Right Track YJ01Supervisor Training

June 2015

AGENDA

• Payroll and time cards• Child Labor Laws• Safety and work-related accidents• Performance management• Important dates & other misc.• Expectations

TIME CARDS & PAY CHECKS

• Right Track time cards are submitted online bi-weekly using the City of Saint Paul’s TASS system.

• No more paper checks! All Right Track workers will be paid via a US Bank’s Focus Card (preloaded debit card) or direct deposit.

• Supervisors are responsible for one time pick-up and distribution of Focus cards at their site. We will contact you when they are available for pick up.

• Pay stubs will be mailed.

Pay Period #Each pay

period = two weeks

For hours worked during this period TASS electronic time cards must be submitted on these days by the end of the business day

PAY DATEdate youth

get paid

13 May 29 – June 12 TASS due June 12 June 26

14 June 13 – June 26 TASS due June 26

July 10

15 June 27 – July 10 TASS due July 10

July 24

16 July 11 – July 24 TASS due July 24

Aug 7

17 July 25 – August 7 TASS due August 7

Aug 21

18 August 8 – August 21 TASS due August 21 Sept 4

The above checks will be reported on the 2014 W-2

Pay periods & Pay Days

Lost or stolen Focus cards:• Youth must call 1-866-363-4134 to order a replacement card. Cards

are sent to Parks payroll office and not the youth’s home address. We will notify you when cards arrive.

• Focus cards can be picked up at our front desk at 25 W. 4th St. on the 4th floor Monday – Friday from 8 a.m. to 4:30 p.m.

Employment verification forms:• Forms should be mailed, faxed or emailed to Parks Payroll. • Please make sure the youth has signed the form and the

caseworker contact information is listed. These forms are extremely time sensitive, therefore they should be given to Payroll as soon as you receive them.

How to complete a time card

CHILD LABOR LAWS

You are the supervisor at Phalen Recreation Center and you want to get the ball fields ready for tomorrow’s softball game. One of the coaches has commented to you that the grass is getting really long and needs to be cut.

Your 15 year old Right Track worker really wants to mow the grass and he says that he’ll do it.

Is it ok for him to mow the grass?

POP QUIZ

Explanation:

It is not ok for him to mow the grass.

Youth who are under the age of 16 are prohibited by State Law from operating motorized machinery including lawn mowers, snow blowers, circular saws, etc.

You are the supervisor at Edgcumbe Recreation Center and your site will be airing “Frozen” as part of the “Movies in the Park” night. You will begin airing the movie at sundown or approximately 9:30 p.m.

You have assigned one of your Right Track workers to serve popcorn during the movie and the other to help with cleanup after the movie. Both are 15 years old.

Is this ok to do?

POP QUIZ

Explanation:

Since the Movie starts at 9:30 p.m., you shouldn’t have either of the Right Track workers helping with your movie night.

Youth who are under the age of 16, must work between the hours of 7 a.m. and 9 p.m. during the summer months. If they were 16 years old, they could work between the hours of 5 a.m. and 11 p.m.

Child Labor Laws, most important points:

Please be aware of the labor restrictions for 14-15 year olds• No more than 8 hours per day• No more than 40 hours per week• Work must be performed between 7 a.m. and 9 p.m.• Should not be operating any power driven tools, curricular saws, table

saws, lawn mowers and gardening equipment

Child Labor Laws, most important points:

Please be aware of the labor restrictions for youth under 18• Work must be performed between 5 a.m. and 11 p.m.• Youth should not be working around hazard materials, construction or

building projects, operating power driven machinery (circular or radial saws), forklifts, etc.

• In building maintenance or repair higher than 12 feet above ground or floor level.

SAFETY & WORK RELATED ACCIDENTS

Your Right Track worker has a job on a construction site. While hauling some lumber he trips over a bucket of nails and falls down. His ankle seems to be hurt pretty badly and he is having a hard time moving it. You administer First Aid but he explains to you that his ankle hurts really bad.

You offer to take him to the hospital but he tells you that he doesn’t want to see a doctor because his family doesn’t have health insurance.

POP QUIZ

What should you do?

A. Administer first-aid againB. Send him home from work to his familyC. Tell him to tough it out and get back to workD. Take him to the Health Partners clinic on

Wabasha/Plato to see a doctor

Explanation:

All Right Track workers are employees of the City of Saint Paul. If they are hurt at work and their injury requires medical attention; it is your responsibility to encourage them to see a doctor or take them to see a doctor if necessary. The City prefers that you use the Health Partners clinic on Wabasha/Plato but you can use a different hospital/clinic if necessary. If the Right Track worker is working at the time of the accident, the City will likely cover the hospital visit.

After missing a couple of days from work, the Right Track worker who was injured on the construction site returns to the job site and is eager to get back to work. He approaches you and asks you what he can do to help.

POP QUIZ

What should you tell him?

A. Ask to see his work-ability slip from the Doctor. If he doesn’t have one, tell him that he needs to get one from his Doctor before returning to work. Send him home.

B. Give him a light duty job that doesn’t require any lifting

C. Tell him to help the others who are paintingD. Take him to the Health Partners clinic to see a

doctor

Explanation:

If a Right Track worker goes to see a Doctor as a result of an injury that has occurred at work; the worker is required to bring a “workability slip” with him to work when he returns. The workability slip is written by a Doctor and will list any restrictions that the worker may have. For example, if he sprained his ankle, he might not be allowed to walk more than 3 hours per day. As a supervisor, it is extremely important for you to know if your worker has any restrictions and make sure that you plan their work load accordingly.

If one of your employees returns to work without a workability slip, send them home and tell them that they need one from a Doctor telling you that it is OK for them to come back to work.

If an employee is injured at work; please follow these steps:• Treat the injury and administer First-Aid as needed. If medical attention is

necessary, seek care from a HealthPartners provider, preferably the Saint Paul clinic, 205 S. Wabasha Street.

• Complete a First Report of Injury• Complete a Supervisor’s Safety Report• Complete an Employee’s Safety Report• Paperwork must be reported and email/faxed to Randy Graff within 24-

hours of the injury.

If an employee is injured at work; please follow these steps:• If the Right Track worker misses time from work due to the injury;

they must obtain a work-ability slip from their doctor before returning to work.

• If your Right Track worker comes back to work after an injury, without a work-ability slip - please send them home!

• The work-ability slip should say what the Right Track workers restrictions are while at work I.E. youth should not be lifting more than 25 pounds, etc.

PERFORMANCE MANAGMENT

2 of your Right Track workers are not getting along with each other at the jobsite. During the lunch hour, they get into an argument with each other and begin shoving each other. Before you know it they are rolling around on the ground kicking and hitting each other.

What do you do?

POP QUIZ

A. Let them fight and see who wins. B. Write them both up for inappropriate workplace

behavior. C. Call their parents and send them home from work.

Tell them to come back when they’re ready to get along.

D. Write them both up for inappropriate workplace behavior and let them know they you will be contacting the Right Track coordinator to consider their termination from work.

Explanation:

The City of Saint Paul has a workplace free from discrimination, violence, harassment and offensive behavior and such behavior will not be tolerated. Any employee of the City of Saint Paul who engages in such behavior is subject to the consequences. If you have a situation like the one mentioned, please contact the Right Track coordinator to process the youth’s termination from work.

Possible infractions or areas of concern that youth may be written up for include:

• Punctuality on the job• Attendance on the job• Attitude & behavior on the job• Appearance on the job• Completion of tasks & assignments on the job

Some infractions are of a more serious nature and can result in immediate termination:• Theft• Fighting• Sexual harassment• Insubordination• Physical/verbal abuse• Chemical/substance abuse• Non-compliance with City of Saint Paul rules & regulations

Performance Management, most important points:Discipline notices are not meant to be punitive. Use them to correct inappropriate workplace behavior.

Be consistent when using discipline. • If there is an issue at work, talk about it. • If you see something not being done correctly; explain to the student why it is not

being done right and show them the right way to do it.

Right Track staff are available to help resolve workplace issues.

Document, document, document. All discipline notices should be faxed or emailed to Asha in a timely manner.

Please notify Right Track staff if you plan to terminate a Right Track worker.

IMPORTANT DATES & OTHER MISC

DATE MILESTONE

June 8 – 12 Intern orientation with Right Track staff

June 15 Youth begin working

July 3 City Holiday. No work for youth.

July 14 US Bank College Connections & Financial Literacy at the University of St. Thomas.

Mid-August Summer jobs end. Supervisors complete MEA performance review and discuss w/ each RT worker.

EXPECTATIONS• Provide a high quality work experience that is safe and well

supervised• Submit time cards for all of your Right Track workers by the

end of the day Friday each pay period• Abide by all Child Labor Laws• Document and report all work-related accidents within 24

hours• Document and report issues related to youth performance as

needed• Complete an end of summer assessment for all of your Right

Track workers• Respond to messages from Shannon with SPPS in a timely

fashion so students can receive school credit

QUESTIONS?