risk management mongolia - scouting · 2019-12-20 · recommendation committee meeting . 6 risk...

THE SCOUT ASSOCIATION OF MONGOLIA

NATIONAL RISK MANAGEMENT WORKSHOP

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Table of Contents

Aims and Objectives

Workshop Summary

Recommendations

Risk Management (Present condition and issues in Mongolia

Expected Risk to Young People

Risk Management Process

Scout Associations Responsibilities

Risk Treatment Management

Participants Directory

Staff Directory

Workshop Programme

Opening and Closing Programme

Workshop Evaluation

Photos

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Objectives

• To define and explain the understanding of the terminology and meaning of Risk Management in relation to Scouting

• To clarify the importance and advantages of the implementation of Risk Management • To equip the participants with basic knowledge and resources on Risk Management • To share knowledge in formulating National Risk Management policy for Scouts.

Expectation from the participants Group: Star

1. To get more information about the risk management 2. Precaution tips 3. Manage the risk at camp

Group: Dorgio 1. Risk that confront in face of local scout 2. To prevent from possible risks in amongst scouts 3. To reckon risks comes from nature

Group: Sugarly salt 1. Define the understanding of risk management 2. Preplan and manage issues related to Risk management 3. Decline the risk

Group: Seven vowels 1. To prevent and predict risks 2. How can we manage the risk? 3. What is a risk?

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Workshop Summary National Risk Management Workshop was conducted by Asia- Pacific Region and Scout Association of Mongolia at Scout Camp, Batsumber, Tuv aimag, Mongolia. The workshop officially opened on 6 July 2015 and continued successfully for 4 days. Totally 35 participants, 15 male, 20 female who are representatives from Khentii, Uvurkhangai, Selenge, Dornogobi, Dundgobi, Darkhan-Uul and Ulaanbaatar Councils, attended in the workshop. The hardworking and responsible staff organized the workshop and made huge contribution to develop understanding Risk Management in Scouting, are follows: Advisors: Mr. J Rizal C. Pangilinan, Regional Director, WOSM/ APR, and Mr. Malcolm Man Ban Hoe, a Chairman of APR management Sub-Committee in Singapore. Workshop director Ms. Uugantsetseg Gantumur, a Chairman of Uvurkhangai Scout Council, welcomed the participants, resource staff from WOSM/ APR, Malaysia, Bangladesh, Singapore and Mongolia, the coordinators and the documentarists. Workshop Co- Director WOSM-APR Director, Development Support and Finance Mr. S. Prassanna Shrivastava gave an introduction of Risk Management in World Scout and workshop objectives. Resource persons: Mr. Jamal Harim Bin Abdullah, Persekutuan Pengakap Malaysia (PPM), Mr. Md Aminur Rahman, a Chairman of Bangladesh Scouts, Mr. Syd Castillo, a director of Youth Programme (WOSM/ APR), Mr. Ramakrishnan Ramasamy, Persekutuan Pengakap Malaysia (PPM), and Mr. Bayarjargal Damdindagva, a General Secretary of SAM Coordinators: Mr. Buyandelger Batsuren, a member of SAM and Mr. Batbold Nordog (administration) a member of National Committee. Documentarists: Ms. Rosario Talaguit, a unit manager of Office Management WOSM/ APR, Ms. Bilegjargal Saikhanbayar, a troop leader of SAM, Mr. Ulziijargal Batbold, a member of SAM and Ms. Ankhzaya Batsuuri, a member of SAM At the beginning of the first day session, the workshop facilitators gave the participants an orientation of the workshop, the house rules and other regulations. The workshop has been held as a presentation and a group work. The participants were told to be divided into small groups and complete the tasks. During the sessions, the following topics were presented:

• Scout Associations Responsibilities towards its members in reference to their safety and security, Mr. Syd Castillo, WOSM/ APR

• Expected Risk to young people in Scouting (at unit level, in large gathering), Mr. Jamal Harim Bin Abdullah, Malaysia

• Risk Management process, Mr. Aminur Rahman, Bangladesh • Input on Risk Treatment and developing a national scout policy on risk and safety

management, Mr. Malcolm Tan Ban Hoe, Singapore • Preparing an Action Plan on implementing Risk Management Policy in NSO, Mr. Syd

Castillo, WOSM/ APR The workshop participants kept interaction actively during the group work and group or class discussions. The staffs are asked to provide participants with what they needed and to give feedback on day’s session to arrange the workshop schedule in a line according to the program. After the daily sessions, Mr. Prassanna, a workshop co-director, held the staff meetings so as to ensure that the next sessions run properly and successfully.

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On Day 4, the last day of the workshop, participants were asked to fill in the evaluation form and were awarded with the certificate of participation and appreciation. To sum up, the workshop was unique for the Scout Association of Mongolia preventing risks which may occur during the scout activities and helping adult troops develop their managing risk skills. Recommendations

1. To establish a Risk Management Committee in the APR and to appoint the coordinators from the NSOs.

2. To recommend the NSOs establishing the guidelines on Risk Management. 3. To include Risk Management in the Adult Leader Training (emphasis on child protection) 4. To establish an Award Committee of Risk Management by the APR (the NSOs will

nominate the most effective Risk Management event/function for selection to APR)

Recommendation committee meeting

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Risk Management (Present condition and issues in Mongolia) Session conducted by Mr. Bayarjargal Damdindagva, Executive Director of The Scout Association of Mongolia Management and content of adult resources:

• Guide for Leadership • Organize leadership training for all different

scouts Risk management concept

• Official documents for child protection • Safety tips for camp meeting • Morality and disciplines • WSA , APRSA documents and vital

information • Other books and information from other country SA

Risk Management Steps of prevention from Risks 1. Unexpected accident and danger

• Handout the essential materials, information for camping site and event • Ban to using dangerous equipment • Organize appropriate events and choose rightfully

2. Child abuse and hard labor • Follow leadership moral and discipline • Monitoring all the time • Avoid from hard labor

3. Financial risk • Perfect plan • Use 2/3 of finance • Learn from risk that happened to other events • Financial punctuality • To be brave enough to overuse the budget in case of matter

4. Weather risk: • Weather forecast • Warning cards and posts • Scientifically based clothing tip (fire , water , cold)

Different methods to prevent from Risks

• Make handouts and first material • Advanced contract with leaders • Include in training program • Insurance

Best way to prevent from Risks

• Precaution, warning For the future

• Identify the risks • Make insurance for people • Share experiences with other country

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Risk Management Process what is Risk, Its concept, Management process and management tools Session conducted by Aminur Rahman Member, APR Scout Specialists Panel

What is Risk! Risk is the expression of the likelihood and impact of an uncertain, sudden and extreme event that, if it occurs, has may impact positively (opportunity) or negatively (threat) on the achievement of a project or programme objective. What is risk Management! Risk Management is fundamental to the effective management of all organizational functions and activities. This includes managing risks that are both internal and external to the organization. However, whatever risk occurs there must be a way to systematically identify, analyze, evaluate and treat the risk according to it seriousness. Risk Management is an ongoing process consisting of steps, that when undertaken in sequence, enable continual improvement in decision making The concept of Risk Generally everyone has some understanding of the meaning of the word 'risk'. As children we are taught that something is risky, or we are told not to take risks. But what exactly is 'a risk'? In fact we all take risks everyday quite happily. We do things knowingly that there is a risk involved. For example, we know that there is a risk involved in driving a car, or riding a bike, or going on a skiing holiday. We accept the level of risk because in our minds, although the potential consequences can be death or serious injury, we think that if we are careful, the chance of something dreadful happening is very low. How to Develop a Risk Management Plan Developing an effective Risk Management Plan can help keep small issues from developing into emergencies. Different types of Risk Management Plans can deal with calculating the probability of an event, and how that event might impact you, what the risks are with certain ventures and how to mitigate the problems associated with those risks. Having a plan may help you deal with adverse situations when they arise and, hopefully, head them off before they arise. Process

1. Understand how Risk Management works

2. Define your project. 3. Get input from others. 4. Identify the consequences of each risk 5. Eliminate irrelevant issues 6. List all identified risk elements 7. Assign probability 8. Assign impact

9. Determine risk for the element 10. Rank the risks 11. Compute the total risk 12. Develop mitigation strategies 13. Develop contingency plans 14. Analyze the effectiveness of strategies 15. Compute your effective risk 16. Monitor your risks

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Responsibilities of NSOs Session conducted by Mr. Syd Castilo Mr. Syd Castillo, WOSM/ APR Safe Scouting Inc. 4

• About being aware of the risks that may be involved in any Scouting activities

• Safety of youth members, volunteers, staff and the NSO.

• Should become an integral part of the NSO’s culture, practices and processes.

Types of risk The Asia Pacific Region considers three types of risks:

• Physical Risk • Child protection • Financial

7/02 Keeping Scouts Safe from Harm The Conference:

• emphasizing that the achievement of Scouting’s mission makes it essential for the Movement to provide young people with a ‘safe passage’ which respects their integrity and their right to develop in a non-constraining environment

• further emphasizing that providing this ‘safe passage’ is possible only if young people are protected from all forms of abuse, i.e. verbal, physical, sexual and emotional, neglect and peer pressures

• recognizing that the United Nation’s Convention on the Rights of the Child requests states to ensure that children are protected from all forms of physical or mental violence, injury or abuse, neglect or negligent treatment, maltreatment or exploitation, including sexual abuse

The Conference welcoming the fact that a number of NSOs have developed effective policies and procedures aimed at ensuring the ‘safe passage’ for their young people in Scouting

• urges NSOs to adopt and implement policies and procedures to ensure the safe passage of young people throughout their time in the Movement

• recommends that in developing such policies associations should ensure that legal requirements within a country, and the standards set out within the Convention on the Rights of the Child, are met

Responsibilities of NSOs Scout Bureau Inc. 18 • NSOs should understand risk in the physical Sense within activities, events and

functions. • NSOs must develop National Risk Management Policy and ensure its effective

implementation • NSOs should ensure that appropriate training is provided to all leaders at all levels in the

area of Risk Management • NSOs should equip its leaders at all levels with necessary tools to implement the policy

effectively. • NSOs must make its Risk Management Policy public to ensure that its internal and

external publics are made aware how Scout Organization is prepared in providing Scouting in a safe environment

• NSOs must ensure effective and efficient means of monitoring of its Risk Management Policy Implementation and promoting a culture of safety at all levels.

• NSOs must assign competent person/s to be responsible for the implementation of the policy.

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Risk Treatment Process

Session conducted by Malcolm BH Tan Chairman, APR Management Sub-Committee, Assistant Chief Commissioner (Operations), Singapore Scout Association

Steps in the Risk Treatment Process • Identify the risks associated with a particular activity • Prepare a Risk Register • Then, we treat the risk

Risk Treatment involves:

• Selecting a treatment option • Assessing the appropriateness & effectiveness of the risk treatment option • Preparing risk treatment plans • Implementing the treatment plan

Risk Treatment Options

a) Avoid the Risk b) Reduce the Likelihood c) Change / Reduce the 1. Consequences d) Share / Transfer the Risk e) Retain the Risk

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Participants Directory

Sh.Azjargal “Azaa” Troop leader, BZ district

BZ district , 14th section, 50ap-25 [email protected]

(+976) 99068155

O.Ankhbaatar “Jerry” Group leader

SB district , 5th section , 14ap-5 [email protected]

(+976) 99166717

P.Batbayar “Bayraa” Member

Selenge province , Sukhbaatar , 2nd section 16st-17

[email protected] (+976) 95134796

N.Battuvshin “Tuwshuu” Group leader, Baganuur

CHD district , 4th section , [email protected]

(+976) 89008031

A.Battuul “Tuul” Scout leader, Umnugobi

Umnugobi , Dalanzadgad , 1st section , 11st-24


J.Bayarbaatar “Bayraa” Leader, BKH district Scout Council, Member, National Scout Council

BKH district , 1th section , 3-29 [email protected]

(+976) 99230211

D.Burenjargal “Bujee” Troop leader

CHD district , 9th section , 11st – 132b


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E.Byambasuren “Byambaa” Troop leader, BZ district

SKH district , 9th section , 2ap-24 [email protected]

(+976) 96071315

Z.Ganzorig “Ganzo” Scout leader, Dornogobi, Member, National Scout Council

Dornogobi , Sainshand , 4th section , 3st-10

[email protected] (+976) 99588221/89048838

D.Gantulga “Tulgaa” Scout leader, Khentii

Khentii province , kherlen soum [email protected]

(+976) 98703744

N.Gantulga “Ganaa” Member

BG district , 19th section , 21ap-123


Ts.Delgermaa “Deegii” Scout leader, Member, National Scout Council

CHD district , 9th section , 11ap-132b

[email protected] (+976) 99843374 ( 88440644)

G.Munkhbayar “Muugii” Member

BZ district , 21th section , 28st-708 [email protected]

(+976) 99831397

T.Munkh-Erdene “Muunuu” Troop leader

Dornogobi province , Sainshand soum , 11th section


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B.Myagmarsuren “Miiga” Member

SKH district , 31th section , 4ap-456


B.Narantuya “Naraa” Group leader, Baganuur district

Baganuur district . 3th section , 32st-21


V.Norjin “Noogii” Group leader, Uvurkhangai

Uvurkhangai province , 5th section , 10st-28

[email protected] (+976) 99864776 (88488996)

N.Odonchimeg “Odnoo” Member

Dundgobi province , Saintsagaan soum , obh-2


M.Orgilbaatar “Orgio” Member, Local Scout Project

Baganuur district [email protected]

(+976) 95038825

N.Orgilsaikhan “Orgio” Member, National Scout Council

CHD district , 17th section , 84-1008


M.Orkhon “Enzo” Group leader

Uvurkhangai province , 7th section , 52ap-38


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P.Oyunchuluun “Onjil” Scout leader, Member, National Scout Council

BZ district , 5th section , (Monel ) 38ap-01

[email protected] (+976) 88602196 (99628840)

G.Oyuntugs “Oyuka” Rover

BG district , 1st section , (Altai town) 16ap-75

[email protected] (+976) 99611173 (90177773)

G.Siilegmaa “Siilgee” Member

Khentii province , Bor-undur soum , 1st section , 40ap-08


B.Tuul “Tuul” Member

Khentii province , Bur-Undur soum


S.Ulambayar “Uugii” Scout leader, Khanuul district

KHU district , 3th section . 51ap-44


M.Undraga “Undraga” Member

BG district , 17th section , 41ap-68 [email protected]

(+976) 99916416

O.Khandmaa “Khandaa” Member

SKH district , 3th section , 30ap-14


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Ch.Khos-Erdene “Khosoo” Leader, Scout Council, Khentii

Khentii province , Kherlensoum , Khiid-22-8


B.Kherlen “Heika” Group leader

Khentiiprovince , Bur-undursoum . 4th section


Kh.Enkhjargal “Enkhee” Adviser, National Scout Council, Leader, BG district

CHD district , 5th section , 20ap-7 [email protected]

(+976) 91142053

M.Enkh-Oyun “Enkh-Oyun” Troop leader

KHU district , 1st section 41ap-20 [email protected]

(+976) 99240300

G.Enkhtamir “Tamiraa” Troop leader

CHD district , 5th section , 49(d)ap-4


D.Enkhtungalag “Tungaa” Scout leader

Darkhan-Uul province [email protected]

(+976) 95025070

E.Enkhtuya “Tuya” Troop leader

BG district , 7th section , 29ap-181 [email protected]

(+976) 91969599

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Syd Castillo Director, Youth Programme (WOSM/APR) - Resource Person -

World Scout Bureau/APR Makati City, Philippines Email: [email protected] Tel: +62-2 817-1675; 818-0984

RamakrishnanRamasamy Persekutuan Pengakap Malaysia (PPM) - Resource Person -

Persekutuan Pengakap Malaysia (PPM) Email:[email protected] Tel:019-2161965

B.Buyandelger “Buynaa” Member, SAM - ProgrammeCoordinator -

BG district, 17th section, 38ap-301 Email:

[email protected] Tel:(+976) 95323633

N.Batbold “Boldoo” Member, National Scout Council - Administration Coordinator -

Chingeltei district, 10th section, 1ap-8

Email: [email protected] Tel: (+976) 99301288

Rosario Talaguit Unit Manager, Office ManagementWOSM/ APR - Documentalist -

World Scout Bureau/APR Makati City,Philippines Email:[email protected] Tel: +632 8171675 ; 818-0984

S.Bilegjargal “Buba” Troop Leader , SAM -Documentalist -

BZ district, 26th section, 421ap-1-23

Email: [email protected] Tel:(+976) 99922399

B.Ulziijargal “Ulzii” Member, SAM -Documentalist -

SH district, 18th section, 48ap-81 Email: [email protected]

Tel:(+976) 86928006

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B.Ankhzaya “Zaya” Member, SAM -Documentalist -

BZ district, 3ap-312 E-mail: [email protected]

Phone: (+976) 88861219

Workshop Programme

Sunday, 05 July 2015 Day 1 Monday, 06 July 2015

Day 2 Tuesday, 07 July 2015

Day 3 Wednesday, 08 July 2015

Day 4 Thursday, 09 July 2015

07:30 – 08:30

Arrivals

Breakfast

08:30 – 09:00 Assemble • Meditation • Reflection •Announcements

09:00 – 09:45 Opening Ceremony Session 4 Risk Management Process what

is Risk, Its concept, Management process and

management tools

Session 7 Input on Risk Treatment

and Group Work

Session 12 Finalizing the draft National

Risk Management Policy 09:45 – 10:30 Integration Session

10:30 –11:00 Break for Refreshment

11:00 – 12:30

Workshop Objectives Session 4 continued Risk Management Process what

is Risk, Its concept, Management process and

management tools

Session 8 Group work on Risk Treatment/

Presentation

Session 13 Preparing Action Plan on

implementing Risk Management Policy in NSO

Session 1 Scouts Association of

Mongolia’s current Risk Management status

12:30 – 14:00 Lunch

14:00 – 15:00

Session 1 continued Scouts Association of

Mongolia’s current Risk Management status Session 5

Physical Risk i. Establish the content

ii.Identify the risk iii. Analyze the risk

Session 9 Developing a national scout policy on risk and safety management

Workshop Recommendations

Open Forum Session 2 Risk Management Process

*Identify, Analyze, Evaluate, Control

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15:00 – 16:30 First Staff Meeting

Session 2 continued Risk Management Process

*Identify, analyze, evaluate, control

Session 5 continued Physical Risk

i. Establish the content ii.Identify the risk

iii. Analyze the risk

Session 10 Group work on drafting of the national risk management policy

Closing Ceremony

Registration

16:30 – 17:00 Break for Refreshment Departures

17:00 – 18:30

Session 3 Expected Risk to young

people in Scouting (at unit level, in large gatherings)

Session 6 Group Work

Risk Assessment

Session 11 Group Work Presentation and

discussion

18:30 – 19:00 Free time/ Freshen up

19:00 Welcome Dinner Dinner Farewell Dinner

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Evaluation Summary of Workshop (by participants)

POST WORKSHOP EVALUATION Legend: FA – Fully Achieved PA – Partly Achieved NA – Not Achieved

A WORKSHOP OBJECTIVES FA PA NA

1. To define and explain the understanding of the terminology and meaning of Risk Management in relation to Scouting

25 71%

10 29%

0 ..

2. To clarify the importance and advantages of the implementation of Risk Management

29 83%

6 17%

0 ..

3. To equip the participants with basic knowledge and resources on Risk Management

23 66%

12 34%

0 ..

4. To share knowledge in formulating National Risk Management policy for Scouts.

23 66%

11 31%

1 3%

B PARTICIPANTS EXPECTATIONS FA PA NA

1. Define the understanding of Risk Management 25 71%

10 29%

0 ..

2. Pre-plan and manage issues related to Risk Management 26 74%

9 26%

0 ..

3. To prevent and predict Risks 26 74%

9 26%

0 ..

4. To reckon Risks coming from nature 25 71%

8 23%

2 6%

1. What is your opinion about the leadership of the workshop? �Very effective – 26 (74%) � Effective -9 (26 %) �Ineffective -0 (..%) 2. What about the other members of the staff? �Very Helpful – 19 (54%) �Friendly -10 (29%) �Authoritative-6 (17%) 3. How was the pace of the workshop? �Too Fast – 0 (..%) �Fast- 7 (20%) �Normal- 23 (66%) �Slow-5 (14%) 4. Are you satisfied with the workshop content? �Yes - 23 (66%) �No -12 (34%) 5. How useful are the workshop documents? �Very Useful - 18 (51%) �Useful - 17(49%) �Irrelevant - 0 (..%) 6. How is food? �Very Good - 4 (11%) �Satisfactory - 21 (49%) �Needs Improvement -10 (29%) 7. Other physical arrangements? �Excellent - 12 (34%) �Adequate -21 (60%) �Inadequate- 2 (6%)

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C. Mention three (3) things you like the most in this workshop • Excellent Communication and translation from staff and amongst team (3) • Handout materials and tools (6) • Preparation of workshop (4) • Friendly/Active participants and staff (3) • Warm up-activities/Refreshment (2)

D. Mention three (3) things, which you think needs most improvement or should be done differently for the next workshop

• Facilities (Dormitory/Shower/Restrooms) (4) • Participation and number of participants (3) • Food (10)

E. List three (3) things that you have learned or have made an impact on you • Content of the workshop (7) • Contribution to English language skills (4) • Prevention of Risk and finding solution (4) • Team Work (3)

F. List three (3) ways that you can contribute to multiply the above changes/impacts in Scouting at your level

• Implementing Risk Management (2) • Sharing the knowledge to others • Using action plans

G. Other comments (if any) • Improving time use of visual aids • Organizing APR workshops regularly • Participating in the workshop without mobile phones/cameras

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Workshop Photos

risk management mongolia - scouting · 2019-12-20 · recommendation committee meeting . 6 risk...

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