rough guide to image management cilip, 31 march 2010 session three storing stuff
TRANSCRIPT
Rough Guide to Image ManagementCILIP, 31 March 2010
SESSION THREE
Storing stuff
Rough Guide to Image ManagementCILIP, 31 March 2010
SESSION THREE
Storing stuff
Technology developments
Choosing a route
DIYLMSSpecialised software
Open-sourceProprietary
Rough Guide to Image ManagementCILIP, 31 March 2010
The DIY Option
Possible for small collections, ‘quick and dirty’ solutions, no-budget situations
Some photo-sharing software quite powerful, easy to manipulate
Rough Guide to Image ManagementCILIP, 31 March 2010
Picasa
Easy to import, add tags/titles, export to web, share publicly
Good browse but little search functionalityStores metadata in image header, but
requires data file on disc where Picasa is installed. Take care when re-installing or moving computers or data can be lost
E.g. Oxford’s Flora Graeca
Rough Guide to Image ManagementCILIP, 31 March 2010
Flickr
Easy to uploadHard to removeEasy to tagEasy to searchNon-academic contextAdvertising
Rough Guide to Image ManagementCILIP, 31 March 2010
Use Groups to provide context and covering text, discussion
Confidentiality and ownership issues
Rough Guide to Image ManagementCILIP, 31 March 2010
YouTube, iTunes
Growing amount of academic contentPodcasts of lectures etc very popular on
iTunesU – 2 million downloads of Oxford contributions since joined iTunes in 2009
Not easy to do detailed searching
Rough Guide to Image ManagementCILIP, 31 March 2010
LMSIntegrated library management systems
may include image management modulesUnlikely to be main reason for LMS choice;
therefore may not be ideal solution for particular collections
Ease of integration of search and metadata with catalogue; may increase user awareness and image collection use
Trend to disaggregation of productsRough Guide to Image ManagementCILIP, 31 March 2010
Specialised software
Open sourcefor enthusiasts and the hard upEg GreenstoneLimited functionality and presentationUsed for some Oxford collections
Rough Guide to Image ManagementCILIP, 31 March 2010
Specialised software
ProprietaryCostsMay require special processing to import images and metadataMay not be easy to export edited dataLong-term sustainability may be in doubtKeep archive copies of all files separately if possible
Rough Guide to Image ManagementCILIP, 31 March 2010
Selection
See http://www.jiscdigitalmedia.ac.uk/crossmedia/advice/systems-for-managing-digital-media-collections
Choice will depend on many individual factors
JISC reviews give some basis for comparison, and ideas of what is possible
Rough Guide to Image ManagementCILIP, 31 March 2010
Rough Guide to Image ManagementCILIP, 31 March 2010
SESSION THREE
Storing stuff
Storage and preservation:
short and long-term issues
Digital Data Death
Digital data has a short lifespanCarriers become obsolete or physically
degradeAll digital archives must be regularly
refreshed and transported to new mediaThis is not cheap!Cf the BBC Domesday DisasterAnd the Betamax/VHS war
Rough Guide to Image ManagementCILIP, 31 March 2010
Who cares for your data?
Major institutions will have own IT depts to archive
May entail SLA’s and other formal responsibilities and costs
May or may not understand more of the issues than you do
Keeping it ‘in the library’ generates its own headaches
Rough Guide to Image ManagementCILIP, 31 March 2010
External bodies
Consider collaboration with other institutions in subject domain, or region
Or National ArchivesTake advice from national bodies
Data Curation CentreJISCRIN
Rough Guide to Image ManagementCILIP, 31 March 2010
Look before you leap
Develop an integrated view of your collections vis-à-vis national/international resources
What is your collection for?
Rough Guide to Image ManagementCILIP, 31 March 2010
Rough Guide to Image ManagementCILIP, 31 March 2010
SESSION THREE
Storing stuff
Repositories, DAMS
Repositories
Domain or institutionalMay or may not be geared to receive and
document image dataDeposit may be a requirementAnother body of people to help manage
your collectionA growing source of material
Rough Guide to Image ManagementCILIP, 31 March 2010
DAMS
Digital Asset Management Systems can be used for images alone, or all digital data archiving
Can be large-scale and expensiveMay provide long-term data securityUsually need specialised software
developers to set up and maintainGood communications essential
Rough Guide to Image ManagementCILIP, 31 March 2010
Oxford’s experience
Rough Guide to Image ManagementCILIP, 31 March 2010