Lina Ringberg, Safety and Security coordinatorLina.Ringberg@malmo.se

Malmö City, 7th of May 2014

Risk and vulnerability assessments in Malmö municipality

Öresundsregionen

13090101

Danmark

Sverige

MalmöKöpenhamn

Emergency managment system in Sweden

• Swedish municipalities - large degree of autonomy

• 3 principles: – Responsibility– Parity – Proximity

• Responsibilities for geographical coordination

• By law:– Identify and analyze extraordinary events in peacetime– Risk and vulnerability assessments– Plan how to handle extraordinary events

Risks in Malmö municipality

• Long lost of electricity in cold weather

• Social risks (health inequality, fires)

BUT • Our main focus is on building resilience

– Flexible Emergency Managment organisation– Analysing our dependencies in the society– Using a holistic view

Malmö City’s policy framework

• HOLISTIC

• RESILIENT

• SUSTAINABLE

Risk assessments

Continuity assessments

Commission for a Socially Sustainable

Malmö – health inequality MOMS – Malmö

area statistic analysis

Communities that care (CTC) –

Risk- and safety factors

Thematic risk assessments -

e.g.Natural disasters

Crisis management capabilities

Climate change analysis

Continuity assessments

• Analysis done on department level - aggregated to see whole municipality results

• Goal to strengthen the ability to handle the unexpected and recover quickly from it = build resilience

• Start with critical societal functions and their dependencies – not a specific risk

• Increase awareness of vulnerabilities

• Identify actions to reduce vulnerabilities and achieve continuity in our commitments and responsibilities

Reduce duration of break

Reduce

consequence

Continuity assessments

How is a continuity assessment done?

1. Departments list their commitments in our IT-system

2. Departements determine the acceptable accessability requirements for each commitment ”If this commitment can not be maintained, after how long time (hours/days/weeks) will it have unacceptable effects on each of our seven target areas? ”– Human life– Property– Environment– Societal functions – Basic values– The cities attractivity– Social sustainability

Commitments with availability need lower than 24 hours…

Mapping of vital resources

3. Commitments are splitted into activities

4. Resource (internal/external) dependency analysis

Critical activities

Internal resources

External resources

Medication

h

4h Routines for Hygien

6h Cook and serve food

4h

h

h

hh

h h

h

h

h

h

h

h

h

h

h

h

h

hh

h

Commitment: Nursing at a home for elderly peopleDemand of access: 4h (before unacceptabel affect on life and health)

Mapping of vital resources- example

Critical activities

Internal resources

External resources

Nursing assistant

Cook and serve food

Hygienematerial

Public transport

2,5 h

5,5 h

5 h

4 hRoutines for

Hygien 6 h

Nurse 3 h

Kitchen5 h

F. Kylskåp

5,5 h

Journals

3,5 h

Toilet

4,5 h

2,5 h Delivery of food

3 hElectricity

2,5 hDelivery of medicine

2 hWater

Mapping of vital resources - example

6 h

Medicine

3 h

Medication

Refrigerator

Commitment: Nursing at a home for elderly peopleDemand of access: 4h (before unacceptabel affect on life and health)

Next step

5. Decide an acceptable recovery time limit (with safety margins)

6. Define alternative ways to fullfil committment

Existing alternatives determined - example

Commitment Nursing at a home for elderly people

Demand of access(h) 4 h

Resurce Acceptable recovery time limit

External/ internal

Dependencies of other resources

Existing alterntivs Ability to meet demand of access (1-4)

Nurse 3 h Internal Public transport No alternative 4

Medicine 3 h Internal Delivery of medicine Storage for 48 hours 1

Journals 3,5 h Internal Electricity Some knowledge about patients at the ordinary staff 3

Public transport 2,5 h External Staff can be picked up by car 2

• To substitute • Can be both resources (e.g. tempory staff) and routines (manual journals)

cxProporsal for action - example

Resources Existing alternatives

Ability Proposal for action Responsible Status Completed

Nurse

No alternative Very inadequate

Cooperate within the municipalitys other units with nurses

Per Persson Proporsal 2013-10-31

Journals

Some knowledge about information for each patent at ordinary staff

Inadequate Printed journals should be avaiable

Anna Andersson

Initiated 2013-10-31

for commitments/actions with inadequate or very

inadequate capacties

Collective strength General insecurity

GIS analysis (Geographic information system)

Natural hazardsSea level +2,5 meter

Natural hazards Sea level +3 meter

Heat waves and heat islands

The Storm ”Sven”

5-7 December 2013Level 3 (highest) warning from the Swedish Meteorological and Hydrological Institute