rs89 sites red paper

Recruiting Solution 8.9 Using Sites April 2005

Revision History

Version Date Change Summary

April 2005 Initial Version

March 2011 Added Accessibility Compliance section

PeopleSoft Red Paper Series

Recruiting Solution 8.9 Sites

Copyright © 2005, Oracle. All rights reserved. The information contained in this document is proprietary and confidential to Oracle. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying and recording, for any purpose without the express written permission of Oracle. This document is provided for information purposes only and the contents hereof are subject to change without notice. This document is not warranted to be error-free, nor subject to any other warranties or conditions, whether expressed orally or implied in law, including implied warranties and conditions of merchantability or fitness for a particular purpose. We specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or indirectly by this document. This document may not be reproduced or transmitted in any form or by any means, electronic or mechanical, for any purpose, without our prior written permission. Oracle, JD Edwards, and PeopleSoft are registered trademarks of Oracle Corporation and/or its affiliates. Other names may be trademarks of their respective owners.

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Table of Contents

TABLE OF CONTENTS ............................................................................................................................................................. 3

INTRODUCTION ........................................................................................................................................................................ 4

Structure of this Red Paper ......................................................................................................................................................... 4

Related Materials ......................................................................................................................................................................... 4

SETTING UP SITES ................................................................................................................................................................... 6

Defining A Site .............................................................................................................................................................................. 6

Internal and External Links ........................................................................................................................................................ 8

USING SITES TO CONTROL THE USER EXPERIENCE ................................................................................................... 9

Site Definition Values in Action .................................................................................................................................................. 9

Using the Text Catalog with Sites ............................................................................................................................................. 15Text Catalog Objects Used In Candidate Gateway .................................................................................................................. 19

ACCESSIBILITY COMPLIANCE .......................................................................................................................................... 27

Steps To Create An Accessibility Compliant Website ............................................................................................................ 27

SOME NOTES ABOUT REAL WORLD IMPLEMENTATIONS ....................................................................................... 31Directing External Users .......................................................................................................................................................... 32Directing Internal Users ........................................................................................................................................................... 32

© Copyright Oracle Corporation 2005. All rights reserved. 4

Recruiting Solution 8.9 Using Sites 3/14/2011

Introduction

Sites were introduced in Recruiting Solutions 8.9 as a mechanism for customers to control the Apply Online experience (applicant self-service) for any particular audience. By setting up different Sites, customers can segment the jobs that display to an applicant applying via that site, manipulate the text that is displayed (labels, instructional text, etc.), the templates that are used as part of the application process, and a number of other functional elements of the feature. This allows for more focused and targeted recruiting.

STRUCTURE OF THIS RED PAPER This Red Paper provides a basic overview of the set up of Sites and discusses several technical and functional aspects of the feature in the context of some typical implementation strategies. It is intended to be a more thorough, practical investigation of the use of Sites than is available in other documentation, but should not be considered a comprehensive discussion of the feature.

RELATED MATERIALS This paper is a general introduction to Sites functionality. It is important to realize that Sites interacts with all major functional and architectural elements of Recruiting Solutions 8.9 and with PIA security and architecture, and that therefore a solid understanding of PIA, portals, Peoplesoft Security, and Recruiting Solutions architecture is required to properly analyze and deploy the feature.

In addition to PeopleBooks on the above subjects, it is recommended that users read through the other red papers that have been posted for Recruiting Solutions 8.9

Recruiting Solutions 8.9 Application Class Registry Red Paper Recruiting Solutions 8.9 Approvals Framework Red Paper Recruiting Solutions 8.9 Autoscreening Red Paper Recruiting Solutions 8.9 Creating A New Transaction Group Red Paper Recruiting Solutions 8.9 Data Mapping Red Paper Recruiting Solutions 8.9 Globalizations Red Paper Recruiting Solutions 8.9 Hire Integration Customization Red Paper Recruiting Solutions 8.9 HRXML Mappings Red Paper Recruiting Solutions 8.9 Integrations Setup Red Paper Recruiting Solutions 8.9 Online Letter Generation Red Paper Recruiting Solutions 8.9 Payroll for NA Integration Set Up Red Paper Recruiting Solutions 8.9 Status Effects Red Paper Recruiting Solutions 8.9 Verity Red Paper

These papers are available in Customer Connection. In addition, customers may want to request the Entity Relationship Diagrams (ERDs) for RS 89, available through GSC.

Please note that this paper is not a general introduction to Recruiting Solutions functionality, PeopleTools, or environment tuning and we assume that the reader is an experienced IT professional, with a good understanding of PeopleSoft’s Internet Architecture (PIA). To take full advantage of the information covered in this document, we recommend that you have a basic understanding of system administration, basic Internet architecture, relational database concepts/SQL, and how to use PeopleSoft applications.

The functionality of Recruiting Solutions 8.9 is discussed in the following PeopleSoft PeopleBooks:

PeopleSoft Enterprise Talent Acquisition Manager 8.9



Peoplesoft Enterprise Candidate Gateway 8.9

Many of the fundamental concepts related to PIA are discussed in the following PeopleSoft PeopleBooks:

PeopleSoft Internet Architecture Administration (PeopleTools|Administration Tools|PeopleSoft Internet Architecture Administration)

Application Designer (Development Tools|Application Designer) Application Messaging (Integration Tools|Application Messaging) PeopleCode (Development Tools|PeopleCode Reference) PeopleSoft Installation and Administration PeopleSoft Hardware and Software Requirements



Setting Up Sites

The set up of a Site is very straightforward but very flexible; Sites take advantage of existing PeopleTools and Recruiting Solutions structures to manage the look and feel of the application for each Career site through the creation of distinct Site Ids.

Before you can set up a Site, you must first set up:

Core Row Level Security – this security structure controls which job openings are visible or available to a particular user (both in Career sites and in Recruiting Solutions generally). For more information on setting up Core Row Level Security, please see the PeopleSoft Enterprise Talent Acquisition Manager 8.9 PeopleBook.

Resume Templates – Resume templates control the information that is requested of an applicant and the order or layout in which it is requested. For more information on setting up Recruiting Solutions templates, please see the PeopleSoft Enterprise Talent Acquisition Manager 8.9 PeopleBook.

Portal Definitions – A Career site is defined navigationally within the Peoplesoft Portal structure. This provides flexibility in the presentation of a site, and takes advantage of the page-level security and navigation architecture of PeopleTools. For more information on defining portals and portal objects, please refer to the Peoplesoft Enterprise Portal Solutions and Enterprise PeopleTools People books as appropriate.

(Optional) Resume Extractor Vendor – The new Open Integration Framework in Recruiting Solutions 8.9 allows for the deployment of one or more resume extractor vendors; resume extractors parse incoming resumes and autopopulate data fields based on that information. The use of a resume extractor is not required to implement Sites. For more information on setting up Resume Extractors, please see the PeopleSoft Enterprise Talent Acquisition Manager 8.9 PeopleBook; you will also find additional information on resume extractors and the OIF in several of the red papers listed in Chapter 1.

DEFINING A SITE A Site definition consists of 11 data elements, of which only four are required.

To access the Site Setup page, in PIA, navigate to:

Set Up HRMS>Product Related>Recruiting>Sites A Default Site has been delivered as part of System Data. This is the Site definition that will be used if you do not otherwise set up new Sites or change the default Site ID.

Note: This Default Site (Site ID 1) is delivered on the Recruiting Installation table. To change the default Site, navigation to: Set Up HRMS>Install>Product and Country Specific>Recruiting Installation and on the Installation Options tab in the Apply Online group box, select your desired Default Site from the list of Sites you have defined.

The Default Site has the following delivered values:



Site Setup page, Site Values

Site ID Displays the ID that you entered when you added a new site ID value. This value is used as a parameter on the URL to direct users to the correct site.

Row Security

Enter a row security permission list. The row security permission list determines the job openings to which an applicant has access. Candidate Gateway uses the same row security structure implemented throughout Recruiting Solutions. This value determines the job openings that are visible/available to an applicant on a particular Career Site by filtering job openings based on department, business unit, country, or location, or a combination of them.

Resume Template ID

Select the resume template you want to associate with this site. If the job opening to which the applicant is applying is associated with a resume template, the system uses that resume template. If the job opening to which the applicant is applying is not associated with a resume template, or if the applicant is not applying to a specific job opening, the system uses the resume template that you specify here. Define resume templates by using the Setup Resume Template component. Besides the Site ID itself and descriptions, this is the only value that is required for a Site. Without a default resume template, the system will not know what information to gather or how to gather it.

Applicant Type

This field is informational, to help administrators tag a site for an intended audience. This does not control the Applicant Type that is assigned to an applicant; that value is determined by the navigation used by the applicant (i.e., if an applicant registers via an External link, the applicant will be created as an External Applicant).

Country Select a country to use for resume extraction. Some resume extractors can use this field as a default in identifying the country of origin for the resume. Define countries by using the Country Table (COUNTRY_TABLE) component.

Default Extractor

Select a default extractor. The system uses the resume extractor that you specify here to extract information from applicants’ resumes. If you do not select a value, applicants can attach resumes but the system cannot extract information from the resumes. Set up resume extractors by using the Setup Vendor (HRS_VENDOR_SETUP) component.



Default SetID

Select a default setID. The system uses this setID to segment or determine the data that is available via prompts on setID-keyed fields. In Candidate Gateway 8.9, the Locations field in Advanced Search uses this value, such that only those locations keyed by Business Units that have a relationship with this SetID will be available. Define setIDs on the TableSet Control page.

Default Portal

Select the default portal. The system uses this portal, and the node associated with the portal, to define the URL for redirection to this. Define portals on the Portal Definitions page.

External ERP Site

When a person is referred by an employee accessing the Employee Referral Program from the current site and if the referenced person is sent an email requesting additional information, they are redirected to the site specified here. For example, Bob, an employee of Megacorp, is browsing the online jobs via the internal employees Careers site when he sees a job for which his friend Jane would be a good candidate. He can refer the job to Jane and an email will be sent to Jane alerting her to the job. The email will contain a hyperlink, but because Jane is not an internal employee, it would be inappropriate and functionally/technically incorrect to send her a link to the job opening via the site through which Bob found it. The link in Jane’s email will be via a site set up for this purpose, as defined here.

INTERNAL AND EXTERNAL LINKS In order to assist customers with the implementation and deployment of sites, the Site Set Up page includes the Test Links group box. These provide an active hyperlink, as well as the full URL which that hyperlink points to as a means to quickly test the validity of the link that is being built out. The URL can be copied for use in linking from an external location or from a newly created CREF. This URL is constructed automatically based on values entered in the Site group box above.

Site Setup page, Test Links The URL, like all PIA URLS, is composed of several elements. The most important of these, for the discussion of Sites, are (using the example above):

http://enc-cbrown3a/psp/HC890CPB/EMPLOYEE/HRMS/c/HRS_HRAM_EMP.HRS_CE.GBL?Page=HRS_CE_HM_PRE& Action=A&SiteId=1

The name of the Portal as defined in the Default Portal field. The URL is built based on the node associated with the portal. The node is associated with the portal on the Portal Definitions component. Once the node is known, the base of the URL is defined on the portal tab of the node definition component.


The SiteID definition this Site will use is added as a querystring argument.




The menu/component combination within PIA toward which this URL points. For internal links the user is redirected to component HRS_CE for page HRS_CE_HM_PRE through menu HRS_HRAM_EMP; for external links, through menu HRS_HRAM. Though the component/pages are identical, logic exists in the feature that modifies functionality based on whether you access the Internal or External link to a Careers site. The link can be used to test the site and the URL can be copied for use in linking from an external location or from a newly created CREF.

Using Sites to Control the User Experience

The small number of variables above, combined with use of the Text Catalog (see below), can provide a great deal of flexibility in determining the information presented to a particular audience, how it is presented, and how it is handled by the system.

SITE DEFINITION VALUES IN ACTION How exactly do the values in a Site definition affect the behavior of a site?

As an example, let’s use the delivered Default site (Site ID 1) to see how changing some of the values changes the experience for the user in Candidate Gateway.

Let’s start with the following settings as a baseline.

With these settings, a user accessing this site will see the following:



Careers Home (Default Site) Notice in particular the Job Openings available to this user via this site – this list (for ease, we will just consider the jobs shown in the Latest Job Openings grid, but the same behavior on a larger scale would be seen while searching for jobs) is controlled by the ROW SECURITY value in the Site Definition (HCDPALL). In this case, all of the job openings that are set up for display to applicants are available on the site.

But what happens if we change that value?



Site Setup, Modified Row Security With a row security set to display only job openings available under the parameter of the core row level security permission list HCDPDEU (a row security permission list filters by SetID DEU01, which in turn is tied to Business Unit DEU01), the list of Job Openings available to the user changes.

Careers Home with modified Row Security in place Another good example of the dynamic way in which the Site definition values change the user experience is in the use of templates. As noted above, the Resume Template defined for a site is used in those instances when a job opening does not have an associated resume template, or when an applicant is not applying to a specific job opening.

Returning to the delivered Default Site (Site ID 1), we see that the resume template included on that Site definition is Resume Template 1000. This template has the following pages and sections defined:



Resume Template 1000 Definition



A user submitting an application without applying to a specific job would see the pages and fields as defined in that template:

Application experience using Resume Template 1000 But let’s say instead that the Resume Template value on the Site definition is 1007 – Abbreviated Resume, a new resume template we create which looks like this:



Resume Template 1007 – Abbreviated Resume Now, when the user applies (without applying for a job opening), they will see the following page:



Application experience using Resume Template 1007 They are being requested to provide only those pieces of information as defined on the resume template associated with this site.

USING THE TEXT CATALOG WITH SITES In many ways, the Text Catalog is the next evolutionary step from the Message Catalog. Where the Message Catalog allows the customer to have a central repository for text objects (i.e., page text or error messages) and frees them from hardcoded text on a page, the Text Catalog allows the customer to dynamically change text on the page based on specific criteria or conditions.

Candidate Gateway makes use of the text catalog in the deployment of Career sites using two criteria: Site ID and Applicant Type (Internal, External, Non-Employee). Combinations of these criteria allow a great deal of flexibility in customizing the experience (in the form of on-screen text) for applicants. For example, users accessing the sites of a multi-company corporation could see different page titles for each of the Apply Online pages when accessing the Careers site for Company B than users accessing the Careers site for Company A. Similarly, external users of the Company A site might see much different instructional text throughout the Apply Online experience than internal/employee users, who might be assumed to be more familiar with the corporation’s application process.



Example of Text Catalog Entry Let’s take a very small practical example. Megacorp uses the Default Site (Site ID 1) as its primary site for internal applicants. Applicants have access to all posted jobs (see Row Security above), and the site makes use of the default text. They also have a separate site for their division in Germany to be used by external candidates (Site ID 5). Focusing again purely on the Job Openings grid on the Careers Home page, the text catalog entry for the Job Postings groupbox might look like this:



Note: The text catalog requires a “default text” entry in which all the keys are blank, to ensure that if the keys cannot be matched, some text will be viewable to the user.)

The user accessing the default Megacorp Careers site would see the following:



Text and security for default Megacorp Careers site The external user accessing the Megacorp Germany site, on the other hand, would see:

Text and security for Megacorp Germany site, for external user Note the dynamic changing of the Job Postings grid, and the effect of Site Row Security limiting the available jobs to those with a business unit of DEU01 (see Row Security example in previous section for details).



Text Catalog Objects Used In Candidate Gateway

The following TEXT_IDs are defined in the Text Catalog for OBJECTOWNERID = HRAM (Candidate Gateway). These catalog items can be controlled by defining different instances of text, based on Site Ids and Applicant Types. The default text (the text displayed if no other criteria is passed to the text object) is shown in the last column.

TEXT_ID HR_SSTEXT_USAGE

DESCR254_MIXED HR_SSTEXT_TEXT

HRAM_CEAPLC_Page Title01 Field Label You have not submitted any Applications.

You have not submitted any Applications.

HRAM_CEAPLC_Page Title02 Page Title My Applications My Applications

HRAM_CEAPPATCH_ER1 Error/Warning Applicant Attachment Code Following fields are required:

HRAM_CEAPPATCH_ER2 Error/Warning Applicant Attachment Type Please select Attachment Type before adding attachment

HRAM_CEAPPATCH_ER3 Error/Warning Applicant Attachments - Maximum Occurrences

You may not add any more %1 attachment types. The system will not allow you to add any more of this attachment type. Please either delete one of these attachment types or select a different attachment type before you proceed.

HRAM_CEAPPATCH_ER4 Error/Warning Attachment Type is a required field. Attachment Type is a required field.

HRAM_CEAPPATCH_ER5 Attachment purpose Attachment purpose

HRAM_CEAPPATCH_ER6 Error/Warning Attached File Attached File

HRAM_CEAPPATCH_Page Title1

Group Box Title Cover Letters and Attachments Add Attachments

HRAM_CEAPPATCH_Page Title2

Page Title My Attachments and Cover Letters My Attachments and Cover Letters

HRAM_CEAPPREF_Page Title01

Page Title Applicant References Applicant References

HRAM_CECBDECL_01 Page Instructions

Community Background declaration We are an Equal Opportunity Employer. We do not discriminate on grounds of religious belief or political opinion. We practice equality of opportunity in employment and select the best person for the job.

To demonstrate our commitment to equality of opportunity in employment we need to monitor the community background of our applicants and employees as required by Fair Employment and Treatment (NI) Order 1998.

Regardless of whether we practice religion, most of us in Northern Ireland are seen as either Catholic or Protestant. Because the collection of this information is a legislative requirement you will be required to select one of the options below before proceeding with this application:

HRAM_CECBDECL_Page Title1 Page Title Community Background Information Community Background Information

HRAM_CECBDECL_Page Title2 Page Title Apply Online Apply Now

HRAM_CECBMSG_01 Page Instructions

Community Background Message If you do not complete this questionaire, we are encouraged to use 'residuary method', which means that we can make a determination based on personal information on file/application form. Note: It is a criminal offence under legislation for a person to

HRAM_CECNFRM_Page Title01 Field Label You have successfully submitted your job application.

You have successfully submitted your job application.

HRAM_CEEMLERR_01 Error/Warning Email Error Message Email Address is a required field.

HRAM_CEEMLERR_02 Error/Warning Email Error Message Email type is a required field.

HRAM_CEEMLERR_03 Error/Warning Email address failed validation Invalid Email Address

HRAM_CEEMLFND_SUB1 Email Subject Email Friend Interesting job at %1

HRAM_CEEMLFRND_BOD Email Body Email a Friend %1 found this job and thought you might find it interesting. %2 %3 %4 You can view and apply for this job at: %5 Thank you.

HRAM_CEEMLFRND_ERR Error/Warning Email a Friend Please correct following errors: <Li> Email address format is invalid <Li> Your Name is required field

HRAM_CEEMLFRND_Page Title1

Page Instructions

Email a Friend Enter the email address, using a comma as a separator, of the person to whom you are sending this job information. When you are finished, click the Send button.

HRAM_CEEMLFRND_Page Title2

Page Title Send Email Send Email

HRAM_CEHONERR_01 Error/Warning Honor and Awards Error Message Following fields are required: <Li>Honor or Award

HRAM_CEHON_Page Title01 Field Label You have not added any honors or awards to your application.

You have not added any honors or awards to your application.

HRAM_CEHON_Page Title02 Page Title Add Honors and Awards Add Honors and Awards

HRAM_CEJOB_Page Title01 Page Title Job Description Job Description

HRAM_CEJOPOST_Page Title01

Field Label Latest Job Postings There are no latest job postings.

HRAM_CELANERR_01 Error/Warning Add Language Errors Following fields are required: <Li>Language

HRAM_CELANG_Page Title01 Field Label You have not added any languages to your application.

You have not added any languages to your application.

HRAM_CELANG_Page Title02 Page Title Add Language Add Language

HRAM_CELICERR_01 Error/Warning License/Certificate error message Following fields are required: <Li> License/Certificate

HRAM_CELIC_Page Title01 Field Label You have not added any licenses or certificates to your application.

You have not added any licenses or certificates to your application.

HRAM_CELIC_Page Title02 Page Title Add License or Certificates Add License or Certificates

HRAM_CELOGIN_Page Title01 Page Instructions

Choose your new password. Click Save when you're done.

Choose your new password. Click Save when you're done.

HRAM_CEMEMERR_01 Error/Warning Membership error message Following fields are required: <Li> Membership

HRAM_CEMEM_Page Title01 Field Label You have not added any memberships to your application.

You have not added any memberships to your application.

HRAM_CEMEM_Page Title02 Page Title Add Membership Information Add Membership Information

HRAM_CEMYPROF_Page Title01

Page Title My Profile My Profile

HRAM_CENOTF_Page Title01 Field Label You do not have any notifications. You do not have any notifications.

HRAM_CENOTF_Page Title01 Field Label You do not have any notifications. You do not have any notifications (Germany).

HRAM_CENOTIF_BODY1 Email Body Applicant Notification with Job (Please Note: This message was automatically generated. Please do not respond.) Dear %1, Thank you for expressing an interest in the following position(s) submitted on %2: %3 We will review your background to determine if your qualifications.

HRAM_CENOTIF_BODY2 Email Body Email notification to applicant not applying for job

(Please Note: This message was automatically generated. Please do not respond.) (Please Note: This message was automatically generated. Please do not respond.)

HRAM_CENOTIF_REF Field Label Reference Notification Please add your references

HRAM_CENOTIF_REF1 Field Label Recruitment Team Recruitment Team

HRAM_CENOTIF_SUBJ1 Email Subject Your online resume has been successfully submitted

Your online resume has been successfully submitted.

HRAM_CEPHNERR_01 Error/Warning Phone Error Message Phone Number is required field.

HRAM_CEPHNERR_02 Error/Warning Phone Error Message Phone type is a required field.

HRAM_CEPHNERR_03 Error/Warning Proficiency is required for competencies

Proficiency is required for all Compentencies.

HRAM_CEPHNERR_04 Error/Warning Birthdate can't be in the future Invalid Birthdate, birthdate can not be in the future.

HRAM_CEPLCMT_Page Title01 Field Label You have not added any prioprity placement to your application.

You have not added any prioprity placement to your application.

HRAM_CEPLCMT_Page Title02 Page Title Add Priority Placement Add Priority Placement

HRAM_CEPRIEDU_ERR Error/Warning Primary Education Please correct following errors: <Li> Date Acquired must be unique

HRAM_CEPRIERR_01 Error/Warning Primary Education error Following fields are required. Please make sure all the fields mentioned have data : <Li> School or Other <Li> Date Acquired

HRAM_CEPRI_Page Title01 Field Label You have not added any primary or secondary education infomation to your application.

You have not added any primary or secondary education infomation to your application.

HRAM_CEPRI_Page Title02 Page Title Add Primary and Secondary Education

Add Primary and Secondary Education

HRAM_CEPROF_21 Page Title Resume Resume

HRAM_CEPROF_Page Title01 Page Title Federal Preferences

HRAM_CEPROF_Page Title02 Page Title Federal Priority Placement

HRAM_CEPROF_Page Title03 Page Title Competencies

HRAM_CEPROF_Page Title04 Page Title Contact Details

HRAM_CEPROF_Page Title05 Page Title Education

HRAM_CEPROF_Page Title06 Page Title Current and Prior Employment

HRAM_CEPROF_Page Title07 Page Title Honors and Awards

HRAM_CEPROF_Page Title08 Page Title Languages

HRAM_CEPROF_Page Title09 Page Title Licenses and Certificates

HRAM_CEPROF_Page Title10 Page Title Memberships

HRAM_CEPROF_Page Title11 Page Title Personal Information

HRAM_CEPROF_Page Title12 Page Title Preferences

HRAM_CEPROF_Page Title13 Page Title References

HRAM_CEPROF_Page Title14 Page Title How did you find out about us?

HRAM_CEPROF_Page Title15 Page Title Submit Resume

HRAM_CEPROF_Page Title16 Page Title Training

HRAM_CEPROF_Page Title17 Page Title Your Online Resume

HRAM_CEPROF_Page Title18 Page Title Online Questionnaire

HRAM_CEPROF_Page Title19 Page Title Profile Information

HRAM_CEPROF_Page Title20 Page Title Education and Work Experience

HRAM_CEPROF_Page Title21 Page Title Select Resume Type Select Resume Type

HRAM_CEPROF_Page Title22 Page Title Resume Resume

HRAM_CEPROF_Page Title23 Page Title Page Title - Summary Summary

HRAM_CEPROF_Page Title24 Page Title Complete Application Complete Application

HRAM_CEREFFERR_01 Error/Warning Reference Error Following fields are required: <Li>Reference Type <Li>Reference Name <Li>Title

HRAM_CEREF_Page Title01 Field Label You have not added any references to your application.

You have not added any references to your application.

HRAM_CEREF_Page Title02 Page Title Add Reference Add Reference

HRAM_CERESOPage Title_Page Title01

Page Title Choose Resume Choose Resume


Page Title Apply Now Apply Now


Page Title Enter Resume Text Enter Resume Text

HRAM_CERES_Page Title01 Field Label How would you like to proceed? How would you like to proceed?

HRAM_CERES_Page Title02 Field Label You have not added any resume to your application.

You have not added any resume to your application.

HRAM_CESAVED_Page Title01 Field Label You have not saved any jobs. You have not saved any jobs.

HRAM_CESECERR_01 Error/Warning Post Secondary Education Following fields are required. Please make sure all the fields mentioned have data: <Li>Degree <Li>Major <Li>School

HRAM_CESEC_Page Title01 Field Label You have not added any education infomation to your application.

You have not added any education infomation to your application.

HRAM_CESEC_Page Title02 Page Title Add Post-Secondary Education Add Post-Secondary Education

HRAM_CESLFIDNT_01 Page Instructions

Self Identification Qualified applicants are considered for and treated during employment without regard to race, color, religion, national origin, citizenship, age, marital status, ancestry, physical or mental disability, medical condition, veteran status or sexual orientation.

HRAM_CESLFIDNT_Page Title1 Page Title Submit Online Application Submit Online Application

HRAM_CETMPL_Page Title01 Page Title Template Definition Resume Template Definition

HRAM_CETMPL_Page Title02 Page Title Resume Template Sections Resume Template Sections

HRAM_CETMPL_Page Title03 Group Box Title Resume Template group box-NI Community Background - Northern Ireland

HRAM_CETRMAGRE_01 Page Instructions

Terms and Agreement Applicants who are offered employment with Generic Company will be required to successfully complete a pre-employment drug test, an employment and education background check, and a criminal investigation.

HRAM_CETRNERR_01 Error/Warning Training Error Message Following fields are required: <Li>Coures Title <Li>School Name

HRAM_CETRNG_Page Title01 Field Label You have not added any training infomation to your application.

You have not added any training infomation to your application.

HRAM_CETRNG_Page Title02 Page Title Add Job Training Add Job Training

HRAM_CEWRKERR_01 Error/Warning Work Experience error message Following fields are required: <Li>Start Date <Li>Employer <Li>Ending Title

HRAM_CEWRKERR_02 Error/Warning Start Date error message Start Date must not be later than End Date

HRAM_CEWRKEXP_Page Title01

Page Title Add Employment History Add Employment History


Page Title Add New Application Add New Application


Field Label You have not added any employment infomation to your new application.

You have not added any employment infomation to your new application.

HRAM_CE_BTN_01 Hyperlink/Button Save Save

HRAM_CE_BTN_02 Hyperlink/Button Submit Submit

HRAM_CE_BTN_03 Hyperlink/Button Previous Previous

HRAM_CE_BTN_04 Hyperlink/Button Next Next

HRAM_CE_CLOSEDJOB Error/Warning Closed Job error message The job opening is no longer available. Click on Close Application to return to the My Career Tools page.

HRAM_CE_EDTPRFL Page Title Edit Profile Edit Profile

HRAM_CE_Group Box Title_01 Group Box Title Primary/Secondary Primary/Secondary

HRAM_CE_Group Box Title_02 Group Box Title Post-Secondary Education Post-Secondary Education

HRAM_CE_Group Box Title_03 Group Box Title Honors and Awards Group Box Title Honors and Awards

HRAM_CE_Group Box Title_04 Group Box Title Licenses and Certificates Group Box Title

Licenses and Certificates

HRAM_CE_Group Box Title_05 Group Box Title Languages Group Box Title Languages

HRAM_CE_Group Box Title_06 Group Box Title Memberships Group Box Title Memberships

HRAM_CE_Group Box Title_07 Group Box Title Preferences Group Box Title Preferences

HRAM_CE_Group Box Title_08 Group Box Title Training Group Box Title Training

HRAM_CE_Group Box Title_09 Group Box Title Work Experience Group Box Title Work Experience

HRAM_CE_Group Box Title_10 Group Box Title Address Contact Address

HRAM_CE_Group Box Title_11 Group Box Title Name group box title Name

HRAM_CE_Group Box Title_12 Group Box Title Email group box title Email Addresses

HRAM_CE_Group Box Title_13 Group Box Title Phone Group Box Title Phone

HRAM_CE_Group Box Title_14 Group Box Title Resume Type Group Box Title Resume Options

HRAM_CE_Group Box Title_15 Group Box Title Attach Resume Group Box Title Resume Text

HRAM_CE_Group Box Title_16 Group Box Title Resume Text Group Box Title Resume Text

HRAM_CE_Group Box Title_17 Group Box Title Priority Placement Group Box Title Priority Placement

HRAM_CE_Group Box Title_18 Group Box Title Federal Preferences Group Box Title

Preferences



HRAM_CE_Group Box Title_19 Group Box Title Questionnaire Group Box Title Application Questionnaire

HRAM_CE_Group Box Title_20 Group Box Title References Group Box Title References

HRAM_CE_Group Box Title_21 Group Box Title Personal Information Group Box Title

Personal Information

HRAM_CE_Group Box Title_22 Group Box Title Competencies Group Box Title Skills

HRAM_CE_Group Box Title_23 Group Box Title Referrals Group Box Title Referral Information

HRAM_CE_Group Box Title_24 Group Box Title Job Basket Job Basket

HRAM_CE_Group Box Title_25 Group Box Title My Resumes My Resumes

HRAM_CE_Group Box Title_26 Grid/Scroll Heading

Grid - My Applications My Applications


Grid - Latest Job Postings Latest Job Postings


Grid - Latest Job Postings Latest Job Postings Germany

HRAM_CE_LOGIN_INST Page Instructions

You must login or register in order to continue.

You must login or register in order to continue. If you have not yet registered.

HRAM_CE_PRFL_INS Page Instructions

My Profile Page Instructions Please provide your name and other contact details in order to continue with the application. Changes made to your contact details on this page will be updated on all of the jobs you have applied to.

HRAM_CE_SAVE_CNFRM Page Title Save Confirmation You have successfully saved your job application.

HRAM_CE_SCR_1 Field Label You are applying for: You are applying for:

HRAM_CE_SCR_2 Field Label No job has been Hyperlink/Buttoned to this application.

No job has been Hyperlink/Buttoned to this application.

HRAM_CE_SINST_01 Page Instructions

Instructions Summary - Preferences Use this page to tell us what you are looking for in terms of location, working time and type of job.


Instructions Summary - Work This page shows a summary of your employment history. To add employment information to the summary, click the Add button below. To change information for period of employment, click the Edit button next to the name of the employer. To delete employment information from the summary, click the Delete button next to the Edit button.


Instructions Summary - Name


Instructions Summary - Email


Instructions Summary - Federal Preferences

The information you enter on this page will be used for Federal employment considerations. Indicate if you are or were ever a Federal Civilian employee and the highest grade and tenure you have held. If you are claiming Veteran's preference, you must meet the eligibility requirements in section 2108 of title 5, United States Code.


Instructions Summary - Primary Education

To add a primary or secondary school, click the Add Primary or Secondary Education History hyperlink below Primary/Secondary School Education. To change information for a school, click the hyperlink under School field. Click on the Delete icon to remove corresponding Primary/Secondary School Information.

Instructions Summary - Secondary Education

To add a degree, click the Add Post-Secondary Education History Hyperlink/Button below Post-Secondary. To change information for a degree, click the Hyperlink/Button under Degree field. Click the Delete icon to remove corresponding degree.


Instructions Summary - Training Use this page to enter any relevant training courses you have taken.


Instructions Summary - Licenses and Certificates

If you have any licenses or certificates you wish to tell us about, enter them here.


Instructions Summary - Licenses and Certificates

Use this page to list your languages.


Instructions Summary - Memberships

If you have any memberships you wish to tell us about, enter them here.


Instructions Summary - Honors and Awards

If you have any honors or awards you wish to tell us about, enter them here.


Instructions Summary - Competencies

The following competencies are relevant to the jobs you are applying for. Tell us how proficient you are by rating yourself below.


Instructions Summary - Federal Priority Placement

This page shows a summary of your Priority Placement Information. Use the Add button to enter details of the Priority Placement Program and the Federal position (i.e., pay plan, series, and grade) which you are being or have been displaced at. Once you have added a Priority Placement Program record, you can change it using the Edit button or remove it using the Delete button.

Proof/documentation which shows the displace action and the most recent performance rating at fully successful or better will be required.


Instructions Summary - References Enter your references here.


Instructions Summary - Personal Information

Enter your user name and password to login if you have not yet registered.


Personal Information Enter your Personal Information.

HRAM_CE_SINST_27 Grid/Scroll Heading

Latest Postings Latest Job Postings


Latest Postings Latest Job Postings - Germany


Latest Postings Latest Job Postings - France


My Profile Page Instructions You can update your name, address, phone number and email here. Changes made to your contact details on this page will be updated on all of the jobs for which you have applied.

HRAM_DUPACCOMP_HON Error/Warning Duplicate Honor or Award The selected honor or award and date issued combination has already been entered. Please select another honor or award, or click Cancel to return to the application.

HRAM_DUPACCOMP_LIC Error/Warning Duplicate License The selected license/certificate, certification number and date issued combination has already been entered. Please select another license/certificate, or click Cancel to return to the application.

HRAM_DUPACCOMP_LNG Error/Warning Duplicate Language found. The selected language has already been entered. Please select another language, or click Cancel to return to the application.



HRAM_DUPACCOMP_MEM Error/Warning Duplicate Membership The selected membership and date issued combination has already been entered. Please select another membership, or click Cancel to return to the application.

HRAM_DUPACCOMP_SEC Error/Warning Duplicate Post-Secondary Education

The selected school, major and degree combination has already been entered. Please select another degree, or click Cancel to return to the application.

HRAM_ERNOTIF_BODY1 Email Body Application notification with job Please Note: This message was automatically generated. Please do not respond.)

Dear %1,

%2 has referred you to our organization. We would like to invite you to visit our web site to complete your application and browse all the opportunities we have to offer.

Please click on the URL below to verify the information %2 has provided:

%3

You will be asked to create an account with a user name and password that you select.

Alternatively, please feel free to visit us on our web site, independently of this referral:%4

HRAM_ERNOTIF_SUBJ1 Email Subject Employee Referral Employee Referral

HRAM_ERPAPLC_Page Title02 Page Title My Referrals My Referrals

HRAM_ERPCNFRM_Page Title01

Field Label You have successfully referred your friend for a job.

You have successfully referred your friend for a job.

HRAM_ERPESOPage Title_Page Title01

Page Title Refer Friend - Contact Details Refer Friend - Contact Details

HRAM_ERPESOPage Title_Page Title02

Page Title Refer Friend Refer Friend

HRS_CE_ADDTNL_INFO Field Label Additional Information Additional Information

HRS_CE_CAREER_TOOL Page Title My Career Tools My Career Tools

HRS_CE_CAREER_TOOL Page Title My Career Tools My Career Tools Germany

HRS_CE_Group Box Title_17 Group Box Title Priority Placement Group Box Title Priority Placement Group Box Title

For more information on the set up and use of the Text Catalog, please see the Peoplesoft Enterprise HRMS 8.9 Fundamentals PeopleBook.



Accessibility Compliance

Candidate Gateway meets compliance requirements for both the Americans with Disabilities Act (ADA) and Section 508 standards design and can be made more accessible to people with visual impairment and other disabilities. This accessibility mode requires a specific site setup that is enabled on a per user basis.

Since external Candidate Gateway websites bypass signon and use a guest user, another guest user which has the accessibility setting enabled must be created. This user must then be associated with a new external applicant site.

Your main website should then provide an additional link to the accessibility configured site indicating that this website should be used for users who will be utilizing an assistive technology screen reader.

STEPS TO CREATE AN ACCESSIBILITY COMPLIANT WEBSITE 1) Login as a user with technical administration access. 2) Determine the web profile that you use for your external candidate website.

(Navigate: Main Menu > PeopleTools > Web Profiles > Web Profile Configuration) 3) Determine the public user or guest user that your external candidate website utilizes. You can determine this by

navigating to the Security tab in the Web Profile Configuration page as shown below:



4) Clone your Guest User ID. (Navigate: Main Menu > PeopleTools > Security > User profiles > Copy User Profiles)

5) Login as the Guest User and navigate to My Personalization. (Navigate: Main Menu > My Personalizations)



6) Choose Personalize General Options and then set ‘Use accessible layout mode’ option.

7) Click OK then Return then Logoff.

8) Login as a technical administration user 9) Next you will need to setup another web profile by cloning the web profile that you use for your external applicant

website (Navigation: Main Menu > PeopleTools > Web Profile > Copy Web Profile)



10) After you cloned the web profile, click the Security tab and change the guest user for the cloned web profile to the user with the accessibility setting .

11) Next you will need to create a separate PIA instance that will utilize this web profile. You will need to contact your web server and PIA administrator to create this additional site to determine what steps need to be taken.

12) Update your website to provide a link to the accessible website and indicate that this website should be utilized for

users who require an assistive technology screen reader.



Some Notes about Real World Implementations

The Sites functionality was developed under the assumption that the direction of traffic to various Careers Sites would take place outside the context of straightforward PIA/Employee Portal implementations The standard HCM Employee Portal navigation includes two Careers links. The internal Careers link is found at Self Service>Recruiting Activities>Careers

This corresponds to the “Internal Link” in Site Setup in that this CREF points to the menu.component structure HRS_HRAM_EMP.HRS_CE. The external Careers link is found at the root level (below the folders):

This corresponds to the “External Link” in Site Setup in that this CREF points to the menu.component structure HRS_HRAM.HRS_CE. Utilized purely in the context of the Employee Portal, these CREFs will use the Site ID defined as the Default Site on the Recruiting Installation page as their SiteID parameter. If you have defined Site ID 1 as the Default Site, a user signing in



to the Employee Portal and clicking on either of those CREFs in the left hand navigation will see the Careers site as defined by the values in the Default Site setup. So how does a company expose URLs with non-default SiteID parameters to users?

Directing External Users

For external users, the answer is fairly self-evident, in that external applicants by definition do not have signon access to the application via PIA. In this case, a URL would be exposed in some externally facing location, i.e., a public website. This URL would be the External Link to the appropriate Site.

Using an example Site Setup for Site ID = 11, set up to be a site specifically for use by external applicants to Megacorp Software (which is one company within Megacorp Corporation), the URL that could be cut and pasted into the above Jobs at Megacorp link would be: http://megaserver/psp/HCRSDB/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_HM_PRE&Action=A &SiteId=11

Deployed in this fashion, the PIA instance will need to have the appropriate security settings in place to allow the bypass of signon to take place (when clicking on the link, the user is not presented with a signon page to enter PIA; rather, they are signed on using a generic login which bypasses the standard signin screen and taken directly to the Careers home page). For more information about configuring PIA for bypass signon, please see the Enterprise Peopletools: Internet Technology Peoplebook.

Directing Internal Users

Internal users will be able to log into the system using their own unique PIA userid and password. When these users access an Internal Link to a site, the system recognizes them and automatically logs them into the Careers Home page. This is, in essence, what the delivered Self Service CREF is – a predelivered internal link. There are several strategies for providing navigation for internal users to a non-default Careers Home page in instances where multiple Sites are being deployed to distinct internal user audiences.

CREFS Within PIA

For deployments that make use of standard PIA navigation paths (the left-hand menu structure), new CREFs can be added to the portal structure that include the Site ID in the CREF Additional Parameters field. The delivered CREF for the Self Service Careers CREF (Self Service>Recruiting Activities>Careers) is shown below:



Delivered Careers CREF The Portal structure will not allow multiple instances of the same menu.component combination. However, the use of Additional Parameters in the Component Parameters groupbox allows the Portal to recognize the entry as unique. For example, adding a CREF to the Careers Home page for Megacorp Publishing (Site ID 11) would look like this:



Unique Careers CREF using Additional Parameters Note the unique CREF NAME (a Portal requirement) and the addition of Site parameters. With both CREFs exposed, the menu would then look like this:



More practically, permission lists and roles would be defined in PeopleTools security that would provide access only to those Careers links that were appropriate for the individual user so that, for example, employees of Megacorp Publishing might only see the Careers at Megacorp Publishing CREF in the navigation.

For more information on CREFs and the Portal structure, please see the Enterprise PeopleTools: Internet Technology Peoplebook. For more information on security, roles and permissions lists, please see the Enterprise PeopleTools Security Administration Peoplebook.

Other Possibilities

Another possible strategy might be the deployment of custom pages within PIA or within the Enterprise Portal that includes links to internal Career Home pages. These links would make use of the Internal Link URL as defined on the Site Setup,; and in turn, these custom pages would only be made accessible (via role/permission list security) to specific audiences.

Another possibility is that, similar to access for external applicants, an Internal Link can be made available on a publicly accessible website. In this case, one would not want to employ the bypass signon functionality, since you would want the user to have to login as themselves, not as a default background signin. Instead, per standard PIA functionality, on clicking the link the user would first be required to sign in via the standard PIA signon screen, and upon successful signin would be automatically directed to the Careers Home page as specified by the URL.

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