road infrastructure asset management plan · resource management; and strategic forward planning....

Road Infrastructure

Asset Management Plan

Version 1.0 July 2011

Version 1.0 February 2017

Referral Document 5 | Road Infrastructure Asset Management Plan

of 74 RMP 2017

ii South Gippsland Shire Council ©

Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e

As

se

t M

an

ag

em

en

t P

lan

South Gippsland Shire Council

Document prepared by:

Alan Landers

Asset Management Coordinator

Version 1.0 Final Draft

February 2017

Document Control

TRIM ID: D9002915

Rev No Date Revision Details Author Verifier Approver

1.0 Feb 2017 Revision of RIAMP 2013 incorporating Stormwater assets ARL JM AS

Distribution List

DISTRIBUTION

Who

Date

Asset Management Steering Committee

Manager Engineering & Assets

Manager - Operations

Asset Management Coordinator

Buildings Coordinator


of 74 RMP 2017

iii South Gippsland Shire Council ©

Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e

As

se

t M

an

ag

em

en

t P

lan

CONTENTS 1. EXECUTIVE SUMMARY ........................................................................................................... 1

1.1 What Council Provides .............................................................................................. 1 1.2 What does it Cost? .................................................................................................... 2 1.3 Plans for the Future- .................................................................................................. 2 1.4 Measuring our Performance ..................................................................................... 3 1.5 Community Consultation ........................................................................................... 3

2. INTRODUCTION ...................................................................................................................... 4

2.1 Background ................................................................................................................ 4 2.2 Asset Hierarchies ....................................................................................................... 5 2.3 Road Infrastructure Registers .................................................................................... 6 2.4 Plan Objectives .......................................................................................................... 6

3. LEVELS OF SERVICE ................................................................................................................. 9

3.1 Customer Research and Expectations ....................................................................... 9 3.2 Legislative Requirements .......................................................................................... 9 3.3 Current Levels of Service ......................................................................................... 10 3.4 Current Program and Service level Statements ...................................................... 17 3.5 Desired Levels of Service ......................................................................................... 17

4. FUTURE DEMAND ................................................................................................................. 18

4.1 Demand Forecast ..................................................................................................... 18 4.2 Demand Drivers ....................................................................................................... 19 4.3 Changes in Technology ............................................................................................ 20 4.4 Demand Management Plan ..................................................................................... 21 4.5 New Road Infrastructure Assets from Growth ........................................................ 25 4.6 Demand Analysis ..................................................................................................... 25

5. LIFECYCLE MANAGEMENT PLAN .......................................................................................... 26

5.1 Background Data ..................................................................................................... 26 5.1.1 Physical Parameters ................................................................................................ 26 5.1.2 Asset Useful lives, Condition Rating and Condition

Intervention ............................................................................................................. 27 5.1.3 Asset Capacity and Performance ............................................................................. 28 5.1.4 Asset Condition........................................................................................................ 36 5.2 Asset Valuations ...................................................................................................... 43 5.3 Asset Depreciation .................................................................................................. 43 5.4 Risk Management .................................................................................................... 43 5.5 Maintenance Plan and Service Delivery .................................................................. 44 5.5.1 Roads, Ancillary Areas, Kerb & Channel and Footpaths .......................................... 44 5.5.1.1 Routine Maintenance .............................................................................................. 44 5.5.1.2 Reactive Maintenance ............................................................................................. 45 5.5.1.3 Cyclical Maintenance ............................................................................................... 45 5.5.1.4 Maintenance Procedures ........................................................................................ 45 5.5.2 Bridges and Major Culverts ..................................................................................... 45 5.5.3 Standards and specifications ................................................................................... 46 5.5.4 Summary of future costs ......................................................................................... 46 5.6 Renewal/Replacement Plan .................................................................................... 48


of 74 RMP 2017

iv South Gippsland Shire Council ©

Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e

As

se

t M

an

ag

em

en

t P

lan

5.6.1 Renewal Plan ........................................................................................................... 48 5.6.2 Renewal standards .................................................................................................. 48 5.6.3 Summary of future costs ......................................................................................... 49 5.7 Creation / Acquisition / Upgrade Plan ..................................................................... 49 5.7.1 Selection Criteria ..................................................................................................... 49 5.7.2 Standards and Specifications ................................................................................... 49 5.7.3 Summary of Future Costs ........................................................................................ 50 5.8 Disposal Plan ............................................................................................................ 52

6. FINANCIAL SUMMARY .......................................................................................................... 53

6.1 Financial Projections ................................................................................................ 54 6.1.1 Existing LTFP: Roads program – budgeted cash flows............................................. 57 6.1.2 Life Cycle Costs ........................................................................................................ 57 6.2 Funding Strategy ...................................................................................................... 58 6.3 Key Assumptions made in Financial Forecasts ........................................................ 58

7. ASSET MANAGEMENT PRACTICES ........................................................................................ 59

7.1 Accounting/Financial Systems ................................................................................. 59 7.2 Asset Management Systems ................................................................................... 59 7.3 Information Requirements and Processes .............................................................. 59 7.4 Standards and Guidelines ........................................................................................ 60 7.4.1 Construction Standards. .......................................................................................... 61 7.4.2 Infrastructure Asset Valuations ............................................................................... 61

8. PLAN IMPROVEMENT & MONITORING ................................................................................ 62

8.1 Improvement Plan ................................................................................................... 62 8.2 Monitoring and Review Procedures ........................................................................ 65

9. REFERENCES ......................................................................................................................... 66

10. GLOSSARY OF TERMS ........................................................................................................... 67

11. INDEX OF TABLES .................................................................................................................. 69


of 74 RMP 2017

1 South Gippsland Shire Council ©

Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

1. Executive Summary

1.1 WHAT COUNCIL PROVIDES

The Roads Infrastructure Assets addressed in this Plan include all sealed and unsealed roads within road reserves to which Council is the Responsible Authority and includes road shoulders, table drains, kerb & channel, footpaths, bridges and major culverts, minor culverts, stormwater pits and pipes, and gabion road retaining walls. Also included in this Plan are ancillary areas where Council has been delegated responsibility for management or is the owner of the area. The quantity and replacement value of these Road Infrastructure Assets is outlined below in Table 1.

Table 1: Roads Assets within this Plan

Road Asset Category Quantity

2016 Replacement Value

2016

Unsealed Rural Roads 1,204.3 km $91,590,304

Sealed Rural Roads 614 km $168,669,985

Unsealed Urban Roads 89.9 km $5,893,633

Sealed Urban Roads 184.9 km $57,344,566

Kerb & Channel 254.6 km $21,433,825

Footpaths 218,470.2 m2 $19,325,372

Ancillary Areas 157,727 m2 $6,464,236

Bridges 159 no. $52,834,622

Major Culverts 158 no. $13,262,884

Minor Culverts 9100 no. $15,830,594

Stormwater Pipes 138.6 km $25,735,681

Stormwater Pits 5,973 no. $12,782,666

Open Stormwater (Table) Drains

approx. 3600 kms $150,000,000

Gabion Road Retaining Walls

82 $5,552,050

TOTAL $646,720,418


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

1.2 WHAT DOES IT COST?

The anticipated total lifecycle cost, that is, the cost to operate, maintain, renew and upgrade the Road Infrastructure Assets portfolio over the next 20 years in accordance with the documented service levels has an expenditure range between $315,733,562 and $329,823,307. The service levels are documented in road program service statements and, in most programs, provide a range of costs to account for the varying nature of road asset treatments. The capital expenditure required to meet the defined service levels is within the documented expenditure range and currently fully funded in the Long Term Financial Plan and, as such, seen as fully sustainable. There are no primary funding gaps in the current 20 year combined Capital and Operating expenditure budget projections– refer TRIM D7248416. However, there is a primary funding gap in the forecast 15 year Operating Budget of $1,465,411 A review of the financial modelling component of this Plan has been undertaken to exclude specific urban streetscape improvement projects, the Nyora Roads & Drainage Special Charge Scheme, and the like which are not considered essential road management projects.

Improving the documented Levels of Service will require additional funds. The funding shortfall between existing and desired funding requirements is referred to as a secondary funding gap. It is important that lifecycle costs associated with increased service level requirements are modelled into the LTFP. This will ensure that there is adequate funding for the service level in current and forward budgets.

Improving the service levels to address documented Service Deficiencies, namely increasing road widths to meet minimum standards, improving safety of road alignments, and improving Heavy Vehicle routes, as outlined in this Plan has produced a Secondary capital funding gap of $78,612,581 over 20 years. It should be noted that this secondary gap will only be addressed on a case by case basis if and only when an investment is justified and funding is budgeted.

Failure to maintain funding at the levels identified will create a primary funding gap in the LTFP.

Further details on expenditure requirements can be found throughout this Plan and specifically in Section 6.

1.3 PLANS FOR THE FUTURE-

Council plans to operate and maintain the Shire’s Road Assets to achieve the following strategic objectives.

1. Ensure the Shire’s Road Infrastructure Assets are maintained at a safe and functional standard as set out in this Asset Management Plan.


of 74 RMP 2017

trim://D7248416/?db=SG&view


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

2. Ensure the Road Infrastructure Assets provide for the

delivery of agreed Levels of Service to the community in a sustainable and cost effective manner.

3. Ensure the Road Infrastructure Assets meet the requirements of the Shire’s road users and its community in general.

1.4 MEASURING OUR PERFORMANCE

Road Infrastructure Assets will be maintained in accordance with the documented service levels. Refer to Section 5 of this Plan for additional details on the measurement of Road Infrastructure Asset performance.

Performance measures for both community and technical levels of service have been developed. Council’s performance against these performance measures will be assessed annually and subsequently reported to management. Refer to Road Infrastructure Asset Management Improvement Plan Section 8.1, Table 17, Item 1.

1.5 COMMUNITY CONSULTATION

The Road Infrastructure Asset Management Plan and its supporting documents will be discussed with the Councillors and Executive Leadership Team (ELT). This process will inform the Councillors and ELT of the current documented levels of service and the costs associated with delivering these levels of service. It will also present an opportunity for suggested improvements to be included in future versions of this Plan.

The briefing and discussions with the Shires Councillors represents consultation with the community’s representatives. Consultation with selected community groups may be undertaken. Council’s Community Strengthening Team works with individual communities on local issues and provides information internally on road issues raised locally. Council facilitates regular meetings of the network of community development organisations and provides updates on major developments on road infrastructure processes at these meetings.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

2. Introduction

The purpose of the Road Infrastructure Asset Management Plan is to outline a long-term management framework to enable Council to manage the following road infrastructure assets:

Roads

Kerb and channel

Footpaths

Ancillary Areas

Bridges

Major Culverts,

Minor Culverts

Stormwater Drainage Pits and Pipes,

Open Stormwater (Table Drains), and

Gabion Road Retaining Walls.

These road infrastructure assets will be managed within the following framework:

Comprehensive consideration of service delivery performance criteria

Asset utilisation and degradation

Risk management

Financial planning (funding sources)

Resource management; and

Strategic forward planning.

2.1 BACKGROUND

The Road Infrastructure Asset Management Plan will demonstrate sustainable management of its road infrastructure assets aimed at achieving agreed Levels of Service in accordance with Council’s strategic and corporate asset management directions.

This Plan presents the mechanisms to deliver the asset management for road infrastructure assets utilising Council adopted infrastructure standards, agreed service level targets and future infrastructure works programs that will enable Council to communicate to the community the consequential funding requirement.

This Asset Management Plan covers the assets outlined in Table 2 below.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Table 2: Assets covered by this Plan and Value

Road Asset Category Quantity

2016 Replacement Value

2016

Unsealed Rural Roads 1,204.3 km $91,590,304

Sealed Rural Roads 614 km $168,669,985

Unsealed Urban Roads 89.9 km $5,893,633

Sealed Urban Roads 184.9 km $57,344,566

Kerb & Channel 254.6 km $21,433,825

Footpaths 218,470.2 m2 $19,325,372

Ancillary Areas 157,727 m2 $6,464,236

Bridges 159 no. $52,834,622

Major Culverts 158 no. $13,262,884

Minor Culverts 9100 no. $15,830,594

Stormwater Pipes 138.6 km $25,735,681

Stormwater Pits 5,973 no. $12,782,666


approx. 3600 kms $150,000,000


82 $5,552,050

TOTAL $646,720,418

2.2 ASSET HIERARCHIES

Roads are categorised into Rural and Urban classifications. All other road infrastructure is linked to the road classification. Footpaths are categorised into usage types, namely Business / Commercial, Local Crossing / Collector, and General Access.

The hierarchy for roads, car parks (classified as Ancillary Areas) and footpaths that Council currently use can be accessed via the following TRIM link D297511.

A distribution of road assets by hierarchy shows the amount of road within the Shire against its functional classification. This can be accessed via the following TRIM link D9255515.


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

2.3 ROAD INFRASTRUCTURE REGISTERS

Council maintains detailed Asset registers for all roads, kerb & channel, footpaths, bridges, major culverts, underground stormwater drainage, and gabion road retaining wall assets. These asset registers are incorporated in Council’s Asset Management System with major assets included in the ‘CWP Criticality Tables - January 2017’ (TRIM link D3042013) to prioritise candidate projects for the Capital Works Program. Planned collection of ancillary areas, road infrastructure regulatory and advisory / information signage and minor culvert metadata, asset condition and GPS locations will enable these assets to also be registered in Council’s Asset Management System.

Access to these registers is available through Council’s Asset Management System, Conquest III.

2.4 PLAN OBJECTIVES

This Road Infrastructure Asset Management Plan is the management tool used for road infrastructure asset planning and works programming within the South Gippsland Shire. The objectives of this Plan are to:

Provide for the delivery of agreed Levels of Service to the community in a sustainable and cost-effective manner;

Define the types and standards of services to be provided, the target Levels of Service and the measures used to monitor service delivery performance;

Demonstrate responsible management of road infrastructure through efficient use of public funds.

Demonstrate that current asset management practices used by South Gippsland Shire Council are sustainable and support an optimised lifecycle management approach for the road infrastructure.

Demonstrate compliance with the requirements of the relevant legislation.

Relevant Council Strategic Outcomes, Objectives, Strategies, Actions and how these are addressed in this Asset Management Plan are outlined in Table 3 below:


of 74 RMP 2017



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Table 3: Council Strategic Outcomes and how these are addressed in this Plan

Strategic Outcome 3 - Integrated Services & Infrastructure

Objective . Strategy ACTION DELIVERY

OBJECTIVE 3.1 Deliver affordable modern community services and facilities through an integrated approach to planning and infrastructure development.

Strategy 3.1.6 We will refine the provision of Council services through reviews focused on evolving community needs, realistic and affordable service standards and efficient management of resources.

Develop and maintain agreed service levels as a basis for Asset Management Plans and for inclusion in the Long Term Financial Plan.

Identification of assets in their lifecycle with programs for asset maintenance, renewal and replacement at appropriate intervals as determined by agreed service levels. Risk based maintenance management.

Strategic Outcome 4 - A Leading Organisation

OBJECTIVE 4.1 Improve the financial sustainability of Council, including diversifying revenue streams

Strategy 4.1.1 We will explore innovative ways of increasing revenue and reducing expenditure.

ACTION DELIVERY

A) - Review Asset Management Plans

Ensure inclusion of current information and data; compliance with latest legislation and reporting requirements. Review Service Statements, renewal and maintenance regimes, and financial implications

B) – Implement the Asset Management Plan and coordinate Council activity consistent with the plan.

Development and coordination of service levels and delivery mechanisms between Engineering and Assets, and Operations Departments. Establish Service Delivery Performance measures to monitor effectiveness of delivered services.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

This Road Infrastructure Asset Management Plan has been prepared under the directions of Council’s vision, mission, strategic goals, outcomes and strategies of the SGSC Council Plan 2013 – 2017, and Council’s Asset Management Policy (Adopted 27 March 2013) and Asset Management Strategy (Adopted 27 March 2013). The existing Policy and Strategy can be accessed via the following TRIM links D8198414 and D696313 respectively.

As a result, it is reasonable that this Road Infrastructure Asset Management Plan aims to deliver Council’s expectations outlined in the Council Plan in terms of providing sustainable, cost-effective, transparent, quality and affordable service levels.


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

3. Levels of Service

3.1 CUSTOMER RESEARCH AND EXPECTATIONS

Council participates in the Local Government Community Satisfaction Survey. The latest survey research results were released in 1 June 2016. This was the 18th year in which South Gippsland Shire Council has participated. This survey enables Council to monitor its performance against similar “large rural shires” over time. The 2016 survey results are available in the

document below via the following TRIM link. D5230916. With regard to

roads the survey has a performance category “Sealed Local Roads (Condition of sealed local roads)”. The 2016 survey also asked respondents which particular road or roads were of concern. Further analysis of the survey results based on the responses regarding roads of concern indicated that 56% related to VicRoads roads, 32% related to Council roads, 11% had general or all road responses, while 1% said roads were satisfactory; refer

TRIM D5326316.

Council considers this information in developing the Road Infrastructure Asset Management Plan, the review of the Road Management Plan service levels, the Roadside Maintenance Plan and in the allocation of resources in the budget.

3.2 LEGISLATIVE REQUIREMENTS

Council must meet many legislative requirements detailed in Australian and State Legislation. The principle requirements are outlined in the following legislation:

Local Government Act 1989

Road Management Act 2004

Road Safety Act 1986

Transport Integration Act 2010

Crown Land (Reserves) Act 1978

Audit Act 1994

Australian Accounting Standard AASB 116 Property, Plant and Equipment

Occupational, Health and Safety Act 2004

Disability Discrimination Act 1992

SGSC General Local Law 2014

Environment Protection Act 1970


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Equipment (Public Safety) Act 1994 & Equipment (Public

Safety) Regulations 2007

Land Act 1958

Planning and Environment Act 1987

Rail Safety Act 2006

Environment Protection Act 1970

Building Regulations 2006

Sub-division Act 1988

Geographic Place Names Act 1998

3.3 CURRENT LEVELS OF SERVICE

With respect to Road infrastructure, Council’s current Community and Technical Levels of Service together with associated performance measurements are outlined in the tables below:


of 74 RMP 2017


Table 4: Current Community Service Levels

Key Performance Indicator – Customer Satisfaction

CURRENT ASSET SERVICE LEVEL

PERFORMANCE MEASURE PROCESS

TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS

RESOURCE

To ensure that asset service levels outlined in Service Statements meet user requirements

Annual Customer Satisfaction Survey

Indexed Mean Score of 54 from the 2016 Local Government Community Satisfaction Survey for Sealed Local Roads being the Statewide average

Indexed Mean of 30 as per 2016 Local Government Community Satisfaction Survey for Sealed Local Roads

Review Service Statements

Engineering & Assets & Operations Departments

Review of Road Management Plan 2013 (RMP) to be completed by June 2017

Engineering & Assets & Operations Departments

Indexed Mean Score of 54 from the 2016 Local Government Community Satisfaction Survey for Community Consultation

Indexed Mean Score of 47 as per 2016 Local Government Community Satisfaction Survey for Community Consultation

Undertake appropriate community consultation with relevant community representatives.

Appropriate resources from the Sustainable Communities and Infrastructure Directorate.

Local Government Performance Reporting Indicators

Roads – Condition; Percentage of Sealed local roads maintained adequately is greater than similar councils viz. 95.41% (www.knowyourcouncil.vic.gov.au/south-gippsland/reports/summary)

Percentage of sealed local roads maintained adequately is 99%

Maintain current level of sealed road renewal and maintenance works

Appropriate resources from the Sustainable Communities and Infrastructure Directorate.

Roads – Satisfaction Number of Sealed local road requests per 100km of sealed local roads is comparable with a rate 16.69 for similar councils and less than that for All Councils of 39.20.

Rate of Sealed local road requests for SGSC is 19.90.

Aim to improve RMP proactive maintenance to help reduce customer requests, such as proactively maintaining roads prior to undertaking each 8 week inspection detailed in the RMP.

Appropriate resources from the Operations Department.


of 74 RMP 2017

http://www.knowyourcouncil.vic.gov.au/south-gippsland/reports/summary




Extract from www.knowyourcouncil.vic.gov.au/south-gippsland/reports/summary for 2015/16


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Key Performance Indicator – Responsiveness



TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS

RESOURCE

Compliance with target response times – Operations Department

Percentage of customer requests completed within target response times

100% of Customer Requests completed within Timeframe

9 months to 31 March 2016 – 66% inside timeframe (1349 out of 2054 requests)

Achieve high level of customer response

Existing Operations (Depot) Customer Service team

Compliance with target response times – Asset Management



9 months to March 2016 72% inside timeframe (106 out of 148 requests)

Continually improve Customer Request “response within timeframe” to achieve target performance

Asset Management Staff to focus on responding to Customer Requests.

Compliance with target response times – Engineering Department



9 months to March 2016 – 76% inside timeframe (302 out of 397 requests)

Continually improve Customer Request “response within timeframe” to achieve target performance

Engineering Department Staff to focus on responding to Customer Requests.

Key Performance Indicator – Safety



TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS

RESOURCE

Safe and reliable road infrastructure assets

Number of approved insurance claims against Council relating to Road Infrastructure including stormwater drainage

Zero approved insurance claims

20 claims, 5 approved, 0 pending (2015 / 16)

Maintain stringent assessment of infrastructure related insurance claims

Existing Risk Management Staff


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Table 5: Current Technical Service Levels

Key Performance Indicator – Quality (Condition of Road Infrastructure Assets)



TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS

RESOURCE

Well maintained civil infrastructure

Frequency of Asset Inspection and maintenance regimes, particularly related to the Road Management Plan.

In accordance with adopted inspection and maintenance processes detailed under Life Cycle Management section. Refer to TRIM Doc D3591316 for performance details.

All inspections and maintenance interventions conducted in accordance with adopted processes

Ensure level of resource matches inspection regimes and identified maintenance tasks

Currently use existing Inspection and maintenance staff

Key Performance Indicator – Design



TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS

RESOURCE

Compliance with Council’s Infrastructure Design Manual (IDM) and / or minimum acceptable standards (E.g. CFA minimum road width requirements), all relevant Acts, Regulations, Australian Standards and relevant Council Policies

Engineering & Assets Department Project Scope Report & Design approval processes.

100% compliance for new assets and asset reconstruction.

100% compliance

Maintain current performance

In-house civil design and prequalified consultants

Compliance with Geographic Place Names Act 1998

Guidelines for Geographic Names 2010 (Version 2 January 2013)

100% compliance

100% compliance

Maintain current performance

In-house Asset Management staff


of 74 RMP 2017



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Key Performance Indicator – Cost Effectiveness (Condition of Road Infrastructure Assets)



TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS

RESOURCE

Road Infrastructure Assets are proactively maintained

Compliance with Road Management Plan (TRIM D1634413)

100% compliance

All identified risk category 1 & 2 defects rectified within timeframe

Maintain current performance level

Existing resources

Completion of 3 yearly Bridge and Major Culvert Level 2 Inspection maintenance program

Completion of bridge and major culvert maintenance program

Maintenance activities prioritised and undertaken subject to available budget


Existing resources

Undertake 3 yearly condition survey of Sealed roads, Kerb & Channel and footpaths

Development of asset renewal programs

Asset renewal programs included in Capital Works Program


Existing resources

Key Performance Indicator – Road Widths



TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS

RESOURCE

Varying widths with some misalignment with hierarchy classifications

Compliance with Country Fire Authority (CFA) minimum width requirements, desirably compliant with IDM requirements for new assets and asset reconstruction where IDM recommended widths are greater than CFA minimum.

100% compliance

Where possible, ideally achieve IDM recommended width requirements; but as a minimum achieve CFA minimum road width requirements, particularly through Road Rehabilitation & Reconstruction Capital works projects

Achieve IDM recommended road widths but not less than the CFA minimum road width requirements when possible, particularly through Road Rehabilitation & Reconstruction Capital works projects

Existing resources


of 74 RMP 2017



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Key Performance Indicator – Road Flood Prevention



TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS RESOURCE

Aim to ensure public safety, protection of public and private property, and that emergency access to property is not compromised.

Achieve provision of public safety, protection of public and private property, and emergency access to all inhabited properties in accordance with Program Statement D406316.

Maintain a works program of Road Flood Prevention projects for inclusion in the Capital Works Program.

23 identified locations where access to inhabited properties was compromised and no alternative access available.

Undertake, where possible and within available funding, provision of flood prevention works to maximise accessibility to inhabited properties arising from potential flood events.

Existing resources and consultants as required.

Key Performance Indicator – Asset Performance



TARGET PERFORMANCE

CURRENT PERFORMANCE

TARGET ACTIONS RESOURCE

Aim to ensure that road infrastructure assets are available for the service level required by abutting properties, the general community and emergency services.

Achieve provision of suitable road infrastructure such as adequacy of road widths, bridge capacity, and road construction (unsealed or sealed road) in accordance with relevant Service Statement.

100% compliance

When required, inadequacies in the road infrastructure are addressed through appropriate funding mechanisms including Council’s maintenance and capital programs, or through developer contributions or government grants.


Existing resources


of 74 RMP 2017



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

3.4 CURRENT PROGRAM AND SERVICE LEVEL

STATEMENTS

Service Level or Program Statements are provided for each Infrastructure Asset Delivery Program. These statements outline the following:

1. Infrastructure Program

2. Corporate Objective

3. Service Objective

4. Program Area

5. Levels of Service Delivery in terms of Quality, Quantity, Availability & Safety

6. Funding (Unindexed 15 year current funding & required funding to meet Levels of Service).

These Statements can be accessed through the following TRIM links:

1 Service Level Statements for Renewal Programs - D7398915

2. Service Statements for Extension Programs - D8033515

3. Service Level Statement for Special Charge Schemes - D4381214

4. Program Statement for Developer Contributions - D4381314

5. Service Level Statements for Other Unfunded Programs - D4381514

6. Service Statement for Road Flood Prevention Program - D406316

7. Service Level Statements for UPGRADES – D8130216

3.5 DESIRED LEVELS OF SERVICE

At present, indications of desired Levels of Service are obtained from various sources including the Customer Satisfaction Survey, residents’ feedback to Councillors and staff, service requests and correspondence. These desired Levels of Service are used in the development of new and/or revised Service Level Key Performance Indicators and target performance measures.


of 74 RMP 2017








Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

4. Future Demand

4.1 DEMAND FORECAST

Factors affecting the future demands placed on the Shire’s road network include population and demographic changes, industrial and agricultural growth, freight movement, seasonal influences of tourism, township sewage connections, environmental awareness, etc.

Demand factor trends and impacts on service delivery are summarised in Table 6 below.

Table 6: Demand Factors, Projections and Impact on Services

Demand Factor Present Position Projection Impact on Services

Population 28,789 (forecast.id Jan 2017)

35,637 by 2036 (refer http://forecast.id.com.au)

Population growth will be predominately supported by green-field development resulting in an increasing number of gifted assets to Council with a consequential increase in the cost of asset ownership (assuming current Levels of Service are maintained) A demand analysis of increasing households through new sub-divisions has been conducted – refer TRIM

link . D9255415. This

analysis provides projected growth in new roads, stormwater reticulation pipes and pits (Gifted assets) over the next 20 years.

Demographics Ageing population (2006 – 2011: 7.8% decline in under 49 years; 5.5% increase in 50 & over years – this matches a similar trend between 2001 & 2006) (http://profile.id.com.au/south-gippsland/service-age-groups)

Ageing population Demands for safe off-road pathways will increase, particularly footpath networks to and from age care facilities, retirement villages and commercial & medical centres. Sea & Tree Change retirees shifting into region places addition demands on road infrastructure.

Industrial and Agricultural Growth

Recent expansion of Milk & Milk Products industries (e.g. Murray Goulburn / Burra Foods);

Further expansion of Milk & Milk Products industries; Potential Business 4 zone development in Leongatha;

Results in additional employment, increased traffic movements, particularly on arterial and


of 74 RMP 2017

http://forecast.id.com.au/



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Demand Factor Present Position Projection Impact on Services

Korumburra Saleyards development; Potential “Food Bowl” expansion in agricultural industry.

connector roads & streets. These will need to be well planned at the early stages of development. Preparation of Outline Development Plans will help guide this development potential.

Freight movement

Increases in general delivery and heavy vehicle freight movement associated with Industrial and agricultural activity and an Aging Population have been evident over the past 15 years.

Increases in the use of 25m B-Double trucks and other high productivity vehicles specifically, together with increases in freight movement associated with population growth and associated infrastructure and service industry development.

Increases in Levels of Service for arterial and connector road network. Also, level of service for roads providing local road access to local industries, developments and commercial outlets will increase due to increase in size and volume of freight movement vehicles.

Tourism seasonal influence

The tourism industry has been steadily growing throughout Gippsland for many years. Council research (South Gippsland Shire Rural Tourism Development Strategy August 2010) states that tourism contributes over $650 million to the local economy of South Gippsland and Bass Coast shires and supplies approximately 3,800 jobs, both directly and indirectly.

SGSC engaged Urban Enterprise to undertake a study of the economic impact of tourism in South Gippsland. This study indicated that more than 1.1 million people visit South Gippsland each year, visitors spend more than $223 million each year with about half of local businesses dependent on tourism for at least part of their income. It is expected that tourism will grow in the region. Annual growth to the Greater Gippsland region is estimated to be more than 10% (Destination Gippsland – Gippsland Tourism Year Ended March 2015).

The tourism season predominately peaks during the summer months with the resultant pressures on civil infrastructure and services.

Township sewage connections

As of March 2016, 200 properties have been connected to the Poowong, Loch and Nyora sewerage system, with an average of 12 – 15 property connections per week continuing to project completion.

The Poowong, Loch and Nyora sewerage system is planned to connect more than 370 properties to the system. The anticipated rate of connection is 12 – 15 properties per week. As of March 2016, 155 properties had been connected.

Anticipated residential and commercial development expected which provides opportunity for improvements and / or development of drainage schemes and road infrastructure improvements in these townships.

4.2 DEMAND DRIVERS


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

The demand drivers influencing the development of Council’s Capital and Maintenance works programs include:

Remaining useful life of civil infrastructure – Assets at or approaching end of useful life.

Current condition of assets.

Community Expectations / Levels of Service for asset maintenance.

Community Expectations for Asset Upgrades e.g. Road Surfacing – Gravel to Seal.

Community Expectations re Footpaths / Shared Paths.

Availability & cost of road materials.

Infrastructure growth due to new sub-divisions – additional civil infrastructure assets and consequential maintenance costs.

Road Utilisation pressures specifically relating to heavy vehicles.

Climate Change.

4.3 CHANGES IN TECHNOLOGY

Monitoring of new asset management related technologies is continuously undertaken to ensure Council use or plan to use the most sustainable and cost effective infrastructure treatments for its capital and maintenance programs.

Table 7: Changes in Technology & Forecast Effect on Service Delivery

Technology Change Effect on Service Delivery

AMS & Mobile Computing

Upgrading of Council’s Asset Management System & continued implementation of integrated mobile computing devices has and will continue to significantly improve the delivery of road management services, collection of inspection data and works programming. These efficiencies will continue to improve delivery of road infrastructure service levels.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Technology Change Effect on Service Delivery

Vehicle Safety Improved vehicle design and quality, which may include road condition detection systems and driverless technologies, will mean road conditions may become less important as vehicles may be able to negotiate minor road shape loss & deformations using automatic reactive suspensions and other such innovative technologies, specifically when related to heavy vehicles. Some active detection systems are already available, such as park assist which enables a driver to “handover reverse parking to the vehicle, and lane detection systems which warns the driver when the vehicle drifts out of the lane in which the vehicle is travelling. Driverless vehicles are currently permitted to use roads in the USA. In Australia, South Australia has passed laws to allow for on-road driverless vehicle trials (March 2016, Department of Planning, Transport and Infrastructure, Government of South Australia).

Road Freight Vehicles The possible introduction of Performance-based Standards (PBS) and Oversize Overmass vehicles, including B-triples, onto the road network may create a need to upgrade certain roads, bridges and major culverts – this issue and arising pressures to upgrade roads, bridges and major culverts is being monitored. Strategic Freight routes have been identified together with associated impediment infrastructure requiring renewal and upgrading to cater for the growing freight demands. Establishment of Regional Road Groups, which will include the Gippsland Regional Road Group, will be the forum for development of strategic freight route initiatives on a regional priority basis potentially for the allocation of Federal Road Funding.

Bitumen Quality Bitumen manufacturers are constantly developing new products to suit modern day applications to cope with increasing traffic, widening extremes in weather conditions and consequent environmental cracking. These improvements may result in increased useful life of roads and subsequent reductions in maintenance.

Recycled Materials All efforts are and will be made to recycle residual road materials when reconstructing roads. Also, the use of new “recycled” materials will contribute to reducing greenhouse gas emissions and savings in initial asset construction costs. This will enable more assets to be renewed with the same allocation of annualised funds.

Trenchless Technologies

Employment of this technology will mitigate compromising the soundness of road and footpath pavements when new services are installed in the road reserve.

4.4 DEMAND MANAGEMENT PLAN

Demand for new services and changes to Levels of Service will be managed through a combination of managing and/or modifying existing assets and provision of new assets. Demand management practices include non-asset solutions, insuring against risks and managing failures.

Opportunities identified to date for demand management are shown in Table 8 below. Further opportunities will be developed in future revisions of this Asset Management Plan.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Table 8: Demand Management Plan Summary

Service Activity / Demand Driver

Demand Management Plan

Roads – Heavy Vehicle usage

The increasing use of Higher Mass Limit vehicles provides a significant increase in the productivity of road freight transport (HML up to 68 tonnes). The General Mass Limit (GML) types of vehicles that can operate at HML include standard six-axle semi-trailers and 19 metre & 25 metre B-Doubles. Development of efficient HML vehicle routes to service local industries, predominately dairy & agricultural. To this end Council’s Asset Department has developed an HML route map & is identifying efficiency gaps in the currently available HML network.

Introduction of B-triples onto the Victorian Road Network is assessed and approved by VicRoads. Currently, there are 33 – triples operating in the north-west region of Victoria. Access routes for High Performance Freight Vehicles (HPFVs) are also assessed by VicRoads with permits to operate managed by the National Heavy Vehicle Regulator. Currently, access for HPFVs includes high quality, duplicated freeways such as The Princes Highway to Geelong, The Western Freeway to Ballarat, The Calder Freeway to Bendigo, The Hume Freeway to Wodonga and The Princes Highway to Traralgon.

Bridges Load Limits – ensure heavy vehicles have a prescribed route in which to travel so that unnecessary bridge improvements are avoided. These bridges have been

identified in the ‘CWP Criticality Tables - January 2017’, TRIM Link D3042013 .

Road Assets approaching end of Useful Life

Minimising replacement costs for these assets through undertaking significantly lower cost short term prep and reseal works to medium term rehabilitation works to extend the lives of these assets for up to a further 15 to 50 years respectively.

Community Expectations for Road Asset Maintenance

Ensure performance levels outlined in the Road Management Plan are achieved with regular reviews with respect to bettering response times and improving intervention levels.

Community Expectations for Road Upgrades e. g. Gravel to Seal

Clear Service Statements and Levels of Service costs need to be conveyed to the Community to ensure a full understanding of the financial implications of road upgrade programs.

Community Expectations re Paths & Trails (including footpaths)

Clear Service Statements and Levels of Service costs need to be conveyed to the community representatives (the Council) to ensure a full understanding of the financial implications of Paths & Trails and Footpath extensions (Service Statements refer TRIM D8033515), and Footpath renewal (Service Statement refer TRIM D7398915) programs.

Availability & cost of Road Materials e.g. bluestone rock.

Access to materials / bluestone from local quarries is diminishing. Council will need to secure access to these road making materials. This could be achieved via establishing its own quarry or supply agreements with local quarry operators. The use of recycled materials is common for rural rehabilitation projects. Operations Department are investigating use of “Stabilor“, which is a copolymer stabilising additive, that aims to reduce the use of 100mm Class 2 rock in road pavements.

Significant increases in Gifted Assets from new developments.

A projection analysis has been undertaken on the anticipated increase in maintenance costs for civil assets, namely sealed roads, including kerb & channel, footpaths, and stormwater pipes & pits arising from Gifted assets from future sub-divisions (refer TRIM D9255415). These anticipated future costs are included in the 20 year financial projections for both capital and maintenance


of 74 RMP 2017






Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n



expenditures (Refer TRIM D7248416). Currently, it is estimated that road maintenance arising from gifted road infrastructure assets will increase by $4,601.22 per annum (refer to Table 14 of this Plan).

Potential new developments and township growth.

Council’s Structure Plans, Urban Development Frameworks and Outline Development Plans provide opportunities to establish potential road and drainage network growth scenarios which enable recognition in short, medium and long term infrastructure planning. The review of Council’s Township Structure Plans, Urban Development Frameworks and Outline Development Plans should be undertaken to establish the appropriateness of identified land for rezoning and subsequent development, particularly residential sub-divisions. Notwithstanding, a high level projection analysis has been undertaken based on the future population forecast for South Gippsland using http://forecast.id.com.au. (refer TRIM D9255415). This analysis provides projected growth in sealed roads, kerb & channel, footpaths and stormwater pipes and pits over the next 20 years. This is based on the anticipated population and number of households and the consequential demand for new roads and stormwater reticulation. Currently, this analysis predicts a demand for an additional 11.6 kms of new roads, 24.2kms of kerb & channel, 25.1kms of footpaths, 58.7 kms of stormwater drainage pipes and 2308 stormwater pits over the next 20 year period.

Traffic Growth / Network Capacity / Heavy Vehicle Suitability

Establish the traffic capacity and suitability of use by Heavy Vehicles of the existing road network. Identify traffic growth patterns based on identified future growth scenarios identified in township structure plans and the like. A Strategic Freight Route layer has been developed and included in Council’s Geographical Information System, IntraMaps, under Asset Management, Transport.

Climate Change The impact of climate change on Council’s established civil infrastructure, which has been designed and maintained to current design standards, is anticipated to be minor. This is based on research published in a report undertaken by National Climate Change Adaption Research Facility in conjunction with the Local Government Association of South Australia in 2013 titled “Quantifying the Cost of Climate Change Impacts on Local Government Assets” which examined the impact of climate change on council assets from a representative range of 8 Australian councils (including Bass Coast Shire). The results of this report indicated that Climate Change would result in annual savings of up to 3.8% on the costs of maintaining sealed roads and 2.5% for unsealed road infrastructure, together with increases in useful lives of 9.23 and 13.4 years respectively, by the year 2100 - this modelling did not take account of extreme events or natural disasters such as floods, drought or sea inundation which, due to possible increased frequency, may have a significant impact on the useful lives and deterioration rates of road infrastructure. There may be some infrastructure that will be at higher risk from increasing frequency and intensity of extreme rainfall, wind, wild fire and lighting events associated with climate change. Claims for Natural Disaster Funding now require before and after photographic evidence of asset failures or damage due to extreme climatic and other natural disaster events. Currently, in conjunction with the Sealed Road Condition surveys conducted on a 3 yearly basis, full width video of all sealed roads is undertaken. This has been collected for the past two (2) sealed road condition surveys. Unsealed roads may also be impacted by future climate change and would be subject to the Natural Disaster Fund photographic evidence requirements to accompany funding claims – it is considered that the 10cm accuracy Aerial photography of


of 74 RMP 2017


http://forecast.id.com.au/



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n



Council’s GIS may be adequate in this regard; however, this will be verified with the Natural Disaster Fund managers. It should be noted that the level of claims of disaster events over the past 5 years to the Natural Disaster Fund were over $12 million for damaged infrastructure. The funds provided for rectification of damaged infrastructure do not allow for any betterment works which may help prevent similar damage occurring from similar disaster events. If State and Federal Governments are not prepared to fund betterment works, Council will consider funding these works as a means of protecting its assets and the community in future disaster events on a case by case basis.

Considering the above impacts on the road infrastructure an increased investment to include betterment work when repairing or replacing damaged infrastructure or when renewal works are undertaken will be considered on a case by case basis. Betterment infrastructure design and techniques will be considered, on a case by case basis, in order to adapt to climate change impacts such as the possible increased severity of flood damage to roads and bridges, temperature rise impact on asphaltic surfaces and the effects of drought, affecting the subgrade moisture content and possibly increased salinity which may reduce the life of pavements with consequential increases in costs of future maintenance and renewal programs.

A recent documentation search and review with respect to Sea Walls is timely in that this information can now be used to firstly undertake a condition assessment of the existing sea walls; secondly, a determination and agreement on responsibilities for these assets; and finally, undertake an analysis of sea level rise and inundation to enable decisions with respect to the need to retain, maintain, upgrade or remove the sea walls. In addition, Council has been successful in obtaining a grant from the Victorian Climate Change Grants 2015 for “Investigation into the impact of climate change on Seawalls” with a total project cost of $89,500. The aim of this grant project, which is due to commence in August 2016, is to assess the condition and adequacy of the existing seawalls and associated drains within South Gippsland & Wellington Shires against a combined king tide / storm surge and climate change sea level rise, and provide recommendations regarding the on-going maintenance / renewal and risk of retention of these seawalls/drains. The impact on Council’s road infrastructure assets and rate revenue is also proposed to be considered in this investigation. Following completion of the above investigation into the impacts of climate change on sea walls, a risk assessment is proposed to be undertaken as part of this Asset Management Plan, to determine the future impacts that climate change may have on all elements of the road infrastructure to ensure adequate long term technical requirements and funding are accounted for in this Plan and Council’s LTFP.

It should be noted that Sea Walls may be included in a separate asset management plan addressing rural drainage and marine infrastructure.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

4.5 NEW ROAD INFRASTRUCTURE ASSETS FROM

GROWTH

Township Structure Plans and area specific Outline Development Plans provide Council with outlines for future road infrastructure needs enabling high level planning and budgeting for future drainage, transport and traffic management capital works.

New road infrastructure assets required to meet growth will be predominately acquired from land developments, such as residential sub-divisions, often referred to as gifted assets, and, when necessary, constructed by Council. All new assets are recorded in Council’s Asset Management System, Conquest III. All new road infrastructure assets are included each year into the Department of Transport, Planning and Local Infrastructure (DTPLI) Asset Revaluation reporting process. This revaluation report can be accessed via TRIM link D5147116

Acquiring these new road infrastructure assets will commit Council to funding future ongoing operational and maintenance costs for the life of these new assets. These future costs are considered in developing forecasts of future operating and maintenance budgets. The financial projections detailed in TRIM Doc. D7248416 outlines the capital and operational budget requirements in today’s dollars over the next 20 years. These financial projections for the forward 15 years shall be uploaded into the Financial System (Oracle Cloud) for inclusion in Council’s budgetary processes and the LTFP.

4.6 DEMAND ANALYSIS

An analysis of the future demand for Roads, Bridges and Major Culverts, Footpaths, Kerb & Channel and Drainage infrastructure for the urban areas of the Shire has been carried out based on currently available data refer to TRIM D9255415. Growth in civil infrastructure in urban and rural areas is mainly due to gifted assets from new sub-divisions. This analysis is used in the financial projections detailed in TRIM Doc D7248416 “2016 17 – 20 Year Financial Projections & Gaps” to assist in determining future growth in maintenance costs for road infrastructure assets. The estimated future maintenance cost projections included in TRIM Doc D7248416 “2016 17 – 20 Year Financial Projections & Gaps” for the forward 15 years shall be uploaded into the Financial System (Oracle Cloud) for inclusion in Council’s budgetary processes and the LTFP.


of 74 RMP 2017







Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

5. Lifecycle Management Plan

The lifecycle management plan details how Council plans to manage and operate the Road Infrastructure Assets at the agreed Levels of Service outlined in Council’s Service Level Statements (defined in section 3) while optimising lifecycle costs.

Outlined in this section are the data requirements and processes required to effectively manage, maintain, renew and upgrade Council’s road infrastructure asset portfolio, including future (20 year) capital and operating expenditure predictions.

5.1 BACKGROUND DATA

5.1.1 Physical Parameters

The assets covered by this lifecycle management plan are described below.

Table 9: Assets covered by the Life Cycle Management Plan

Asset Type Asset Description

Sealed Roads Urban and Rural roads with a bitumen surface, typically spray seal or asphalt.

Unsealed Roads Predominately rural roads formed and surfaced using local granular and blended materials.

Footpaths (including Shared Paths)

Paths to cater for pedestrians and cycle movements within road reserves and other defined reserves.

Kerb & Channel Typically constructed of concrete along the edge of sealed roads in urban areas to drain road surface water run-off into the underground piped drainage network.

Bridges Bridges are typically located over natural watercourses and other obstacles along the road network. Bridges are constructed from a variety of materials including concrete, steel and timber.

Major Culverts A Major Culvert is a structure which has the primary purpose of providing a roadway or pathway beneath a road or a path, usually but not necessarily for stormwater, with a minimum span or diameter of 1.8m, or a minimum waterway area of 3m2

Minor Culverts A Minor Culvert is usually a drainage culvert associated with a road which has a diameter less than 1.8 metres and/or a waterway area of less than 3m2. The location of minor culverts along a road is normally marked by the presence of a yellow banded roadside guide post on either side of the road suitably located as near as practicable to the culvert.

Ancillary Areas (Car Parks, Lookouts and Gated Roads)

Includes both On and Off-street dedicated parking areas normally located on Council owned or managed land, Lookout areas and designated Gated Roads.

Table Drains Typically provided to collect rainwater runoff from carriageways or roadside cutting or fill batters that have


of 74 RMP 2017

http://www.lgam.info/carriageway


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Asset Type Asset Description

flowed to the edge of the road formation.

Stormwater Drainage Underground stormwater pipe and pit and open / swale drain network. Does not include kerb & channel, and culverts which are separately covered in this Plan as part of the road infrastructure. Gross pollutant traps, soakage pits, retarding basins, and wet lands assets which form part of the Shire’s stormwater drainage network are proposed to be the included in this Asset Management Plan. Rural drainage assets are proposed to be addressed following release of the State Government’s Rural Drainage Strategy, expected in March 2017.


Retaining walls constructed of gabion baskets. These are used to either prevent landslips onto the road on the high side of roads, or prevent slope failures on the low side of roads which can result in roads collapsing.

The quantity of assets covered by this plan is detailed in Table 1 or 2 above.

5.1.2 ASSET USEFUL LIVES, CONDITION RATING AND

CONDITION INTERVENTION

The table below summarises the road asset or asset component useful lives, whether a degradation curve has been developed, condition rating score range, condition intervention and intervention treatment.

Table 10: Asset Useful Lives and Intervention

Asset or Asset Component

Adopted Useful Life (Years)

Degradation Curve Produced (Trim Link)

Condition Rating Score Range

Condition Intervention Score

Intervention Treatment

Sealed Roads - Wearing Course Spray Seal (Urban)

14 to 20 D5217415 0 - 4 >1.8 Reseal

Sealed Roads - Wearing Course Asphalt (Urban)

25 to 30 TBD 0 - 4 >1.8 Asphalt Reseal

Sealed Roads - Wearing Course Spray Seal (Rural)

14 - 20 D5217215 0 - 4 >1.8 Reseal

Sealed Roads - Wearing Course Asphalt (Rural)

25 to 30 TBD 0 - 4 >1.8 Asphalt Reseal

Sealed Roads – Pavement (Urban)

100 to 130 D5216715 0 - 4 >1.8 Rehabilitation

Sealed Roads – Pavement (Rural)

90 - 145 D5216515 0 - 4 >1.8 Rehabilitation

Gravel Connector Roads 4 TBD TBD Resheet

Gravel Access Roads 8 TBD TBD Resheet

Gravel Access Place roads 16 TBD TBD Resheet

Kerb & Channel (normally replaced in conjunction with road

110 to 130 D6630716 0 - 4 >3 Replacement


of 74 RMP 2017







Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Asset or Asset Component

Adopted Useful Life (Years)

Degradation Curve Produced (Trim Link)

Condition Rating Score Range

Condition Intervention Score

Intervention Treatment

rehab.)

Footpaths - Concrete 80 to 90 D8898815 0 - 4 >1.5 Renewal

Ancillary Areas - Car Parks – Sealed Wearing Course - asphalt

25 - 30

0 – 4 >1.8 Reseal

Ancillary Areas - Car Parks – Sealed Pavement

100 to 130 0 - 4 >1.8 Rehabilitation

Ancillary Areas - Car Parks – Unsealed

8 to 16 TBD TBD Resheet

Ancillary Areas - Lookouts

TBD TBD TBD TBD

Ancillary Areas – Gravel Gated Roads

16 TBD TBD Resheet

Bridges - Timber 35 to 45 D5625715 0 - 10 >=5 Major Repairs

>=7.5 Replacement

Bridges - Steel / Concrete composite

100 to 125 D5625615 0 - 10 >=5 Major Repairs

>=7.5 Replacement

Bridges - Concrete 150 to 160 D5625515 0 - 10 >=5 Major Repairs

>=7.5 Replacement

Bridges - Pedestrian 35 to 45 D5625915 0 - 10 >=5 Major Repairs

>=7.5 Replacement

Major Culverts 100 to 120 D5625815 0 - 10 >4.5 Upgrade / renewal / repair

Minor Culverts 100 to 130 TBD TBD Replacement

Stormwater Pipes 100 to 130 TBD TBD Replacement

Stormwater Pits 100 to 130 TBD TBD Replacement


50 TBD TBD Clearing / profiling


40 to 50 TBD TBD Replacement

5.1.3 Asset Capacity and Performance

Council’s road infrastructure assets have been provided to meet design standards at the time they were constructed. Council is currently a member of the Local Government Infrastructure Design Association and use its Infrastructure Design Manual (IDM). The IDM is a joint initiative of 44 Victorian rural and regional Councils working together to formulate and maintain a set of consistent requirements and standards for the design and development of infrastructure excluding bridges and major culverts. This manual, and the South Gippsland Shire Council Addenda, can be accessed through the following web links:

http://www.designmanual.com.au/


of 74 RMP 2017









Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

http://www.southgippsland.vic.gov.au/files/Infrastructure_D

irectorate/IDM_WEBSITE_Addenda.pdf

Acceptable minimum road widths and functional requirements for the existing road network are outlined in the Road and Footpath Hierarchy. Refer to TRIM D297511. In addition, Australian Standards and Austroads Guidelines are used were applicable to ensure the appropriate community service standards are provided.

The IDM is directed at Land Developers within the Shire for the provision of civil infrastructure that will become Shire assets upon completion of the land sub-divisions.

With respect to civil infrastructure works undertaken by Council, standards generally conform to the IDM subject to affordability and impediment considerations. In particular, roads will have, upon rehabilitation or reconstruction, an absolute minimum carriageway width of 5.5m and a desired minimum carriageway width of 6.2m. Any greenfield road construction must comply with the IDM requirements.

The current desired design service standards for bridges and major culverts shall be consistent with current Australian Standards and Guidelines, typically as outlined below:

Bridges and Major Culverts:

Australian Standard AS5100-2004: Bridge Design (also covers major culverts).

VicRoads Standard Specifications for Roadworks and Bridgeworks (Municipal Shells – 2013).

Austroads Guide to Traffic Engineering Practice, Parts 1-14.

VicRoads Supplement to the Austroads Guide to Road Design December 2012.

AS 1100.101-1992 Technical Drawing General Principles.

AS 1100.401-1984 Engineering Survey and Engineering Survey Design Drawing.

AS 1100.501-2002 Structural Engineering Drawing.

Austroads Guide to Road Design (Parts 1 to 8).

VicRoads “Traffic Engineering Manual Volume 2: Signs & Markings”.


of 74 RMP 2017

http://www.southgippsland.vic.gov.au/files/Infrastructure_Directorate/IDM_WEBSITE_Addenda.pdf




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Locations where deficiencies in service performance are identified are detailed in Table 10.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Table 11: Identification of Service Performance Deficiencies

Location Service Deficiency Identification

Sealed Rural Roads

Regular sealed road surface and pavement condition surveys identify defects in the sealed road surface, the Surface Condition Index (SCI), and sealed road pavement, the Pavement Condition Index (PCI). These condition indices are populated in the Criticality Tables (TRIM Doc. D3042013) from which candidate projects for the Capital Works reseal and rehabilitation / reconstruction programs are derived. (Sealed road condition surveys are conducted externally & tendered every 3 years – next survey is due to be tendered in July 2017). A comprehensive review of all sealed road asset data collection has been undertaken to ensure appropriateness of data needs and that collection regimes are efficient and effective. Subject to development of an appropriate specification and allocation of resources, the existing road network shall undergo a complete Road Safety Audit to proactively identify deficiencies with respect to safety, including road geometry. A risk assessment of the subsequent outcome will provide a prioritised list of road network deficiencies in need of attention. Currently, this audit has not been funded and, consequently, a program has yet to be developed. Some work has commenced in developing a road safety audit process but is yet to be completed. The Safer Intersection Program, currently unfunded, addresses safety at intersections of unsealed roads with sealed roads. Refer to Criticality Tables TRIM Doc. D3042013. Notwithstanding, the Federal Government’s Road accident Blackspot Program identifies and prioritises accident remedial actions on roads subject to high accident rates. The Blackspot program provides funding to local government to carry out the identified remedial actions.

Sealed Rural Roads continued

An assessment of the existing sealed rural road widths against the acceptable minimum widths annotated in the Road and Footpath Hierarchy, TRIM ref. D297511, indicates that the sealed road network is deficient in widths ranging from 0.1m to 2.3m with a total area of 116,000 m2 and an estimated cost of $4.05M to rectify. A detailed assessment of the deficiencies in the sealed road network widths is available through the following TRIM link D7248416 .


of 74 RMP 2017






Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n


Unsealed Rural Roads

Road Management Plan inspections provide a mechanism for current service levels to be maintained. Service Level and data deficiencies in the unsealed rural road network are currently under review and subject to procedural development; on completion of this review the “Road Maintenance Service Level Manual August 2016” (TRIM D7570716) will subsequently be updated. In this regard, a trial assessment is currently being undertaken of a sample cross-section of unsealed roads to collect data such as metadata, crossfall, roughness and pavement composition to establish gravel thickness and sub-grade CBRs, road profile crossfalls and surface roughness. The condition data collected is proposed to be used to determine, over time, an indicator of the loss of gravel from unsealed roads before and after the autumn grades and to establish a measure to more accurately assess the amount of gravel loss on unsealed roads and consequently the quantity of gravel required for the unsealed road resheet program. A Roughometer has been purchased from the Australian Road Research Board to undertake snapshot roughness measurements of the whole network of unsealed roads. Unsealed roads are the largest single asset group in the Shire and attracted a high proportion of Council’s road maintenance budget. The suggested data collection above will provide some objective assessment of the maintenance effort and costs to maintain gravel roads. It is also proposed that an economic assessment of the impacts on community costs, such as vehicle costs for varying gravel road conditions. An assessment of the existing unsealed rural road widths against the acceptable minimum widths annotated in the Road and Footpath Hierarchy (refer TRIM link D297511) indicates that the unsealed rural road network is deficient in widths ranging from 0.1m to 4.8m with a total area of approximately 1,826,000 m2 and an estimated cost of $45.6Million to rectify. A detailed assessment of the deficiencies in the unsealed rural road network widths is available through the following TRIM link D7248416

Sealed Urban Roads

Regular sealed road surface and pavement condition surveys identify defects in both the sealed road surface, the Surface Condition Index (SCI) and pavement, the (Pavement Condition Index (PCI). These condition indices are populated in the Criticality Tables (TRIM Doc. D3042013) out of which is produced candidate projects for the Capital Works reseal and rehabilitation / reconstruction programs. (Sealed road condition surveys are conducted externally & tendered in July every 3 years – next survey is due to be tendered in July 2017). An assessment of the existing sealed urban road widths against the acceptable minimum widths annotated in the Road and Footpath Hierarchy (refer TRIM link D297511) indicates that the sealed urban road network is deficient in widths ranging from 0.1m to 2.9m with a total area of approximately 51,000 m2 and an estimated cost of $7.62Million to rectify. A detailed assessment of the deficiencies in the sealed urban road network widths is available through the following TRIM link D7248416.


of 74 RMP 2017








Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n


Unsealed Urban Roads

Road Management Plan inspections provide a mechanism for current service levels to be maintained. Sealing unsealed roads in urban areas is subject to a Special Charge Scheme with candidate projects assessed through the Criticality Tables (TRIM doc. D3042013) and Service Statement for Special Charge Schemes (TRIM doc. D4381214). Reference should also be made to the Special Charge Scheme Policy TRIM doc.(TRIM doc. D4679715) Upgrade of unsealed urban roads to sealed roads will be designed generally in accord with the Infrastructure Design Manual. An assessment of the existing unsealed urban road widths against the acceptable minimum widths annotated in the Road and Footpath Hierarchy (refer TRIM link D297511) indicates that the unsealed urban road network is deficient in widths ranging from 0.2m to 3.7m with a total area of approximately 157,423 m2 and an estimated cost of $4.25Million to rectify. A detailed assessment of the deficiencies in the unsealed urban road network widths is available in –TRIM D7248416.

Road Network

Alignment & Other Safety Improvements requires a road safety audit of the road network. As mentioned above under Sealed Roads a “Secondary funding gap estimate of $0.5Million p.a. has been allocated in the 20 year financial projections (TRIM ref. D7248416) for works arising from this audit at this stage).

Heavy Vehicle road network

Higher Mass Limit (HML) vehicle road network efficiency improvements are currently under investigation with respect to impediment rectification requirements along strategic freight routes. This is the subject of a MAV project for the Gippsland Regional Road Group as part of the Federal Government’s move towards a new model of “network need” for road funding. This is reflected in the Australian Local Government Association (ALGA) seeking additional funding for local roads based on regional priorities as agreed by Regional Road Groups. A “Secondary funding gap” amount of $0.5M p. a. has been allocated in the 20 year financial projections (TRIM ref. D7248416) for improvement works along strategic freight routes at this stage).

Footpaths / Paths and Trails

Regular inspection regimes, both by Council’s Operations Department in accord with the Road Management Plan service levels, and the 3 yearly footpath condition assessment, normally contracted to an expert consultant, provide maintenance and capital renewal works programs to enable compliance with current service levels. It is proposed to undertake a further review of the footpath network to identify additional strategic “missing links”. It is also proposed to undertake a review of the 2010 Paths and Trails Strategy. These reviews are not currently resourced.


of 74 RMP 2017









Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n


Kerb & Channel

Condition inspection of Kerb & Channel is included in the 3 yearly road condition survey undertaken by expert contractors, mentioned previously in this Plan. The results of this survey include a Kerb Condition Index for all kerb & channel which is uploaded into the Criticality Tables (TRIM doc. D3042013) enabling prioritisation of capital renewal works projects to be recognised in the development of the Capital Works Program.

Bridges

A regular inspection regime is conducted every 3 years by expert contractors. This involves a Level 2 inspection in accordance with VicRoads Road Structures Inspection Manual June 2014 followed by Level 3 structural assessments of structures which have a Level 2 overall condition score greater than 6 on a scale of 0 to 10 with 10 being the worst condition. The Level 2 inspections enable development of an annual bridge repair program. The Level 3 structural assessments provide recommendations for more substantial works enabling development of capital renewal (both major maintenance and replacement) projects for these identified structures and enables compliance with current service levels. Regular inspections in accordance with VicRoads Road Structures Inspection Manual June2014 are included in the Road Management Plan inspection regime and works scheduling.

Major Culverts

A regular inspection regime is conducted every 3 years by expert contractors. This involves a Level 2 inspection in accordance with VicRoads Road Structures Inspection Manual June2014 followed by Level 3 structural assessments of structures which have a Level 2 overall condition score greater than 6 on a scale of 0 to 10 with 10 being the worst condition. The Level 2 inspections enable development of an annual culvert repair program. The Level 3 structural assessments provide recommendations for more substantial works enabling development of capital renewal (both major maintenance and replacement) projects for these identified structures and enables compliance with current service levels. Regular Level 1 inspections in accordance with VicRoads Road Structures Inspection Manual June 2014 are included in the Road Management Plan inspection regime and works scheduling.


of 74 RMP 2017



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n


Ancillary Areas

Regular inspection regimes for sealed Ancillary Areas, specifically car parks, are included in the 3 yearly road condition survey undertaken by expert contractors. This survey provides a Kerb Condition Index (KCI) for all kerb & channel The KCIs are uploaded into the Criticality Tables (TRIM doc. D3042013) which prioritises candidate capital renewal works projects to be recognised in developing the Capital Works Program and enabling compliance with current service levels. Other ancillary areas namely Scenic lookouts and designated gated roads (currently only one unsealed road; Lees Road within the Point Smythe Coastal Park) are subject to data collection, asset register and inspection regime development.

Table Drains

Reactive maintenance is currently carried out on table drains. A Routine or programmed maintenance program (drain pulling program) based on regular inspection regimes undertaken by the Operations Department is being developed and will conform to the service level targets specified in Council’s Road Management Plan. This drain maintenance program will be undertaken each year and be funded from the Operations Department operating budget for drain maintenance. Table drains require frequent maintenance, such as grading of unlined drains to remove silt and other debris that may easily block the flow, and to restore the original shape and capacity. Failure to maintain table drains may lead to water undermining of the adjacent carriageway affecting the strength of the road subgrade and pavement due to water not draining away and softening the penetrated areas.

Underground Stormwater Drainage

Council has collected the condition data on pits but no data is available on pipes. Council is yet to develop a Condition Assessment Manual for drainage assets. Currently, drainage assets are replaced when a deficiency is detected through modelling or asset failure.

Bell Seals There are a large number of intersections between Council sealed roads and Council unsealed roads, and between VicRoads sealed roads and Council unsealed roads. Traffic using these intersections is resulting in the spreading of gravel onto the sealed roads at these intersections. This has the potential to significantly reduce skid resistance and traction of vehicles using the sealed roads when passing through these intersections. A criticality table and program has been developed for Council sealed road intersections with Council unsealed roads. It has been estimated that the cost for the Council sealed road / unsealed road bell sealing is around $1.6million over 15 years. An additional criticality table and program is being developed for VicRoads sealed road intersections with Council unsealed roads.


of 74 RMP 2017



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

5.1.4 ASSET CONDITION

SEALED ROADS

Council conducts asset condition assessments for sealed roads, as described in table 11 above, in accordance with Council’s Road Asset Condition Assessment Manual (TRIM Doc D1632215) using expert consultants. This assessment provides Council with pavement and sealed road surface condition at 20 metre intervals and road segment condition summaries. The Sealed Road Condition report can be accessed via TRIM doc. D6294115. The summary condition data is uploaded into the Criticality Tables (TRIM doc. D3042013) which prioritises potential projects for the Capital Works Program. The Criticality Tables are established in line with the Capital Works Asset Class Program Development and Project Prioritisation Manual (TRIM doc. D1418010). Both the recommended Reseal program and the prioritised list of roads for rehabilitation or reconstruction are then reviewed by appropriate Engineering & Assets and Operations Department staff to verify projects for consideration for inclusion in the Capital Works Program. Capital Works Program Project Short Forms and Scope Reports are subsequently prepared for the Budget and Capital Works Program Processes.

There have been 3 Sealed Road Condition surveys conducted over the past 6 years, in 2009, 2011 and 2015. The surveys result in provision a calculated Pavement Condition Index (PCI) and Surface Condition Index (SCI) for all sealed roads. These indices are a measure of the condition of the sealed road pavement and wearing course (surface) on a 0 to 5 scale with 0 being the best condition and 5, the worst condition. The graphs below show the overall condition of the sealed road network for each of the surveys.

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

0 1 2 3 4 5

PER

CEN

TAG

E IN

CO

ND

ITIO

N

SGSC CONDITION

PCI CONDITION PROFILE

2009

2011

2015


of 74 RMP 2017






Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

The results of the 3 surveys indicate that there is an overall trend over the past 6 years for an improved general condition of the sealed road network.

The surveys have also made it possible to produce degradation curves for the Sealed Road Network which has enabled a review of the useful life of sealed roads. The useful life of an asset is the estimated length of time during which the asset is able to deliver an acceptable level of service. The degradation curves for pavements and surfaces can be viewed via TRIM doc. D5216315 and D5217315, respectively. The revised useful lives have been used to review the Service Level Statements for Sealed Road renewal works (refer TRIM doc. D7398915).

UNSEALED ROADS

Condition profiles are not currently conducted on the unsealed road network due to the constantly varying nature of these roads. The variable mainly affecting unsealed roads is weather conditions.

Currently, the short term condition of unsealed roads is assessed in accordance with maintenance requirements identified in Council’s Road Management Plan 2013. This assessment is conducted on an 8 week cyclical program. Unsealed Road grading and resheet programs utilise, inter alia, the results of these inspections together with information received from the public and from internal staff. The inspection regimes nominated in the “Road Maintenance Service Level Manual August 2016” (D7570716) will be reviewed in conjunction with the review of the Road Management Plan 2013.

The minimum service level targets for unsealed roads detailed in the Maintenance System conducted by the Operations Department refers to a percentage of the average speed as the intervention to

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

100.00%

0 1 2 3 4 5

PERC

ENTA

GE

IN C

ON

DIT

ION

SGSC CONDITION

SCI CONDITION PROFILE

2009

2011

2015


of 74 RMP 2017

http://www.lgam.info/useful-life

http://www.lgam.info/asset

http://www.lgam.info/level-of-service






Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

undertake grading and pothole repairs. It is intended to replace this subjective assessment with an objective measure of road roughness. A trial use of the recently purchased Roughometer III will enable this to occur. It is proposed to undertake roughness measurements of the entire unsealed road network twice per year to determine the roughness of these roads. A conversion of the current minimum service level targets to roughness measurements has been developed using the ARRB roughness values and corresponding speeds for different serviceability levels (reference ARRB Unsealed Roads Manual table 6.4). This conversion will provide equivalent or better defect intervention targets currently used in the Road Management Plan. The conversions are detailed in the table below:

Serviceability Description for Unsealed Roads Roughness m/km IRI

Comfortable Travel Speed

(km/h)

Recently graded surface with excellent longitudinal and transverse profile

1.5 – 2.5 Around 100

Gentle undulations with negligible depressions (e.g.< 5mm / 50m) and no potholes.

3.5 – 4.5 80 - 100

Frequent shallow, moderate depressions or shallow potholes (e.g. 6 – 30 mm / 3m with frequency 5 to 10 per 50m); moderate corrugations.

7.5 – 9.0 70 - 80

Frequent moderate transverse depressions (e.g. 2 – 40mm/ 3 – 5m at frequency 10 – 20 / 50m). Moderate corrugations (e.g. 6 – 20mm/0.7 – 1.5m)

11.5 – 13.5 40 - 70

Frequent transverse depressions and/or potholes (e.g. 40 – 80 mm/1 – 5 m with frequency less than 5 per 50m) with shallow depressions. Not possible to avoid all depressions.

16 – 17.5 30 - 40

Speeds higher than 40 – 50km/h would cause extreme discomfort and possible damage to vehicle. Frequent depressions and/or potholes (e.g. 40 – 80mm/1 – 5m at frequency 10 – 15 / 50m) and occasional deep depressions (<800/0.6 – 2m).

20 - 22 23 - 30

Below is a correlation between the current Road Management Plan 2013 Minimum Service Level Targets as shown above for unsealed road grading and potholing, and the ARRB Roughness (International Roughness Index – IRI) and Comfortable Speed relationships, Table 6.4 ARRB Unsealed Roads Manual March 2009.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Posted Speed

Restriction (km/h)

RMP Percentage of Average Speed

(%)

Resulting RMP Intervention Speed

(km/h)

ARRB Comfortable Travel Speed (km/h)

ARRB Maximum Roughness Score

(IRI)

Connector Roads

Access Road

Access Place

Connector Roads

Access Road

Access Place

Connector Roads

Access Road

Access Place

Connector Roads

Access Road

Access Place

40 <85% <80 <70 34 32 28 30 - 40 30 - 40

23 - 30

16 – 17.5 16 – 17.5

20 - 22

50 <85% <80 <70 42 40 35 40 - 70 30 - 40

30 - 40

11.5 – 13.5

16 – 17.5

16 – 17.5

60 <85% <80 <70 51 48 42 40 - 70 40 - 70

40 – 70

11.5 – 13.5

11.5 – 13.5

11.5 – 13.5

80 <85% <80 <70 68 64 56 40 - 70 40 - 70

40 – 70

11.5 – 13.5

11.5 – 13.5

11.5 – 13.5

100 <85% <80 <70 85 80 70 80 - 100 70 – 80

40 - 70

3.5 – 4.5 7.5 – 9.0

11.5 – 13.5

Includes Connector Roads at <85% (per ARRB Manual Table 6.4)

Recommendation for RMP Minimum Service Levels Targets- Serviceability for Unsealed Roads

The interventions recommended below are equal to or better than those referred to in the current Road Management Plan.

Serviceability Description Intervention Description

Roughness Score

Minimum Comfortable Travel Speed (km/h)

Access Road

Access Place

Recently graded surface with excellent longitudinal and transverse profile

Not required Up to 2.5 Up to 100 Up to 100

Gentle undulations with negligible depressions (e.g.< 5mm / 50m) and no potholes.

Not required 2.6 – 4.5 80 70

Frequent shallow, moderate depressions or shallow potholes (e.g. 6 – 30 mm / 3m with frequency 5 to 10 per 50m); moderate corrugations.

Not required 4.6 – 9.0 70 70

Frequent moderate transverse depressions (e.g. 2 – 40mm/ 3 – 5m at frequency 10 – 20 / 50m). Moderate corrugations (e.g. 6 – 20mm/0.7 – 1.5m)

Potholing and grading

9.1 – 13.5 70 60

Frequent transverse depressions and/or potholes (e.g. 40 – 80 mm/1 – 5 m with frequency less than 5 per 50m) with shallow depressions. Not possible to avoid all depressions.


13.6 – 17.5 40 35

Speeds higher than 40 – 50km/h would cause extreme discomfort and possible damage to vehicle. Frequent depressions and/or potholes (e.g. 40 – 80mm/1 – 5m at frequency 10 – 15 / 50m) and occasional deep depressions (<800/0.6 – 2m).


Greater than 17.5

30 25


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

The Unsealed Roads Resheet Program is currently under review. This review is proposed to assess the appropriateness of the current resheet program and establish appropriate prioritisation criteria, such as resheet frequencies, for inclusion in the criticality process in the Capital Works Asset Class Program Development and Project Prioritisation Manual (TRIM doc. D1418010) and Criticality Tables (TRIM doc. D3042013).

Currently being undertaken is a trial assessment of a sample cross-section of unsealed roads to collect data including metadata, gravel thickness and pavement subgrade strength (CBR). The intention of this trial assessment is to use gravel thickness data over time to determine gravel loss rates to establish if resheet program frequencies are appropriate. The conduct of this trial assessment of unsealed roads shall be included as an improvement action in Section 8.1 Improvement Plan.

It should also be noted that the width of an unsealed road includes the road shoulders.

BRIDGES, MAJOR CULVERTS AND CATTLE UNDERPASSES

Council conducts asset condition assessments for bridges, major culverts and cattle underpasses in accordance with the VicRoads Road Structures Inspection Manual June 2014. This manual can be accessed through the following Trim links D6974816, D6975216 and D6976116:

In accordance with the VicRoads Road Structures Inspection Manual June 2014, Level 2 inspections are undertaken on a 3 year cycle. These inspection regimes are conducted by expert external consultants providing Council with all necessary data to develop recommended treatments for maintaining these structures to the required service level. The results of this inspection regime also provide recommendations as to which structures should undergo a Level 3 detailed engineering inspection and structural analysis. The condition scores for each asset are included in the Criticality Tables as one of the major criteria used to prioritise projects for the Capital Works Program.

The overall condition distribution profiles for the 2012 and 2015 surveys for bridges and major culverts are shown in the figure below.


of 74 RMP 2017







Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

The results of the 2 surveys have indicated that the overall condition of Bridges has improved significantly. Some caution should be exercised in reading the results of this comparison due to the 2012 data collection being shared by two different consultants (Sterling Consultants and Pitt & Sherry Consultants). Notwithstanding, some improved condition can be attributed to the level of renewal (4 bridge/major culvert replacements totalling $1,096,313) and maintenance (Bridge repair works of $637,735) investment into Bridge Assets over the 3 years between surveys. The Overall Bridge, Major Culvert and Cattle Underpass Condition List is accessible via TRIM Link D9942815.

ANCILLARY AREAS

Ancillary Areas covers sealed and unsealed car parks, scenic lookouts and gated roads.

All sealed or unsealed car parks are included in the 3 yearly road condition surveys.

Other ancillary areas namely Scenic lookouts and designated gated roads are currently subject to data collection, asset register and inspection regime development.

KERB & CHANNEL

Operational maintenance inspections are conducted in accordance with the current Road Management Plan and as specified in the Council’s ‘Road Maintenance Service Level Manual’ TRIM link D7570716.

Kerb & Channel asset condition assessments are now conducted as part of the 3 yearly Sealed Road Condition Survey as mentioned previously in this Plan.

FOOTPATHS

0.00%

5.00%

10.00%

15.00%

20.00%

25.00%

30.00%

35.00%

40.00%

1 2 3 4 5 6 7 8 9 10

% W

ITH

IN C

ON

DIT

ION

RA

TIN

GA

xis

Titl

e

CONDITION(0 = GOOD; 10 = POOR)

CONDITION PROFILE AS % OF BRIDGE ASSET BASE

2015

2012


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Regular operational inspections of footpaths are undertaken to ascertain that these assets are providing a safe level of passage to the general public and meet Council’s Level of Service for that asset. The inspection frequency for footpaths in Business / Commercial areas and Local Crossing / Collector streets is 1 year and for General Access footpaths is 3 years. Footpath asset condition assessments are also included in the 3 yearly sealed road condition survey mentioned previously in this Plan and are conducted in accordance with Section 5 of the ‘Road Asset Condition Assessment Manual’ TRIM doc. D9524815.

A major review of the footpath network is required to be conducted to identify additional network and service level deficiencies for possible inclusion into the extension component of the Capital Works Program; however, this review is not currently resourced.

GUARDRAILS

A high percentage (96.2%) of guardrails are attached to bridges or major culverts and, as such, the condition of these guardrails is assessed as part of the 3 yearly bridge condition survey. The condition of the remaining guardrails is assessed through regular internal inspections in accordance with the criteria and ratings detailed in the CWP Criticality Tables (TRIM link: D3042013) and Road Asset Condition Assessment Manual 2015, TRIM ref. D1632215 (to be reviewed to include Guardrails not associated with bridge structures or major culverts).

STORMWATER PITS AND PIPES

A condition assessment of stormwater pits was undertaken in 2010 which included invert levels for both pits and pipes in all towns with the exception of invert levels in Leongatha. It is planned to obtain pit and pipe invert levels in Leongatha when resources permit.

Future CCTV condition assessment of all major township stormwater pipes is under consideration dependant on available resources.

GABION ROAD RETAINING WALLS

It is planned to develop an assessment regime for the condition of Gabion Road Retaining Walls and include regular inspections in the 3 yearly bridge condition survey which is undertaken in accord with the VicRoads “Road Structures Inspection Manual”.

It is also proposed that a GPS point on selected “at risk” major gabion walls be established in order to conduct movement monitoring. The GPS coordinates on the selected major gabion walls would be recorded using the “Trimble” unit on an annual basis and recorded in Conquest. Over time, this data will provide an indication of any


of 74 RMP 2017





Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

movement in the gabion wall enabling decisions on whether any remedial action should be undertaken.

ROAD FURNITURE

It is planned to collect data for Council’s statutory road signs for inclusion in Council’s Conquest Asset Management System. Condition and renewal parameters will need to be established in conformity with the RMP.

Inclusion of a Street lighting layer in Council’s IntraMaps GIS is under investigation.

5.2 ASSET VALUATIONS

Annual asset valuations in accordance with AASB 116 Fair Value Method are undertaken annually as part of the Financial Reporting obligations to Government. The latest valuations (2015/16) can be accessed via TRIM doc. D5147116.

5.3 ASSET DEPRECIATION

Infrastructure assets have limited useful lives and are systematically depreciated over their useful lives in a manner which reflects consumption of the service potential embodied in these assets.

Straight line asset depreciation with no residual is used in the Asset Class Program and Service Statements and Asset financial projections as a means of indicating minimum and maximum annual renewal demand expenditure for each asset class program (refer TRIM Link: D7248416). The annual asset renewal demand expenditure = asset replacement cost divided by the asset useful life.

Council’s Finance Department also use asset depreciation calculations in the formulation of the Council Annual Financial and Valuations reporting and review of the Long Term Financial Plan.

5.4 RISK MANAGEMENT

Risk management is the coordination of those activities that control the risks associated with the effects of uncertainties directly attributed to the achievement of Council’s business objectives. In this regard, Council has an adopted Risk Management Strategy outlining the Framework for Integrated Risk Management. TRIM doc. D3486613

There are 2 components to Council’s Risk Management; Strategic Risk and Corporate (Operational) Risk, definitions of which are available via TRIM doc. D1792616


of 74 RMP 2017






Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

The currently identified Strategic Risk associated directly with Asset Management is Strategic Risk 022 Asset Renewal which is available via TRIM doc. D997916

Council Corporate Operational Risk Register can be accessed via TRIM doc. D4607116.

Road Management Plan (RMP) defect assessment uses a risk methodology to determine the intervention required for each identified defect. The RMP has established intervention levels of service for each road infrastructure asset type. The RMP can be accessed via TRIM doc. D1634413.

The Capital Works Program Criticality Tables, which are used to rank projects according to a series of weighted criteria, are considered to be a risk assessment process (TRIM doc. D3042013). Each criticality table is set up using the Capital Works Asset Class Program Development and Project Prioritisation Manual (TRIM doc. D1418010).

5.5 MAINTENANCE PLAN AND SERVICE DELIVERY

5.5.1 ROADS, ANCILLARY AREAS, KERB & CHANNEL AND

FOOTPATHS

Maintenance includes routine, reactive and cyclical maintenance work activities.

A review of maintenance service delivery and service levels is being undertaken in conjunction with the current IT Integration project. This section may be reviewed following completion of this project.

5.5.1.1 Routine Maintenance

Routine maintenance is the regular on-going work that is necessary to keep assets operating, including instances where portions of the asset fail and need immediate repair to make the asset operational again.

The road asset Maintenance System referred to in the current RMP addresses, in detail, the routine maintenance process and response times (refer TRIM link D1634413)(need to update to 2017 plan D4009715 when gazetted).

The Maintenance System activities include inspection, assessing the condition / risk against failure, prioritising activities using risk assessment, scheduling, actioning the work and reporting works completed. This system forms part of the Works Order management module contained in Conquest AMS.


of 74 RMP 2017









Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Road Maintenance Service Levels are documented in Council’s “Road Maintenance Service Level Manual” which can be accessed through TRIM link D7570716 (This manual is under review to include Ancillary Areas – car parks, scenic lookouts and designated gated roads and should be linked / compatible to RMP service levels / inspection frequencies; also being included is pictorial examples of each condition score – need to discuss the purpose of this manual).

5.5.1.2 Reactive Maintenance

Reactive maintenance is unplanned repair work carried out in response to service requests and management / supervisory directions. Monitoring of this maintenance activity is planned to commence using the Conquest Asset Management System mobile computing technology by end of 2016.

5.5.1.3 Cyclical Maintenance

Cyclical maintenance is the recurring items of infrastructure asset maintenance undertaken on a regular cycle such as roadside slashing, weed spraying, drain pulling, etc. A review of the quantum of this type of maintenance is planned due to the rising number of related Customer Requests. This may result in a need to increase cyclical maintenance resources to satisfy customer demand and protect the associated civil infrastructure.

5.5.1.4 Maintenance Procedures

(Reference to be inserted from Operations Department IMS)

5.5.2 BRIDGES AND MAJOR CULVERTS

A three tiered inspection regime is employed to assess the performance and maintenance requirements of the Shire’s bridges and major culverts. Generally, these inspections are consistent with the VicRoads “Road Structures Inspection Manual June 2014” and the Austroads “Guide to Asset Management Part 6 – Bridge Performance”.

Level 1 inspections assess the general serviceability of a structure and are carried out on a 6 monthly frequency. This inspection regime is incorporated into the Maintenance System referred to in the current RMP. This addresses, in detail, the routine maintenance process and response times. Bridge and Major Culvert Maintenance Service Levels are documented in Council’s “Road Maintenance Service Level Manual” TRIM link D7570716.

Level 2 inspections provide a consistent visual assessment of the condition of each structure and its principle components. This inspection regime is carried out on a three year cycle by expert


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

consultants. Recommendations arising from these inspections include a program of repairs, and recommendations for further detailed Level 3 structural assessments.

The results of the Level 3 assessments identify the potential candidate structures for rehabilitation, major repair or replacement. Adequacy for current and future use by heavy vehicles can also be assessed using a Level 3 structural assessment. Level 3 assessments can often result in a Load Limit being placed on a bridge.

5.5.3 Standards and specifications

The Council’s Operations Department is developing an integrated management system which will incorporate Works Method Statements, Procedures, Standards and Specifications for civil infrastructure works – check relationship of IMS re standards and specs

5.5.4 SUMMARY OF FUTURE COSTS

Council’s current account structure for Road Infrastructure has been replicated in the Asset Management System (Conquest III). Where possible, the General Ledger structure is aligned with current Asset Classes, Asset Maintenance Programs and the Capital Works Program. Future capital and operational maintenance costs are forecast in Council’s finance system.. The table below presents a summary of future capital and maintenance costs over both a 15 year (LTFP) and 20 year forecast periods.

Future asset management costs are further discussed in Section 6.2.


of 74 RMP 2017


Table 12: Projected 15 Year (LTFP) and 20 Year forecast Capital and Maintenance Costs (unindexed dollars)

CAPITAL 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

20 yr TOTAL 15 yr TOTAL

2017 18 2018 19 2019 20 2020 21 2021 22 2022 23 2023 24 2024 25 2025 26 2026 27 2027 28 2028 29 2029 30 2030 31 2031 32 2032 33 2033 34 2034 35 2035 36 2036 37

FO

RE

CA

ST

CA

PIT

AL

EX

PE

ND

ITU

RE

(UN

IND

EX

ED

)

Current Capital Expenditure

Budget

$8,086,453 $5,890,609 $5,775,004 $6,948,463 $6,445,821 $7,657,246 $7,784,629 $7,864,962 $8,443,721 $7,583,287 $8,523,783 $9,584,536 $8,536,191 $8,948,692 $9,116,195 $8,749,416 $8,749,416 $8,749,416 $10,412,090 $7,926,020 $161,775,950 $117,189,592

Minimum Forecast Capital Expenditure

to meet current Service Statement LOS and Demand

$7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,720,764 $7,125,623 $153,820,141 $115,811,462

Maximum Forecast Capital Expenditure

to meet current Service Statement LOS and Demand

$8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $8,717,142 $7,900,283 $7,900,283 $7,900,283 $7,900,283 $7,900,283 $7,900,283 $7,185,343 $167,909,886 $129,123,411

Primary Gap (Occurs if Current Capital Exp Budget is LESS than

Min Forecast Exp)

NO YES YES YES YES YES NO NO NO YES NO NO NO NO NO NO NO NO NO NO NO NO

($365,689) $1,830,155 $1,945,760 $772,301 $1,274,943 $63,518 ($63,865) ($144,198) ($722,957) $137,477 ($803,019) ($1,863,77

2) ($815,427)

($1,227,928)

($1,395,431)

($1,028,652)

($1,028,652)

($1,028,652)

($2,691,326) ($800,397) ($7,955,809) ($1,378,131)

Over Servicing (occurs if Current Capital

Expenditure Budget is MORE than Maximum Forecast

Capital Exp)

NO NO NO NO NO NO NO NO NO NO NO YES NO YES YES YES YES YES YES YES NO NO

($630,689) ($2,826,53

3) ($2,942,13

8) ($1,768,67

9) ($2,271,32

1) ($1,059,89

6) ($932,513) ($852,180) ($273,421)

($1,133,855)

($193,359) $867,394 ($180,951) $1,048,409 $1,215,912 $849,133 $849,133 $849,133 $2,511,807 $740,677 ($6,133,936) ($11,933,819)

Secondary Gap (Roads AMP Identified Service Deficiencies)

$3,914,828 $4,779,993 $3,950,546 $3,875,479 $3,982,569 $3,836,084 $3,917,400 $4,014,096 $4,113,853 $4,238,573 $4,098,926 $4,081,051 $4,033,812 $4,106,898 $4,129,299 $4,048,868 $4,122,399 $4,176,764 $4,191,068 $1,000,080 $78,612,581 $61,073,404

OPERATING / MAINTENANCE

2017 18 2018 19 2019 20 2020 21 2021 22 2022 23 2023 24 2024 25 2025 26 2026 27 2027 28 2028 29 2029 30 2030 31 2031 32 2032 33 2033 34 2034 35 2035 36 2036 37 20 yr TOTAL 15 yr TOTAL

FORECAST MAINTENANCE EXPENDITURE (UNINDEXED)

$8,035,505 $8,041,838 $8,048,171 $8,054,505 $8,060,838 $8,067,171 $8,073,504 $8,079,838 $8,086,171 $8,092,504 $8,098,838 $8,105,171 $8,111,504 $8,117,838 $8,124,171 $8,130,504 $8,136,838 $8,143,171 $8,149,504 $8,155,838 $161,913,421 $121,197,567

Current Operating Budget (Unindexed viz Indexed BIS budget reduced by 2.5%pa for CPI)

$7,982,216 $7,982,408 $7,982,188 $7,982,424 $7,982,044 $7,982,061 $7,981,817 $7,981,979 $7,982,012 $7,982,299 $7,982,224 $7,982,172 $7,982,009 $7,982,142 $7,982,161 $8,144,199 $8,309,526 $8,478,209 $8,650,317 $8,825,919 $162,140,326 $119,732,156

Primary Gap (If Current Budget LESS Forecast Expenditure is

POSITIVE

YES YES YES YES YES YES YES YES YES YES YES YES YES YES YES NO NO NO NO NO NO YES

$53,288 $59,430 $65,984 $72,080 $78,794 $85,110 $91,687 $97,859 $104,159 $110,206 $116,614 $122,999 $129,495 $135,696 $142,010 ($13,695) ($172,688) ($335,039) ($500,813) ($670,081) ($226,905) $1,465,411

Combined Capital & Operating Budgets (Negative = NO GAP)

($8,182,714) $87,280


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

5.6 RENEWAL/REPLACEMENT PLAN

Renewal expenditure is major work which does not increase the asset’s design capacity but restores, rehabilitates, renews or replaces an existing asset to its original capacity utilising current standards. Works over and above restoring an asset to original capacity is classified as upgrade works expenditure.

5.6.1 Renewal Plan

Sealed Road assets (including sealed ancillary areas) requiring renewal are identified through a comprehensive condition and criticality process. As previously mentioned, road condition data is collected for Sealed Roads using an expert consultant every 3 years. The Pavement and Surface Condition Indices arising from the surveys are included in the Criticality Tables used to prioritise renewal projects for the Sealed Road network; the CWP Criticality Tables – January 2017 can be viewed via TRIM link D3042013

The treatment options for road renewal works are detailed in Council’s RIAMP - Capital Works - Road Treatment Options Manual which can be accessed via the TRIM link D136411.

Unsealed roads (including unsealed ancillary areas) requiring renewal works are identified through routine road inspections conducted by the Road Inspector, Customer Requests and general inspections conducted by Maintenance Supervisors – this information assists the development of the resheet & grading programs. Currently in development is a methodology for the collection of condition data for unsealed roads as described in Clause 5.1.3 Unsealed Roads.

Bridges and Major Culvert assets requiring renewal are identified from the 3 yearly Level 2 Bridge & Major Culvert condition inspection program and generally a subsequent Level 3 structural assessment. Treatment options are evaluated through the Capital Works Project Scope Report and detailed design processes.

Asset renewal works are carried out using cost effective treatments that restore the service level of the asset at a cost significantly less than its replacement cost.

5.6.2 Renewal standards

Renewal work is carried out in accordance with the following Standards and Specifications, as appropriate:

Council’s Infrastructure Design Manual (IDM)

Appropriate Australian Standards


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Relevant Austroads Guidelines

Relevant VicRoads Specifications

5.6.3 Summary of future costs

Renewal of roads infrastructure is generally funded from Council’s capital works budget and Government grants, such as “Roads to Recovery” when available. A more detailed breakdown of future asset renewal expenditure for roads infrastructure over the next 20 years can be accessed via TRIM link D7248416

5.7 CREATION / ACQUISITION / UPGRADE PLAN

New works are those works that create a new asset that did not previously exist, or works which upgrade or improve an existing asset beyond its existing capacity or service level. These assets may result from population or industry growth, social demands or environmental needs. Assets may also be acquired at no capital cost to Council from land development such as residential sub-divisions and are often referred to as “Gifted Assets”. These ‘growth’ assets are considered in Section 4.5.

5.7.1 Selection Criteria

New assets, and the upgrade or extension of existing assets, are identified from various sources such as Councillor or community requests, proposals identified by strategic plans, or partnerships with other organisations. Candidate proposals are assessed to verify need and to develop a preliminary lifecycle cost estimate. Verified proposals are included and prioritised in the Criticality Tables and scheduled in future works programs subject to availability of funds. The priority ranking process for each capital works program area, as described in the Service Statements (Clause 3.4 above), is detailed in the Capital Works Asset Class Program Development and Project Prioritisation Manual Feb 2016 - TRIM link D1418010.

5.7.2 Standards and Specifications

Standards and specifications for new assets and for upgrade / extension of existing assets are the same as those for renewal shown in Section 5.6.2.


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

5.7.3 Summary of Future Costs

Table 13: Average Value of Gifted Road Assets per annum for 2012 /13 – 2015/16 Financial Years

Actual Gifted Assets past 4 years (refer TRIM

D5539416)

Comparison with Demand Projections (refer Table 6

& TRIM D9255415)

Average Value per

annum

Average Quantity

per annum

Average Value per

annum

Average Quantity

per annum

Sealed Roads $348,235.36 4,396.20 m2 $252,150.88 4,408 m2

Footpath $81,696.61 1,238.1 m $158,436.33 1,882.5 m

Kerb & Channel $70,321.42 1,317.0 m $88,226.23 1,210 m

Stormwater Pits $121,522.36 56.3 no. $207,960.78 115.4

Stormwater Pipes $155,231.13 2,143.1 m $141,407.43 2,934.26 m

TOTAL (4 YEARS) $777,006.88 $848,181.65

It is assumed that the quantity of future Gifted Road Assets could be similar to the average amount of Gifted Road Assets received by Council over the past 4 years and that this is an indicator of the Shires population growth rate (refer TRIM D5539416). The average value of these assets, in real terms, is presented in Table 13 above. A comparison with the demand analysis referred to in Section 4.1 is also presented in terms of assessing the quantum to be considered in the financial future projections. The demand projections for gifted assets proposed to be used are those calculated from the demand projections, to be conservative, and to allow for increased development in future years based on current population projections..

The annual cost of future Gifted Road Assets has been determined using the future demand projections referred to above in Table 13, current maintenance costs from Council’s Finance System and quantity of assets maintained sourced from Council’s AMS.

The costs of maintaining future Gifted Road Assets are shown in the table below.


of 74 RMP 2017





Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Table 14: Costs of Maintaining Future Gifted Road Assets

Current Asset Base

(Quantity)

Current Cost of Maintaining Asset type per

annum per kilometre or

structure ($’s)

Gifted asset Growth rate of Asset Base per

annum (%) 1

Future cost of maintaining gifted asset growth per

annum 2 ($’s)

Urban Sealed Roads 184.8 km $2,684.30 0.39 $1,928.63

Kerb & Channel 254.5 km $17.84 0.52 $23.49

Footpaths 218,470.2 m2 $1,950 0.85 $2,418.38

Stormwater Pipes 136.9 km $74.24 1.57 $159.11

Stormwater Pits 5905 No. (32pits/km)

$12.80 0.95 $22.63

Bridges & Major Culverts (from Demand Analysis Projection)

317 697.84 0.02 48.85

Total Future Maintenance Cost of Gifted Road Assets $4,601.09

1 Growth rate (%) - refer TRIM D5539416

2. Future cost of maintaining asset growth per annum - refer TRIM D5539416

The future costs of maintaining New Road Assets created via “Extension” projects each year through the Capital Works Program.

Table 15: Future Costs of Maintaining New Road Assets

Amount of New Asset per annum

(Quantity)

Current Cost of Maintaining Asset type per annum

per kilometre ($’s)

Future cost of maintaining new

“extension” assets per annum

($’s)

Sealed Roads Nil $2,684.30 Nil

Kerb & Channel Nil $17.84 Nil

Footpaths 0.887 $1,953.24 $1,732.22

Total Future Maintenance cost of New Road Assets created from Capital Works Program “Extension” projects

$1,732.22


of 74 RMP 2017




Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

The forecast capital expenditure for Road Asset upgrades (improved Level of Service) and extensions (new assets excluding Gifted assets) has been derived from the 2016/17 15 Year Capital Works Program and is outlined in table 16 below:

Table 16: Forecast Capital Expenditure for Road Asset Upgrades and Extensions

CURRENT (2016/17) 15 YEAR FORECAST

Road Asset Upgrade Extension Upgrade Extension

Roads – Rural Gravel to Seal

$2,648,000 0 2,648,000 0

Urban Improvement $703,500 0 5,687,365 0

Footpaths 0 $309,903 0 $2,216,035

Urban – Sealed Roads (includes Streetscapes)

$150,000 0 $1,920,423 0

Bridges, Major Culverts & Guardrails

$0 0 $0 0

TOTALS $3,501,500.00 $309,903.00 $10,255,788.00 $2,216,035.00

5.8 DISPOSAL PLAN

Disposal is any activity associated with disposal of a decommissioned asset including sale, demolition or relocation. At this stage, no road assets have been identified that are excess to requirements or require possible decommissioning or disposal. Notwithstanding, review of the need to sustain the current asset base will continue and any surplus assets will be identified together with a disposal or decommissioning proposal. Such assets could be associated with roads where the Responsible Authority status is transferred by agreement i.e. Declared a Main Road whereby VicRoads would become the Responsible Authority or under a Boundary Road Agreement with a neighbouring Local Authority where the neighbouring Local Authority would become the Responsible Authority.

It should be noted that there are occasions when road reserves are discontinued through requests from DELWP for crown land reserves or the community (including internal review) for sub-divisional roads or roads owned by Council to be discontinued. These road reserves may or may not be roads listed on Council’s Register of Public Roads but could still be a Council asset.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

6. Financial Summary

Council has a 15 Long Term Financial Plan (LTFP). The strategic objective of the LTFP is to achieve long term financial sustainability. That is, provide an adequate level of funding for defined service level requirements over a15 year period.

The development of the LTFP is governed by a series of Long Term Financial Strategies (LTFS). Financial strategies provide a financial framework (the business rules) to reference against when preparing both annual and longer term budgeted financial statements. Some of the financial strategies are directly related to asset management. These include:

Advocating the identification of primary and secondary funding gaps (so they in turn can be bridged over a period of time)

Prioritising capital funds to renewal projects, and

Advocating that any new capital works proposals must include lifecycle costs.

The current and forward years funding requirements are expressed in budgeted financial statements, including

Income Statement

Balance Sheet

Cash Flow Statement

Strategic financial analysis of the LTFP is made by referring to a series of key financial performance indicators (KPI’s) that draw information from the budgeted financial statement.

Actual financial performance is also assessed by reference to the same KPI’s.

It is considered a very high priority to identify and bridge any primary funding gaps cash flow requirements for existing service levels. This is to ensure that existing service levels can be financially sustained in future years

Fortunately, there are no primary funding gaps for existing Capital Works service level or maintenance requirements of the Roads portfolio.

Proposals for differing (or desired service levels) can also be modelled into the LTFP. It is very important that increased service level lifecycle costs are strategically considered and do not cause conflict with the financial strategies and compromise the integrity of the LTFP.


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Cash Flow Requirements for Road Infrastructure are detailed in the attached 20 Year Financial Projections and Gaps spreadsheet which can be accessed via TRIM link D7248416. The summary page of this spreadsheet is shown in Table 12 above.

Documented below are the current funding levels allowed for in the adopted 2016/17 budget and LTFP and cash flow requirements of this Road Infrastructure Asset Management Plan.

6.1 FINANCIAL PROJECTIONS

This section contains the financial requirements resulting from all the information presented in the previous sections of this asset management plan. The financial projections will be improved as further information becomes available on desired Levels of Service and current and projected future asset condition and performance.

The financial projections are shown in Fig 6.1, Fig 6.2 and Fig 6.3 for projected capital (renewal / upgrade / extension (new) assets), operating (operations and maintenance) expenditure, and net cash flow (Capital plus Operating) respectively.

Figure 6.1 – 20 year Financial Projection for Capital Infrastructure Expenditure

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

Capital Expenditure Budget

Minimum Forecast CapitalExpenditure to meet currentService Statement LOS

Maximum Forecast CapitalExpenditure to meet currentService Statement LOS


of 74 RMP 2017



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Figure 6.2 – 20 Year Financial Projection for Operating and Maintenance Expenditure

Figure 6.3 – 20 Year Financial Projections for Combined Capital and Operating Expenditure

Linking asset management planning to long term financial planning is an essential part of infrastructure financial management. A financial plan seeks to efficiently and equitably accommodate ongoing funding requirements of:

$7,600,000

$7,700,000

$7,800,000

$7,900,000

$8,000,000

$8,100,000

$8,200,000

$8,300,000

$8,400,000

$8,500,000

$8,600,000

Operating Expenditure Budget

Forecast MaintenanceExpenditure

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

$20,000,000

LTFP Capital plus OperatingBudgets

RIAMP Minimum ForecastCapital plus Forecast OperatingExpenditure


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Existing Services - Operations, maintenance, asset renewal and

asset upgrades and proposed variations thereto.

New services and assets as required or desired.

The cash flow projections annotated in the 20 Year Financial Projections and Gaps spreadsheet, TRIM link D7248416, shall be forwarded to the Finance Department on an annual basis following updates by the Assets Team for inclusion in the LTFP. The purpose of the LTFP is to express in financial terms the activities that Council proposes to undertake. It is important to identify and distinguish between funding requirements for existing and desired service levels. Funding shortfall can be expressed as either:

Primary Funding Gap: - Funding shortfall for existing service level requirements. They present as a funding need and should be strategically bridged as a high priority.

Secondary Funding Gap: - Funding shortfall for desired (increased) service level requirements. They are a funding want. The lifecycle funding requirements need to be identified and accommodated in the LTFP prior to committing to actually increasing service levels.

There is no primary net cash flow funding gap over the next 20 year forecast period identified in the Road Infrastructure Asset Management Plan. The graph below summarises the cash flow funding requirements of the Road Infrastructure Asset Management Plan against what is currently allowed for in the LTFP.

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

Capital Expenditure Budget

Minimum Forecast CapitalExpenditure to meet currentService Statement LOS


of 74 RMP 2017



Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Figure 6.4 RIAMP Cash Flow compared to LTFP Capital plus Operating Expenditure Budgets

6.1.1 EXISTING LTFP: ROADS PROGRAM – BUDGETED CASH

FLOWS

The net cash flow requirements are fully funded in the LTFP. There have been secondary funding gaps identified for increased service level requirements which will require the consequential lifecycle costs to be modelled into the LTFP.

6.1.2 Life Cycle Costs

Life cycle costs (or whole of life costs) are the average annual costs that are required to sustain the service levels. Life cycle costs include maintenance and asset consumption (depreciation) expense. A review of the depreciation methodology has been included as an action in the Improvement Plan in Section 8.1 of this Plan.

This can be compared to life cycle expenditure to give an indicator of sustainability of service provision. Life cycle expenditure includes maintenance plus capital renewal expenditure. Life cycle expenditures will vary depending on the timing of asset renewals.

A gap between life cycle costs and life cycle expenditure gives an indication as to whether present consumers are paying their share of assets consumed. The purpose of this asset management plan is to identify Levels of Service that the community needs and can afford and develop the necessary funding plans to provide the services.

$0

$5,000,000

$10,000,000

$15,000,000

$20,000,000

$25,000,000

LTFP Capital plus OperatingBudgets

RIAMP Minimum ForecastCapital plus Forecast OperatingExpenditure

RIAMP Maximum ForecastCapital plus Forecast OperatingExpenditure


of 74 RMP 2017


Au

gu

st

20

13

R

oa

d I

nf

ra

st

ru

ct

ur

e A

ss

et

Ma

na

ge

me

nt

Pla

n

Council will manage the life cycle ‘gap’ by developing this asset management plan to provide guidance on future service levels and resources required to provide these services.

6.2 FUNDING STRATEGY

The existing service level requirements identified in Section 6.1 are funded from Council’s Long Term Financial Plan. The funding strategy is documented in the Long Term Financial Strategies (LTFS). The success of the funding strategy for the Roads portfolio is dependent upon

An ongoing commitment to the current LTFP Capital funding stream.

Recognition of the service levels currently documented in the Capital Works Program Service Statements referenced in Section 3.4 of this Plan.

Any addition, creation or extension to the existing Roads portfolio will require appropriate increases in Operational and Maintenance funding.

Additional funding requirements for increased service level requirements to address identified service deficiencies be modelled into and accommodated in the LTFP.

Minimal Legislative changes.

6.3 KEY ASSUMPTIONS MADE IN FINANCIAL FORECASTS

The financial forecasts made in this asset management plan use present day values and have not been indexed as currently done in the budgeting and LTFP processes.


of 74 RMP 2017

59 of 70

South Gippsland Shire Council ©

7. Asset Management Practices

7.1 ACCOUNTING/FINANCIAL SYSTEMS

Financial Systems include:

Oracle ERP

Accountabilities & responsibilities for financial systems include:-

Accounting Coordinator – Financial systems.

Financial Accountant – Statutory reporting & Balance Sheet management.

Council must comply with both the Australian Accounting Standards and Local Government Act.

7.2 ASSET MANAGEMENT SYSTEMS

Council’s corporate Asset Management System (AMS), Conquest III, provides a complete “lockdown” asset register for all Council’s infrastructure assets together with a Works Scheduler which is currently being implemented.

The Conquest AMS does not have a direct interface with Council’s Finance Systems.

The Assets Department will be responsible for maintaining the road infrastructure registers, road infrastructure asset condition data collection and analysis, traffic volume data for roads,, and road infrastructure asset functionality and hierarchy records.

The Sustainable Communities and Infrastructure Directorate is responsible for the conduct of the road infrastructure asset valuations and data.

7.3 INFORMATION REQUIREMENTS AND PROCESSES

The key information requirements of this asset management plan are:

The asset register data on size, age, value, and useful lives of the road infrastructure assets;

The unit rates for categories of work and material;


of 74 RMP 2017

60 of 70


The documented Program Statement service levels;

Projections of various factors affecting future demand for services;

Correlations between maintenance and renewal actions and remaining useful asset lives;

Data on new assets acquired or constructed by Council.

The key information flows from this asset management plan are:

The road infrastructure assets Capital Works Program;

The overall Operational & Maintenance funding for road infrastructure assets;

The resulting 15 year Capital and Operational budgets,

The replacement value projections for road infrastructure assets;

The useful life analysis for road infrastructure assets.

These will impact on the Long Term Financial Plan, Strategic Resource Plan, annual budget and departmental business plans.

The asset management system, Conquest III, will hold all road infrastructure asset registers. Conquest III will record component condition, hierarchy, functionality ratings, utilisation ratings, asset useful lives, and road infrastructure assets replacement valuations. Currently, the Conquest Work Scheduler is being implemented.

The AMS is not electronically integrated with Council’s financial system but provides the functionality to house the Road Assets replacement valuations.

The acquisition or construction of new road infrastructure assets is formally recognised through inclusion in the formal Government Valuation reporting procedure and now, also in the Conquest AMS. This process involves updating the appropriate road infrastructure assets valuation registers with all the appropriate asset information upon completion of the asset acquisition or construction then forwarding this information to the Finance Department in order that valuation information can be provided for the newly acquired or constructed assets.

7.4 STANDARDS AND GUIDELINES


of 74 RMP 2017

61 of 70


Council currently has an Asset Management Policy and Strategy (currently under review) that provides guidance with respect to the directions to be pursued in Asset Management. These documents can be accessed via the TRIM Links D8198414 and D696313.

Council is participating in the Municipal Association of Victoria’s (MAV) STEP program to improve asset management practices and documentation and has done so since the inception of the STEP program in 2002.

7.4.1 Construction Standards.

Council has recently adopted the Infrastructure Design Manual (IDM) Version 3.0, currently used by 43 Local Authorities throughout Victoria. The IDM is managed by the Development Coordinator, City of Greater Shepparton. This manual and the South Gippsland Shire Council Addenda can be accessed through the following web links:



The IDM is directed at Land Developers within the Shire for the provision of civil infrastructure that will become Shire assets upon completion of the land sub-divisions.

With respect to civil infrastructure works undertaken by Council, standards generally conform to the IDM subject to affordability and impediment considerations. In particular, road will have, upon rehabilitation or reconstruction, an absolute minimum width of 5.5m and a desired minimum width of 6.2m.

7.4.2 Infrastructure Asset Valuations

Council currently conduct asset valuations in accord with AASB 116. A methodology has been developed addressing the valuation process and can be access via TRIM link D228711.


of 74 RMP 2017







62 of 70


8. Plan Improvement &

Monitoring

The effectiveness of the Road Infrastructure Asset Management Plan can be measured in the following ways:

The degree to which the required cash flows identified in this asset management plan are incorporated into Council’s Long Term Financial Plan and Strategic Service Plans;

The degree to which the documented works programs, budgets and business rules within this asset management plan are achieved.

8.1 IMPROVEMENT PLAN

The Road Infrastructure Asset Management Improvement Plan generated from this Asset Management Plan is shown in Table 16 below.

Table 17: Road Infrastructure Asset Management Improvement Plan

Task No Task Responsibility Resource Timeline

1. Develop an Implementation Plan for actions and reporting arising from this AMP.

Manager Engineering & Assets / Asset Management Coordinator

In-house Dec 2017

2. Review both Asset Management Policy & Strategy


In-house March 2017

3. Review Plan update procedure for the review of this Asset Management Plan.


In-house Dec 2017

4. Engineering & Assets Department to be referral authority for Statutory Planning Applications for unusual developments, residential developments of 5 households or more, and for any major (>1000 m2 gfa) commercial developments

Director Sustainable Communities & Infrastructure / Manager Engineering & Assets

In-house ASAP

5. Complete the Implementation of the Asset Management System (Conquest III) and associated

Manager Engineering & Assets / Asset Management System

In-house & Contractor

Dec 2017


of 74 RMP 2017

63 of 70



mobile computing technology. Administrator

6. Monitor and address changes in technologies that have an impact on civil infrastructure service delivery

Manager Engineering & Assets / Asset Management Coordinator / Asset Management System Administrator

In-house On-Going

7. Identification of efficiency gaps in the currently available HML (Strategic Freight) network.

Manager Engineering & Assets / Asset Management Coordinator / Asset Engineer / Asset Management System Administrator

In-house March 2017

8. Monitor performance of response times outlined in the Road Management Plan with a view to improve intervention levels.


In-house On-Going

9. Develop Community Consultation Plan re Plain English Program Statements and Levels of Service including broad outline of costs.


In-house Dec 2017

10. Undertake a comprehensive review of all road infrastructure asset data collection to ensure that appropriateness of data needs is established and efficient and effective collection regimes instigated.


In-house July 2017

11. Undertake a complete Road Safety Audit of the existing sealed and unsealed road network to identify deficiencies with respect to safety inclusive of road widths and geometry. This is in AM Strategy


External Contractor ($TBA)

Dec 2018

12. Development of a policy / procedure to address deficiencies in the Urban unsealed road infrastructure network.


In-house Dec 2017

13. Undertake a review of the footpath network to identify strategic “missing links” and include in criticality table. This is in AM Strategy

Manager Engineering & Assets / Asset Management Coordinator / Asset Technical Officer

In-house Dec 2017

14. A regular inspection and maintenance program for Table

Director Sustainable Communities &

In-house Dec 2017


of 74 RMP 2017

64 of 70



Drains is deficient and should be instigated.

Infrastructure / Manager Engineering & Assets / Manager Operations

15. Continue the review of the development of the Capital Works Program.

Director Sustainable Communities & Infrastructure / Manager Engineering & Assets / Asset Management Coordinator / Asset Systems Administration Officer.

In-house On-going

16. Develop an integrated management system incorporating Works Method Statements, Procedures, Standards and Specifications for civil infrastructure works

Director Sustainable Communities & Infrastructure / Manager Engineering & Assets / Manager Operations

In-house June 2017

17. Establish proactive maintenance regimes for civil infrastructure assets (subject to collection of 3 years of maintenance data through Conquest AMS)

Director Sustainable Communities & Infrastructure / Manager Engineering & Assets / Manager Operations

In-house Dec 2017

18. Continue development of condition assessment procedure for Unsealed roads

Manager Engineering & Assets / Asset Management Coordinator / Asset Planning Engineer

In-house June 2017

19. Continue on-going update of the CWP Criticality Tables & Capital Works Asset Class Program Development and Project Prioritisation Manual Feb 2016 - TRIM link D1418010

Asset Management Coordinator / Asset Management System Administrator

In-house On-going

20. Undertake location survey and condition assessment for Open Table drains and rural drainage network, both on and off road. To be included in AMP


In-house Dec 2018

21. Develop a condition assessment process for Gabion Road Retaining Walls


In-house Dec 2018


of 74 RMP 2017


65 of 70



22. Development and coordination of service levels and delivery mechanisms between Engineering and Assets, and Operations Departments; and, establish Service Delivery Performance measures to monitor effectiveness of delivered services.

Manager Engineering & Assets / Manager Operations

In-house Dec 2018

23. Aim to improve RMP proactive maintenance to help reduce customer requests by introduction of a proactive maintenance regime for roads at the beginning of each 8 week inspection detailed in the RMP

Manager Operations In-house June 2017

24. Review of Council’s “Road Maintenance Service Level Manual” which can be accessed through TRIM link D7570716 to include Ancillary Areas – car parks, scenic lookouts and designated gated roads and be referenced to RMP service levels / inspection frequencies; also include pictorial examples of each condition score

Manager Engineering & Assets / Manager Operations / Asset Management Coordinator

In-house December 2017

25. Develop a program for collection of statutory road signage for inclusion in Conquest AMS; and, consider appropriate condition based renewal parameters which consistent with RMP criteria.


In-house December 2018

8.2 MONITORING AND REVIEW PROCEDURES

This Asset Management Plan will be reviewed during the annual budget preparation and amended to recognise any changes in service levels and/or resources available to provide those services as a result of the budget decision process.

This Plan has a life of 4 years and is due for a full revision in 2020/21.


of 74 RMP 2017


66 of 70


9. References

Council Plan 2013 – 2017

IPWEA, 2011, ‘International Infrastructure Management Manual’, Institute of Public Works Engineering Australia, Sydney, www.ipwea.org.au


of 74 RMP 2017

http://www.ipwea.org.au/

67 of 70


10. Glossary Of Terms

AMP Asset Management Plan

AMS Asset Management System

Ancillary Area Means an area of land owned or managed by the Council as ancillary to the public road e.g. Car Parks, Scenic Lookouts and Rest Stops.

Asset Anything, which is useful or valuable

Capital Expenditure

Expenditure used to create new assets or increase the capacity of existing assets beyond or equal to their original design capacity or service potential

CBR California bearing ratio (CBR) is a measure of the mechanical strength of natural ground, subgrades and basecourses beneath a carriageway construction.

Cyclical Maintenance

Is the recurring items of maintenance of infrastructure assets that are undertaken on a regular cycle such as roadside slashing, weed spraying, drain pulling, etc.

Depreciation The wearing out, consumption or other loss of value of an asset whether arising from use or passing of time. It is accounted for by the allocation of historical cost (or re-valued amount) of the asset less its residual value over its useful life.

Disposal This is the activity associated with the removal / disposal of a decommissioned or an asset which has reached "end-of-life" and is no longer able to provide or be maintained to provide an acceptable Level of Service, or an asset which is in excess of the required Level of Service and no longer provides a useful function, or a Road asset to which Responsible Authority status can be transferred, such as being declared Main Road by VicRoads or transferred to an adjoining council through a Boundary Road Agreement.

Extension An addition of the pre-existing. Creating a new asset, adding to the asset base.

Gifted Asset An asset which is acquired by Council at no or partial capital cost, such as sub-divisional roads.

Gifted Road Asset A Road asset which is acquired by Council at no or partial capital cost, such as sub-divisional roads.

HML Higher Mass Limit

Level of service The defined service quality for a particular activity or service that the performance can be measured.

Life Cycle Maintenance

The maintenance (programmed, breakdown and capital) required on an asset for the duration of the assets useful life.

Maintenance The required actions for retaining an asset as near as practicable to its original condition.

Major Culvert A structure with the primary purpose of providing a roadway or pathway beneath a road or a path, usually but not necessarily for stormwater, with a minimum span or diameter of 1.8m, or a minimum waterway area of 3m2.


of 74 RMP 2017

68 of 70


MAV Municipal Association of Victoria

Planned Maintenance

Repair work that is identified and managed through Council's Road Management Plan Maintenance System.

Primary Funding Gap

Existing service level finding shortfall. Existing service levels cannot be financially sustained in future years.

RIAMP Road Infrastructure Asset Management Plan

Reactive Maintenance

The unplanned repair work carried out in response to requests and management / supervisory directions

Reconstruction Replacement of existing asset to current Level of Service

Rehabilitation Major repair of existing asset to current Level of Service

Renewal To return the asset to its original state or capacity.

Renewal Expenditure

Expenditure used to return an asset to its original state or capacity.

Replacement Valuation:

The cost of replacing the service potential of an existing asset with an appropriate modern equivalent.

RMPMS Road Management Plan Maintenance System

Roads Infrastructure

Includes all sealed roads, unsealed roads, kerb & channel, road shoulders, table drains, car parks, footpaths, bridges and major culverts.

Routine Maintenance

The regular on-going work that is necessary to keep assets operating, including instances where portions of the asset fail and need immediate repair to make the asset operational again

Secondary Funding Gap

Desired service level finding shortfall. Insufficient funds to provide enhance service levels in future years.

SGSC South Gippsland Shire Council

TRIM Council's electronic Document Management system

Upgrade To replace an asset or a component of an existing asset which improves the condition or service potential of that asset.

Useful Life The useful life of an asset is the estimated length of time during which the asset is able to deliver a given level of service.

Valuations Estimated asset value this may be a replacement value or market value depending on the required purpose.

Works Method Statement

Describes how work is to be carried out, and (b) identifies the work activities assessed as having safety risks, and (c) identifies the safety risks, and (d) describes the control measures that will be applied to the work activities, and includes a description of the equipment used in the work, the standards or codes to be complied with, the qualifications of the personnel doing the work and the training required to do the work


of 74 RMP 2017

http://www.lgam.info/useful-life

http://www.lgam.info/asset

http://www.lgam.info/level-of-service

69 of 70


11. Index of Tables

Table 1: Roads Assets within this Plan ...................................................... 1

Table 2: Assets covered by this Plan and Value ........................................ 5

Table 3: Council Strategic Outcomes and how these are addressed in this Plan ............................................................ 7

Table 4: Current Community Service Levels ........................................... 11

Table 5: Current Technical Service Levels ............................................... 14

Table 6: Demand Factors, Projections and Impact on Services .............. 18

Table 7: Changes in Technology & Forecast Effect on Service Delivery ................................................................................ 20

Table 8: Demand Management Plan Summary ...................................... 22

Table 9: Assets covered by the Life Cycle Management Plan ................. 26

Table 10: Asset Useful Lives and Intervention ........................................ 27

Table 11: Identification of Service Performance Deficiencies ................ 31

Table 12: Projected 15 Year (LTFP) and 20 Year forecast Capital and Maintenance Costs (unindexed dollars) ....................... 47

Table 13: Average Value of Gifted Road Assets per annum for 2012 /13 – 2015/16 Financial Years .................................... 50

Table 14: Costs of Maintaining Future Gifted Road Assets ..................... 51

Table 15: Future Costs of Maintaining New Road Assets ....................... 51

Table 16: Forecast Capital Expenditure for Road Asset Upgrades and Extensions ..................................................................... 52

Table 17: Road Infrastructure Asset Management Improvement Plan ...................................................................................... 62


of 74 RMP 2017

70 of 70


Version 1.0 July 2011

Road Infrastructure

Asset Management Plan

Version 1 February 2017


of 74 RMP 2017

road infrastructure asset management plan · resource management; and strategic forward planning....

Documents