the worker to get in and out of her workstation? Will there be enough room as pregnancy develops? Does the employee have an adjustable seat, with a backrest?

4. SPECIFIC HAZARDS Does any part of the job involve the use of chemicals? Does any part of the job involve contact with biological hazards, radiation or other hazards o If so, are there any risks to the employee whilst she is pregnant or a nursing mother?

Is there any exposure to vibration, e.g. through the use of hand tools? Does the employee need to wear personal protective clothing? If so, will this present a problem as the pregnancy develops?

THIS CHECKLIST SHOULD FORM PART OF THE RISK ASSESSMENT AND KEPT ON FILE SIGNATURE: DATE:

NAME:


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33. NURSERY SECURITY

NURSERY ARRIVALS AND DEPARTURES POLICY AND PROCEDURES

INTRODUCTION

We have a duty to ensure that children remain protected and feel safe and secure in the Nursery during the provision of the service. To achieve this we will have clear protocols for entering and leaving the Nursery. It is the policy of the Nursery to greet parents/carers and particularly children with a warm welcome on arrival, also taking into account different cultures and abilities. It is our aim to make the Nursery feel as warm, welcoming and secure as possible for each child. Our procedures, outlined below, will be monitored to ensure their effectiveness.

SECURITY POLICY

Protocols

Protocols for security of Kindergarten gardens and Buildings

Monitoring sheets for kindergarten garden boundaries and equipment filled in, dated on a weekly basis. Monitored by kindergarten lead.

Visitors to kindergarten are signed in and out at reception and escorted to the building by an available member of staff; Kindergarten to inform reception of any expected visitors and their expected arrival time. Visitor escorted to reception by member of staff on departure to sign out.

Staff trained to challenge anyone on kindergarten site as to their purpose and identity. If they have not an appropriate authorisation, member of staff to ask them to leave and escort then to reception or ring for support to reception. Estate manager to be informed and come to support asap.

Kindergarten entry codes change on a regular basis. These are kept confidential by staff members. If staff are unable to gain entry, estate manager is contacted.

Estate manager is contacted in the event of a call to the emergency services. The estate manager ensures safe access to site by emergency vehicles/services and oversees their presence on the site and their exit.

All accidents and incidents logged. Log monitored by kindergarten lead. Notifiable accidents reported to estate manager.


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NURSERY SECURITY, ARRIVALS AND DEPARTURE – MONITORING AND REVIEW CHECKLIST



NO QUESTIONS YES NO

1.1 Are Key workers ensuring that children's attendance is recorded in the register?

1.2 Are Key workers recording any specific information provided by the parents?

1.3 Are Key workers asking if there is any change to normal routines?

1.4 Are passwords, photograph/description of anyone collecting the child that they or any other members of staff may not be familiar with, recorded and up to date?

1.5 Is the Key worker ensuring that the medicine consent procedure is followed when applicable?

1.6 Do the Key workers ensure that the child and parent /carer are seen right out of the premises?

1.7 Are the parents/carers telephoning the officer in charge or deputy if there is any change to the person who normally collects the child whilst they are already at Nursery?

1.8 Is the register updated with the time that the child left Nursery

1.9 Are no children handed over to anyone other than the known parent/carer unless an agreement has been made at the time of arrival?

1.10 Is all staff aware of the correct security procedures to follow in the Nursery?



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NURSERY SECURITY, ARRIVALS AND DEPARTURE – MONITORING AND REVIEW ACTION PLAN


NO COMMENTS

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

Date: -

Completed By: -

Signature: -


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34. SCHOOL TRIP POLICY

POLICY

We believe that learning outside the classroom is an essential component of our curriculum. It gives our pupils unique opportunities to develop their resourcefulness and initiative and to spend time together in an informal environment. Each trip is different. Some are directly related to the curriculum, some are designed to promote social awareness, or to enhance physical skills, self-reliance and team-working. Others will extend the children's knowledge of the world. The common factor is that they all make an essential contribution to children's development and education in the broadest sense of the word whilst ensuring their safety at all times.

The school will, through the School Management Team and Upper and Lower School Meetings, ensure that mechanisms are set up within the school for school trips to be planned effectively and safely.

The school policy on the organisation of school trips will identify the various roles that are required, such as the one described below, and take account of guidelines issued by the Local Education Authority

ARRANGEMENTS FOR THE PROPOSED TRIP / VISIT

We will ensure that step by step procedures regarding the planning and organising of school trips are explicitly and unambiguously mapped out.

RSSKL through the School Management Team will ensure that a senior and experienced member of staff (EVC) will be given the responsibility for co-ordinating all residential/external trips. Their role would be as follows.

• to support any teachers planning a trip, using EVOLVE software (EVASSA)

• to ensure all aspects of school policy was being adhered to;

• to review the trip risk assessment and associated documents including parental authority for the trip;

• to liaise with the School Management Team and other relevant bodies;

• to provide or organise any relevant In-Service Training.

RSSKL encourage teachers to organise trips for the benefit of its pupils, and will ensure that a suitable level of support is in place to provide the necessary staff development for those without relevant experience.

Such staff may need advice on relevant local, national and international regulations; risk assessment processes; staffing of trips; liaison with parents; liaison with tour operator; managing budgets and RSSKL will ensure that appropriate persons are available or that sufficient funds are available to bring in to the school the required expertise.

The main actions that need to be take are detailed below.


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GUIDANCE ON ARRANGING TRIPS

As soon as you know the trip is expected to take place

• Obtain advice from the Education Visits Coordinator (EVC) and the bursar, on suitable dates, precedents etc.

• Check that the trip can go ahead with a member of the School Management Team

• Refer to the trips flowchart (see below)

• Discuss preliminary plan, including purpose, location, transport, hotels, activities, itinerary, number & age of participants with EVC and/or a member of SMT;

• Calculate the staff to pupil ratio, (see below);

• Prepare a draft itinerary;

• Decide mode of transport for all legs of the journey;

• Arrange with the finance department to prepare fully inclusive costs for the visit, including an appropriate contingency for delays and emergencies. (The costs of the accompanying staff must be included);

• Arrange either yourself or with the finance department to check that the provider of adventurous activities is licensed and the individual instructors possess a recognised qualification from a national body, such as the Adventure Activities Licensing Authority;

• Obtain clear statement from the Centre about their responsibilities for the safety of the pupils before making any commitment. Ask for copies of their risk assessments;

• Prepare the risk assessment(s);

• Arrange with the finance department to check the school's insurance cover if the visit involves hazardous activities;

• Find other members of staff who are willing to participate in the trip, bearing in mind the need to have both male and female teaching staff when both sexes participate in a visit. It is desirable to have at least one member of staff who speaks the language of the country to be visited. We encourage parents to accompany school visits where we need extra help, and we welcome them at all sports fixtures;

• For residential trips if parent/volunteers participate: - Arrange for any volunteers participating in the trip to obtain an enhanced DBS disclosure. (The Bursar's office will make the necessary arrangements). For day trips use parent/volunteer with DBS clearance where possible. If parent/volunteers participate in day trips without DBS clearance they must at all times be accompanied by a member of staff.

• Any parent/volunteer participants must be fully briefed on the itinerary and risk assessments of the trip.

• Arrange with the finance department to check that the tour company/airline is ATOL ABTA bonded to provide cover in the event of the bankruptcy of the provider;

• Carry out a reconnaissance visit if the location is not one that the school has visited before. If a reconnaissance visit is impossible, a reference from another school that has visited the site may suffice. If neither is practical a thorough online reconnaissance must be undertaken.

• Consult foreign office travel advice


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• Arrange with the finance department to establish the minimum and maximum numbers for the visit to be viable (bearing in mind that the costs of the accompanying staff will be divided amongst the participants)

• Ascertain the medical and visa requirements;

• Arrange with the finance department to establish when the deposits are required by tour operators / airlines / activity centre etc, and ensure that the size of the deposit requested from parents is sufficient to cover these costs (including the costs of deposits for accompanying staff);

• [If necessary] Attend a First Aid and / or minibus driving course beforehand.

STAFF/PUPIL RATIOS

The RSSKL believe that when arranging Staffing and Supervision of a trip, adequate levels of supervision and staffing ratios must be established for the journey based on such factors as the: -

• sex, • age and ability of the children, • the presence of pupils with special educational needs, • the nature/length of the journey, • the nature of activities to be undertaken and • the experience and competence of the staff involved.

The DCSF / WAG recommend the following staffing ratios as a general guide for visits to local historical sites and museums or for local walks:

• 1 adult for every 6 pupils in school years 1 to 3 (under 5s reception classes should have a higher ratio);

• 1 adult for every 10-15 pupils in school years 4 to 6; • 1 adult for every 15-20 pupils in school year 7 onwards.

The DCSF/WAG recognise that higher ratios may be appropriate in particular cases, such as for higher risk activities, for particular groups of pupils or for all trips abroad. Higher ratios are also recommended for swimming activities.

Within the School these ratios should be regarded as the minimum appropriate staffing ratios for school journeys and should preferably be interpreted as referring to the number of staff needed to supervise the party. Voluntary helpers may be involved in assisting teachers with the organisation and supervision of visits but teachers will retain primary responsibility for supervising the party at all times.

A minimum of two teachers should be involved in every school journey, regardless of how many other adults are helping. Reasoning behind this is that given the possibility of members of the group needing to be taken home or back to school or to hospital, at least two teachers are needed in order that one teacher may remain in charge where another is called away.

With a mixed party the school feels that it is desirable that there should be teachers or other responsible adults of each sex accompanying the group.

Supervision arrangements for swimming activities should include provision for supervision by qualified lifesavers.

At least one member of staff should be a qualified first aider and aware of the special medical needs of any member of the party.


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Newly qualified teachers should not normally lead school parties in their first year of teaching. Where adult helpers are involved, necessary checks should be undertaken. The School will ask adult helpers to apply for a Standard of Enhanced Disclosure from The Disclosure and Barring Service (DRB). The DRB acts as a central access point to criminal records information held on the Police National Computer and to the DCSF’s List 99 which contains details of people considered unsuitable to work with children. All helpers should be briefed as necessary to ensure they are able to assist effectively.

The School has therefore set the following staff to pupil ratios for visits and off-site activities is: All trips must have minimum of 2 teachers.

Ratio Pupils' Year Group

1:6 Kindergarten – Class 2 (mainstream year 1- 3) inclusive (with a higher ratio for the under 5s)

1:10 Class 3 – 5 (mainstream Years 4 - 6 )

2:15/20 Class 6 (mainstream Year 7) upwards (with a larger ration permitted for over 16s)

2:10 All visits abroad

Time scales below are given for residential trips. Time scales for day trips may be shorter but must allow for thorough planning of the trip. Day trips must be entered on Evolve for approval no later than one week in advance of the trip. Walks from the school grounds may be entered later, but must be entered on Evolve for approval no later than two days in advance of the trip


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After Permission is Granted and with Immediate effect:

• Write a preliminary letter to send to parents and guardians of the target age group, outlining o the purpose of the trip o the programme and o the expected maximum cost.

• Ask for expressions of interest, together with a deposit by a specific date / payment. Mention that parents will be invited to a briefing meeting within six weeks of departure. Explain any restrictions on numbers. At RSSKL, we expect that these letters should always be cleared in advance with the EVC.

• Brief the pupils about the visit, its dates and purpose • Check names of all pupils wishing to participate and any medical requirements.

Discuss with EVC concerns about special arrangements that may be required for handling any specific medical or SEN issues (Special Education Needs).

• Collect payment / deposits and arrange with the Bursar how to arrange finance for the trip.

• Arrange for the Bursar to pay deposits on hotels, flights, activity centre etc and the costs of any tickets.

At least Three Months in Advance

• Arrange with the finance department to finalise the costs with Travel Company etc. • Arrange with the finance department to enquire that all coaches are fitted with seat

belts. (This may not be possible in every country). • Arrange with the finance department to work out the cost for parents (including

contingency to cover delays etc). • Inform parents of the medical and visa requirements. Advise parents of non-British

passport holders that they are responsible for ascertaining the visa requirements of the country to be visited.

• Arrange for the Bursar to bill parents for the balance of the cost of the trip or to collect the balance directly from the pupils and hand to Bursar for crediting to the trip account.

• Arrange for the Bursar to pay the balance to the airline, hotel, travel company etc • Arrange with Bursar for loan of school mobile with pre-paid SIM card valid for the

country to be visited to be available on a specific date. • Brief and prepare the pupils in advance. • Ensure that they are given plenty of advance notice if they need special equipment (e.g.

for skiing).


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Six Weeks in Advance

• Give the Bursar details of requirements for foreign currency / travellers' cheques/pre-paid foreign currency card. Agree collection arrangements, (Group Leaders will normally be required to collect and counter-sign their own travellers' cheques from the bank or airport terminal and will be required to produce their passport details for a pre-paid foreign currency card).

• Arrange a meeting with parents to brief them on all aspects of the trip, including: o The itinerary, including the meeting and collection points; o Contact details for the hotels / hostels / names and addresses of the host families; o The number of the school mobile phone issued to the Group Leader; o The money, kit and equipment that the pupils need including, if relevant, the dress

code of the country; o The medical and visa requirements; o The expected standards of behaviour, and the potential risks of irresponsible

behaviour (and the ground rules for behaviour in host families' houses). o Remind parents that those pupils who ignore or flout the behaviour code risk

being sent home at their parents' expense. Pupils remain subject to school rules throughout the visit. Unless separate arrangements have been agreed in writing e.g. mobile phones

o Arrangements for handling illness and accidents, and arrangements for informing parents in such circumstances;

o Arrangements for communicating with parents in the event that the return is delayed;

o The need to notify the school in the event of contact with an infectious disease within four weeks of travelling;

o The reasons why a completed consent form is essential; o The need for a copy of each pupil's passport.

• Send all parents a copy of the consent form (see appendix) with specified return date; • Brief pupils on expectations of standards of behaviour and cultural differences; • Book travelling first aid kit from the First Aid room.

Two Weeks in Advance

• Issue reminders to parents who have not returned their consent forms. Remind them that their child cannot participate unless the form is received within 3 working days of departure;

• Obtain photocopies of each pupil's passport; • Check all tickets for accuracy. Store them in the school safe until collection; • Arrange with the finance department to collect travellers' cheques from bank (if not

collecting from airport terminal). Note their serial numbers before storing in safe until collection, with the foreign currency ordered by the Bursar / Store pre-paid foreign currency card in safe. Give copy to Bursar.


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Go through the trip pack with all participants, a copy of which will be left at school and should contain:

• The itinerary (including address, phone numbers etc of all locations where the party is staying);

• The Group Leader's mobile number / the school mobile; • Mobile numbers of all participating staff; • A list of pupils, together with copies of their parental contact forms (which includes

details of each pupils' medical conditions); • Copies of all passports and travel documents, • On call emergency contacts should include a member of the School Management

Team and/or the Bursar (necessary in case any financial decisions need to be made in an emergency)

• Emergency contact numbers for the School Management Team member / Bursar/ or to be on-call, or if relevant, the EVC.

• Out of hours contact details for the School Caretaking Staff; • The address and contact details of the nearest British Consul; • A copy of the tickets, travel insurance document (including emergency contact details), • A copy of the risk assessment; • Location of local hospital; • Copies of the serial numbers of travellers' cheques.

The Day Prior to Departure / the Day of Departure

• Collect tickets, travellers' cheques / pre-paid foreign currency card and foreign currency from the safe;

• Give trip information packs to designated school recipients and to other staff participants;

• Give each pupil the names, addresses and phone numbers of their accommodation; • Remind pupils about the rendezvous, dress code, standards of behaviour etc.; • Remind pupils to bring passports. Ask to see each passport; • Collect travelling first aid kit(s). Check contents; • Collect packed lunch; • Collect School Mobile and charger.


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During the Visit or Activity The primary responsibility for the safe conduct of the visit rests with the Group Leader. He or she has sole responsibility for amending the itinerary in the event of unforeseen delay or sudden deterioration in weather conditions. (He or she will liaise with the partner school in the event of difficulties between a pupil and their host family). He or she may delegate part or all of the responsibility for the following to one or more of the accompanying staff:

• Carrying out a head count on getting on and off each form of transport, entering or leaving a museum, restaurant, activity centre, hotel etc.

• Checking that all pupils wear their seat belts (as appropriate). • Checking the fire exits and escape routes at each hotel or hostel. Ensuring that every

pupil walks through the emergency escape route at each hotel; • Ensuring that sleeping accommodation is suitable and located together (preferably not

on the ground floor); • Setting times for pupils to be in their rooms at night. Conducting checks (utilising the

other staff); • Setting agreed times and locations for checking pupils when they are allowed out

unsupervised in small groups; • Keeping pupils’ medication, in clearly labelled containers with written instructions from

the parents, safe. • Enforcing expected standards of behaviour; • Looking after - or reminding pupils to look after - passports and valuables; • Storing cash, travellers' cheques and tickets in the hotel safe; • Keeping an account of all expenditure; • Recording all accidents and near misses however minor.

DELAYED RETURN

If a visit is delayed, the Group Leader should phone the school office, or the EVC, who will in turn phone all the parents on their contact numbers to alert them to the delay and the revised time of arrival.

ON RETURN

Each Group Leader is asked to provide the EVC with a report on the visit, reports of accidents and near misses on his / her return. Personal observations and lessons learned are always valuable. The Group leader should return all school property, together with a report of any lost or damaged property. The EVC should also:

• Remind all staff to delete any records of pupils' / parents' mobile numbers that they may have acquired for the purpose of and during the visit.


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35. TRAVEL PLAN

The table below indicates the trips that may take place during the time your child is attending the school

CLASS TRIPS

CLASS TRIP DESTINATION APPROXIMATE COST

5 Olympics at Michael Hall £65

7 Adventure trip £750

8 Foreign exchange trip £250 - (abroad)

9 Embercombe £800

10 No Trip --

11 Teachers choice £250 - (home)

12 Italy Trip £950 - (abroad)

12 Embercombe £150

13 End of School Trip £200 - £300 - (abroad)


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SCHOOL DAY / RESIDENTIAL TRIP ACTIVITY FORM

No event / activity is to be arranged before final approval signature has been obtained from the authorised teacher

For completion by Activity Organiser This form must be used for all functions (field trips and special activities) organised by Staff. Only when this procedure is completed will pupils, staff and volunteers be covered by the school’s insurance.

Complete the following

DATE OF TRIP From:……………………… to …………………………..

MEMBER OF STAFF RESPONSIBLE

GROUP INVOLVED CLASS AGE BOYS GIRLS

NATURE OF VISIT

PURPOSE OF VISIT

1 2

INTENDED OUTCOME

ADVENTUROUS ACTIVITIES

TRIP LOCATION Full Address

TRANSPORT PLANNED (coach/train/car/walking)

TRANSPORT COMPANY

PROPOSED STAFF INVOLVED (Must including First Aiders)

1 2

3 4

VOLUNTEERS: CANNOT BE PARENTS OF THEIR OWN CHILD ATTENDING

1 2

3 4

TIME OF DEPARTURE FROM SCHOOL

TIME OF RETURN TO SCHOOL

LUNCH ARRANGEMENTS WITH CAROLINE HOWARD

From To

EMERGENCY CONTACT AT SCHOOL Name:………………………... Mobile:……………………….

Ratio Pupils' Year Group (All trips must have a minimum of 2 teachers)

1:6 1- 3 inclusive (with a higher ratio for the under 5s)

1:10 Years 4 - 6

2:15/20 Years 7 upwards (with a larger ration permitted for over 16s)

2:10 All visits abroad

TRIP ORGANISER_____________________ Date: __________________

Responsibility of Staff extends to seeing that all pupils have been collected from the site, emergency telephone contacts for parents and staff are in place and arrangements have been made for a central collection point that is known to all parents/carers and pupils.


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PARENT CONSENT FORM

Parent Consent Form Rudolf Steiner School Kings Langley

Visit:

Group Leader:

To be completed by the parent/adult responsible for

Child/Young Persons Full Name Date of Birth:

Does the above person:

• Have a medical condition requiring medical treatment or medication? Y/N

• Have an allergy to certain medications? Y/N

• Is he/she able to administer his/her own medication? Y/N

Please give details of medical condition/treatments or allergies to medications below:

Medication should be kept by teaching staff clearly labelled with instruction for use, with the exception of emergency medication where students normally to self-administer.

Has he/she been in contact with any contagious or infectious diseases or suffered from anything in the last four weeks that may become contagious or infectious? Y/N

If yes, give details:

Does he/she have any special dietary requirements?

If yes, give details: Y/N

I wish to draw the following to the group leader's attention (e.g. allergies, phobias, travel sickness, toileting difficulties, sleep walking, recent operations or treatments, other conditions which may affect fitness to participate in certain activities):

SWIMMING ABILITY:


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MEDICAL PRACTICE DETAILS

Surgery:

Address:

Tel. No. incl. STD code:

National Health Number:

EMERGENCY CONTACT INFORMATION

CONTACT 1 CONTACT 2

Name:

Relationship:

Address:

Tel. No. incl. STD code: Home:

Work:

Mobile:


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Data Protection Act 1998: The information provided on this form is subject to the Data Protection Act 1998. The information is for use by the school, the Local Education Authority and the Police in the event of a missing person. Should you wish to obtain a copy of information held by the school relating to your or your child(ren) at any time, you may do so by writing to the school.

The declaration on this form must be signed by someone with parental responsibility for the traveling pupil

DECLARATION: I have received and understood the details of the visit. I understand that my son/daughter will be subject to the normal school rules of behaviour throughout the visit. I agree to him / her following the guidance on health and safety given either by a member of staff or by an Instructor at the Activity centre at all times .I accept that where his or her disregard for the code of behaviour either causes danger to himself / herself and / or to others, or is a serious breach of school discipline, such as (but not confined to) smoking, drinking alcohol, using illegal drugs or sexual misconduct, that he / she may be sent home forthwith at our expense.

I agree that

• can participate in the visit and activities described;

• can be transported in the private vehicles of staff/volunteers supervising the visit;

• is in good health and fit to participate in the activities described;

• can receive medical treatment as necessary.

I undertake to inform the group leader as soon as possible of any change in medical circumstances.

I acknowledge the need for the person named above to behave responsibly and agree to the RSSKL School’s procedures in this respect.

Signed: Relationship:

Name in Capitals: Date:

Home email address

Emergency Telephone No if different from above:

THIS FORM OR A COPY MUST BE TAKEN BY THE GROUP LEADER ON THE VISIT. A COPY SHOULD BE RETAINED BY THE EMERGENCY CONTACT.


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36. WORK EXPERIENCE

RSSKL intend to provide pupils of an appropriate age to undertake work experience with local employers. Work experience is undertaken by pupils falling into the following categories “A Young Person” and “ A Child”

The definition of these terms is as follows:

• A young person is anyone under 18 years old also referred to as “young people” • A child is anyone who has not yet reached the official age at which they may leave

school, just before or just after their 16th birthday (this often referred to as the minimum school leaving age (MSLA)

RSSKL will also do all that is reasonably practicable to ensure pupils are not placed in a working environment where there are significant risks to their Health and Safety. RSSKL consider that their staff are competent in Health and Safety, and / or that they have access to competent assistance, to decide on the suitability of a placement with regard to Health and Safety.

RSSKL will not place pupils into organisations without checking that they have suitable and sufficient:

• Systems in place to ensure Health and Safety, safety and welfare, so far as is reasonabliy practicable, of the pupils while under their control

• Competency to manage Health and Safety in relation to the placement • Supervision of work experience by competent people

RSSKL recognises that we have the same duties towards pupils who find their own placements or are placed within their own family business.

RSSKL will take reasonable practicable measures to arrive at an informed opinion about the Health and Safety and welfare arrangements at the placement and to assess the suitability of a placement providers and we recognise that the main duty to ensure the Health and Safety of learners rests with the placement provider.

RSSKL will take into account any Limitations that maybe placed upon Work Experience placements and will review activities that learners are asked to undertake to take into account any:

• Restrictions on work for young people • Prohibited work for young people • Working time requirements specific to young people

Please refer to the RSSKL Policy on Work Experience


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