ROSS Project Briefing

National Logistics Workshop

April 26, 2006

FAM-ISPO

Established in 2001 Perform Large Scale Interagency Fire and

Aviation Management Information Systems Development Projects generally exceed $1,000,000

development cost Require OMB approval and oversight Meet the President’s Agenda Follow corporate project management

practices

FAM-ISPO Project Managers

Dan Keller, PMP – Senior Project Manager Jon Skeels, PMP – Senior Project Manager Bruce Jeske, PMP – Project Manager Dorothy Albright, PMP – Project Manager John Noneman, PMP – Project Manager Nancy DeLong – Deputy Project Manager Andy Gray – Deputy Project Manager Donna Tate – Deputy Project Manager

FAM-ISPO Projects

Fire Program Analysis - $48M LCC Incident Based Automation - $35M LCC Interagency Cache Business System - $8M LCC Landfire - $40M LCC ROSS - $45M LCC Wildland Fire Decision Support System - $1M LCC

FAM-ISPO Staffing

Offices Lakewood, CO. Boise, ID. Missoula, MT. Virtual

Mixture of internal (interagency) and outsourced personnel 10-15% - Internal 85-90% - Outsourced Total personnel for all projects ranges from 260-300

We are not in Kansas anymore!

Where is systems development headed? Why are things changing so fast? Can we afford the cost of the change?

General ROSS Use Facts

60+ Using Agencies 401 Dispatch Offices Nationwide 500,000+ Resources 10,000+ Users

2005 Statistics – 183,271 Requests(as of 12/31/2005)

Southern Geographic Area 45,480Southwest Geographic Area 35,959Northwest Geographic Area 25,237Eastern Great Basin Geographic Area 23,311Northern Rockies Geographic Area 16,185Western Great Basin Geographic Area 12,108Rocky Mountain Geographic Area 10,227Alaska Geographic Area 7,488Eastern Geographic Area 3,341Southern California Geographic Area 2,370Northern California Geographic Area 1,346National Interagency Coordination Center 219

Evolving ROSS Partnerships

Colorado Department of Public Safety Federal Emergency Management Agency Forest Fire Protection Compacts USDA Animal and Plant Health Inspection

Service USDA Office of Rural Development

Who’s talking about ROSS

Post Hurricane Congressional Hearings FEMA NIMS Integration Center USDA Office of Rural Development Multi-Agency Reviews in the Southern Area Interstate Offices for EMS etc etc etc

Who is using ROSS?

Dispatchers Managers Incident Management Teams Budget and Finance Congress Planners Intelligence And more!!

Current Project Status ROSS Phase 1 – Close-out June 2006

Initial development System hosting Training Implementation

ROSS Operations and Maintenance Funded each year beginning 2006 with 10 year planning

horizon

ROSS Phase 2 Charter is out for review Initial work has begun

ROSS Phase 1Status All Geographic Areas fully implemented

except Northern and Southern California. California Full Implementation – 4/15/2006

Support for implementation training continues until 5/2006.

Phase 1 Close-out 6/2006

ROSS Operations & Maintenance

7x24 System Support 7x24 Helpdesk Support System Maintenance Application Maintenance System Hardware Replacement / Upgrade Training Materials Maintenance

National Expectations

ROSS used to inventory and status all resources

ROSS used for all incidents (all risks, all types)

Geographic areas provide leadership, expertise, and training

National training support for newly released functionality

Manage and maintain data integrity

Data Clean Up 2006

Resource Naming Standards Contracts

Vendor owned resource items not attached to a contract

Expired Contracts Incorrect contract types

Duplicate Resource Item Records User Accounts

ROSS Phase 2

Initiated in FY-2005 Major Drivers

QFFR OIG EERA Contracting Audit Agency Financial Management Improvement

Projects 2003 / 2004 Reviews Change Control Board Requests System Redundancy Requirement System Sharing Requirement

ROSS Phase 2Project Scope Tactical Aviation Module – 1

Tactical aircraft

Tactical Aviation Module – 2 Aerial deployed fire fighters

ROSS Phase 2Project Scope Contracts and Agreements

Aircraft, Crews, and Equipment “Best Value” Centralize management of Contracts /

Agreements allowing issuing Agency/State to improve data integrity.

Centralize management of organization data to improve data integrity.

Enhanced Catalog functionality. Address OIG Report Recommendations.

Best Value

Requires Contracting Officer use of EaTIS Dispatchers will use ROSS to select closest

forces for I.A. Incident will be declared as a (Type 3,4,5).

Dispatchers will use ROSS to select “Best Value” contract/EERA resources for Types 1 and 2 incidents as calculated by EaTIS and displayed in ROSS.

ROSS Phase 2Project Scope Generic Data Exchange

Deploy Enterprise Service Bus. Utilize Services through a Services Oriented

Architecture (SOA). Provide Data Import Capability for System

Reference Data. Support Data Exchange for CAD Systems. Support Data Exchange for the reengineered

version of ICBS.

ROSS Phase 2Project Scope Generic Data Exchange cont….

Support Active Data Exchange for IQCS and Enhance Data Exchange for IQS and other disconnected Quals Systems to Improve Data Integrity.

Support Data Exchange for FIRECODE. Support Data Exchange for Contracting

Systems

ROSS Phase 2Project Scope Generic Data Exchange cont….

Support Financial Management Improvement Project

Use ROSS for validating financial events and payments

Aviation Overhead Personnel Crews (including crew members) Equipment Contracted Resources Services Supplies

webMethods Platform

Ross

ISuite

FFIS

FAIRS

AMIS

DOI

FireCode

Data Warehouse

ASC

Accruals

Obligations

Payments

Workflow

Aviation System

Web 122

Air Tanker Payments

Disconnected Client

We

b 1

22

Integration Server

Enterprise Broker

Workflow Server

ResQNet

EaTis Doc Handler

Doc Handler

IBDB Database

FireCode

FireCode

Web122

Web122

Contracts

Contracts

WorkEvents

Accruals, Obligations, Payments

IBDB Changes

Incidents

ISuite Transactions file (Accruals, Casual Pay, Contract Payments (EERA)

ISuite Transactions file

IBDB Logical Architecture Model

Incident

AssignmentsIncident

Assignments

Incidents / Requests

IBDB Changes

Assignments

Casual pay,OAS23

OAS23

ISuite Transactions

Financial Code (Pcode)

Pcode System

FireCode

Incident

IncidentData

PCode

PCode

ICBS

CAD Systems

webMethods Platform

Integration Server

Enterprise Broker

Workflow Server

Doc Handler

Doc HandlerIQCSContract

Data

ROSSData

Incident Data

E-Authentication

CCRS

ROSS Integrations Applications IBDB Application

ROSS Phase 2Project Scope Incident Prioritization and Drawdown

Supports Interagency need to monitor resource drawdown and availability (current and future).

Support Interagency need to manage deployment of resources by Incident Priority.

ROSS Phase 2Project Scope Emergency Management Assistance

Compacts Supports deployment of Resources through

Forest Fire Compacts Agreements and Emergency Assistance Compacts (EMAC).

Provides better resource tracking through FEMA Emergency Support Functions (ESF).

ROSS Phase 2Project Scope System Disaster Recovery Site / Multiple

Instance Capability Provides a secondary computer host site to

assure system availability. Provides system engineering for multiple

independent servers and cross communication.

Permits cross instance resource order exchange.

ROSS Phase 2Project Scope Stand-Alone / Sync Operation

Permits ROSS to operate as a stand-alone system which can be synchronized with system servers to:

Place Resource Requests Retrieve Resource Requests

Releases

Version 2.4 Highlights (124 items) Released April 18, 2006 Multi-Place – Users can place multiple

requests / types at one time. Request Status (Workload Mgt) – Allows

management of requests spanning multiple incidents / catalogs

Tactical Aviation 1A Travel – Complete redesign

Version 2.4 Highlights

Assignment Rosters filled from Pre-position will pre-populate with resources

Location – Can search by State and/or Unit ID.

New Request – Can add navigation instructions when adding a new delivery location.

View Request – Now displays more travel information

Version 2.4 Highlights

Contracts Added Tax ID, DUNS, and Type of Contractor

fields (preparation for version 2.6) New Request

Multiple place up to place up affiliations is available

Grouped Resources Check-In (cascade status change)

Version 2.4 Highlights

Incident Resources Can release resources while subordinates are

still pending External Resources Check Box Removed (all

resources are now displayed on the same screen)

Support requests can be created when releasing a resource from this screen

Flag added to indicate that another dispatch office controls a support request.

Version 2.4 Highlights

Web Status Now displays all resource status states

(Available, Not Available, Reserved, Mob-in-Route etc…)

If committed, displays incident name/number Status can’t be changed if committed Status can be changed if “Returned from

Assignment”

Version 2.4 Highlights

Web Status Displays resources current location User can update their contact information

Pending Request – Override search function bug fixed

Resource Item Added VIN, Serial Number fields

Version 2.4 Highlights

Edit Request / Edit Assignment - cleaned up 20 reported issues

Incident Screen – cleaned up 6 reported issues Pending Request – cleaned up 5 reported issues Preposition – cleaned up 2 issues related to how

resources are released Resource Item – cleaned up 5 reported issues

Version 2.4.1 Highlights

Release May/June 2006 Tactical Aviation 1B – Lead Planes and other

types of specialized tactical aircraft are handled Call sign are associated with the pilot

Initial release of the Data Analysis System (DAS)

Version 2.5 Planning

Release October / November 2006. System Hardware Refresh Data Exchange via Services Oriented

Architecture (Enterprise Service BUS). Qualifications (IQCS, IQS). Computer Aided Dispatch. FAA Airports Data Update.

Version 2.5 Planning

Travel Plan – Complete Redesign Support Request Disposition issues corrected Change Board Items

Version 2.6 Planning

Release March / April 2007 Organizations Module Removed

Managed external to ROSS by NWCG Organizations Data Stewards / Custodians

Catalog Enhancements Agency / Location specific catalogs Role based catalog use

Version 2.6 Planning

Contracts Managed via web interface external to ROSS Vendors / Contracts / Resources managed per

contract requirements Best Value External Contract System interfaces (e.g.

EaTIS) through Enterprise Service BUS.

Version 2.6 Planning

Cooperative Agreements Government to Government (e.g. mutual aid) Remains within ROSS

ICBS Interface System Disaster Hot Site Advanced Report Integration

ROSS, ICBS, I-Suite, WIMS, Financial Systems

Data Warehouse functionality Cognos Implementation

Version 2.7 Planning

Release October / November 2007 Tactical Aviation 2 – Aerially delivered human

resources Emergency Interstate Compacts (EMAC,

FEMA EFS, Interstate Forest Fire Compacts) Multiple System Instance capability Change Board Items

Version 2.8 Planning

Release March / April 2008$ Resource Draw Down and Incident

Prioritization$ Hot Sync / Disconnected Mode$ Fire Code Interface (via BUS)$ Telephone Status Change Board Items

System Interfaces

CommonData Base

Incident Cache Systems

Incident Based Systems

Credentialing and Accreditation Systems

Data Warehouse

Other Systems

Others

Ross

Isuite / IBA

FireCode

FAM / NWCGData Warehouse

EaTis / Other Agency

Contracting Systems

ICBS

CAD Systems

webMethods Platform

Integration Server

Enterprise Broker

Workflow Server

Doc Handler

Doc HandlerIQCS

IQS

Incident Support Systems

Non-Federal Fianance Systems

ROSS Contract Repository

VendorOrgs

VendorResources

Contracts

NWCG Organization Repository

GovernmentOrganization

Dispatch Organization

Non-GovernmentOrganizations

E-Authentication

WIMS

FAMWeb

FPA

FAM / NWCG Systems

Spatial Data

ROSS Data Delivery System

ROSS Maps

Reports

Report Delivery Changes

Standard Reports Raw Data Queried Data Ad-Hoc Maps Multi-System Integration

Data Analysis System (DAS)

ROSSDataSources

Financial Digital PhotoWeatherIncident Plans . . .

Financial Digital PhotoWeatherIncident Plans . . .

Incident

Orders

Resources

StatusesOrganizations

Data Warehouse

Status Counts

Resource Assignments

Dispatch Workload

ResourceDestination

???…

Data Dictionary

ExtractTransform

Load

Reporting Tools•MS Access DB•Text Files/Excel•I/SQL•Brio

Maps

Messages to Take Home

Be flexible to change See the big picture Keep proactively challenging us to make

things better Fasten your seatbelt and hang on Be a part of the success.

Thanks for your Time