ros vendor engagament 29 nov 2011 pptx v2rev (final-19 dec 2011)
TRANSCRIPT
PRESENTATION OUTLINE
LICENSING & REGISTRATION
December, 2011
VENDOR ENGAGEMENT SESSION
Background – Current and Future Systems
PETRONAS
SRM - ROS
Registration
of Suppliers
(ROS)
Effective from
1st JANUARY 2012
Internet Browser
eLaRIS
PETRONAS
Licensing &
Registration
System
(eLaRIS)
SUPPLIER CURRENT
PETRONAS New / Renewal of
License/Registration (L/R)
(Other L/R applications – Manual)
SRM - SUS
Supplier Self
Service
(SUS)
Internet Browser
SUPPLIER
New License/Registration (L/R)
applications
All applications for L/R other than
new L/R applications
Self-Update of company information
What’s new?
Key Changes
New requirements
New process
New system
Key Changes
NEW REQUIREMENTS IMPLEMENTED
IN 2011
Validity period increased from 1 to 2 years to 3 years for new and renewal applications
SWEC with100% Bumi requirement:
•100% for equity,
•75% for BOD
•75% for Management
• 51% for employee
Reduced supporting documents e.g. no requirement for cheque signatories, MOF certificate, technical brochure & Bank Statements
Processing fee
• RM100 per SWEC
• RM1000 per site visit
Flexibility on Bumi requirement for Berhad company
2
Key Changes - What’s NEW in 2011?
5
4 3
1
TO BE IMPLEMENTED
IN 2012
New system: 1. Fully on-line system
2. Supporting documents
in softcopies
3. Auto triggering on due
dates of Special
Condition and
license/registration
expiry dates
4. Auto notification upon
L/R approval
5. Virtual certificate &
attachment
New Requirements:
1. Vendor self-declaration on application submitted
2. Vendor self-update of company’s information
3.Processing fee is to be paid direct into PETRONAS bank account
Key Changes - What’s NEW for 2012?
New Process:
1. Percentage of BM requirement for each SWEC will be published
2.SWEC segregated into Strategic (with MTR) and General (without MTR)
3. No restriction in number of SWECs applied
4. Extension of scope can be done during renewal
Processing fees to be paid direct into PETRONAS bank account (CIMB 98-001-000-300271)
before application submission
1. New license/registration application.
SRM – SUS
Key Changes – How to Access New Licensing and Registration System?
Via PETRONAS website
http://www.petronas.com.my
Note:
1. Attachments - max of 10Mb per file (e.g. EPF,
annual return, relevant certificates, etc.)
2. SRM requires Internet Explorer version 8.0
or Mozilla fire fox version 3.6
1. Renewal, extension of scope, upgrade from Registration to
License, change of mode of operation, change of principal.
2. Update Special Condition and Company’s information.
3. Application for deletion/ cancellation of SWEC/License/
Registration.
SRM – ROS
http://www.petronas.com.my
Click on “Licensing and Registration”
Click “Licensing & Registration Application” for subsequent applications
Licensing and Registration
This section provides information on licensing and registration for Malaysian-based contractors and
suppliers who are interested in doing business with PETRONAS.
The application procedures, guidelines and requirements are subject to change. Please refer to the
Licensing and Registration Service Counter for the latest updates and information.
APPLICATION INFORMATION
General Guidelines for License and Registration
How to apply for PETRONAS License and Registration
Standardised Work And Equipment (SWEC) & Minimum Technical Requirement (MTR)
REGISTRATION OF SUPPLIERS (ROS) SYSTEM ( for new license/registration application)
New User Id Registration
User Guide
SUPPLIER SELF SERVICE (SUS) SYSTEM (other than new license/registration application)
Licensing & Registration Application (Renewal/Extension of scope /Change mode of
operation/Change principal/Upgrade registration to license/Update company information, etc.)
User Guide
FREQUENTLY ASKED QUESTIONS (FAQ)
ANNOUNCEMENT
Freeze period (1 October to 31 December 2011)
New PETRONAS Licensing & Registration System
We are now migrating all vendor
data into the new SRM system…
Freeze from 1st October -
31st December 2011
Business as usual
from
1st January 2012
Key Changes – License/Registration Freeze Period
12
$ have the CEO to
supervise lab
Check security
access – ensure
user ids assigned to
authorised personnel only
Ensure all information
and supporting
documents submitted are correct and
complete –
otherwise, company
lose processing fee
• Quickly adapt to
new requirement,
processes & systems
• Checkout the user
guides on the
website
Immediately communicate new
requirement,
processes and
systems to all
related personnel
Vendor Responsibilities
2
1 3
4
5 Ensure all changes in
company information are
correct and up-to-date
Vendor Engagement/Training Plan
Location:
1. Kuala Lumpur (1 – 13 Dec.
2011)
2. JB (1 Dec 2011)
3. Penang (2 Dec 2011)
4. Kerteh (5 – 8 Dec 2011)
5. Miri (12 – 13 Dec 2011)
6. KK (15 Dec 2011)
Activities December 2011 January 2012
Interested vendors to
register and will be invited
for hands-on training
February 2012 onwards
Guidance by Regional
Focal person (LRS staff
will be stationed at the
region in January 2012)
Vendor
Briefing &
Engagement
1 – 15 Dec ‘11
1. Briefing/system
demonstration
2. Vendor Self-learning Licensing & Registration Portal
(user guide, FAQ)
4. Hands-on
2. 1 User guide
2. 2 FAQ
3. Helpdesk
3. 1 Kuala Lumpur
3. 2 Regions (Kerteh, Miri, Bintulu, KK)
Helpdesk - Level 9, Service Counter w.e.f.
19 Dec 2011
To serve you better
Process efficiency
Shorter cycle time
Vendor-managed
company
info
Our expectation…..
Sample of Cash Deposit Paying-In-Slip at CIMB Branch
Note : Bank-in-Slip sample for processing fees payment ( i.e. via cash
payment at bank counter and cheque deposit) that vendors need to attach
as supporting documents.