rotary youth exchange a-z
TRANSCRIPT
Rotary Youth Exchange A-ZFor New Rotary YEO’s
Rick Istead D5360, Canada
Crash Course on What You Should Know About
Rotary Youth Exchange!
An overview of the program Some key success factors Resources available to help you
What I want to share with you today!
Program Overview
84%
2%
3%
12%
Fully certified
Outbound-only certified
Custom certified
Non-certified
Certification (Year 10 Snapshot)
Type of Exchange
Exchanges Reported
% of Total Exchanges
Long-term 6,087 69%Short-term 2,609 31%TOTAL 8,777 100%
Short Term; 31%
Long Term; 69%
2014 – 2015 Overall Program Participation
Two Exchange Programs1. Long Term 2. Short Term
Exchange to last entire school year Must attend school - typically due to visa requirements
Allows for total immersion in the culture Good possibility to become fluent in the language
On average hosted by 3 families Supported by the local Rotary club and the Rotary IB
counselor Student is expected to participate in Rotary functions
Long Term Exchange
Africa1% Oceania
5%Asia8%
Europe39%North
America28%
South America
20%
2014 – 2015 Long Term Exchanges by Geographical Region
CountryInbound
LT Exchang
esUnited States 1027Brazil 587Germany 538Mexico 481France 371Denmark 216Belgium 214Australia 206Taiwan 172Canada 160Other 2070
Total 6087
United States17%
Brazil10%
Germany9%
Mexico8%
France6%Denmark
4%Belgium
4%
Australia3%
Taiwan3%
Canada3%
Other Countries
34%
2014 – 2015 Long Term Exchanges by Country
Family to family One on One exchange with another student Hosted by exchange student’s family Normally three to four weeks in each country Usually during school vacations months: July-Aug or Dec-
Jan. Student does not have to attend school
Camps Mostly European Countries, Taiwan and USA/Canada Brings students together from several countries
Short Term Exchange
Asia6%
Europe69%
North America14%
South America7%
Africa3%
Oceania1%
2014 – 2015 Short Term Exchanges by Geographical Region
CountryInbound
ST Exchang
esGermany 372United States 268Turkey 180Spain 156France 150South Africa 134Italy 133Finland 129Brazil 118Denmark 115Other 935
Total 2,690
Germany14% United
States10%
Turkey7%
Spain6%
France6%
South Africa5%Italy
5%
Finland5%
Brazil4%
Denmark4%
Other Countries
35%
2014 – 2015 Short Term Exchanges by Country
Key Success Factors
District Leadership Support
Meet with the DG at least annually Share program updates (issues & opportunities,
priorities) Invite DG to participate in YE program activities Encourage student participation in District activities
Key Success Factors
A Strong District Team
The Enabler’s Transparent structure Well defined roles and responsibilities Policies and procedures in place Teamwork and continuous improvement attitude Succession plan in place
Key Success Factors
Club Engagement
The Doer’s Dedicated and knowledgeable Rotarians Can-do attitude Sees the District Youth Exchange Committee as their
partners Knowledgeable and engaged Counsellors are critical
Key Success Factors
Good Relationship with your District Partners
Connect with and get to know your partners Pre-Convention Regional meetings (NAYEN, EEMA, ABIJ, etc.) Social media (Facebook) Skype, Email In-country visits
Build respect for and trust in your partners
Key Success Factors
District to District Exchange Agreements
Set expectations up front Arrival and departure dates Allowance, additional costs Travel and family visitation policies
Work together to address problems Student engagement, student/host family incompatibility Minimize early returns
Key Success Factors
Student Recruitment and Selection Process
Promote the program Reach out to schools and other youth
organizations Clubs interview students and parents and
select candidate(s) District interviews/evaluates/affirms student
selection
Key Success Factors
Student Orientation
Preparation Language, culture shock, cultural norms,
engagement Set expectations
Ambassadors “BE” students
Key Success Factors
Finding Good Host Families
A worldwide challenge Parents who understand their roles and
responsibilities Parents who are willing and able to host a student
Key Success Factors
Training
Develop/deliver training programs for; District YE Committee Club YE Committee
Counselor Host Family
Youth Protection District, Club, Youth Exchange Students
Key Success Factors
Stay Connected
Upon successful completion of their exchange Re-entry debrief Testimonials Club and District presentations Exchange student orientation/mentoring Rotex/Rotaract/Rotary Alumni
Key Success Factors
Measurement
“Nothing improves that doesn’t get measured”Orientation feedback surveysEvent surveysPost exchange survey
Key Success Factors
Q9 Value to the student Q10 Club Support Q13-16 All Host Families Q17 School Experience Q18 Student, Natural Parents, Sponsoring District
-40%
-20%
0%
20%
40%
60%
80%
100%
34%
-28%
33%
-10%
33%
75%
42%
66%
41%
61%
98%
78%88%
78%87%
low Global high
Global Results from 2600 Surveys
Hosted by 363 Districts in 50 Countries
Sponsored by 380 Districts in 51 Countries
Note: this data was collected in 2012-2016, but covers exchanges reported from 2000 to 2016
Club Support Host Families School Experience0%10%20%30%40%50%60%70%80%90%
100%Results of Language Preparation
Poor Prep Good Prep
Global Results from 2600 Surveys
YEO Resources
YEO Resources - Publications
YEO Resources - Publications
YEO Resources – Workgroup Site
YEO Directory RI Code of Policies Forms Newsletters
YEO Resources – People RI Staff
Kate Hoeppel, Senior Supervisor, Youth Exchange Lindsay Griswold, Senior Specialist, Youth Exchange Jessica Borrego, Compliance & Reporting Specialist, Youth
Exchange Courtney Drew, Programs and Preconvention Specialist Carissa Coons, Specialist, Youth Exchange
Regional Organizations (NAYEN, EEMA, ABIJ) Youth Exchange Districts
“Ordinary people working together can achieve extra-ordinary things”
“Helping to build goodwill and world peace, one student at a time”