City of Onalaska Meeting NoticeCOMMITTEE/BOARD: Utilities Committee

DATE OF MEETING: February 5, 2020 (Wednesday)

PLACE OF MEETING: City Hall – 415 Main Street (Common Council Chambers)

TIME OF MEETING: 7:00 P.M.

PURPOSE OF MEETING 1. Call to Order and Roll Call

2. Approval of minutes from previous meeting

3. Public input: (limited to 3 minutes / individual)

Consideration And Possible Action On The Following Items:

4. MASS TRANSIT

A. Shared Ride Transit:1. Financials (Justin Running or Jeff Burkhart / Fred Buehler)2. 2018 Audit results from the Wisconsin Department of Transportation regarding the Onalaska-

Holmen-West Salem Shared Ride program3. Authorization to sell Shared Ride vehicles under the Wisconsin Surplus Auction

B. MTU: 1. Transit Financials 4th Quarter information (Adam Lorentz)

C. Holmen Transit Input (Holmen Rep.)

D. West Salem Transit Input (West Salem Rep.)

E. Onalaska Transit Input (Onalaska Rep.)

5. UTILITIESNo Report

6. AdjournmentPLEASE TAKE FURTHER NOTICE that members of the Common Council of the City of Onalaska who do not serve on the committee may attend this meeting to gather information about a subject over which they have decision making responsibility.

Therefore, further notice is hereby given that the above meeting may constitute a meeting of the Common Council and is hereby noticed as such, even though it is not contemplated that the Common Council will take any formal action at this meeting.

NOTICES MAILED TO:

Mayor Kim Smith Ald. Tom Smith *Mass Transit Members

* Ald. Jim Olson – Vice Chair *Micah Wyss – Village of Holmen Trustee* Ald. Dan Stevens – Chair *Leroy Brown - Village of West Salem Trustee* Ald. Diane Wulf

Ald. Steven Nott

Vacant City Administrator City Attorney Adam Lorentz, MTU Transit Manager Dept. Heads La Crosse Tribune . Richard Running Coulee Courier Village of Holmen WKTY WLXR WLAX WKBT WXOW Village of West Salem

Onalaska Public Library Omni Center *Committee Members Date Notices Posted and Mailed: 1-30-20

In compliance with the Americans with Disabilities Act of 1990, the City of Onalaska will provide reasonable accommodations to qualified individuals with a disability to ensure equal access to public meetings provided notification is given to the City Clerk within seventy-two (72) hours prior to the public meeting and that the requested accommodation does not create an undue hardship for the City.

Onalaska/ Holmen/ West Salem Public Transit

To: Mass Transit Committee From: Running, Inc. and Finance Director Re: Monthly Report for December 2019

West Salem Trips

Holmen Trips

Onalaska Trips

TOTAL Trips

!MTU Passes

!Agency Trips

YEAR TO DATE Trip:

Revenue:

Comments:

(month) (year)

638

1009

2959

4606

598

990

54083

Revenue is compared to A change of

compared to 574 last year -- a difference of

compared to 1101 last year -- a difference of

compared to 2877 last year -- a difference of

compared to 4552 last year -- a difference of or 1.19%

compared to 561 last year -- a difference of

compared to 1009 last year -- a difference of

compared to 56559 last year -- a difference of

$ 219,108 through the month of December $ 194,405 from the same month last year. $ 24,703 or 12.71%

64

-92

82

54

37

-19

-2476

1/23/2020 C:\Users\brandi.THEACCTAX\Documents\Onalaska Cab Co\Birmricials-Fred'\2019\Monthly memo to committee 11:03 AM

#4-A-1

Mon

th

Janu

ary

Febr

uary

Mar

ch

2019

M

iles

31,7

59

30,8

70

35,0

29

1st

Qtr

Tot

al

97,6

58

Apr

il 35

,261

May

36

,973

June

34

,851

2n

d Q

trT

otal

10

7,08

5

Y.T

.D.

204,

743

July

35

,348

Aug

ust

36,5

70

Sep

tem

ber

36,5

25

3rd

Qtr

Tot

al

108,

443

Y.T

.D.

313,

186

Oct

ober

37

,253

Nov

embe

r 34

,692

Dec

embe

r 34

,846

4th

Qtr

Tot

al

106,

791

2018

Mi!f

ili

35,8

13

31,9

72

38,1

41

105,

926

35,5

50

36,2

53

34,6

73

106,

476

ON

AL

AS

KA

/HO

LM

EN

/WE

ST

SA

LE

M P

UB

LIC

TR

AN

SIT

M

ON

TH

LY

TO

TA

LS

C

AL

EN

DA

R Y

EA

R 2

019

Ona

lask

a H

olm

en

Tri

ps

Tri

ps

2,67

6 1,

051

2,76

2 1,

152

2,86

7 1,

368

8,30

5 3,

581

2,84

9 1,

202

2,78

2 1,

347

2,50

5 1,

112

8,13

6 3,

661

Wes

t S

alem

T

rips

600

598

697

1,89

5

649

597

542

1,78

8

Tot

al

2019

T

rips

4,33

7

4,51

2

4,93

2

13,7

81

4,70

0

4,72

6

4,15

9

13,5

85

Tot

al

2018

T

rips

4,84

9

4,46

6

5,25

2

2019

20

18

Age

ncy

Age

ncy

Tri

ps

Tri

ps

942

881

1,06

3 80

6

1,11

7 96

7

14,5

67

3,12

2 2,

654

4,81

3 1,

083

986

4,98

6 1,

164

934

4,69

7 1,

026

1,03

3

14,4

98

3,27

3 2,

953

212,

402

16,4

41

7,24

2 3,

683

27,3

66

29,0

65

6,39

5 5,

607

35,1

42

2,65

5 1,

009

552

4,21

6 4,

64Z

1,

042

954

35,3

59

2,63

9 1,

167

516

4,32

2 4,79~

1,13

6 92

2

32,0

48

2,67

3 1,

137

479

4,28

9 4,

210

1,06

9 88

0

102,

549

7,96

7 3,

313

1,54

7 12

,827

13

,6<1

6 3,

247

2,75

6

314,

951

24,4

08

10,5

55

5,23

0 40

,193

42

,711

9,

642

8,36

3

35,1

50

3,00

3 1,

181

610

4,79

4 4,

765

1,14

0 1,

046

31,5

48

2,73

2 1,

130

628

4,49

0 4,

531

1,11

9 99

7

30,5

45

2,95

9 1,

009

638

4,60

6 4,

552

990

1,00

9

97,2

43

8,69

4 3,

320

1,87

6 13

,890

13,8~8

3,24

9 3,

054

2019

M

TU

Pas

ses

621

631

662

1,91

4

672

644

543

1,85

9

3,77

3

591

556

545

1,69

2

5,46

5

626

586

598

1,81

0

Y.T

.D.

419,

977

412,

194

33,1

02

13,8

75

7,10

6 54

,083

56

,559

12

,891

11

,417

7,

275

Tot

al 2

019

Bud

get

Hou

rs=

31,

604.

50

Tot

al 2

019

Paid

Dri

ver

Hou

rs=

30,

773.

73

... A

genc

y T

rips

are

inc

lude

d in

tot

al t

rips

2018

M

TU

Pas

ses

706

578

735

2,01

9

661

723

658

2019

20

18

Ope

rati

ng

Op

erat

ing

S

tats

S

tats

H

ours

H

ou

rs

2,57

7.03

2,

700.

18

2,39

1.15

2,

433.

00

2,67

8.20

2,

702

.72

7 ,6

46.3

8 7

,835

.90

2,67

7.15

2,

667.

87

2,61

1.63

2,

737.

75

2, 5

56. 9

3 2,

539

.43

2,04

2 7,

845.

71

7,94

5.05

Gal

lon

s F

ares

2,21

7.90

5 $

10,7

08.0

0 $

2,12

1.03

7 $

9,45

3.50

s

2,27

9.50

9 $

11,2

78.2

5 $

6,61

8.45

1 $

31,4

39.7

5 $

2,31

4.16

2 $

11,1

31.2

5 $

2,34

8.99

4 $

10,6

14.7

5 $

2,34

3.33

6 $

9,02

1.25

$

7,00

6.49

2 $3

0,76

7.25

4,06

1 15

,492

.09

15,7

80.9

5 13

,624

.943

$6

2,20

7.00

556

2,66

6.55

2,

620.

92

2,53

9.06

8 $

9.14

6.25

$

638

2,72

8.22

2,

673.

63

2,49

9.17

4 $

8,88

3.75

$

590

2,66

9.23

2,

477.

57

2,47

4.38

5 $

9,20

2.75

$

1,78

4 8,

062.

00

7,77

2.12

7,

512.

647

$27,

232.

75

5,84

5 23

,554

.09

23,5

53.0

7 21

,137

.590

$8

9,43

9.75

718

2,48

1.83

2,

612.

12

2,42

0.79

9 $

10,4

15.0

0 $

647

2,30

8.68

2,

461.

72

2,22

6.80

0 $

10,6

37.0

0 $

561

2,42

9.13

2,

343.

99

2,30

8.19

2 $

10,2

08.0

0 $

1,92

6 7,

219.

64°

7,61

7.83

6,

955.

791

$31,

260.

00

1,11

1 30

,773

.73

31, 1

10.s

o 28

,093

.381

$1

20,6

99.7

5

Fre

igh

t P

ack

age

$0.0

0

$0.0

0

$0.0

0

$0.0

0

$ $ $ $ $ $ $ $ $ $

5.00

$ $ $

$5.0

0

$5.0

0

Ag

ency

R

even

ue

5,95

5.00

8,87

1.00

8,67

9.00

23,5

05.0

0

7,88

5.00

10,1

20.7

5

6,88

3.25

$24,

889.

00

$48,

394.

00

8,65

4.25

8,23

7.50

9,56

0.25

$26,

452.

00

$74,

846.

00

6.74

6.25

8,46

2.25

8,34

8.25

$23,

556.

75

$98,

402.

75

City of Onalaska

WISCONSIN DEPARTMENT OF TRANSPORTATION DIVISION OF BUSINESS MANAGEMENT

BUREAU OF FINANCIAL MANAGEMENT

EXIT CONFERENCE

2018 Transit Operating Assistance Report 20-7080

Date:

Attendees: (via email)

Draft Report

January 16, 2020

Jared Wiese Fred Buehler

Wis DOT City of Onalaska

1. Schedule of Revenue & Expense Adjustments: None

Deficiency (excluded from official report) None

Significant Deficiency I Material Weakness (included in official report) None

Requirements None

Please review the draft and contact the auditor by January 30, 2020 with questions. You may concur with the results and notify the auditor sooner to expedite issuing the report.

Municipality representative signature does not attest to complete agreement with the results, but rather that the exit conference documents were received, and that the representative has had the opportunity to review the results, obtain clarification on adjustments or deficiencies, and provide follow up information, explanations, or interpretations for the auditor(s) within the appropriate deadlines. Final audit results will be determined by WisDOT and will be made based on applicable Federal and State Jaws, regulations, and administrative codes.

~·~ /---! (,,.. /.<>;. ~ Municipality Rep Date: /~Jared Wiese Date: 1/16/20

p/

Page 1 of 1

#4-A-2

Division of Business Management Bureau of Financial Management P.O. Box 7913 Madison, WI 53707-7913

Tony Evers, Governor Craig Thompson, Secretary

www.wisconsindot.gov

Telephone: (608) 266-1824 Email: randy.knoche@dot.wi.gov

INDEPENDENT AUDITOR'S REPORT ON APPLYING AGREED UPON PROCEDURES

We have performed the procedures enumerated below, which were agreed.to by the H~reau of Transit and Local Roads, to assist in determining the Transit System's operating expense and o'per:;:iting revenue for the year ended December 31, 2018 as they relate to the'cqntracted services prci\,iqed by Running, Inc. to the City of Onalaska and funded in part by the Wisgonsin Department of · :1l·:\f@1\

Transportation. ·· · '•,:'~: .. f,, ,,• ,,-~;:,,_;~,~ 'ofr,~\<.:,:~~".;'<

This agreed-upon procedures engagement was conducted ih~~cordance wjth'Generally Accepted' Government Auditing Standards. The sufficiency of these·pr;bs;tdures i9;~qlely the responsibility of the parties specified in this report. Consequently, we make no ref'lrel?entatior,t regarding the sufficiency of the procedures described below either for the purpose for which this,(f~port has been requested or for any other purpose. . 1" i

The procedures and associated findings are.;as follows: " ,- ,,

1. We have calculated the Transit System's·~~~rating:~§~~·~.@§~~in.ciccord~h~e with State, Federal and third-party contracts; criteria for participatior:idn the Mq~~:'frcio:S.i(Q.Rerating Assistance Program set forth under Wisconsin Statutes 85.20(1 )(g);«$'ectioq .. J':~an·s 6.03:of0the Wisconsin Administrative Code; the cost principles pr~:scr:ij:>,ed by 48 cAA:$,:1 'Nf:'31 of the Federal Acquisition Regulations or 2

,k _ '.'' ;--,'r'V'~ni°'',-, _ V ""' ~

CFR 200, as applicable';:and R:~El~(al Section 530 . f the Urban Mass Transportation Act of 1964, as amended. Accountirig;riecords 'prpyided by RuH~(~g, Inc. were sampled, tested to annual or subsidiary report~;:'and' the result]S),{~"yalculated s~~l~e hours multiplied by the agreed to bid hourly rate was compared with the op~u~tihg expense of~tl}§;,system as submitted to the Bureau of Transit and Local Roads:,.. '/i ) ::•·,;.: . . ,,,. . . ~~·;'. ·

·r:· .:~···· · .. ·. ·.~\.,~~!.:~: ')f ·~t:·:,1 ••• •' .

No exceptions were~.f~HP.C:H~s a result of the'procedures. '~: ~ :~ ~)f :~ ·' '~

2. ~%~~~1~t~~J~~J~!ed th~~f:~,9~1!t Sys~e~'s .op~rating revenue in ~ccorda~ce with. State, Federal and .;1cJm1r:a::.party cantrn~t~; cntena.for:ti::iart1c1pat1on in the Mass Transit Operating Assistance Program set

,/~:J:forth under Wisconsir:i Statutesi.?~70(1 )(h); Section 6 of the Wisconsin Administrative Code; the ~:\ ''.'- ~~ H ~~.~-~·,., •. ·c,,:yz· '"'"'''"'

.,f 111,;1~;1" Qost pri~ciples pre~q~j9~d by 48!:gFR Part 31 of the Federal j\cquisition. Regulations or 2 CFR 200, :;: /'t, as applicable; and R~Ae,ral Section 5307 of the Urban Mass Transportation Act of 1964, as amended. · .·~)~' >:, Qcounting records pr~vided by Running, Inc. were sampled, tested to annual or subsidiary reports,

": ";·. Jhe calculated op_~:r.ating revenue was compared with the operating revenue of the system as su "· itted to the Bure~ci'U of Transit and Local Roads.

'!;;:;~~iii~r;:: .·· ·~;;;/ .. ·I•

No exc!9ptiqnswer$ found as a result of the procedures. , .:,>~ .;:E ...

We were not eR'gaged to and did not conduct an audit, the objective of which would be to express an opinion on the Statement of Revenue and Expense of Running, Inc. Accordingly, we do not express such an opinion. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you.

Report 20-7080

Management is responsible for the preparation and fair presentation of the Schedule of Revenue and Expense in accordance with the cost principles prescribed by 48 CFR Part 31 of the Federal Acquisition Regulations or 2 CFR 200, as applicable, and Chapter Trans 6 of the Wisconsin Administrative Code, and for designing, implementing, and maintaining internal control relevant to the preparation and fair presentation of the schedule.

This report is intended solely for the information and use of the Wisconsin Department 0f,Transportation and the City of Onalaska and is not intended to be and should not be used by anyon~,other than these specified parties.

Randy Knoche Chief of Audit and Contract Administration

October 9, 2019

.) ;

Report 20-7080

Revenue 401 Passenger Revenue 401 Agency Fare Revenue 404 Freight & Delivery

Total Fare Revenue

Expense 503 City Administrative Fee 508 Purchased Transportation

Contra Expense - F&D

Total Expense

Operating Surplus (Deficit)

CITY OF ONALASKA Running, Inc.

Schedule of Revenue and Expense For the Year Ended December 31, 2018

Revenue (Note 3) & Expense Calculated Statement Adjustments

$ 194,400 $ $

$ 194,400 =$===-====·· '· $

$ 2,500 $ $.; 821,042

(5) ''.'•<'

H ~ ~ ·' .. ,

$ .$·. '!':/ .._",

"""','·,

•-,-, :~_,;::·\ 4; $

,c<':'\ ', ~,

$

Calculated Budgeted Amounts': .· Amounts

' ,, ' : ,' ~,,,, ,

194,400 $ 157,320 49,680

194,400 $ .. ,;,.~,207,000

2,500 $ 2,500 821,042 832,450

(5)

823,537 $ 834,950

~629, 137) $ (627,950)

Report 20-7080

CITY OF ONALASKA Running, Inc.

Notes to the Schedule of Revenue & Expense Forthe Year Ended December 31, 2018

(1) Principal Business Activity

Running, Inc. provides shared-ride transportation services for the City of Onalaska. Running, Inc. is privately owned by Richard Running, who also owns and operates other transportation related companies. The cab service was operated.under a bid hbljrly r(3te contract. All services utilize common transportation facilities,and share administrative·<:, personnel. ;:.t

(2) Basis of Accounting

The Reports are presented in accordance with Part 31 of the Federal Acquisition Regulations, and Chapter Trans 6 of the Wisconsin Administr~tive Code. Accordingly, the Schedule of Revenue & Expense is not intended to presentcthe results of operations in conformity with accounting principles generally accepted in Jh.e. United States of America.

(3) Adjustments

None

Report 20-7080