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FOR OFFICIAL USE ONLY, XJ(54 Q Wj C; \J 4 ;

c(R . I q o-rv r Report No. 6468-IN

STAFF APPRAISAL REPORT

INDIA

NATIONAL WATER MANAGEMENT PROJECT

SUPPLEMENTARY DATA VOLUME II

ANNEX 15

February 20, 1987

South Asia Projects DepartmentIrrigation II Division

This document has a restricted distribution and may be used by recipients only in the performance oftheir official duties. Its contents may not otherwise be disc osed without World Bank authorization.

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FOR OmCIAL USE ONLYANNEX 1S

INDIA


Induction Training of Irrigation Engineers in Mahareshcra

Table of Contents

Background . . . . . . . 1

Project Objectives 3

Course Material, Curriculum and Course Preparationfor Technical Training . . . .... .... .. . . 5

Teaching Methods and Aids *......................*.**......... 7

Project Implementation . . . ...... ..... . . .. 8

Additional Faculty, Infrastructure and EquipmentRequired at I.I.T. and WALMI .......... 11.

Project Costs ...... ........... 12

Financing ..... .. . ... 12

Procurement .... 12

Disbursements ................... .** ** *

Accounts and Audits . 13

Project Benefits ...... ....... ........... 13

TABLES

Table la - Project Cost SummaryTable lb - Summary Accounts Cost SummaryTable Ic - Project Cumponents by YearTable ld - Summary Accounts by YearTable le - Breakdown of Summary AccountsTable If - Detailed Cost Table, Indian Institute of Technology, BombayTable lg - Detailed Cost Table, Water and Land Management Inscituce, Maha.Table lh - Detailed Cost Table, Consultants Services and EquipmentTable 2 - Page 1 - Curriculum for the "Operacion and Managemenc" Group (A)

This document has a restricted distribution and may be used by recipients only in the performance oftheir official duties. Its contents may not otherwise be disclosed without World Bank autnorization.

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Table 2 - Page 2 - Curriculum for the "Planning & Design" Group (B)Table 3 - Classification of courses, based on level of required PreparationTable 4 - Course Preparation: Required Man-months

ATTACHMENT 1

Drafts for Consultants Contract

1. Letter of Invitation (pp. 1 - 4)

2. Supilamentary Information of Consultants (pp. 5 - 9)

ANNEX A

- Suggested Format of Curricula Vitae for Members of Consultant's Team

ANNEX B

- Work Program and Time Schedule for Key Personnel

ANNEX C

- Breakdown of Agreed Fixed Rates in Consultant's Contracts(Services in Field)

ANNEX D

= Breakdown of Agreed Fixed Rates in Consultant's Contracts(Services in Home Office)

ATTACHMENT 2

- Draft Terms of Reference for Contractor Services

ANNEX 15Page 1

INDIA


Induction Training of Irrigation Engineers in Maharashtra 1/

Background

1. During the decades of the sixties and seventies Indian irrigationprojects were insufficiently prepared. Planning was not complete, the inves-tigation of alternative development options was inadequate, the designs wereunimaginative, and little attention was paid during the planning and designstage to the operational implications of the designs chosen. This resultedin a less than efficient use of scarce financial and watet resources, it hascreated serious problems of inequity in command areas, destroyed large areasof fertile land because of drainage and water logging problems and has disil-lusioned the politicians on the value of irrigation for agriculture develop-ment. One of the reasons for this poor performance was the quality ofengineering.

2. There are serious shortcomings in the present educational backgroundof irrigation engineers in India. Young engineers who start their profes-sional life in the service of the Government are not adequately trained inirrigation disciplines. Their educational background is broadbased civilengineering. They have been taught irrigation disciplines during their fouryears at the universities but only as one of the many civil engineeringsubjects of their curriculum.

3. Employment opportunities for young civil engineering graduates inIndia are mainly in government service, although lately, there has been somedemand from the private sector. The number of engineers working in irriga-tion, outside government services, however, is still very small. Recruitmentby government is usually based on short term work programs and on availablebudgets for new construction and O&M. Very few departments have long termstaff development programs or reliable projections of recruitment needs.

4. For such an unpredictable job market, the engineering student hasto prepare himself for alternative employment opportunities in roads, build-ings, railways, ports, irrigation etc. When he graduates he knows somethingabout all these subjects but generally insufficient to be innovative in hiswork. After he is recruited by the irrigation service he is trained on the

1/ A preparation report for a Project for Induction Training of IrrigationEngineers in Maharashtra was prepared by a World Bank Mission(Dr. Jagdish Narain, Shri Y.K. Murthy, Dr. Karmeli, consultants and G.J.Tibor) in July, 1983. The report was reviewed by Dr. Jagdish Narain inMay 1986 and appraised by the NWMP Appraisal Mission.

ANNEX 15Page 2

job by his supervisors. A review of this training indicates that it ismostly oriented to administrative matters and focussed on the immediate tasksthe young engineer is called upon to do (staking out works, measurement ofquantities, preparing piece-work tenders, etc.). The training is carried outby engineers whose background is similar to the trainee's. This circle ofunsufficiently qualified undergraduates, trained on the job by engineers witha similar professional background, must be broken in order to provide thetechnical competence required in the future. The best way to improve thepresent level of competence in the service is by introducing into the system,over time, properly trained young irrigation graduates. In time they willadvance in responsibilities and eventually guide the State's irrigationdevelopment program in the next century.

5. An important constraint for a reform in engineering training isconnected with the training capabilities of the universities and colleges.Traditionally the universities in India have been isolated from the problemsin the field and have not contributed much to the advancement of the state ofthe art. Their curricula is based on standard engineering training textswith little reference to the problems facing the irrigation sector in thecountry. The faculty in the institutions are usually not sufficientlyknowledgable on the practical problems of irrigation and in general are notup to date with the technological developments abroad. A refocussing of thecurriculum and an upgrading of the faculty is needed.

6. Modern irrigation has developed into a complex multi-disciplinarytechyiology involving Engineering, Hydrology, Agronomy, Economics, Sociologyand tManagement Sciences, often requiring a systems approach. Traditionally,the civil engineers of the Irrigation Departments have had the responsibilityto identify, investigate, plan, design, ronstruct, and operate irrigationprojects to public outlets.

7. The preparation report identified certain areas of weakness in theteaching of irrigation engineering and related subjects at the graduate andpostgraduate levels.

(a) In Water Resources Development:

Hydrological and Soil Investigations, Data Evaluation, Hydraulics andFlow Measurements, Project Economics, Operation and Management ofIrrigation Systems and their Monitoring, Project Organization, etc.

(b) In Water Use and Management:

Irrigation Agronomy, Soil Science, Minor Conveyance Network Design,Water Scheduling, Irrigation Practices on the farmer's field, On-FarmWorks, Farmer Organizations, etc.

8. After discussions with COI and COM and the consideration of severalalternative ways to improve the training of engineers, it has been decided totry out an induction training programme for new graduate recruits to theState Irrigation Department, making use of facilities and infrastructure in

-3- ANNEX 15

Page 3

existing training establi3hments in Maharashtra. The program will fill gapsin the knowhow of the young engineers and provide field training so that theyare adequately equipped for a career in the Department. Candidates for theTraining Program will be engineers recruited directly through the PublicService Commission and who would normally undergo a probational period of oneyear before their confirmation as officers of the Department.

Project Objectives

9. Traditionally, the teaching of Irrigation courses has been theresponsibility of the Civil Engineering Departments in the univer-sities/colleges. As such the emphasis has been on the design and construc-tion of hydraulic structures like dams, weirs and barrages. There has beenlittle awareness among the teaching faculty that Irrigation Engineering is aninterdisciplinary subject and the ultimate aim is to make use of the waterfor irrigated agriculture.

10. This lack of awareness on the par. of the training institutions mayhave contributed to the present unsatisfactory performance of irrigationprojects. Two steps are needed:

(a) Training of a new type of irrigation engineer, who is given a techni-cally sound training before joining the Service.

(b) Strengthening the professional linkages of the teaching facultiesin the Universities with the engineering, agriculture and watermanagement communities, to facilitate the transfer of modern technol-ogy and promote the involvement of the teachers in the problems ofthe irrigation sector in the country.

11. The objective of the Induction Training Program will be to impart anadequate Irrigation Engineering background to all graduate Civil Engineeringrecruits of the Department before the end of their probation period. Thetraining program will include adv:nced academic training in irrigationengineering disciplines and practice oriented training in the field includingon-farm development works, irrigation practices, irrigation agronomy andrelated subjects.

12. The Irrigation Department of the Government of Maharashtra recruitsabout 60 civil engineering graduates every year. The recruits will bedivided into two groups: (A) Operation and Management Engineers who willoperate, maintain and manage the systems frQm the reservoirs to theindividual farm gates; and (B) Design and Construction Engineers who willplan, design and build projects. Engineers in group (A) will also be trainedto advise farmers on on-farm works and recommend to them irrigation prac-tices. Each group will include about 30 officers. Division into two groupsis necessary for logistical reasons, the core training of both groups will besimilar but with slightly different emphasis.

ANNEX 15Page 4

13. The program will be made up of three components, each carried ouc ina different training institution, where most of the necessary infrastructureexists.

Basic Training: Will ensure chat the recruits obtain an adequateperspective of Governmental responsibilities and work procedures andon the inter-relationships between the various Government Departmentsengaged in Irrigation Development. This 3-month training is alreadygiven to the recruits at the Engineering Staff College at Nasik, andwill continue basically unchanged in the future. 1/

Technical Training: Will teach the recruits modern irrigation,technologies and practices, particularly in areas of project plan-ning, operation of irrigation systems, on-farm irrigation works andgeneral water use management. The course will be divided intoacademic and practice oriented periods and will be given in twoInstitutions.

(a) Academic Training at the Indian Institute of Technology(I.I.T. , Bombay. The one semester Academic Work will fill gapsin the more classical subjects like Mathematics, Statistics,Hydraulics, Open Channel Flow, Hydrology, Operations Research,Computer Science, etc. At present most of these subjects arenot adequately covered in the undergraduate curriculum of thegeneral civil engineering degree.

Cb) Practice-Oriented Training at the Water and Land ManagementInstitute (WALMI) in Aurangabad: Work at the Institute duringone semester will train the recruits in the operation of Irriga-tion Projects, in water scheduling, (techniques of supplyingwater reliably and at the correct time to the tarm gates), andin subjects related to irrigated agriculture, including prepara-tion of land for irrigation, on farm irrigation practices, thesupply of agricultural inputs, efficient water and land use,etc.

14. A number of specially designed courses will be given both at I.I.T.and at WALMI which will relate to specific problems of irrigation inMaharashtra (black cotton soils; difficult topography, etc.).

15. The program will be organized so that only one group of trainees(about 30) will be working in an Institute (I.I.T. or WALMI) at any one timeso that the infrastructural facilities and faculties in the two Institutionsare utilized throughout the year.

1/ Facilities in Nasik, faculty and course material, are considered veryadequate and need no strengthening at present. The project focusses onlyon the Technical Training Components in I.I.T. and WALMI.

ANNEX 15page 5

Course Material, Curriculum and Course Preparation for Technical Trainin8

16. The newly recruited Class II Officer who is a Graduate of CivilEngineering, has only a very rudimentary knowledge of irrigation engineeringdisciplines such as Hydrometry, Hydraulics and Soils and absolutely noknowledge on the use of water for irrigation. If he is not from a farmingbackground, he would know nothing about irrigated agriculture. Both partsof the Irrigation Engineering discipline 1/ will have to be taught to the newrecruits to prepare them for their tasks in the Department. Teaching thebasic irrigation engineering disciplines needs an academic background withhigh quality teaching staff and appropriate laboratories; teaching irrigationpractices and irrigation agronomy, needs work on irrigation projects andclose contacts with farmers.

17. The two semester technical training will be divided into differenttypes of courses. One type will teach the young engineer how to carry outhis assignments; for example how to measure flows in rivers and canals, howto evaluate hydrological or soil data, how to use remote sensing to identifywater logging, how to make statistical analysis, etc The second type ofcourses will teach him what to do to solve the problems he will face in hiswork. For example, what irrigation practices should be used for differentcrops under various topographical and soil conditions -- what operationalprinciples should be used in water scheduling, what distribution and controlsystems could be used to provide a timely water supply, what are the economicimplications of water stress for the various crops and what are the economi-cally justified design and Qperational principles which result from that.Most of the "how to do" material will be taught at !.I.T., most of the "whatto do" material will be taughc and exercised at WALMI. 2/

1/ The Irrigation Engineering discipline has two distinct facets. The firstis the development of Water Resources and their regulation and conveyanceto the consumers, and the second concerns itself with the use of waterby the farmers for agricultural production. The first part encompassesthe following disciplines: Geology, HydroLogy, Soil Science, Drainage,Agronomy, Engineering Economics, Civil Engineering Design and Construc-tion, Systems Engineering ant Soil Sciences. The second deals withirrigated agriculture, with waLer use on the farm including the variouswater delivery systems to the plants, land development, farmer organiza-tions, etc.

2/ None of the proposed coursets will deal with subjects such as design ofearth and rockfill dams, canal lining practices, management of construc-tion sites or other design and construction problems which irrigationengineers face during their career in the Department. The know-how forthese courses is available in the Irrigation Department, not in theAcademic Institutions. These subjects would therefore be taught in theEngineering Staff Colleges or in Regional Training Seminars as part ofthe in-service training program after the Engineers have already acquiredpractical experience in the Department.

-6- ANNEX 15Page 6

18. Most of the course materials will be tailored to aLtual requirementsin the field. To do this one or two completed and operating major irrigationprojects in Maharashtra will be selected for detail performance analysisduring course work. Most of the lectures and course exercise will use fielddata collected from these projects.

19. One group of trainees (Croup A) will focus on project operation andmanagement problems, che second (Group B) on project planning and design.

20. The curricula is divided into five major topics (Tables 2.1 and 2.2).The Basic Science topic, 195 course hours, will provide both a set ofrefresher courses, as well as an introduction to subjects necessary forsubsequent courses. It will provide material on Agriculture and EngineeringEconomics. The courses on Statistics and Computer Science are required forthe subsequent data analysis and data evaluation subjects. The courses havebeen classified depending on the amount of preparation required, Table 4shows the ratio of course preparation/lecture time.

21. The second topic is Engineering, it will ptovide 180 course hours forGroup (A) and 195 for Group (B) The eight courses for Group (A) and thenine courses for Group (B) comprise most of the "how to do" subjects inIrrigation Engineering. The first five courses are on data collection andinterpretation. The course on Irrigation Agronomy will teach the basics ofirrigated agriculture and provide sufficient agricultural knowledge forplanning, designing and operation of an Irrigation Project.

22. The third topic is the heart of the course. It deals with ProjectPlanning and Design and provides for 240 course hours for Group A and 270for Group B. Some of the courses will have to be prepared specifically forthe situation existing in Maharashtra. For some of the other courses most ofthe available course material available in India and abroad has to berevised.

23. The computer game, at the end of the Planning and Design topic willdemonstrate to the Students the importance of a timely and adequate watersupply for the crops, allowing them to experiment with water scheduling andoperational decisions. The economic implications of the decisions are calcu-lated by the computer and are presented as output. Optimization of networkoperation can be exercised.

24. Once the student has understood the economic value of a reliablewater supply, the stage is set for the next topic and the project exercisesat the end of the semester. Topic 4 is Project Operation and Management (60hours for Group A and 15 for Group B) and is a logical follow-up to thecomputer game. The courses will present various operational procedures toachieve optimal water scheduling. These operational modes will be coor-dinated with the course material on conveyance network planning, and wouldprovide the engineering alternative3 for the various operational performancerequirements.

-7- ANNEX 15Page 7

25. The teacher will present alternative solutions for project operationand explain the reasons for the preferred solution. His recommendations willbe based on command area topography, soils, crops, farm size and farmerorganizations. He will explain the planning and design alternatives toachieve various water use efficiencies.

26. Project Work in the form of a planning and project operation exer-cise, at the end of the course, will be based on data from existing irriga-tion projects in Maharashtra. The data will be used to replan and redesignan existing irrigation project to varying performance standards. The Exer-cise will sum up all course material which has been presented to the studentsduring the course. In the exercise the students will experiment with alter-native conveyance system layouts and with appropriate operational modes foreach of the layouts. The various network alternatives and operational modeswill be assessed for their performance (water losses in conveyance and opera-tional reliability including the timeliness of the supplies) and comparedwith the existing performance of the projects analyzed. The network alterna-tives will be costed and economic comparisons made to choose the best designalternative.

Teaching Methods and Aids

27. Films (video cassettes) will be prepared for some typical projects inMaharashtra to familiarize the students, at the start of the course, with theproblems existing in the field. Basic data files on these projects will bedrawn up during course preparation and then used by the students to preparetheir exercises. The film presentation will serve as the connecting link forthe course syllabus with back references made to the problems identified inthe presentation, when teaching the various course subjects.

28. Some of the courses will be assisted by advanced interactive computerprograms including video tapes or discs which are already available onspecific subjects abroad, or which will be specially prepared for the course.These courses will enable the students to learn the subjects whilst interact-ing with the computer, at a speed they are able to absorb the material. Theteacher will supervise the students and will be available to respond toquestions raised by them. Three teaching practices will be used.

- Conventional methods, direct teacher class contacts.

- Video systems in which the material is submitted with the help ofvideo tapes and supported by teachers, and

- Computer-aided teaching where specific topics will be presented bycomputer on an individual student basis to allow for real time onlinedemonstrations.

29. In some of the more theoretical subjects, the interactive computercourse may run at two different levels. For outstanding students, moreadvanced material will be presented. This will produce course graduates

ANNEX 15Page 8

which could later be employed on the more sophisticated planning activitiesof the department.

30. The syllabi may undergo changes as experience accumulates over chefirst three years of the project. During this period, close supervision ofthe program will be required. Supervision would focus on the oerformance offaculty and the reaction of the students to the course materiai.

31. Consultants chosen by the Project Authority will assist and advisethe faculty of I.I.T. and WALMI in the preparatior of detailed trainingmanuals, computer assisted training programo, T.V. course material, projectexercise problems and other teaching aids. It is anticipated that thesophisticated teaching aids introduced in the program will effectively cap-ture the student's interest, present the material more clearly and allowstudents with different levels of capability to proceed together.

Project Implementation

32. The project will support training facilities in the Indian Instituteof Technology (I.I.T.), Bombay and in the Water and Land Management Institute(WALMI) of the Government of Maharashtra. It will construct the necessaryinfrastructure (classrooms, laboratories, student and faculty quarters) forsome thirty students, in the two institutions. It will procure laboratory,audio-visual and computer equipmrnt (one PC workstation for each 2 students)and other training aids, also transport for moving the students to and fromthe field. It will prepare detailed course material for the teachers andcourse notes and textbooks for the students, provide audio-visual trainingaids (slides, video films, etc.) and programs for interactive computer train-ing. It will finance the cost of teacher training in the country, and ifnecessary abroad, and provide in the first three years of the program, guestlecturers for specific technical subjects from India and abroad. For aperiod of four years it will finance the annual cost of running the courses.

33. The project will have two distinct stages. The first, the "formula-tion" stage, will take approximately one year, and will be devoted to theconstruction of infrastructure and the procurement of equipment. During thisstage, teachers in the participating Institutions will be selected andtrained and detailed course material prepared. During this stage slides andfilms will be prepared and the location and contents of the field exercisesdefined. The entire course material will be closely related to a number ofspecific irrigation projects in Maharashtra which will serve as data base andwhich will be analyzed as to their present performance during course work.These projects will also serve as examples on which new planning and projectoperation technologies will be explained and exercised.

34. The second, "implementation" stage will start in year two, after thefirst course has been inaugurated and continue for four years. During thisstage, course material will continue to be refined and focussed. During thefirst two years of stage two, a number of guest lectures will be given byexpatriate experts.

ANNEX 15Page 9

35. Both training institutions (I.I.T. and WALMI) are well establishedand have their budgeting and Accounting prccedures. These procedures will beused for the construction of infrastructure, 3r the procurement of equipmentand transport, and also for the stage two recurring expenditures. However,for the preparation of course material, for training teachers abroad and forproviding the expatriate manpower inputs required, an expatriate Consultantcontractor will assist Project Management.

36. A foreign consultant will be selected to be the contractor for theseservices, possibly a reputable University, which kias experience with trainingof foreign teachers, and with the preparation of training material, films andappropriate computer software. About 50 man-months of professional servicesare estimated to be required (Table 4). The contractor will be selectedjointly by GOM/GOI and the World Bank in accordance with the World Bankguidelines on procurement of consultancy services after the technicalcapabilities of various foreign Institutions have been evaluated. TheProject will sign a ceiling contract with the contractor for providing coursematerial, computer programs, short-term experts, guest lecturers and teachertraining abroad. Each of these categories will have detailed yearly workprograms, including F.C. cost requirements. The contract with the consultantwill run for a three-year period to cover stage one, and the first two yearsof stage two. Project Management will decide when and whom to serd fortraining abroad.

37. Project Management will be made up of three tiers:

(i) A Committee of Direction;

(ii) A Management Committee; and

(iii) The Board of Studies.

38. Since this is a pilot project, and is likely to be repeated in thefuture in other States, it is important that the Government of India beinvolved in its direction. For this purpose a Committee of Direction will beestablished. The Committee will be headed by the Secretary of the Governmentof India, Ministry of Water Resources and will have representatives from theDepartment of Education, Finance, Economic Affairs of the Government of Indiaand relevant departments of the Government of Maharashtra. The Committeewill have six members:

-10- ANNEX 15Page 10

1. Secretary to Govt of India, Ministry of Water Resources Chairman

2. Representative of the Ministry of Finance andDepartment of Economic Affairs, GOI Member

3. Representative of the Ministry of Education, GOI Member

4. Member of the CWC Member

S. Secretary, Department of Irrigation, GOM Member

6. Jt. Secretary and Financial Advisor, Ministryof Irrigation, GOM Member

Representatives of the World Bank will be invited to participate in thedeliberation of the Committee.

39. The training program will be given by two separate and quite inde-pendent institutions (I.I.T. and WALMI) each with its own professional,administrative and financial management. To create the necessary closecooperation and technical coordination (course scheduling, exchange offaculty and use of each other's facilities as required), approval of expendi-tures and budgetting a management group will be put in place in the form of aManagement Committee. The Committee will have six members:

1. Secretary, Irrigation Department, COM Chairman2. Commissioner CAD and Secretary, Irrigation

Department, GOM Member3. Nominee of GOI (Ministry of Water Resources) Member4. Nominee of Finance Department, GOM Member5. Director, I.I.T. Bombay Member6. Director, WALMI Secretary

A representative of the World Bank will be invited to alvise the ManagementCommittee.

40. Project Coordinators will be nominated in the two Institutions, aProfessor at I.I.T., Bombay and a Joint Director, at WALMI, to coordinate theteaching programs, and the use of the facilities in the two Institutions.

41. A Board of Studies will be set up to advise the Management Committeein the formulation of the course contents and other professional matters. Itwill review the course programs, as they are implemented and from time totime suggest improvements and modifications. The Board of Studies will becomposed of the following members:

ANNEX 15Page 11

1. Member, CWC (WR) Chairman2. Director, I.I.T., Bombay Member3. Director, WALMI Member4. Chief Engineer and Jt. Secretary, COM Member5. Director, Technical Education, COM Member6. All the Professors in WALMI and

I.I.T. teaching in the program Members7. Project Coordinator, WALMI Member Secretary8. Project Coordinator, I.I.T. Member

Representatives of the World Bank and the Contractor may be invited to joinin the discussions.

42. The Management Committee will approve the annual budgets prepared bythe two training Institutions (both capital and recurring costs) and channelthe necessary funds to them. It will establish a small accounting office forthe preparation of reimbursement claims, which will be forwarded to theDepartment of Economic Affairs for payment by the Bank.

43. The Board of Studies will be responsible for project monitoring andevaluation. The Board will set up a Project Monitoring and Evaluation cellconsisting of 2 or 3 members and a Secretary. These members and theSecretary will not be from the faculties of the Training Institutions. Thecell will review: (a) the technical performance of the training program bysetting examinations and tests at the end of each course and by follow upinterviews with the students after they have been working in the IrrigationDepartment for (say) 2 years; and (b) review the infrastructural facilitiesand make recommendations for changes. The cell will meet at least once everysix months and report to the Board of Studies.

Additional Faculty, Infrastructure and Equipment RequiredAt I.I.T. and WALMI

44. The course programs at I.I.T., Bombay and at WALMI, Aurangabad, havebeen drawn up so that the available facilities at both the Institutes arefully utilized and the trainees benefit by the academic strength of theI.I.T. faculty and the practice oriented instruction at WALMI.

45. A review of existing infrastructure at I.I.T. and WALMI shows thatsome additional buildings (Offices, Class-Rooms and Residential Accommoda-tion, vehicles, laboratory and office equipment) would be needed for thisproject.

Project Costs (Tables la - lh)

46. The cost estimates are for the minimum infrastructural and equipmentrequirements, needed at I.I.T. and at WALMI. In both Institutions facilitieswill be provided for 30 students only, on the assumption that only one groupof trainees will be in the Institutions at anyone time. Also, faculty willbe working for the project for two semesters per year in each of the Institu-tions.

-12- ANNIX-1SPage 12

47. The foreign currency requirements for Consultants assisting theProject Management, were based on preliminary assumptions with regard to therequired course preparation time. The actual consultant time required forcourse preparation will become apparent only after work on this subject hasstarted.

48. Total project costs are US$3.1 million with a Foreign Currency com-ponent of some 40Z. Out of a foreign currency cost of US$1.2 million, aboutUS$1.1 million will be spent on foreign consultants for course preparation,textbooks, computer software, visual teaching aids, etc. Even though some ofthis material will be specially tailored to the need of Kaharashtra, the bulkof the course material and teaching aids will be available for use forIrrigation Engineering training in other Universities and Water and LandManagement Institutes in India.

FinAncins

49. The Government of Maharashtra will make a provision in its annualbudget for the expenditure to be incurred every year and make funds availableto the I.I.T. Bombay and WALMI, Aurangabad, through the Chief Engineer,Irrigation Department, Pune. Annual Budget requirements will be prepared inaccordance with programs approved by the Steering committee.

50. The proposed IDA credit of US$3.1 million would finance 100% of theproject cost.

Procurement

51. Civil works to be financed under the project would cost approximatelyUS$1.3 million including all contingencies, engineering and administration.All works would be let through Local Competitive Bidding (LCB). All LCBcontracts would be let on the basis of standardized documents and proceduresrecently developed by GOI's Central Water Commission (CWC) and approved bythe Bank Group.

52. Vehicles and equipment to be financed under the project would costapproximately US$0.3 million, all procured locally. Locally procured equip-ment include vehicles, laboratory and office equipment and some computerhardware. These types of equipment would need easily available servicing andsupply facilities. There is adequate domestic competition and prices arehighly competitive. Standardized procedures and bidding documents developedby CWC and approved by IDA would be used for the procurement of this equip-ment and vehicles.

53. Procurement of foreign consultants will follow Bank guidelines. Thecontract amount will be about US$1.1 M of which services will compriseUS$0.5 M, purchase of specialist equipment not available in India US$0.4 Mand training costs US$0.2 M. Equipment purchases will be made by prudentshopping and together with the training program will be subject to priorapproval by the Management Committee.

-13- ANNEX 15Page 13

Project Benefits

54. Without a new approach to engineering education the Government ofIndia and the States programs for irrigation development, for the nextdecades, (both modernizing existing projects and developing new areas), isbound to produce unsatisfactory results. Only with a new approach in irriga-tion staff training can India produce, in one or two decades, the necessarytechnical work force to carry out these ambitious programs to the standardsrequired in the future.

55. Since 1978 the Bank has embarked on an ambitious in-service trainingprogram for lower level irrigation technicians in some of the major irriga-tion States, providing funding and advice to Water And Land ManagementInstitutes (WALMI's). The first of these Institutes was established inMaharashtra and has become the most successful in-service training estab-lishments in the irrigation sector in India. It has spread its influence toneighboring states and countries. Funding for an additional five Instituteshas already been provided through Bank Projects in other States of India.To complement the ongoing operation of lower staff training the proposedproject will test a new approach for the education of young IrrigationEngineers.

56. The State of Maharashtra and India as a whole, will benefit from theProject. It will provide broad-based, multi-disciplinary training in irriga-tion to engineer recruits joining the Irrigation Department. Trainingfacilities at WALMI will be expanded to cover additional subjects (projectplanning and operation). The added faculty and facilities will alsostrengthen I.I.T.'s and WALMI's capabilities to provide additional in-servicetraining to engineers and other staff of the Department. It will establish alink between the I.I.T. Bombay and the Irrigation Department, COM, for thetransfer of modern technologies. Highly qualified I.I.T. professors willbecome familiar with the technical problems of Irrigation Projects inMaharashtra and may in time get involved in R&D and Consultancy work for theDepartment.

57. An important component of the project is the design of the varioustraining courses, the preparation of textbooks, training manuals and teachingaids and the training of teachers in the new course material. This componentwill provide the foundation of a new undergraduate program in IrrigationEngineering, planned at the national level.

58. Feedback on the benefits of training, after the students have startedworking in the Irrigation Department, will be provided on a continuous basisby the Monitoring and Evaluation Cell. This will ena0le Project Managementto make changes in the curricula and to the teaching methods, and shouldminimize the risk of project failure.

INDIAHAHhRASTkIIA INDUCTION TRAINING PR06RAII

PROJECT COST SUItARY

(RS '000) (USS '000) Z Total---- --------------------- X foreign lase

Local Foreign Total Local Foreign Total Exchariae Casts='======= ======== =====S== ===S==== ===S==S= ==Z===== ========= -----

A. INIDIAN INSTITUTE Of TECHNOLOGY i BOlMAY 9,731.0 14039.0 10,820.0 752.4 79.9 832.3 10 32r:, ANDTEF: AND LANTD 1$AIWGEflENT INSTITUTE . IIAHAEASHTRA 91395.5 984.5 1O0380.0 722.7 75.7 798.5 9 31F. (OdSLILThNTS SERVliES AND EUIPflEtIT 705.0 110714.8 12,419.8 54.2 901.1 955.4 94 37

TdtcI L:SELIIIE COSTS 19,881.5 13,738.3 33P619.8 Ir1.9.3 1.056.8 2.586.1 41 100F;-cl 1 - C. I C.rler~cel 1,690.0 1.122.2 2,012.2 130.0 86.3 216.3 40 8F rIie ;or,ti . ... 2¢r,tie o2587.4 t1239.1 3,826.4 199.0 95.3 294.3 32 11

r iil FF;.02CT COSTS 249158.9 16S099.5 40P258.4 1,858.4 1,238.4 3.096.8 40 120

…----u.-lW Jl tiU' 14*¢,.

~IIIX

I-"-ISA

MAHARASTRIllA IIIDUCTIOti TRAINItIS PROGRAMSUMMFARY ACCOUNTS COST StIIIARY

~F:R '000) (US$ '000) 1 Total*------------------ - Z Foreign Base

Lcal Fareisr, Total Local Foreigr. Total Exchange Costs

1. INVESTMEIIT COSTS

n. CIV1L UoR1xS 8.550.0 450.0 9,000.0 657.7 34.6 692.3 5 27B. IlCF:EIdENTAL DZI 1,024.0 316.0 1,340.0 78.8 24.3 103.1 24 4

C. EQUIPHENT 1,90'.5 14192.5 3,100.0 146.7 91.7 238.5 38 9

It. 10CF:ElE'IATAL STArr 7,.JO.0 - 7.500.0 576.9 - 576.9 - 22

E. !':i2CLES I95.0 65.0 260.0 15.0 5.0 20.0 25 1

I. CJtISJLTANT' Sf[ICE'l AN!D ElUIPFMIIT 705.0 110714.8 12,419.8 54.2 901.1 955.4 94 37

T.i "O l:TEItC (OSE 19,881.5 13.738.3 339619.8 1,529.3 1b056.8 2t586.1 41 100

r., .,. 1 5V;tlts_bilr.~ 1,690.0 1,122.2 2,812.2 130.0 86.3 216.3 40 8

i .iE Cor. ti.;Se.ci- C 26587.4 1P239.1 3,826.4 199.0 95.3 294.3 32 11

}.t.! IF:LIrLT CHSTP 24s158.9 16099.5 40,258.4 1,858.4 19238.4 Z,096.8 40 120

-- -- -- - -- --- -- - - - -- - -- -- -- - - - -- - --- --- -- - - - - - -- - -- -- - ---- -- --- -- --

r; - _t. rj I r7rtr 1-1 '' " I

A- X-

t0 t,

INDIAAHARASTRHA IN[IVCTION TRAINING PROGRAM

Project Components bg Year(RS '000)

Base Costs Total

86/8? 87/88 88189 89/90 90/91 RS (USS '000)

A. INDIAN INSTITUTE OF TECHNOLOGY FBOIIDAY 2J520.0 5,330.0 990.0 990.0 990.0 10820.0 832.3B. WATER AND LANDII ANAGEMIENT INSTITUTE , ffAHARASHTRA 2,340.0 5,400.0 880.0 880.0 880.0 10,380.0 798.5C. (ONbULTANTS SERVICES ANMD EOUIFfiENT - 6,669.0 3.276.0 2,131.6 343.2 12,419.8 955.4

Total 8hSELIIE COSTS 4P860.0 179399.0 5s146.0 4,001.6 2#213.2 33,619.8 2,586.1Vh;sical Cortingerncies 504.0 1,883.9 298.0 126.3 - 2,812.2 216.3frice C[rtirE5er,cieE 160.9 1.514.8 638.4 804.3 708.1 3,826.4 294.3

Tot,;l FFI:JECT COSTS 5,524.9 20,797.7 6,082.3 4,932.2 2,921.3 40P2584 39096.8

F orki-r, E -ch3r.e 1,489.5 7,920.8 3,635.9 2,521.7 531.6 16,099.5 1,238.4

Fieblu- ', 1797 14:5s

, ,

INDIaNlAHARASTRHA INPWTION TRAINING PROGRAM

Sumarv Accounts bv Year

Totals Including Contingericies Totals Including Conti*Mncies(RS '000) (US0 '000)

86/87 87/88 88/89 89/90 90/91 Total 86/87 87/88 88;89 89/90 90/91 Total

1. INVESThENT COSTS_J

A. CIVIL U0RKS - 11.344.0 - - - 11,344.0 - 872.6 - - - 872.6B. INCREMENTAL OH - 241.5 414.3 435.4 458.3 19549.5 - 18.6 31.9 33.5 35.3 119.2C. EQUIPMENT 3W672.0 - - - - 3L672.0 282.5 - - - - 282.5[I. INCREIENTAL STAFF 1,545.0 Ir644.1 10755.9 1877.1 2.009.4 8831.4 118.8 126.5 35.1 144.4 154.6 679.3E. VEHICLES 308.0 - - - - 308.0 23.7 - - - - 23.7F. CONSULTANTS SERVICES AND EQUIPhENT - 7.568.1 3,912.1 29619.7 453.6 14,553.5 - 582.2 300.9 201.5 34.9 1W119.5

Total INVESTMENT COSTS 5,524.9 20,797.7 6,082.3 4,932.2 2,921.3 40,258.4 425.0 1,599.8 467.9 379.4 224.7 3,096.8

rotal PROJECT COSTS 59524.9 20,797.7 6,082.3 49932.2 2,921.3 40,258.4 425.0 1,599.8 467.9 379.4 224.7 3,096.86-I

£ :2

* MF ebruar, J' 1987 14:57 1i

r.u

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-22- ANNE 15Table 2Page 1

Curriculum for the "Operation and Manaaement" Group (A)

To beGiven at:

IIT WALMITopic Course Total Ist Semester 2nd Semester

1/ (hours) (hours) (hours)

1. Basic Sciences A 1.1 Mathematics 30 30A 1.2 Statistics 45 45A 1.3 Operational Research 30 30A 1.4a Agriculture Economics 25 - 25A 1.4b Engineering Economics 20 20A 1.5 Computer Science 45 45

Total Course Hours 195 170 25

2. Engineering B 2.1 Land Classification 30 30A 2.2 Aerial Photo & Remote

Sensing 15 15B 2.3 Surveying & Mapping 15 15B 2.4 Data Transmission 15 15A 2.5 Hydrological Data &

Analysis 30 30B 2.6 Irrigation Agronomy 30 - 30A 2.7 Open Channel Flow

Hydraulics 30 30A 2.8 Fluvial Hydraulics &

Sedimentation 15 15Total Course Hours 180 150 30

3. Planning and C 3.1 Irrigation Engineering 75 - 75Design C 3.2 Drainage Engineering 30 - 30

C 3.3 Hydraulic Structures 15 - 15C 3.4 Water Resource Planning 30 15 15C 3.5 Conveyance Network 45 - 45C 3.6 Automation. Control &

Regulation of Flows 30 - 30A 3.7 Computer Game 15 15


4. Operation and C 4.1 Operation & Management 30 - 30Management of B 4.2 Irrigation Scheduling 15 - 15Project B 4.3 Social & Behavioural

Aspects in Irrigation 15 15Total Course Hours 60 15 45

5. Project Work A 105 _ 105Total Program 780 365 415

1/ Level of course (see Tables 3 and 4)

-23- ANNEX 15Table 2Page 2

Curriculum for the "Planning & Design" Group (B)

To beGiven at:

IIT WALMITopic Course Total 1st Semester 2nd Semester

1/ki-C (hours) (hours) (hours)

1. Basic Sciences A 1.1 Mathematics 30 30A 1.2 Statistics 45 45A 1.3 Operational Research 30 30 -A 1.4a Agriculture Economics 25 - 25A 1.4b Engineering Economics 20 20 -A 1.5 Computer Science 45 45


2. Engineering B 2.1 Land Classification 30 30 -A 2.2 Aerial Photo & Remote

Sensing 15 1S -B 2.3 Surveying & Mapping 15 15 -B 2.4 Data Transmission 15 15 -A 2.5 Hydrological Data &

Analysis 30 30 -B 2.6 Irrigation Agronomy 30 - 30A 2.7 Open Channel Flow

Hydraulics 30 30 _A 2.8 Fluvial Hydraulics &

Sedimentation 15 152.9 Geotechnical Investi-

gations & Analysis 30 30Total Course Hours 210 180 30

3. Planning and C 3.1 Irrigation Engineering 75 - 75Design C 3.2 Drainage Engineering 30 - 30

C 3.3 Hydraulic Structures 15 - 15C 3.4 Water Resource Planning 30 15 15C 3.5 Conveyance Network 45 - 45C 3.6 Automation, Control &

Regulation of Flows 30 - 30A 3.7 Computer Came 15 15 -B 3.8 Construction & PLannin 15 - 15B 3.9 Cost Estimates & Analysis 15 - 15


4. Operation &Management of B 4.2 irrigation Scheduling 15 15ProjectsTotal Course Hours 15 - 15

5. Project Work A 105 - 105Total Program 795 380 415

-24-

ANNEX 15

Classification of courses, based on level of reQuired Preparation

Course Le~vel of CourseA B C

1 ........ *1.2 .....*.1.3 **..*..***

1.4 *********,

1.5 *

2.1 *** ***....**...*.

2.2 ... .*.....

2.3 ................. *

2.4 ***,,*,***,***,**

2.5 *.****.^ .* *

2.65................ *

2.7 *2.8 .. *2. ................. *

3.1 **ssso ****..... .......... to.3.2 *3.3 *...see.. .... ..... *34 ,e...................es.... .o.............*

3.6 .. ooso......... .. *..... .o....... ........ #.o...

397 ............... *..*a

4.1 ; *3.7 es.*oo... , 3.8 .. *..00 3.9 ..... *

4.1 *ooo o.o..... ooo.. ..4.2 o#o .................. o...... o.. *

495 *o*** . *s .......... so...*

-25-ANNX ITaLble 4

Course PreDaration - Required Man-months(Based on 80 hours/month)

Teacher OutsideAvailable Consultant

Class "A" Courses (5:1 ratio)

1.1 (30 hr) 2 man-mo1.2 (45 hr) 3 man-mo1.3 (30 hr) 2 man-mo1.5 (40 hr) 3Lman-mo

Total 10 man-mo 8 man-mo 2 man-mo

Class "A" Courses (10:1 ratio)

1.4 (45 hr) 5 man-mo2.2 (15 hr) 2 man-mo2.3 (30 hr) 3 man-mo2.5 (30 hr) 3 man-mo2.7 (30 hr) 3 man-mo2.8 (15 hr) 2 man-mo3.7 (15 hr) 2 man-mo5.0 (105 hr) 13 man-mo


Class "B" Courses (15:1 ratio)

2.1 (30 hr) 5 man-mo2.4 (15 hr) 3 man-mo2.6 (30 hr) 5 man-mo4.2 (15 hr) 2 man-mo4.3 (15 hr) 2 man-mo3.8 (15 hr) 3 man-mo3.9 (15 hr) 3 man-mo4.1 (30 hr) 4 man-mo


Class "C" Courses (20:1 ratio)

3.1 (75 hr) 22 man-mo3.2 (30 hr) 8 man-mo3.3 (15 hr) 4 man-mo3.4 (30 hr) 8 man-mo3.5 (45 hr) 11 man-mo3.6 (30 hr) 8 man-mo

Total 61 man-mo 33 man-mo 28 man-moTOTAL 81 man-mo 50 man-mo

-26-

ANNEX 15Attachment 1Page 1

DRAFT

LETTER OF INVITATION

Dear

Re: Consulting Services for the Maharashtra InductionTraining Proaram (MITP)

1. You are hereby invited to submit a proposal for consulting servicesrequired for the MITP which could form the basis for future negotiations and,ultimately, a contract between you firm and the Government of Maharashtra,Irrigation Department, India, hereinafter called the GOM, ID.

2. Annex 15. Attachment 2 (copy attached) gives a description of theproject which is intended to provide specialist irrigation technology train-ing to new engineering graduates recruited by the Government of Maharashtrafor their Irrigation Deparment. The assignment is estimated to last threeyears, require fifty man months and briefly involves:

Ci) Training teachers;(ii) Preparation of training material;(iii) Making films and television course material;(iv) Program computer software;(v) Design computer-assisted training programs; and(vi) Prepare other teaching aids for all trainees to become

irrigation specialists.

3. To enable you to submit a proposal, please find enclosed;

Ci) Terms of reference (TOR);(ii) Supplementary information for consultants, including a suggested

format for curriculam vitae; and(iii) A draft of the contract under which the services will be

performed.

4. The Government of India has applied for a credit from the Interna-tional Development Association in various currencies equivalent to US$_toward the cost of the National Water Manauement Project of which the MITPforms one component and intends to apply the proceeds of this credit toeligible payments under the contract for which this invitation for proposalsis issued.

5. In order to obtain first-hand information on the assignment and thelocal conditions, it is considerr-d desirable that a representative of yourfirm visit Government of Mahara.thtra, Irrigation Department in Bombay, India

-27-.

ANNEX 15Attachment .Page 2

before the proposal is submitted. Your representative should meet the fol-lowing officials:

Please ensure that these officials are advised of your visit in adequate timeto allow them to make appropriate arrangements.

6. You are requested to submit a technical proposal only, without finan-cial details. The firm with the best evaluated technical proposal will beinvited to negotiate a contract. Your proposal should follow the form givenin the "Supplementary Information for Consultants." Particular attentionshould be given to following the format of the sample c.v.

7. Proposals will be evaluated using the following criteria:

(i) the firms general experience in the field of the assignment (30points);

(ii) the adequacy of the proposed work plan and approach in respondingto the TOR (20 points); and

(iii) the qualifications and competence of the personnel proposed for theassignment (50 points).

Curriculum vitae of senior personnel in each discipline should be includedwith the proposal. These personnel will be rated generally in accordancewith:

(i) their general qualifications (30 points);(ii) adequacy for the assignment (50 points); and(iii) their experience in the Subcontinent of India or in Asia (20 points).

8. It is estimated that about 50 man months of services will be requiredfor the study. However, you should fee free to submit your proposal on thebasis of the man months which you consider to be necessary to undertake theassignment.

9. You are requested to hold your proposal valid for 90 days from thedate of submission, during which time you will maintain, without change, thepersonnel proposed for the assignment. The GOM, ID, will make its besteffort to select a consulting firm to invite for negotiations within thisperiod.

-28-ANNEX 15Attachment 1Page 3

10. Please note that the cost of preparing a proposal and of negotiatinga contract, including trips to India is not reimbursable as a direct cost ofthe assignment.

11. Assuming that the contract can be satisfactorily concluded in(month/year), you will be expected to commence the assignment in(month/year).

12. We wish to remind you that any manufacturing or construction firmwith which you might be associated will not be eligible to participate inbidding for any goods or works resulting from or associated with the projectof which this consulting assignment forms a part.

13. Please note that if you consider that your firm does not have all theexpertise required for the assignment, there is no objection to your firmassociating with another firm to enable a full range of expertise to bepresented.

14. If you intend to associate with a domestic firm, please note that adomestic firm may only associate with one foreign firm on the invited list.

15. An invitation to submit proposals has also been sent to (number)other firms.

16. Your completed proposal should be delivered to Mr.at __ on or before _

(complete address) (allow 90 days to respond)

17. The GOM, ID is not bound to accept any of the proposals submitted.

18. Please note that the remuneration which you receive from this con-tract will (not]* be subject to the normal tax liability in India. Informa-tion on tax regulations can be obtained from

19. We would appreciate you informing us by telex:

(i) Your receipt of this letter of invitation;(ii) Wh_%ther or not you will be submitting a proposal:

(iii) When submitting the proposal, the date and mode of shipment.

Sincerely,

*NOTE: World Bank would sugaest you don't tax: however, if vou muist! nleAa

-29-


SUPPLEMENTARY INFORMATION FOR CONSULTANTS

Proposals

1. Proposals will be evaluated according to criteria given in the Letterof Invitation and should include the following information:

(a) A brief descriptioa of the firm and an outline of recentexperience on projects of similar nature.

(b) Any comments or suggestions of the consultants on the Terms ofReference, and a description of the manner in which the consultantswould plan to execute the work.

(c) The composition of the team of personnel which the consultants wouldpropose to provide in Maharashtra, India

(d) Curricula vitae of the individual staff members to be assigned to thework and of the senior officer in the home office who would beresponsible for supervision of the team. The currit.ula vitae shouldfollow the format given in Annex A.

(e) Estimates of the total time-effort that could be provided for theservices, supported by bar-chart diagrams showing the man months foreach expert. A sample of a suitable bar chart is given in Annex B.

(f) The consultant's comments, if any, on the data, services andfacilities to be provided by the government indicated in the Terms ofReference (TOR).

2. Seven copies of the proposals should be submitted to

3. In preparing the proposal, the consultants should give particularattention to the following:

(a) Members of the team should have the requisite experience outsidetheir own country, preferably under conditions similar to thoseprevailing in India. A good working knowledge of English isessential for personnel working in India on this assignment.Reports shall be in English.

(b) The majority of the personnel comprising the consultant's team shouldbe drawn from the permanent staff of the firm.

(c) While a limited number of insp'-ction visits to India may be made bysenior officials of the firm during the course of the assignment,short-term visits to India should generally be kept to a minimum.

-30-


Contract Negotiations

4. The following information is given to acquaint you with the manner inwhich the Government negotiates a contract with a consulting firm, e.g.negotiations normally commence on a Monday. and depending on the nature andsize of the assignment. may take from two to five days.The aim is to reach agreement on all points, with the consultants and

initialling a draft contract by the conclusion of negotiations.

5. Negotiations commence with a discussion of your proposal, theproposed work plan, staffing and any suggestions you may have made to improvethe terms of reference. Agreement will then be reached on the final terms ofreference, the staffing and the bar chart, which will indicate personnel,periods in the field and home office, man months, and reporting schedule.Once these matters have been agreed, financial negotiations will take placeand will begin with a discussion of your proposed personnel rates whichshould be expressed in man months.

6. The man-month rates are made up of salary, social costs, overhead,fee or profit, and any premium or allowance paid for overseas assignments.Forms giving a standard breakdown of field and office rates are attached tothis Supplementary Information and should be completed for staff to beemployed on the assignment. Neither the forms nor any other financialinformation should be submitted with the trchnical proposal. These breakdownsheets will not form part of the contract.-

7. Review of Man-Month Rates. The is charged withthe custody of government funds and is expected to exercise prudence in theexpenditure of these funds. The is, therefore,concerned with the reasonableness of a firm's financial proposal and, duringnegotiations, expects to be able to review data backing up a consultant'sman-months rates. Consultants submitting proposals for contracts should beprepared to disclose such data and should accept that their proposed ratesand other financial matters are subject to scrutiny and possible negotiation.Man-month rate details are discussed below.

8. Salary is the gross regular cash salary paid to the individual in thefirm's home office. It should not contain any premium for overseas work orbonus.

9. Social Costs are the costs to the firm of staff's non-monetarybenefits. These items normally include pension, medical and life insurancecosts, and the cost of a staff member being sick or on vacation. In thisregard, the leave cost for public holidays is not an acceptable socialcost, nor is leave taken during an assignment if no additional staffreplacement has to be provided. Leave in accordance with a firm's leavepolicy at the end of an assignment is acceptable as a social cost.

-31-


10. The principles of calculating the cost of leave as a percentage ofbasic salary should normally be as follows:

Leave cost as x of salary = 20 x 100250

It is important to note that leave can only be considered a social cost ifthe GOM, ID is not charged for the leave taken.

11. Overheads are the firm's business costs which are not directlyrelated to the execution of the assignment, and which will not be reimbursedas separate items under the contract. Typical items are home office costs(partners' time, time of senior staff monitoring the project, rent, supportstaff. etc.), the cost of staff not currently employed on revenue earningprojects and business promotion costs. During negotiations, data supportingthe last three years' overhead costs should be available for discussion,together with a detailed list of items making up the overhead and the per-centage by which each relates to basic salary. The employee base used forobtaining averages includes temporary employees (i.e., outside consultants).

12. Fee or Profit. This should be based on the sum of salary, socialcosts and overhead. If any bonuses paid on a regular basis are listed, acorresponding reduction in the profit element will be expected. Fee orprofit will not be allowed on travel or out-of-pocket expenses unless, in thelatter case, an unusually large amount of procurement of equipment isrequired. Consultants should note that under the terms of the contract,payment will be made monthly against an agreed estimated payment schedule.Invoices are required for adjustment of previous scheduled payments and arenot required to trigger payment.

13. Overseas Allowance or Premium is paid by some firms to staff workingoverseas. Such allowances are calculated as a percentage of salary and willnot draw overhead or profit. Sometimes by law, overseas allowances draw somesocial costs. In this case, the amount of this social cost should still beshown under social cost, with the net overseas allowance shown separately.the GOM, ID assumes that for concerned staff, this allowance where paid willcover home education. etc.; these and similar items will not be considered asreimbursable costs. Overseas allowances will not be paid for individualperiods of one month or less.

14. Subsistence Allowance. This is not included in the mon-month rate,but iS paid separately and normally in local currency. No additional subsis-tence is payable for dependents--the subsistence rate will be the same formarried and single team members. The subsistence allowance is usually basedon prevailing UNDP standard rates for the particular country.

15. Team Members' Remuneration. It is not expected that the overseasallowance plus subsistence should cover all of a team member's living expen-ses in the courtry of assignment, and it is the responsibility of the firm toinform team members that these allowances are supplemental to their basesalary and they may have to draw from rheir zalqrv from tim--time

-32-

ANNEX 15Attachment 1Page

16. Contracts with Team Members. Bearing in mind that mon-month ratesare negotiable and that particular attention is paid to proposed overseasallowances and subsistence, firms are advised against making firm financialarrangements with prospective team members prior to negotiations.

17. The GOM, ID reserves the right to audit cost details as part of anoverall contract audit. In this context, if selected for the study, theconsultants will be expected to maintain time and other accounting recordsconsidered necessary to support allocations of salaries and other costs ofthe project.

18. Having selected a firm partly on the basis of an evaluation of per-sonnel presented in the firm's proposal, the GOM, ID expects to negotiatea contract on the basis of the experts named in the proposal and, prior tocontract negotiations, will require assurances that these experts can, infact, be made available. As the expected date of mobilization is given inthe letter inviting proposals, the GOM, ID will not consider substitutionsafter contract negotiations except in cases of unexpected delays in thestarting date or incapacity of an expert for reasons of health. The desireof a firm to use an expert on another project will not be accepted for sub-stitution of personnel.

19. The consultants should note that the contract for this study will bewith GOM, ID. Payments to the consultants will be made monthly, in accord-ance with an agreed estimated schedule, assuring the consultants of regulardeposits in local and foreign currency as long as the work proceeds asplanned. The consultants and their personnel will be exempt from or reim-bursed for the cost of taxes, duties, fees, levies and other impositions inindia related to:

(a) payments to the consultants or their personnel except Indian resi-dents in connection with carrying out this study;

(b) equipment, materials and supplies brought into India for the purposesof carrying out the study provided they are subsequently withdrawn;and

(c) proparty brought in for the personal use of the consultants' person-nel, or their dependents provided the property is subsequentlywithdrawn.

-33-

AN"4EX A

SUGGESTED IFORAT Of CURICULWE VTA

FOR EDMER.S OF CONSULTANT'S TEAM

Profession

Years with Firm Nationality

Proposed Position an Team

Key Qualifications:

(Under this beading, give outline of staff uember's ezperience andtraining *et pertinent to assigned work on proposed team. Describedegre of responsibility held by staff _mber an relevant previousassigumats aNd give dates and locations. Use up to belf-s-pae .)

Education:

(Under this beading, u marise college/university and otherspecialixed educatioa of staff umber, giving ame of schools, datesattended and degrees obtained. Us up to a quarter page.)

!Miirience Record:

(Uoder this heading, list all positions held by staff _m*ber sincegraduation, giving dates, nams of employing organization, title ofpositions hld and location of assignmats. For experience in lastten years, also give types of activities performd and clientreferences, where appropriate. Use up to three-quarters of a page.)

(Tndicate proficiency in speaking, reading and writing of eachlonguag by mezcellent," 'good, fair, or 'poor'.)

DSteSigoaturc of Staff Menber

WORK PROGRAM AND TIHE SCHEDULE FOR KEY PERSONNEL

HONTHS

Han-Months

NO. OfName Position 1 2 3 4 5 6 7 8 9 10 11 12 Field Home Round Trips

Total

Reports Due/Activities and Duration

I.~ __________-__

2. _ _ _ _ _3.

4. = = = = = = = = = = = = =5. _ ___ _ - I_______

6. __- _____=_=____

7 ._ _ _ _ _ _ _ _ _ _ _ _ _ _

8. ___ __._____________l__

9 ._ _ _ _ _ _ _ _ _ _ _ _ _

10. __________________X____

Fleld Full Time / Part Timelhome Ottice Full Time _ Part time -

Reports Due *Activities Duration _ _

_t

Kk TrlE _ _ _ _ _ _ _ __ _ _ __

Omult tI Sewliaw: CA__t__ C _

hbndaof A h. i d X In CAx tint.' CctA

I z 3 4 5 7

SaLaiy Soial o m Raw Sued

er oma O d Fe Atamu_ hr nied lae__ d___ ith ( oS) I at 1) mtl( S of 1) ( xad ) ( th S i II

II

KNwr Rae: lSI -

Cnomitltlg Fim (Nm): De

CAuutfig Se iee: CaGt __:

huAdumat A hmad Vtuid Pates In Cainahita s Contracts

Serd in 11 Offic

1 2 3 4 7

Salar Per Social Rate Per 4FdIw&kim Chron *rkmaI Fee s pi gat

Name Day ( lOf) ( x io ) &dtoc ( X i4) Day _ xo

(Lspreaad in________)~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~)

a'

Exb% at:UU

Exdhie Rate: LiSI '

-37-

ANNEX 15ATtachment 2Page 1

INDIA


INDUCTION TRAINING OF IRRIGATION ENGINEERS IN MAHARASHTRA

Draft Terms of Reference for Contractor Services

I. PROJECT SETTING

1. Background

During the decades of the sixties and seventies Indian irrigationprojects were inaufficiently prepared, planning was not complete, the inves-tigation of alternative development options was inadequate, the designs wereunimaginative, and little attention was paid during the planning and designstage to the operational implications of the designs chosen. This resultedin a less than efficient use of scarce financial and water resources, it hascreated serious problems of inequity in command areas, destroyed large areasof fertile land because of drainage and water logging problems.

Significant areas of weaknesses in the teaching of irrigationengineering and related subjects at the graduate and postgraduate levelsexist today specifically in the following fields:

) In Water Resources Development

Hydrological and Soil Investigations, Data Evaluation, Hydraul-Icsand Flow Measurements, Project Economics, Operation and Managementof Irrigation Systems and their Monitoring, Project Organization,etc*

(b) In Water Use and Management

Irrigation Agronomy, Soil Science, Minor Conveyance Network Design,Water Scheduling, Irrigation Practices on the farmer's field, On-FarmWorks, Farmer Organizations. etc.

2. Project Objectives

The objective of the Project will be to impart an adequate IrrigationEngineering background to all graduate Civil Engineering recruits of theDepartment before the end of their probation period. The training programwill include advanced academic training in irrigation engineerirg disciplinesand practice oriented training in the field including on-farm developmentworks, irrigation practices, irrigation agronomy and related subjects.


The main objectives of the project are:

(a) To improve the educational background of young Irrigation EngineeringRecruits before they join Government Service to overcome the seriousshortcomings that exist in the present education of irrigationengineers in India.

(b) To produce detailed course curricula, textbooks, visual trainingaids, computer software, etc. for the project; these will also beavailable for a new undergraduate program in Irrigation Engineering,planned at the national level.

The Irrigation Department of the Government of Maharashtra recruitsabout 60 civil engineering graduates every year through a competitiveexamination held by the State Public Service Commission. These recruits havecompleted a broad based Civil Engineering Course. Irrigation EngineeringCourses at graduate level deals mainly with the structures like Dams, majorcanals, etc.. but does not include micro distribution network, agronomy,onfarm use of irrigation. etc. These graduates can easily adopt new techni-ques and learn modern methods of irrigated agriculture, if they are given aproper initiation in these fields. The Induction Course proposes to fillthis gap.

The recruits will be divided into two groups: (A) Operation andManagement Engineers who will operate, maintain and manage the systems fromthe reservoirs to the individual farm gates, and (B) Design and ConstructionEngineers who will plan, design and build projects. Engineers in group (A)will also be trained to advice farmers on on-farm works and recommend to themirrigation practices. Each group will includes about 30 officers.

3. Proposed Induction Training Program

The program will be made up of three components, each carried out ina different training institution, where most of the necessary infrastructureexists.

(a) Basic Training. Will ensure that the recruits obtain an adequateperspective of Governmental responsibilities and work procedures andon the inter-relationships between the various Government Departmentsengaged in Irrigation Development. This three-month training isalready given to the recruits at the Engineering Staff College atNasik, and will continue basically unchanged in the future.

(b) Technical Training. Will teach the recruits modern irrigation,technologies and practices, particularly in areas of project plan-ning, operation of irrigation systems, on-farm irrigation works andgeneral water use management. The course will be divided intoacademic and practice oriented periods and will be given in twoInstitutions.


(i) Academic Training at the Indian Institute of Technology (IIT).Bombay. The one semester Academic Work will fill gaps in themore classical subjects like Mathematics. Statistics,Hydraulics, Open Channel Flow, Hydrology, Operations Research,Computer Science, etc. At present most of these subjects arenot adequately covered in the undergraduate curriculum of thegeneral civil engineering degree.

(ii) Practice-Oriented Training at the Water and Land ManagementInstitute (WALMI) in Aurangabad. Work at the Institute duringone semester will train the recruits i.n the operation of Irriga-tion Projects, in water scheduling, (techniques of supplyingwater reliably and at the correct time to the farm gates), andin subjects related to irrigated agriculture, including prepara-tion of land for irrigation, on farm irrigation practices, thesupply of agricultural inputs, efficient water and land use.etc.

A number of specially designed courses will be given both at IIT andat WALMI which will be related to specific problems of irrigation inMaharashtra (black cotton soils, difficult topography, etc.).

The program will be organized so that only one group of trainees(about 30) will be working in an Institute (IIT or WALMI) at any one time sothat the infrastructural facilities and faculties in the two Institutions areutilized throughout the year.

The two semester technical training will be divided into differenttypes of courses. One type will teach the young engineer how to caxry outhis assignments; for example how to ensure flows in rivers and canals, how toevaluate hydrological or soil data, how to use remote sensing to identifywater logging, how to make statistical analysis. etc. The second type ofcourse will teach him what to do to solve the problems he will face in hiswork. For example, what irrigation practices should be used for differentcrops under various topographical and soil conditions -- what operationalprinciples should be used in water scheduling, what distribution and controlsystems could be used to provide a timely water supply, what are the economicimplications of water stress for the various crops and what are the economi-cally justified design and operational principles which result from that.

Most of the "how to do" material will be taught at IIT, most of the"what to do" material will be taught and exercised at WALMI. None of theproposed courses will deal with subjects such as design of earth and rockfilldams, canal lining practices, management of construction sites or otherdesign and construction problems which irrigation engineers face during theircareer in the Department. The knowledge for these courses is available inthe Irrigation Department, not in the Academic Institutions. These subjectswould therefore be taught in the Engineering Staff Colleges or in Regional


Training Seminars as part of the in-services training program after theEngineers have already acquired practical experience in the Department.

Most of the course materials will be tailored to actual requirementsin the field. To do this one or two completed and operating major irrigationprojects in Maharashtra will be selected for detail performance analysisduring course work. Most of the lectures and course exercise will use fielddata collected from these projects.

One group of trainees (Group A) will focus on project operation andmanagement problems, the second (Group B) on project planning and design.

4. Curricula

The proposed curricula are given in Annex 15, Tables 2 and 3.

The curricula is divided into five major topics.

(a) The Basic Science topic. 1985 course hours, will provide both a setof refresher courses, as well as an introduction to subjects neces-sary for subsequent courses. It will provide material on Agricultureand Engineering Economics. The courses on Statistics and ComputerScience are required for the subsequent data analysis and dataevaluation subjects.

(b) The second topic is kngineering, it will provide 180 course hoursfor Group (A) and 195 for Group (B). The eight courses for Group(A) and the nine courses for Group (B) comprise most of the "how todo" subjects in Irrigation Engineering. The first five courses areon data collection and interpretation. The course on IrrigationAgronomy will teach the basics of irrigated agriculture and providesufficient agricultural knowledge for planning, designing and opera-tion of an Irrigation Project.

(c) The third topic is the heart of the course. It deals with Pro ectPlanning and Design. Some of the courses will have to be preparedspecifically for the situation existing in Maharashtra. For someof the other courses most of the available course material availablein India and abroad has to be revised.

The computer game, at the end of the Planning and Design topic willdemonstrate to the Students the importance of a timely and adequatewater supply for the crops, allowing them to experiment with waterscheduling and operational decisions. The economic implications ofthe decisions are calculated by the computer and are presented asoutput. Optimization of network operation can be exercised.

(d) Once the student has understood the economic value of a reliablewater supply. the stage is set for the next topic and the project


ezercises at the end of the semester. Topic 4 is Project Operationand Management and is a logical follow-up to the computer game. Thecourses will present various operational procedures to achieveoptimal water scheduling. These operational modes will be coor-dinated with the course material on conveyance network planning, andwould provide the engineering alternatives for the various opera-tional performance requirements.

The teacher will present alternative solutions for project operationand explain the reasons for the preferred solution. His recommenda-tions will be based on command area topcgraphy, soils, crops, farmsize and farmer organizations. He will explain the planning anddesign alternatives to achieve various water use efficiencies.

Ce? Project Work in tLe form of a planning and project operation exer-cise, at the end of the course, will be based on data from existingirrigation projects in Maharashtra. The data will be used to replanand redusign and existing irrigation project to varying performancestandards. The Exercise will sum up all course material which hasbeen presented to the students during the course. In the exercisethe students will experiments with alternative conveyance systemlayouts and vith appropriate operational modes for each of thelayouts. The various network alternatives and operational modes willbe assessed for their performance (water losses in conveyance andoperational reliability including the timeliness of the supplies)and compared with the existing performance of the projects analyzed.The network alternatives will be costed and economic comparisons madeto choose the best design alternative.

5. Teaching Methods and Aids

Films (video cassettes) will be prepared for some typical projects inMaharashtra to familiarize the students, at the start of the course, with theproblems existing in the field. Basic data files on these projects will bedrawn up during course preparation and then used by the students to preparetheir exercises. The film presentation will serve as the connecting link forthe course syllabus with back references made to the problems identified inthe presentation, when teaching the various course subjects.

Some of the courses will be assisted by advanced interactive computerprograms including video tapes or discs which are already available onspecific subjects abroad, or which will be specially prepared for the course.These courses will enable the students to learn the subjects whilst interact-ing with the computer, at a speed they are able to absorb the material. Theteacher will supervise the btudents and will be available to respond toquestions raised by them. Three teaching practices will be used.

-42- ANNEX 15Attachment 2Page 6

- Conventional methods, direct teacher class contacts.

- Video systems in which the material is submitted with the help ofvideo tapes and supported by teachers; and

- Computer-aided teaching where specific topics will be presented bycomputer on an individual student basis to allow for real time onlinedemonstrations.

In some of the more theoretical subjects, the interactive computercourse may run at two different levels. Four outstanding students, moreadvanced material will be presented. This will produce course graduateswhich could later be employed on the more sophisticated planning activitiesof the department.

The syllabus may undergo changes as experience accumulates over thefirst three years of the project. During this period, close supervision ofthe program wilt be required. Supervision would focus on the performance offaculty and the reaction of the students to the course material.

6. Contractors

Contractors chosen by the Project Authority will assisc and advisethe faculty of IIT and WALMI in the preparation of detailed training manuals,computer assisted training programs, TV course material, project exerciseproblems and other teaching aids in modern irrigation technologies andirrigation planning. It is anticipated that the sophisticated teaching aidsintroduced in the program will effectively capture the student's interest,present the material more clearly and allow students with different levels ofcapability to proceed together.

A foreign University will be selected to be the contractor for theseservices which has experience in the training of teachers, and with thepreparation of training material, films and appropriate computer software.

The estimated project costs are given in (Annex 15, Tables la-lh)..

The contractor is expected tc provide inputs for course monitoringand course upgrading, guest lectures and training seminars to be held by hisstaff in India over a three years period. These inputs are provisionallyestimated at some 50 man months of professional experts (Annex 15,Tables 2-4).

Following his selection as the contractor, he will have to discussthe details of his professional contribution with the Government ofMaharashtra's and the two participating agencies. Adjustments to theseestimates will be made, if necessary.

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7. Organization and Management

The project will support training facilities in the Indian Instituteof Technology (IIT), Bombay and in the Water and Land Management Institute(WALMI) of the Government of Maharashtra. It will construct the necessaryinfrastructure (classrooms, laboratories, student and faculty quarters) forsome thirty students, in the two institutions. It will procure laboratory,audio-visual and computer equipment and other training aids, also transportfor moving the students to and from the field. It will prepare detailedcourse material for the teachers and course notes and textbooks for thestudents, provide audio-visual training aids (slides, video films, etc.) andprograms for interactive computer training. It will finance the cost ofteacher training in the country, and if necessary abroad, and provide in thefirst three years of the program, guest lecturers for specific technicalsubjects from India and abroad. For a period of four years it will financethe annual cost of running the courses.

The project will have two distinct stages. Tae first, the "formula-tion" stage, will take approximately one year. and will be devoted to theconstruction of infrastructure and the procurement of equipment. During thisstage, teachers in the participating institutions will be selected andtrained and detailed course material prepared. During this stage slides andfilms will be prepared and the location and contents of the field exercisesdefined The entire course material will be closely related to a number ofspecific irrigation projects in Maharashtra which will serve as base andwhich will be analyzed as to their present performance during course work.These projects will also serve as examples on which new planning and projectoperation technologies will be explained and exercised.

The second, "implementation" stage will start in year two, after thefirst course has been inaugurated. During this stage, course material willcontinue to be refined and focussed. During the first two years of stagetwo, a number of guest lectures will be given by expatriate experts.

Both training institutions (IIT and WALMI) are well established andhave their budgeting and accounting procedures. These procedures will beused for the construction of infrastructure, for the procurement of equipmentand transport, and also for the stage two recurring expenditures. However,for the preparation of course material, for training teachers abroad and forproviding the expatriate manpower inputs requires, an expatriate Consultantcontractor will assist Project Management.

The contractor will be selected jointly by GOM/GOI and the World Bankafter the technical capabilities of various foreign Institutions have beenevaluated. The Project will sign a contract with the contractor for provid-ing course material, computer programs, short-term experts, guest lecturersand teacher training abroad. Each of these categories will have detailedwork programs. The contract with the consultant will run for a three-yearperiod to cover stage one, and the first two years of stage two. The total

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cost of the contract will be divided into yearly foreign currency allocationsfor the various activities. Project Management will decide when and whom to £

send for training abroad.

Project Management will be made up of three tiers:

(a) A committee of Direction;

(b) A lManagement Committee; and

(c) The Board of Studies.

Since this is a pilot project, and is likely to be repeated in thefuture in other States, it is important that the Government of India beinvolved in its direction. For this purpose a Committee of Direction will beestablished. The Committee will be headed by the Secretary of the Governmentof India, Ministry of Irrigation and will have representatives from theDepartment of Education, Finance, Economic Affairs of the Government of Ind.aand relevant departments of the Government of Maharashtra. The Committeewill have six members.

The training program will be given by two separate and quite inde-pendent institutions (IIT and WALMI) each with its own professional,administrative and financial management. To create the necessary closecooperation and technical coordination (course scheduling, exchange offaculty and use of each other's facilities as required) a management groupwill be put in place in the form of a Management Committee. The Committeewill have six members.

A Board of Studies will be set up to advise the Management Committeein the formulation of the course contents and other professional matters. Itwill review the course programs, as they are implemented and from time totime suggest improvements and modifications. The Board of Studies will becomposed of the participating professors in the training institutions andrepresentatives of Government of India and Government of Maharashtra. Thecontractors professional personnel may be invited to participate in thedeliberation.

The Board of Studies will be responsible for project mornitoring andevaluation. The Board will set up a Project Monitoring and Evaluation cellconsisting of 2 or 3 members and a Secretary. These members and theSecretary will not be from the faculties of the Training Institutions. Thecell will review (a) the technical performance of the training program bysetting examinations and tests at the end of each course and by follow upinterviews with the studerts after they have been working in the IrrigationDepartment for (say) 2 years; and (b) review the infrastructural facilitiesand make recommendations for changes. The cell will meet at least once everysix months and report to the Board of Studies.

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