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RTP and Interfolio- for Candidates

Setting up your case in Interfolio

• A ‘case’ will be created for you in Interfolio by either your department chair, DRTPC chair or Faculty Affairs

• You will receive an email from Interfolio notifying you that the case has been created and is now ready for your use.

Check that your case is correct• Make sure that the case was

created using the template that corresponds to the RTP action requested.

• Each template has the RTP deadlines built into it

• If requesting early action for tenure, also request reappointment to a probationary year.

Best Practices for Preparing your RTP PacketPeer Evaluation of Teaching

• Naming Convention: Last Name of Evaluator_Term_Year (Smith_Fall 2019)

• Best Practices on organizing and uploading:• For reappointments, upload the two peer evaluations as separate pdf’s

• Smith_Fall 2019• Garcia_Spring 2020

• For tenure/promotion, upload peer evaluations by academic year• Peer evaluations_AY 2014-15• Peer evaluations_AY 2015-16• Peer evaluations_AY 2016-17• Peer evaluations_AY 2017-18• Peer evaluations_AY 2018-19• Peer evaluations_AY 2019-20

Best Practices for Preparing your RTP Packet cont’d

Student Evaluation

• Naming Convention: Term & Year_ Subject Catalog Number (Fall 2019_GEO 3400)• For reappointments, upload as separate pdf’s

• Fall 2019_GEO 3400• Spring 2020_GEO 4450

• For tenure/promotion, upload student evaluations by academic year• Student evaluations_AY 2014-15• Student evaluations_AY 2015-16• Student evaluations_AY 2016-17• Student evaluations_AY 2017-18• Student evaluations_AY 2018-19• Student evaluations_AY 2019-20

Supplemental DocumentsThe titles you give your documents are visible to the evaluators and should accurately describe the document for ease of locating.• Grants

Suggested Format: Grant_Source_Amount_Status (ex. Funded, Proposal)_Year Example: Grant_NSF_$3700_Funded_2018 • Scholarship

Suggested Format: Scholarship Type_Beginning of Title_Journal/Journal Type_Status_Year Example: Publication_Tiger on Slack Street_Peer-reviewed_Published_2017

Best Practices for Preparing your RTP Packet cont’d

RTP Packet: Submit Parts I and II & Supplemental Documents

Adhere to RTP Deadlines

Files Shared with You

• When files are shared with you, you will receive an email message prompting you to log into your account and view the files.

• Log in to Interfolio

• You will see an action item indicating that a file has been shared and an indication if a shared file is open for a response. You can click on your name to view the packet.

Save Shared Files to Dossier• You can download the file or copy

it to your Dossier where it will appear in your Dossier materials.

• You can also click the “Actions” button to the right of the page to copy or download all shared files.

10 Days to Respond per CBA• You will see a link labeled “Send Response” and a

due date for when your response is due.

• Please note: This is a hard deadline and you cannot respond to shared files after the due date.

• Give your response a title and upload the document file.

• Your response will appear in the list of shared files.

Closing OutDeadlines :2nd & 3rd Year Reappointments: February 15, 20214th, 5th, 6th Year Reappointments and Tenure & Promotion to Associate Professor: June 1, 2021Promotion to Full Professor: June 15, 2021

Final Notes:Save all your documents to dossier.Faculty Affairs will close the case at the end of the RTP cycle.

Questions:Office of Faculty AffairsMary L. Ferrelluceroferrel@cpp.edu

Fall 2020

Interfolio(877) 997-88079-6 Eastern Time M-Fhelp@interfolio.com