rspo audit report...pt maju aneka sawit (pt mas) has a palm oil mill and its supply base estate...

RSPO Principles & Criteria Annual Surveillance Assessment Report

Report Number CU817193

RSPOPC-ASAREPORT.F01 EN (02) FEB2012 Page 1 of 26

Control Union Certifications Meeuwenlaan 4-6, 8011 BZ Zwolle, P.O. Box 161, 8000 AD Zwolle, Netherlands

Tel: +31 (0)38 - 426 0100, Fax: +31 (0)38 - 423 7040, E-mail: [email protected]

Annual Surveillance Assessment (01) Report

PUBLIC SUMMARY

Palm Oil Mill

PT Maju Aneka Sawit Desa Tanah Putih, Kecamatan Telawang, Kabupaten

Kotawaringin Timur, Propinsi Kalimantan Tengah, Indonesia

This public summary has been prepared in accordance with RSPO requirements and the information included is the result of a full RSPO assessment of the Mills and supply base as included in the scope

of the certificate.

Report prepared by: Simon Selvaraj (Lead Assessor)

Certification decision by: Gerben Stegeman (Certifier)

Control Union Certifications (Head office)

Meeuwenlaan 4-6, P.O. Box 161.

8000 AD Zwolle. The Netherlands.

[email protected] Phone: 0031 38436 0100

Local Office Control Union (Malaysia) S/B

Persiaran Raja Muda Musa, Off Jalan Sg Berith, Teluk Gadong, 41100, Klang,

Selangor. Malaysia. Phone 03-3377 1600 / 1700

[email protected]

Control Union (Indonesia) Jl Kramat 3A, Cilandak Timur

Jakarta Selatan 12560 Phone: 062-21-7884 2016

[email protected]

Control Union Certifications is a member of the Control Union World Group - an international

inspection and certification body. CU performs assessments and certification in many agricultural

based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic

Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP.

CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN

45011 for the inspection and certification of CU Organic program (according to the EU regulation

2092/91) and GLOBALGAP program. When requested a copy of the accreditation certificate can be

obtained from CU.

www.controlunion.com

mailto:[email protected]:[email protected]:[email protected]://www.controlunion.com/






Table of Contents

PART 1: SCOPE OF THE CERTIFICATION AUDIT ..................................................................................... 4

1.1 COMPANY AND CONTACT DETAILS ....................................................................................................... 4 1.2 RSPO MEMBERSHIP DETAILS ............................................................................................................. 4 1.3 ANNUAL SURVEILLANCE ASSESSMENT DETAILS ...................................................................................... 4 1.4 ASSESSMENT TYPE. (MILL, ESTATE AND MILL, PLANTATION ONLY, ETC.).................................................... 4 1.5 LOCATION OF THE PALM OIL MILL ....................................................................................................... 4 1.6 PALM OIL MILL OUTPUT AND APPROXIMATE TONNAGES CERTIFIED ............................................................ 5 1.7 GENERAL DESCRIPTION OF SUPPLY BASE............................................................................................... 5

1.7.1 Location of the Supply Base ............................................................................................... 5 1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per Year ............... 5 1.7.3 Percentage of Planted Oil Palm by different Age Ranges ................................................ 6 1.7.4 Calculation of the Number of Production Units (N) to Sample for the Mill ..................... 6

1.8 PROGRESS OF ASSOCIATED SMALLHOLDERS OR OUT-GROWERS TOWARDS COMPLIANCE WITH RELEVANT STANDARDS - SHOULD BE IN ACCORDANCE TO THE 3 YEAR IMPLEMENTATION PLAN ................................................ 6 1.9 LOCATION MAP FOR THIS CERTIFICATION UNIT (SEE APPENDIX 1) ............................................................ 6

PART 2: PARTIAL CERTIFICATION ......................................................................................................... 6

2.1 MANAGEMENT STRUCTURE. ............................................................................................................... 6 2.2 NON-COMPLIANCE IDENTIFIED WITH 2.1 ABOVE .................................................................................... 7 2.3 SUMMARY OF THE TIME BOUND PLAN ................................................................................................. 7 2.4 UN-CERTIFIED UNITS OR HOLDINGS ..................................................................................................... 7 2.5 SUMMARY OF THE FINDINGS FOR PARTIAL CERTIFICATION ....................................................................... 8 2.6 PARTIAL CERTIFICATION AUDIT AGENDA .............................................................................................. 8

PART 3: AUDIT PROCESS ...................................................................................................................... 8

3.1 ABOUT THE CERTIFICATION BODY ........................................................................................................ 8 3.2 AUDIT TEAM .................................................................................................................................... 8

3.2.1 Qualifications of the Lead Auditor ........................................................................................... 9 3.2.2 Qualifications of the Assessment Team ................................................................................... 9

3.3 AUDIT METHODOLOGY .................................................................................................................... 10 3.3.1 General Overview ............................................................................................................ 10 3.3.2 Audit Agenda ................................................................................................................... 11

PART 4 ASSESSMENT FINDINGS ......................................................................................................... 13

4.1 LEAD ASSESSOR’S SUMMARY AND RECOMMENDATION FOR CERTIFICATION.............................................. 13 4.2 SUMMARY OF THE FINDINGS BY PRINCIPLE AND A SAMPLE OF THE CRITERIA .............................................. 14

Principle 1: Commitment to Transparency ..................................................................................... 14 Principle 2: Compliance with Applicable Laws and Regulations .................................................... 15 Principle 3: Commitment to Long-Term Economic and Financial Viability ..................................... 15 Principle 4: Use of Appropriate Best Practices by Growers and Millers ......................................... 15 Principle 5: Environmental Responsibility and Conservation of Natural Resources and Biodiversity ........................................................................................................................................................ 16 Principle 6: Responsible Consideration of Employees and of Individuals and Communities by Growers and Millers ........................................................................................................................ 16 Principle 7: Responsible Development of New Plantings ................................................................ 17 Principle 8: Commitment to Continuous Improvement in Key Areas of Activity ............................. 18

4.3 SAMPLE CRITERIA FOR INCLUSION IN THIS REPORT ON AN ANNUAL BASIS DURING THE LIFETIME OF THE CERTIFICATE ............................................................................................................................................ 18 4.4 NON-CONFORMITY REGISTER AND REPORTS ON PREVIOUS NCS .............................................................. 19

4.4.1 Annual Audit NC Summary ..................................................................................................... 19 4.4.2 Status of non-conformities (both Minor and Major) previously identified, even if already Closed Out ....................................................................................................................................... 19

4.5 NON-CONFORMITY REPORT FOR NC IDENTIFIED DURING THIS ASA ............................................................. 19






4.6 OBSERVATIONS .................................................................................................................................. 19 4.7 ISSUES THAT WERE RAISED DURING THE STAKEHOLDER CONSULTATION AND COMPANY RESPONSES .............. 20

PART 5: RSPO SUPPLY CHAIN CERTIFICATION ................................................................................... 21

PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY .............. 22

6.1 DATE OF NEXT ASA......................................................................................................................... 22 6.2 DATE FOR CLOSURE OF NON-CONFORMITIES ....................................................................................... 22 6.3 SIGNING BY THE CLIENT ................................................................................................................... 22 6.4 SIGNING BY THE LEAD AUDITOR ........................................................................................................ 22 6.5 SIGNING BY THE CERTIFIER ............................................................................................................... 22

PART 7: APPENDICIES ......................................................................................................................... 22

APPENDIX 1: LOCATION MAP FOR THIS CERTIFICATION UNIT ........................................................................... 23 APPENDIX 4: LIST OF ABBREVIATIONS ........................................................................................................... 26






PART 1: SCOPE OF THE CERTIFICATION AUDIT

1.1 Company and Contact Details

Company name: PT Maju Aneka sawit and PT. Globalindo Alam Perkasa

Business address: Spring Tower, 04-42 Jl. K.L. Yos Sudarso, Tanjung Mulia, Medan Deli, Medan Sumatera Utara – 20241, Indonesia

Group name if applicable: -

Office telephone: +62 61 661 5511

Contact person: Dr Gan Lian Tiong.

Mobile telephone: +62 811 632 831

Fax: +62 61 661 7386

e-mail: [email protected]

Web site: -

1.2 RSPO Membership Details

RSPO membership number: No. 1-0054-08-000-00 (old no. 029-08 (0) 26th

May, 2008) (PT. Maju Aneka sawit and PT. Globalindo Alam Perkasa are subsidiaries of PT. Agrowiratama).

Parent company as applicable: -

Date of original certification: 17th

June, 2011

Certificate number: C817193CU-RSPO-01.2011

Date of last audit: 07rd

to 11th

March, 2011

1.3 Annual Surveillance Assessment Details

Dates of this audit: 22th

-24th

May

ASA number (1 to 4): 1 (one)

1.4 Assessment Type. (Mill and Supply Base)

Palm Oil Mill and estate Tanah Mas owned and managed by PT. Maju Aneka Sawit and estate Alam Sahara owned and managed by PT. Globalindo Alam Perkasa which supplies FFB to PT. Maju Aneka Sawit Palm Oil Mill.

1.5 Location of the Palm Oil Mill

Palm Oil Mill (POM) Location Address

GPS Reference

Name Longitude Latitude

PT Maju Aneka Sawit Palm Oil Mill

Desa Tanah Putih, Kecamatan Telawang, Kabupaten Kotawaringin Timur, Propinsi Kalimantan Tengah, Indonesia.

112° 38’ 51.4” E

02° 28’ 41.4” S

mailto:[email protected]://www.musimmas.com/






1.6 Palm Oil Mill Output and Approximate Tonnages Certified

The 12 months output is the average over any 12 months period and the actual production for the 12 months from the date of certification will be included in the first annual summary. These figures exclude any output product from non certified supplier.

Projected Production from last 12 Months (MT) Actual Production (MT)*

FFB CPO PK PKO PKE FFB CPO PK PKO PKE

145,553 36,028 7,494 - - 171,824 47,217 9,061 - -

Note :

* Actual production 17th

June 2011 – 30th

April 2012 + estimated production May 2012 – 16th

June 2012. System for IP, SG, and MB mechanism is in place in Maju Aneka Sawit Palm Oil Mill.

1.7 General Description of Supply Base

PT Maju Aneka Sawit (PT MAS) has a palm oil mill and its supply base estate Tanah Mas and supply base from PT. Globalindo Alam Perkasa – estate Alam Sahara. The national interpretation of RSPO P & C for Indonesia were used to assess the palm oil mill and estates. The area of oil palm planted is 8,524 ha (for PT. Maju Aneka Sawit and PT. Globalindo Alam Perkasa). The mill processing capacity is 45 ton FFB per hour.

1.7.1 Location of the Supply Base

Oil Palm Plantation (OPP) Location Address GPS Reference

CU Code Name Longitude Latitude

OPP 1 Tanah Mas Estate (PT. Maju Aneka Sawit)

Desa Tanah Putih, Kecamatan Telawang, Kabupaten Kotawaringin Timur, Propinsi Kalimantan Tengah

E 1120 38’ 40.3”

S 2

0 28’ 38.8”

OPP 2 Alam Sahara Estate (PT Globalindo Alam Perkasa)

Desa Natai Baru, Kecamatan Mentaya Hilir Utara, Kabupaten Kotawaringin Timur, Propinsi Kalimantan Tengah.

E 1120 44’ 45.9”

S 2

0 36’ 48.3”

1.7.2 Statistics of the Supply Base and Estimated Tonnes of FFB produced per Year

CU Code Name Area of Oil Palm (ha) Period April 2012

Estimated Tonnes

FFB/Yr (July 2012-June

2013

Planting Years

Cycle (Years)

Total

Mature

OPP 1 Tanah Mas Estate (PT. Maju Aneka Sawit)

6,163 5,897 140,533 2005-2012 25

OPP 2 Alam Sahara Estate (PT Globalindo Alam Perkasa)

2,361 2,047 50,479 2005-2012 25

Total 8,524 7,944 191,012

Note : - An increase of 200 ha in Tanah Mas estate for the year planting 2011 and 2012 on community cultivated land

through the FPIC compensatory process.

- There is a change of acreage in PT. Globalindo Alam Perkasa due to re-survey conducted on October 2011by Mr. Rodi, GIS Section Estate Department using satelite survey.

Projected Production for next 12 Months (MT) FFB CPO PK PKO PKE

191,012 51,573 10,983 - -






1.7.3 Percentage of Planted Oil Palm by different Age Ranges

CU Code Planting Years by 5 year Ranges

1990 – 1994 1995 – 1999 2000 - 2004 2005 – 2009 2010 – 2014 Total (%)

OPP 1 - - - 5,944 (96.45 %) 219 (3.55%) 5,963 (100.00 %)

OPP 2 - - - 2,306 (97.67 %) 55 (2.33%) 2,065 (100.00 %)

Total - - - 8,250 (96.79 %) 274 (3.21%) 8,524 (100.00%)

1.7.4 Calculation of the Number of Production Units (N) to Sample for the Mill

N = 0.8√Y, where “Y” is the number of units, with the result always to be rounded “up” to the next whole integer. Where only a sample of the supply base is assessed, units not previously assessed, or assessed earlier in the certification program, are to be preferred over those more recently assessed

For the Mill, how many units make up the production base?

Owned estates (Y) N = 0.8√Y Smallholders (Z) N = 0.8√Z

2 (Tanah Mas and Alam

Sahara Estates)

2 (Tanah Mas and Alam

Sahara Estates)

-

-

Explanation as to the selection of estates sampled

The number of sample for estate according the formula which mention above. The number of sample estate are 2 (two) samples (Estate Tanah Mas and Alama sahara).

1.8 Progress of associated Smallholders or Out-growers towards Compliance with relevant Standards - should be in accordance to the 3 year implementation plan

N/A

1.9 Location Map for this Certification Unit (See Appendix 1)

PART 2: PARTIAL CERTIFICATION

The rules for partial certification allow organizations that have a majority holding in and / or management control of more than one autonomous company growing oil palm to certify individual management units and / or subsidiary companies subject to certain rules.

2.1 Management Structure.

Section Criteria Yes/No

2.1.1 Is the certified operation (POM and supply base as detailed above) a stand-alone operation and there are no other plantations or mills owned by the same company?

Yes

2.1.2 Is the certified operation part of a simple structure of operations owned by one company?

Yes

2.1.3 Are there statements of the ultimate controlling shareholders and directors in the managing agency company/companies:

a. Explaining the legal relationship and the management arrangements with the subsidiary companies and / or with any operating groups?

Yes

2.1.4 b. A statement of commitment to complying with the spirit of the RSPO for all companies and subsidiaries involved with the growing of oil palm and for the production of palm oil?

Yes

2.1.5 Is there a time bound plan in place for all subsidiaries, estates and palm oil mills? N/A 2.1.6 Is the parent company or one of its majority owned and / or managed subsidiaries a

member of RSPO. Yes






2.2 Non-compliance Identified with 2.1 Above

Section Non-compliance findings NC raised Category

2.2.1 There is no explanation as to the company’s structure and therefore it Is not possible to conduct an effective audit against the rules for partial certification.

N/A -

2.2.2 There is no statement of commitment to complying with the spirit of the RSPO for all companies within the company structure.

N/A -

2.2.3 There is no time bound plan in place for the certification for all subsidiaries, estates and mills.

N/A -

2.2.4 No applicable membership of the RSPO. N/A -

2.3 Summary of the Time Bound Plan

Section Requirement Findings and any action required Compliance

2.3.1 Does the plan include all subsidiaries, estates and mills?

PT MAS, PT GAP and PT SSM are subsidiary companies of PT Agrowiratama which was certified on 17

th June 2010. PT Agrowiratama

is a member of RSPO [Membership No. 1-0054-08-000-00 (old no. 029-08 (0) 26

th May,

2008]. The main assessment conducted at PT MAS &PT GAP is as per the time bound plan. There are no subsidiary companies owned by PT MAS and PT GAP. PT MAS and PT GAP have adhered to the time bound plan of PT Agrowiratama. PT SSM Palm Oil Mill was certified on 28

th August, 2010.

Yes

2.3.2 Is the time bound plan challenging? Age of plantations. Location. Mill development. Infrastructure. Compliance with applicable law.

N/A

2.3.3 Have there been any changes since the last audit? Are they justified?

N/A

2.3.4 If there have been changes, what circumstances have occurred?

N/A

2.3.5 Have there been any stakeholder comments?

N/A

2.3.6 Have there been any newly acquired subsidiaries?

N/A

2.3.7 Have there been any isolated lapses in the implementation of the plan?

N/A

2.3.8 Has there been any systematic failure to proceed with the implementation of the plan?

N/A

2.3.9 General statement as to progress made since the last audit:

N/A

2.4 Un-Certified Units or Holdings

NOTE: Companies may demonstrate compliance by clear evidence of a self-audit (i.e. an internal audit for all subsidiaries, estates and Palm Oil Mills)

Section Requirement Findings and any action required

2.4.1 Did the company conduct an internal audit? If so, has a positive assurance statement been produced?

N/A

2.4.2 No replacement after dates defined in NIs Criterion 7.3 of:

Refer to Principal 7.3






Primary forest.

Any area identified as containing High Conservation Values (HCVs).

Any area required to maintain or enhance HCVs in accordance with RSPO criterion 7.3.

2.4.3 Any new plantings since January 1st

2010 must comply with the RSPO New Plantings Procedure.

Refer to Principal 7.3

2.4.4 Any Land conflicts are being resolved through a mutually agreed process, e.g. RSPO Grievance procedure or Dispute Settlement Facility, in accordance with RSPO criteria 6.4, 7.5 and 7.6.

N/A

2.4.5 Any Labour disputes are being resolved through a mutually agreed process, in accordance with RSPO criterion 6.3.

N/A

2.4.6 Any Legal non-compliance is being resolved in accordance with the legal requirements, with reference to RSPO criteria 2.1 and 2.2.

N/A

2.5 Summary of the findings for Partial Certification

The audit team assessed compliance with the above requirements during this audit. Failure to address any non-compliance identified may lead to certification suspension.

Not applicable (N/A)

2.6 Partial Certification Audit Agenda

Date Location Agenda

N/A N/A N/A

PART 3: AUDIT PROCESS

3.1 About the Certification Body

Control Union Certifications is a member of the Control Union World Group - an international inspection and certification body. CU performs Audits and certification in many agricultural based fields such as FSC, RSPO, and Organic production, Sustainable Textile Production, Organic Exchange, GLOBALGAP, HACCP, BRC, GMP and GTP. CU is accredited by the Dutch Council of Accreditation (RVA) on the European quality standard EN 45011 for the inspection and certification of CU Organic program (according to the EU regulation 2092/91) and EUREPGAP program. When requested a copy of the accreditation certificate can be obtained from CU.

3.2 Audit Team

Lead auditor: Simon Selvaraj

Team member 1: Haeruddin

Team member 2: Selvanathan






3.2.1 Qualifications of the Lead Auditor

Requirement Qualifications

A minimum of post high school (post-secondary school) training in either agriculture/forestry, environmental science or social sciences;

Post graduate qualification in agriculture with more than 5 years working experience in plantation.

At least 5 years professional experience in area of work relevant to the assessment (e.g., palm oil management; agriculture/forestry; ecology; social science);

More than 5 years working experience in plantation. Involved in RSPO auditing since November 2010. Fully trained in similar agriculture certification programmes such as RSPO SCCS, Global Gap, ISCC and GMP.

Training in the practical application of the RSPO criteria, and RSPO certification systems;

Involved in RSPO assessment since November 2010. Member of CUC RSPO audit team. Involved in audits conducted in Malaysia and Indonesia.

Successfully completion of an ISO 9000:19011 lead auditors course;

Completed ISO 9001:2008 lead auditor course in July 2011. Successfully completed RSPO Lead Auditor Course.

Training in the practical application of RSPO certification systems.

Member of CUC RSPO audit team since November 2010. Involved in audits conducted in Malaysia and Indonesia since November 2010 in 10 different companies in Malaysia and Indonesia.

A supervised period of training in practical auditing against the RSPO criteria or similar sustainability standards, with a minimum of 15 days audit experience and at least 3 audits at different organisations.

Post graduate qualification in agriculture with more than 5 years working experience in plantation.

RSPO endorsed lead auditors course. Completed RSPO Lead Auditor training in 2011

Signed code of conduct. Yes.

General knowledge of:

RSPO P&C standards. Yes

CUC organizational structure. Yes

CUC quality systems. Yes

Lead auditor role. Yes

Report writing. Yes

Stakeholder consultation. Yes

Certification decision process. Yes

RSPO SCCS program manual. Yes

CUC filing systems. Yes

Correct use of RSPO trademarks. Yes

History and objectives of RSPO. Yes

CV available. Yes

Completion of CUC RSPO lead auditor training. Completed & Passed RSPO Lead Auditor training in 2011

3.2.2 Qualifications of the Assessment Team RSPO Requirement Team Member Name Qualifications

Fluent in main local languages and English.

Haeruddin Fluent in local language (Indonesian citizen) and able to understand English.

Selvanathan Able to understand local language and fluent in english.

Field working experience in the palm oil sector, or a demonstrable equivalent.

Haeruddin Professional forester and oil palm plantation since 1995. Experience in RSPO, 4C, Global Gap, FSC, UTZ certified, and Organic farming auditing.

Selvanathan SA 8000 advanced auditor, QMS, EMS & OHSAS Lead Auditor, Working experience in oil palm plantation.

Good agricultural Haeruddin Professional forester and oil palm plantation since






practices (GAP), integrated pest management (IPM), pesticide and fertilizer use.

1995. Experience in audit RSPO, 4C, Global Gap, FSC, UTZ certified, and Organic farming auditing.


Health and Safety auditing on the farm and in processing facilities. (For example OHSAS 18001 or occupational. Health and safety assurance system).

Haeruddin Professional forester and oil palm plantation since 1995. Experience in audit RSPO, 4C, Global Gap, FSC, UTZ certified, and Organic farming auditing.


Workers welfare issues and social auditing experience. (For example with SA8000 or related social or ethical accountability codes).

Haeruddin Professional forester and oil palm plantation since 1995. Experience in audit RSPO, 4C, Global Gap, FSC, UTZ certified, and Organic farming auditing.


Environmental and ecological auditing. (For example experience with organic agriculture, ISO 14001 or environmental management systems).

Haeruddin Professional forester and oil palm plantation since 1995. Experience in audit FSC, 4C, FSC, UTZ certified, Global Gap, Organic farming auditing. Completely ISO 14001-EMS lead auditor training in December 2010.


Economic issues. Haeruddin Professional forester and oil palm plantation since 1995. Experience in audit RSPO, 4C, Global Gap, FSC, UTZ certified, and Organic farming auditing.


3.3 Audit Methodology

3.3.1 General Overview

The Audit was carried out in conformity with the procedures as laid down in the CUC Procedure Manual and the RSPO Program Manual for the assessors and Certifier. During the Audit the qualified CUC assessors used the RSPO standard as endorsed for the country in which the Audit took place and recorded their findings. For each estate identified to be included in the sample for this audit, the original main Audit checklist was used, which includes any updates from previous main audit. Workers and local communities were interviewed and evidence sought to confirm ongoing compliance to include:

Chemical stores. Storage. MSDS leaflets. Herbicide mixing areas. PPE. Ventilation. Security.

Field inspections. Herbicide application programmes. Harvesting sites and efficiency. Fertilising operations. SOP’s. Soil maps. Land preparation. Ground cover. IPM. First aiders and boxes. Ground cover. Soil erosion. Field observations of all operations.

Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Child labour. First aid. Awareness.

Re-planting sites. Zero burn.

HCV’s. Identification. Management plans. Environmental Impact Assessments. Implementation.






Riparian zones. Width. Current and future management. Non maintenance regimes.

Water management. Water courses. Water monitoring.

Road maintenance. Run off.

Social amenities. Social Impact Audits.

Local communities. Contributions made. Employment opportunities. Social impacts. Complaints procedures.

Workshops. Oil traps. Safe working environment. PPE. Diesel tanks. Environmental waste management.

Line sites. Interviews with householders. Inspection of water discharge points. Water improvement plans. Waste disposal.

Documentation review. Palm Oil Mill audits include:

Mill and workshop inspections. Documentation. Worker interviews.

Mill. SOP’s. Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.

OSH. Training. Management structure. First aiders.

Full document review. Completion of the checklist. Review and documentation of evidence. All aspects of RSPO P&C’s applicable.

Worker interviews. OSH. Sexual, religious, racial harassment. Pay and contracts. Verification: Verification of implementation was done through field observations, workshop and chemical store inspections, worker and community interviews and mill inspections as summarised above.

3.3.2 Audit Agenda

21th

May 2012

Location: Palangkaraya

Time: 08.00 – 13.00

Auditors: Purpose:

Simon Selvaraj Haeruddin Selvanathan

Travelling (Flight KL/JKT – Palangkaraya)

22th

May 2012

Location: Palangkaraya – PT. MAS office

Time 08.00 – 13.00

Auditors: Purpose:

All auditors Travelling from Palangkaraya – PT. MAS

Location: PT. MAS office

Time: 14.00 – 15.00

Auditors: Purpose:

All auditors

Opening meeting. Introduction by team leader. Introduction of team members and assessment agenda.

Presentation by PT. MAS/PT GAP


Time 15.00 – 17.00

Auditors: Purpose: Auditors: Purpose:

Haeruddin, Simon. Document Review of Mill (P&C and verification of SCCS) Selvanathan POM visit: Worker interviews (OSH. Sexual, religious, racial harassment. Pay and contracts.), Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.

23th

May 2012

Location: PT. Maju Aneka sawit (Tanah Mas estate ) office






Time: 08.00 – 17.00

Auditors: Purpose:

Haeruddin Document review of estates and mill.

Location: PT. Maju Aneka sawit (Tanah Mas estate ) and POM

Time: 08.00 – 17.00

Auditors: Purpose:

Selvanathan, Simon.

Field inspections. Herbicide application programmes. Harvesting sites and efficiency. Fertilising operations., Land preparation. Ground cover. IPM. First aiders and boxes. Ground cover. Soil erosion. Field observations of all operations.

Worker interviews. OHS. Sexual, religious, racial harassment. Pay and contracts. Child labour. First aid. Awareness.



Boundaries inspection.


Social amenities. Social Impact Assessments.



Fertilizer store.

Workshops.


Interview with community and stakeholder.

OSH. Training. Management structure. First aiders

Mill and workshop inspections. Worker interviews (OSH. Sexual, religious, racial harassment. Pay and contracts.), Safe working environment. Gen sets. Walk ways. Signs. EFB. POME treatment. Emissions. Mass balance. Diesel tanks. PPE. Fire extinguishers. First aiders and boxes. Fuel and water usage.

24th

May 2012

Location: PT. Maju Aneka Sawit office

Time: 08.00 – 14.00

Auditors: Purpose:

Haeruddin Document review of estates and mill.

Location: PT. Globalindo Alam perkasa (Alam Sahara estate)

Time: 08.00 – 14.00

Auditors: Purpose:

Selvanathan, Simon.

Field inspections. Herbicide application programmes. Harvesting sites and efficiency. Fertilising operations., Land preparation. Ground cover. IPM. First aiders and boxes. Ground cover. Soil erosion. Field observations of all operations.

Worker interviews. OHS. Sexual, religious, racial harassment. Pay and contracts. Child labour. First aid. Awareness.



Boundaries inspection.


Social amenities. Social Impact Assessments.



Fertilizer store.






Workshops.


Interview with community and stakeholder.

OSH. Training. Management structure. First aiders


Time: 14.00 – 15.30

Auditors: Purpose:

All auditors Auditors findings and input


Time: 16.30 – 17.00

Auditors: Purpose:

All auditors Closing meeting

Number of auditors participating: 3 Number of days spent for the audit on site: 3 Total number of person days used for the audit on site: 9

PART 4 ASSESSMENT FINDINGS

4.1 Lead Assessor’s Summary and Recommendation for Certification

The mill and supply base estates as detailed 1.5 and 1.7.1 above respectively were visited and the assessment team carried out field, office, facilities, store and document assessments of compliance for all the RSPO principles and criteria. Common systems were identified and specific evidence was recorded for individual estate and mill. Stakeholder consultation and interview involved internal and external stakeholders. Interviews with Estate Managers, Mill Manager, committee and members of workers union took place in both formal and informal environments and worker interviews were conducted in all estates and in the mill. Subsequent to the stakeholders’ meeting, the surrounding communities were visited so as to capture more feedback from the stakeholders. There were no complaints received during the field assessment and during the meeting and interviews with the external stakeholders. Up to the time of writing this report, there were neither feedbacks nor comments received from the other external stakeholders and community leaders. The mill is fully verified for RSPO SCCS system verification and it is found to be complied. See table 5. With full commitment towards RSPO P&C and RSPO SCCS implementation, it is therefore the recommendation of the lead assessor that: To sustain the certificate of compliance.

Signed:

Name: Simon Selvaraj Date: 24th May 2012






4.2 Summary of the findings by principle and a sample of the Criteria

Over the 5 year period of the life of the certificate, there will be 4 annual surveillance audits

Identified Non-Conformities and noteworthy Positive and Negative Observations.

The RSPO require that this report contains findings by each principle and some example criteria. Please see table below.

Sample Criterions used during this Annual Surveillance Assessment

The following sample criterions were audited during this Annual Surveillance Assessment

Principle 1: Commitment to Transparency

Criterion Sampled by Surveillance Summary

All information requests from stakeholder were listed and recorded by the mill and estates, Follow up of request and information was recorded and maintained in “Record of Information request’ which made by each estate and mill. List of management documents which need to be publicly available is request able at both estates and mill. The list covered legal documents, environmental, health safety and social issues. The retention period of all documents was determined.

ASA 1 1.1 Records of information request were available in estates and mill; these were recorded in “Buku record of request information”. There were 5 request of information in Tanah Mas estate as recorded from stakeholders from March 2011 – May 2012,documented in MAS-SHC/02.01/1.1. e.g: Mr. Siwang request information on waste management on 21 May 2012, 7 request of information was recorded in Alam Sahara estate from stakeholders from March 2011 – May 2012, documented in GAP-SHC/02.01/1.1. e.g: Mr. Hartanto and Mrs. Rahmi from Jamsostek (National Social Insurance) request information work accident on 5 May 2011 and there were 16 request of information in mill from stakeholders from March 2011 – May 2012, documented in MAS-SHE/03.01/1.0. e.g: Mr. Hendry from Labour and Transmigration Department of Kotawaringin Timur request information for OHS assessment on 09 February 2012. Follow up of information request was recorded in the same book and handled by Department personnel by giving requested information. The retention record of legal document is until expiry, operational and finance for 2 years, labour document for 1 year and research - survey for 7 year as mentioned in procedure no. MAS-POD/01.01/1.4.0 revised 01 February 2011 and supply chain document 5 years in mill as mentioned in procedure no. MAS-POD/01.01/6.3.0, dated 01 September 2010.

ASA 1 1.2 All legal permits, such as ijin lokasi (Location permit), Ijin Prinsip (Principle permit), Ijin Usaha Perkebunan (Plantation operational permit), HGU (land title rights), AMDAL (Environmental and Social Impact Assessment), izin berhubungan dengan ketenagakerjaan (Permits related labour) and assessment of social (health & safety plan and social contribution) are available upon public request in exception for confidential financial documentation. Confirmed at this surveillance, there are a few renewal of permits, as follows: 1. PT. MAS: Perjanjian Kerja bersama-PKB (Worker agreement) PT. MAS,

approval by Labour and Transmigration Department of Kotawaringin Timur District No. KEP.268/HI-KESJA/III/2012, dated 26 March 2012, valid until 23 March 2014,

2. PT. GAP: Perjanjian Kerja bersama-PKB (Worker agreement), approval by Labour and Transmigration Department of Kotawaringin Timur District No. KEP.267/HI-KESJA/III/2012, dated 26 March 2012, valid until 21 March 2014.

3. PT. MAS POM: Permission to build the Biogas Plant facility” Izin Mendirikan Bangunan” no. 648.3/745/KPPT/IMB/2012, dated 21 March 2012 and Decanter Solid drier facility” Izin Mendirikan Bangunan” no. 648.3/828/KPPT/ IMB2012, dated 14 May 2012.






The retention of those documents is same as mentioned 1.1 above.

Principle 2: Compliance with Applicable Laws and Regulations

Criterion Sampled by Surveillance

Summary

The company has a comprehensive system for ensuring all estate and mill managers are up to date with the applicable laws and they have an internal monitoring system to ensure compliance and the company has been renewed a few of permit according the regulation as mentioned in 1.2 above. No customary rights but traditional owners from the local communities are sited, process of handling land claim is documented and resolution with free prior and informed consent.

Principle 3: Commitment to Long-Term Economic and Financial Viability


Summary

The company has implemented management plan to achieve long term economic and financial viability as described in their working plan.

Principle 4: Use of Appropriate Best Practices by Growers and Millers


Summary

The company has a set of generic SOPs for the estates and mills, the procedures has implemented and documented for all stages of activities both plantation and mill. The procedures were regularly review and where necessary revised as per present operational requirement. Restoration of the riparian along the river sides was planted with jungle trees, there are no chemical applications surrounding the riparian zones. They were also planted beneficial plants for IPM and legume crops (Cassia cobanensis, antiogonon leptopus, Turnera subulata). Leaf sampling analysis is regular as input for fertilizing recommendation Training is conducted for all workers and this includes contractors.

ASA 1 4.1 The procedures of estate documented in MAS-GAP/02.01/2.0 “Group Agriculture Policy” consist of nursery, preparing of land, planting, land conservation, maintenance crops, IPM, fertilizing, and harvesting, there are few procedures has been revised, such as: nursery (revised 02 February 2012) land conservation (revised 02 January 2012) and preparing of harvesting (revised 02 January 2012). Updated of procedures in mill, such as: Steam boiler (rev.15 February 2012). Waste agrochemical containers (rev. 10 January 2012), sludge handling in conventional pond (rev. 10 January 2012), attachment seal on CPO trucks, (rev. 15 February 2012), fuel order (rev.15 February 2012), monitoring and management of environmental (rev.10 January 2012) and mitigate and inventory GHG (rev. 16 January 2012) The monitoring of operational is done twice per year e.g: internal audit of operational was conducted on 10 – 14 April 2012 (PT, MAS), on13 – 20 March 2012 (PT. GAP) and in mill was conducted on 05 – 10 March 2012. The risk analyses based on OSH principal to identify the risk and ranking the risk and calculate that the risk is high, medium or low. If there is the higher risk noted, then the immediate action will be taken. Latest assessment on 16 April 2012 inTanah Mas estate and 11 April 2012 in Alam Sahara estate. The operational result was reported by monthly as described in “ Monthly Management report”, such as: acreage statement, quality and production analysis, cost, planning and actual working, employees, polyclinic, vehicles, rainfall data, store inventory, contracts, IPM, land compensation, general affair, maps, etc and daily basis in mill recorded in computer system, such as: FFB incoming, FFB process, CPO production, despatch (CPO and PK), Fuel consumption, QC, water consumption, maintenace, workshop, vehicles, spare part,etc

ASA 1 4.5 Implementation of IPM in PT. MAS was documented in “IPM Implementation monitoring”, census of barn owl was conducted regularly, 1 barn owl covered average 25 ha, at present available 257 barn owl (active 60) and planted benefecial plant, such as Cassia cobanensis, antiogonon leptopus, Turnera subulata, up to April 2012 maintence of benefecial plant was covered 443 ha






(budget maintenace for 2012: 4.480 ha) and implementation of IPM in PT. GAP was documented in “IPM Implementation monitoring- GAP-OPI/02.01/6.5” . there are76 barn owl (10 active) was reported on 21 April 2012 and maintenace of benefecial plant up to April 2012 covered 253 ha, (budget maintenance: 1,145 ha). Monthly basis monitoring of pesticides toxicity for all pesticides that have been used, e.g. in April 2012 Garlon, ingredient triklopir, 0.000008213 kg/LD50/ha planted and 0.000001932 kg/LD50/ton FFB in PT. MAS and also monitoring carried out in PT. GAP, e.g.Smart (ingredient Isopropilamina glyphosate): 0.000103770 kg/LD50/ha planted and 0.000028217 kg/LD50/ton FFB was reported in PT. GAP

Principle 5: Environmental Responsibility and Conservation of Natural Resources and Biodiversity


Summary

Implementation which based on the SEIA report, regular report (RKL/RPL), HCV assessment and GAP procedures has fully responsible and well take place by the company.

ASA 1 5.6 The management has identified the pollution and emission for each operating unit which are documented and mapped as per following category, such as sources of pollution and emmission in mill which includes fibre, blower, boiler drain, boiler dust, Druer solid, Genset, Fuel Tank, Hazardous waste, POME, EFB, Claybath drain, shell, Chimney boiler, smoke density, noise, liquid waste, and solid waste . Monitoring of pollution and emissions in mill conducted every month for BOD and smoke density and noise conducted per semester. e.g: Average of smoke density from Boiler 1 and 2 in April 2012 (11.03% and 16.29%), which according regulation allowed less than 30%. Waste water analysis also was conducted regularly, e.g. by Sucofindo on 17 April 2012, which result of analysis show COD level 288.26 mg/L (maksimum allowed less than 350), BOD level 88.70 mg/L (maximum allowed less than 100 mg/L. Emmission and air quality was conducted by Unilab Perdana on 15 November 2011, the result of analysis, such as: Sulfur dioxide 25 mg/M3 (maximum allowed less than 600 mg/M3), Ammonia (NH3) less then 0.01 mg/M3 (maximum allowed less than 1 mg/M3). Effort to reduce pollution and emission is are documented, such as collecting emplacement waste to TPA (Tempat Pembuangan Akhir), segregation of organic and inorganic waste, containment bund of waste and planting trees to reduce pollution. Records on treatment of POME captured by the quantity per day and monthly summary basis. Out of 11 pond, 10 ponds are conventional IPAL and the remaining 1 pond is for biogas plant to capture methane gas. There is plan to use the aeroflow system to reduce BOD level below 100mg/L. Land application were carried out by applying Decanter solid drier to prevent liquid waste. Quality analysis were carried out on monthly basis. Sample checked for BOD as follows, e.g. in January 2012, BOD level 238.27 mg/L.

Principle 6: Responsible Consideration of Employees and of Individuals and Communities by Growers and Millers


Summary

Positive and negative information from the AMDAL is documented and a management plan is developed to address any negative impacts. Half yearly, monitoring report is incorporated with the organization (RKL/RPL). Communication and consultation with local community through monthly gathering and social activities. Communication and consultation with the stakeholders is evident. Minutes of the meeting are recorded. Complaint procedure is similar to the estate and complaint book and suggestion box available need to further filled and used as a reference. Flow chart of the procedure is posted on the notice board to create and ensure awareness among the members. FPIC was implemented to resolve of any complaint and disputes.






ASA 1 6.5 The company follows the government announcement for the minimum wages Rp. 1,456,000 per month, Overtime, Bonus (once per year). The Government Manpower Department comes to announce to all the workers about the minimum wages that they should get on 1

st January 2012, the

evidence of payment for workers, e.g Sri Maryuni (Sprayer: 09100095), Gross total on April 2012 Rp. 1,919,833. Deducted Rp. 264,035, Nett salary Rp. 1,655,800. Work contract is available which spells out the rights and duties of the workers seen appropriate and according to existing regulation The worker contract includes every details of the worker, housing contract, and acknowledgement of the first training consists of OHS, PPE usage, SOP for emergency. Collective Agreement between management and worker union has been approved by government Manpower Department for the period of 2012 to 2014. The company provides housing for both staff and workers and build new house and other facilities every year. All of them have free water supply and 24 hour of electricity. There are Mosque, Church, crèche, clinic and school bus for children to go to school. Supports given to orphanages house every month. Working agreement (Surat Perjanjian Kerja) with external contractors includes rights and obligation of both company and contractors, sanctions with annex Undang-Undang No.1 tahun 1970 regarding working safety and labour law at page 2 fasa 2 sentence 4, e.g: Agreement no.019-HO/PT.MAS/II/2012 and work agreement with PT Cipta Electric Kreasindo No.03/PKS MAS-BIO/III/2012 for CDM cable installation from mill to Estate. The contractor has provided insurance to their worker as per Indonesian law [Pasal VIII for insurance, PPE, labour laws evident]

ASA 1 6.11 The contribution that the company made to the local development is documented. Financial help given to install electrical power meter in Kindergarden Nur Huda in Penyang Village, approved by Rulsi Salim of GM Humas. Cheque dated 27.1.2011 of Rp 3,000,000 is given to assist heavy machinery renting for football field to re-furbish at Natai Baru Village on 23.February 2012 also from Rulsi Salim of GM Humas seen approved and completed by 29 february 2012. The CSR amount of PT. MAS 2011 are 319,174,416 and PT. GAP are 46,685,000..

Principle 7: Responsible Development of New Plantings


Summary

Plantings after 2005 are from land surrendered by the local communities to the management through the compensation mechanism. These plantings are replanting of land which were comprised of agricutural crops, shrubland land and rubber areas. The social environmental impact assessments have been carried out including high conservation value assessments and social impact assessments. The HCV and SIA management plans have been implemented accorddingly and records were inspected to be in order. The company has zero burning policy, soil survey maps (no fragile soils found in the concession) and compensation mechanism in place.

ASA 1 7.1 AMDAL documents were inspected and the company has implemented the recommendation contained in the SEIA report and submitted to the authorities at six monthly intervals.

ASA 1 7.3 HCV assessments were carried out both internally and by consultants. The mangement and monitoring plans were uptodate and there is a sustainability staff on site to assist the management in the implementation of HCV plans. Training and review of monitoring results were carried out by the Sustinability Department headed by Dr Gan Lian Tiong. The review was also carried with the






management team. ASA 1 7.7 Zero burning policy is in place and implemented.

Principle 8: Commitment to Continuous Improvement in Key Areas of Activity


Summary The commitment for continual improvement was seen through innovation system involving all levels within the organization.

ASA 1 8.1 - Effluent is recycled for land applications. - Reduction of all types of pesticide is significant where reduction shows 32%

from previous year 2010. - New spec. of diesel bund was introduced by tiling the floor and side bund as

to prevent frequent cracking. - Planting of Alstonia scholaris totalled 882 along the river banks of Sungai

Rinjau were carried out and will slowly include Shorea blangiran. - Decanter Solid dry and aeroflow system are expected to complete and

commence in July 2012 to prevent liquid waste and reduce BOD level below 100 mg/L before land application..

- Water spraying on road near housing area to reduce air pollution. Approximately, twice daily on dry season using 55,000 liters covering 5 different places. Justifiable usage of diesel were reported and shown on records where the usage fluctuates due to some activities and the company continuously monitoring it to further reduction. Once bio gas plant is commencing, the diesel usage will be significantly reduced.

- Building of biogas plant on progress to methane capture gas. - Preparing ATM for workers’ convenient, building of new houses for workers

planned is 124 houses and completed 64. Hall-1, 1 school in progress, Petrol kiosk in progress, 2 water tank in progress. Genset room-1 unit in progress, boring -1 unit in progress and under analysis. Fertilizer store in progress.

- NC raised on main assessment was closed and as a follow up action improvement on tiling of the diesel bund implemented and inspected.

- Planted Beneficial plant to reduce using chemical pesticides.

4.3 Sample Criteria for inclusion in this Report on an Annual Basis during the Lifetime of the Certificate

Criterion Year 1 Year 2 Year 3 Year 4 Criterion Year 1 Year 2 Year 3 Year 4

1.1 x x x x 6.1 x

1.2 x x x x 6.2 x

2.1 x 6.3 x

2.2 x 6.4 x

2.3 x 6.5 x

3.1 x x 6.6 x

4.1 x 6.7 x

4.2 x 6.8 x

4.3 x 6.9 x

4.4 x 6.10 x

4.5 x 6.11 x x

4.6 x 7.1 x

4.7 x 7.2 x

4.8 x 7.3 x

5.1 x 7.4 x

5.2 x 7.5 x

5.3 x 7.6 x

5.4 x 7.7 x

5.5 x 8.1 x x x X

5.6 x






4.4 Non-conformity register and reports on previous NCs

This section gives an over view of new or revised non-conformities raised during this audit and of action taken to close out non-conformities raised during the previous audits.

If a minor-non-conformity raised at the last audit, is not closed out, then this will be raised to Major status and the company given 60 days to close this out.

The NC number is comprised of 2 parts to include the year in which the NC was raised as well as a sequential number.

4.4.1 Annual Audit NC Summary

Annual Audit Date: 22nd

– 24h

May 2012

Number settled: 0

Number outstanding: 0

4.4.2 Status of non-conformities (both Minor and Major) previously identified, even if already Closed Out

NC number: 01/2011

Category: Minor

Aspect of standard: 5.6.3 Records of efforts and strategies employed to reduce pollution and emissions.

Evidence of NC: From Main Assessment: During the site visit to the diesel storage area at Alam Sahara Estate, it was noted that the surrounding bund is cracked. A minor Non Conformity was raised.

Corrective Action: It is noted that the corrective action is carried out and evidence inspected by auditors. The crack is sealed and regular inspection included in the present housekeeping checklist. With this evidence the minor Non Conformity is closed. This NC has been closed on 12

th March 2011.

Comment at ASA: During ASA1, all diesel bund inspection were carried out to verify on corrective action taken by company and found that tremendous improvement made by sealing and tiling the wall and floor to prevent further cracks of the cement.

4.5 Non-Conformity Report for NC identified during this ASA

NC number: Nil

Major or Minor: Nil

Raised by: Nil

Aspect of standard:

Evidence of non-conformity:

Assessors Signature

Date

4.6 Observations

Client name: -

Date raised: -

Raised by: -

Assessors Signature

Date






4.7 Issues that were raised during the Stakeholder Consultation and Company Responses

A stakeholders meeting was conducted during ASA1. The subjects raised and responses by the company are recorded below. Subsequent annual surveillance audit reports will include any subjects raised during the period of certification and during the annual surveillance audit.

Subject raised Company response and proposed action to be taken

Audit team findings

Still have few lands which still in progress of handing over, request to speed it up the compensation. [ Mr. Upik-Village Head of Penyang]

The company’s compensation procedure on a participatory manner is adhered to by the Management. These are in progress and will be completed in due course.

Comment accepted.

Road has been improved [ Natui Bora]

This is part of our CSR programme and this will continue.

Positive comment

Requested that work opportunities given to local people from neighbouring village [ Narto-Local community leader]

Company has advertised wherever possible within villages and company area.

Job offer advertisement is evident.

Safety awareness has tremendously improved and safety aspect is difference from before RSPO implementation to now and after RSPO implementation [Markus Moni-Labour union]

Company will continue on implementation of safety requirements and training.

Positive comment

Request for allowance for village heads and teacher [Dematius, SH-Village Head of Sebabi and Mr. Yolandi-Village Head of Tanah Putih]

The company has implemented CSR projects including funding teachers. In addition, operation funds will be available when oil palm harvesting commences at the OP village land (Kebun Kas Desa) which has been developed by the company as a CSR project.

Comment accepted.

Requested when the biogas plant is up and running, to supply electricity up to the village [Yohandi-Village Head of Tanah Putih]

The goverment now in progress to supply to the villages. The current bio gas plant is only sufficient for the mill.

Positive comment.

Requested for clean water supply as presently the main river [ Rinjau River] is not good for washing, cleaning, bathing and drinking [Yohandi- Village Head of Tanah Putih]

The company will look into adding more tube wells to the villagers.

Comment accepted.

CSR awareness from the management is very positive (Village Head and local community leader).

Company will continue with the CSR projects.

Positive comment






PART 5: RSPO SUPPLY CHAIN CERTIFICATION

The palm mill mentioned in the scope of the audit was audited against the requirements of the following: RSPO Supply Chain Certification Systems. November 2011. RSPO Supply Chain Certification Standard. November 2011. As required, a separate SCC report and recommendation for certification has been prepared.

5.1 POM included in the scope of the audit

CU code: Name of facility: Location address: Supply chain model:

POM PT. Maju Aneka Sawit Desa Tanah Putih, Kecamatan Telawang, Kabupaten Kotawaringin Timur, Propinsi Kalimantan Tengah, Indonesia

IP,SG,MB

5.2 Summary report including a brief description of the scope of certification

PT Maju Aneka Sawit palm oil mill and its supply base includes PT Globalindo Alam Perkasa was certified on 17th June 2011. The mill processing capacity is 45 ton FFB per hour. Since the supply base has been certified the whole complex use IP supply chain model . However, the company has the downgrading method if a buyer demands for other model.The company sells CSPK to a Kernel Crushing Plant which belong to PT Sukajadi Sawit Mekar where further process to CSPKO & CSPKE are being carried out. There is no outside crop at all till this moment.

5.3 Confirmation of the company’s summary of annual certified volume of RSPO certified Palm Oil or Palm Kernel Oil

over a specified period

Product: CPO (MT) PK (MT) Specified 12 month period:

CU Code

POM 41,197 - For CPO -17 June 2011 – 30 April 2012

5.4 Final certification decision by Control Union for the RSPO SCCS Audit

Recommendations made: Yes

Summary of non-compliances: Full compliance was found.

Certification status of client: The POM included in the scope of this audit demonstrated full compliance with the RSPO SCCS. With effect from the certification date given in the RSPOPC certificate, this POM mentioned in the scope of this report is considered to be certified in accordance with the RSPO SCCS.






PART 6: CERTIFIED ORGANISATION’S ACKNOWLEDGEMENT OF INTERNAL RESPONSIBILITY

6.1 Date of next ASA

The provisional date for the next ASA is: April 2013

6.2 Date for Closure of Non-Conformities

See sections above for details of NC’s, if any

All major NCs to be closed by: NIL

All minor NCs to be closed by: NIL

6.3 Signing by the Client

I the undersigned, being the most senior relevant management representative of the operation seeking or holding certification, agree with the contents and audit findings as presented in this document . I also confirm:

Acceptance of liability in execution of the instructions given.

That this company was made aware that the findings of the audit team are tentative; pending review and decision making by the duly designated representatives of Control Union Certifications.

That during the closing meeting all agenda items was covered by the Lead Auditor.

Acknowledged by:

Name: Dr Gan Lian Tiong

Position: Head of Sustainability,

Date: 31st

May, 2012 Signature

6.4 Signing by the Lead Auditor

I the undersigned, being the Lead Auditor, confirm that this report is an accurate record of the findings and of the closing meeting. I further confirm that the summary of the findings as presented in this report are a true representation of the actual findings of the audit team.

Acknowledged by:

Name: Simon selvaraj

Position: Lead Auditor

Date: 30th

May, 2012 Signature

6.5 Signing by the Certifier

I the undersigned, being the Certifier, confirm that the information and conclusions included in this report have been prepared in good faith and that the certification decision has been based upon this information.

Acknowledged by:

Name: Gerben Stegeman

Position: Certifier

Date: Signature

PART 7: APPENDICIES






Appendix 1: Location Map for this Certification Unit

From 1.9, the location map(s)

Map 1: Map showing the location of estates (PT. Maju Aneka Sawit and Globalindo Alam Perkasa) in Indonesia.






Map 2: Location of PT MAS and PT GAP in Central Kalimantan Province






Map 3: Location of PT MAS, PT GAP and PT SSM and neighbouring entities.






Appendix 4: List of Abbreviations

BRC British Retail Consortium

CHRA Chemical Health Risk Assessment

CoC Chain of Custody

CPO Crude Palm Oil

CSR Corporate Social Responsibility

CU Control Union

CUC Control Union Certifications

DOE Department of Environment

EFB Empty Fruit Bunch

EIA Environment Impact Assessment

ERT Endangered Rare or Threatened species

EU European Union

EUREPGAP Euro-Retailer Produce Good Agricultural Practices

FFB Fresh Fruit Bunch

FSC Forest Stewardship Council

FSC COC Forest Stewardship Council Chain of Custody

FSC FM Forest Stewardship Council Forest Management

GGL Green Gold Label

GMP Good Manufacturing Practice

GOTS Global Organic Textile Standard

GTP Good Trading Practice

GPS Global Positioning System

HACCP Hazard Analysis and Critical Control Point

HCV High Conservation Value

HCVF High Conservation Value Forest

IPM Integrated Pest Management

JAS Japanese Agricultural Standard

MDC MDC Publishers Sdn Bhd ( Company Name)

MSDS Material Safety Data Sheet

NC Non Conformity

OE Organic Exchange

OSH Occupational Safety and Health

OSHAS Occupational Safety and Health Assessment Scheme

P&C Principle and Criteria

PEFC Programme for the Endorsement of Forest Certification

PK Palm Kernel

POME Palm Oil Mill Effluent

PPE Personal Protective Equipment

RSPO Roundtable on Sustainable Palm Oil

RSPO NI Roundtable on Sustainable Palm Oil National Interpretation

SA8000 Social Accountability 8000

SIA Social Impact Assessment

SOCSO Social Security Organisation

SOP Standard Operating Procedure

USDA/NOP United States Department of Agriculture – National Organic Program

MT Metric Tonnes

WHO World Health Organization

rspo audit report...pt maju aneka sawit (pt mas) has a palm oil mill and its supply base estate...

Documents