rfsq 21-00148 pre-qualification of vendors for otpt

SHARED PURCHASING SERVICE CONSORTIUM OF GREY‐BRUCE

Bluewater District School Board Bruce‐Grey Catholic District School Board

799 ‐ 16th Avenue, Hanover, Ontario N4N 3A1 Telephone (519) 364‐0614 Fax (519) 364‐5828

INSTRUCTIONS Request for Supplier

Qualifications RFSQ 21-00148

OTPT Vendor Pre-Qualification

RFX Coordinator: Linda Mistlbachner [email protected]

Please review and complete Appendix A-F as you read this RFSQ document. Appendix A-F will form your RFSQ

Submission




RFSQ 21-00148 OTPT Vendor Pre-Qualification P a g e | 1

Request for Supplier Qualifications

RFSQ 21-00148 OTPT Vendor Pre-Qualification

Issue Date: June 1, 2021

Question Deadline: June 15, 2021@ 1:00:59 PM local time

Closing Date: June 22, 2021@ 3:00:59 PM local time

Closing Location: Shared Purchasing Services Consortium of Grey Bruce

Attn: Linda Mistlbachner 799 16th Avenue

Hanover, ON N4N 3A1





TABLE OF CONTENTS TABLE OF CONTENTS ................................................................................................................ 2

REQUEST FOR SUPPLIER QUALIFICATIONS .......................................................................... 4

INTENT TO BID REGISTRATION ................................................................................................ 5

1. Introduction ............................................................................................................................ 6

2. Purpose ................................................................................................................................. 6

3. Definitions .............................................................................................................................. 7

4. Standard Terms and Conditions ............................................................................................ 8

5. RFSQ Coordinator Contact Information ................................................................................. 8

6. Questions & Clarification ....................................................................................................... 8

7. Errors or Omissions ............................................................................................................... 9

8. Addenda ................................................................................................................................ 9

9. RFSQ Schedule of Events ................................................................................................... 10

10. Scope of Work .................................................................................................................. 10

11. Term of Pre-Qualification ................................................................................................. 11

12. Specifications ................................................................................................................... 11

13. Inspection Services .......................................................................................................... 13

14. Tracking and Reporting .................................................................................................... 13

15. Equipment Tagging .......................................................................................................... 14

16. Installation, Setup and Training Services ......................................................................... 14

17. Service and Repair Services ............................................................................................ 14

18. Customer Support and Vendor Representative ............................................................... 15

19. Resource Recall ............................................................................................................... 15

20. Vendor Expertise and Capabilities ................................................................................... 15

21. References ....................................................................................................................... 16

22. Vendor Responsibilities (General) ................................................................................... 16

23. Covid 19 Protocols ........................................................................................................... 17

24. Criminal Background & Vulnerable Sector Check -- Service Providers ........................... 17

25. Confidential and Proprietary Information .......................................................................... 18

26. Vendor Performance ........................................................................................................ 18

27. Subcontracting ................................................................................................................. 18

28. Deliveries ......................................................................................................................... 19





29. Packing Slips .................................................................................................................... 20

30. Quotes and Pricing of Goods and Services ..................................................................... 20

31. Purchase Orders and Invoice Procedure ......................................................................... 20

32. Health & Safety ................................................................................................................ 21

33. W.H.M.I.S. 2015 ............................................................................................................... 21

34. CSA/ULC Rating: ............................................................................................................. 21

35. Commercial General Liability Insurance .......................................................................... 21

36. Work Place Safety and Insurance Board (WSIB) ............................................................. 22

37. Education Act (Section 217) ............................................................................................. 23

38. AODA ............................................................................................................................... 23

39. Designated Substances ................................................................................................... 23

40. Evaluation General Information ........................................................................................ 24

41. Evaluation–Scoring Guidelines ........................................................................................ 25

42. Evaluation Stage 1 – Mandatory Requirements ............................................................... 25

43. Evaluation Stage 2 – Scoring ........................................................................................... 26

44. Reserved Rights and Governing Law of the Board .......................................................... 26

45. Acceptance of RFSQ ....................................................................................................... 28

46. Notification of Results ...................................................................................................... 28

47. Debriefing ......................................................................................................................... 28

48. Submission of Documents ............................................................................................... 28

49. Submission Checklist ....................................................................................................... 29

Appendices A-G ......................................................................................................................... 30





REQUEST FOR SUPPLIER QUALIFICATIONS

REQUEST NO.: RFSQ 21-00148 RE: OTPT Vendor Pre-Qualification Issue Date: June 1, 2021 Question Deadline: June 15, 2021@ 1:00:59 PM local time Closing Date: June 22, 2021@ 11:59:59 PM local time

Please submit your qualifications as a Vendor of Occupational Therapy or Physical Therapy goods and services according to the attached instructions and specifications.

If any further information is required, please contact the RFSQ Co-ordinator Linda Mistlbachner via email [email protected]

Submission of Supplier qualifications:

Supplier qualifications will be received via EMAIL ONLY until June 22, 2021 @ 11:59:59 p.m., after which time submissions will not be considered and will be returned unopened and unread. Late submissions are not permitted. Hard Copy submissions are not permitted.

All submissions must be in the form requested (PDF or Excel format) and emailed only to [email protected]

You must not include via CC or BCC any other Board staff or other individuals in the email submission. Failure to comply with this may result in the disqualification of your submission.

Vendors are cautioned that the time stamp on their Submission is based on when the email is RECEIVED by the Board’s Server not when the Bidder sends the email. An email transmission can be delayed due to file transfer size, transmission speed, etc. Please allow sufficient time before the closing date and time for the board server to receive the submission.

If the RFSQ response results in a large electronic file to submit, responsibility is with the Vendor to send the documents in multiple e-mails to ensure receipt by the Board, advising the Board as to the number of e-mails being submitted in the subject line.

A Vendor may also send a separate e-mail requesting confirmation from the Board that a bid has been received.

See Section 48 Submission of Documents





INTENT TO BID REGISTRATION Please submit this Intent to Bid Registration form in order to receive notification via

email of any changes, alterations or addenda to the bid documents. Please fill out all fields and return this form via e-mail to [email protected]

Attn: Linda Mistlbachner RFSQ # 21-001480 RFSQ Name OTPT Vendor Pre-Qualification RFSQ Issued June 1, 2021 Intent to Bid Registration Due Date June 15, 2021 Last Date For Questions June 15, 2021 RFSQ Submission Date June 22, 2021 Review of Supplier Qualifications June 23 to June 30, 2021 Company Name Contact Address Address City Province Postal Code

Telephone Cell Phone Fax E-mail Address Date □ Yes, I would like to submit a response to this request □ No, I do not wish to bid on this RFSQ State Reason __________________________

Documents are available to download in PDF format directly from the board website at https://www.bwdsb.on.ca/departments/purchasing/tender_documents RFSQ 21-001480 OTPT Vendor Pre-Qualification and/or any other document referencing this RF# RFSQ addendums, changes, and any other related information released after the Original Request posting date will only be sent to bidders who have submitted this form. If you do not submit this form it is your responsibility to check the posting site for addendums, changes or additional information. Failure to submit a required signed addendum may result in bid disqualification.





1. Introduction a) The "Shared Purchasing Service Consortium of Grey-Bruce" provides the purchasing of

goods and services for the Bluewater District School Board and the Bruce-Grey Catholic District School Board. We are committed to procuring with public funds the best value consistent with quality, performance, and delivery, through innovative and cooperative buying.

b) The Bluewater District School Board Education Centre is located at 351 First Avenue North

in Chesley, Ontario. This administration site supports approximately 15,425 students in 43 School Buildings.

c) The Bruce-Grey Catholic District School Board Education Centre is located at 799 16th Ave,

Hanover, Ontario. This administration site supports approximately 4,600 students in 13 School Buildings.

d) Together both Boards serve an area of 8,673 square kilometers in size and are defined by

the borders of Bruce and Grey Counties.

2. Purpose This Request for Supplier Qualifications (“RFSQ”) is an open invitation to qualified proponents with the intent to re-qualify existing vendors and pre-qualify additional Vendors of Record (VOR) capable of providing Occupational and Physical Therapy equipment and related professional services for the Bluewater District School Board and the Bruce Grey Catholic District School Board. The pre-qualified Vendors of Record will be able to participate in competitive bid opportunities, during the Term of Pre-qualification.

For requirements below $10,000 end users will be able to contract with any pre-qualified vendor.

For purchases at higher thresholds a second stage selection process will be conducted as follows:

Greater than $10,000 and less than $50,000, 3 informal quotes will be obtained from pre-qualified vendors only

Over $50,000 a formal tender will be issued to pre-qualified vendors only In all cases only the vendors of record selected from this RFSQ process will be invited

to bid. Note: The Board(s) is looking to add one or more additional vendors to its existing Vendor of Record listing established under RFSQ 16-6001.





3. Definitions In this document, the following terms are defined as:

“Agreement” means an Agreement entered into by the Board for the provision of the Deliverables and any addenda thereto.

“Board” means, collectively or individually, the Bluewater District School Board, the Bruce-Grey Catholic District School Board, and /or the Shared Purchasing Services Consortium of Grey Bruce.

“Business Days” means Monday to Friday inclusive, other than a day that is observed as a statutory holiday.

“Business Hours” means 8:00 a.m. to 4:30 p.m. local time in Hanover, Ontario, Canada of any Business Day (EST).

“BWDSB” means Bluewater District School Board. “Contract” means the entire agreement between the parties and shall include

the terms and conditions of this Request for Supplier qualifications, including any applicable addenda, the scope of work, a signed award notification letter issued by the SPSCGB

“Vendor” means the successful Vendor or proponent to this Request for Supplier qualifications who enters into a contract with BWDSB/BGCDSB.

“Must” means mandatory. Respondents failing to comply with a “must” requirement may be deemed non-compliant.

“Non-compliant” means the submission does not meet the mandatory requirement and may be eliminated from further evaluation and/or consideration.

“OTPT” Means Occupational Therapy and Physical Therapy “Owner” means the school board or individual school where work is

performed “Proponent” means Vendor and authorized company representative who

submit a Supplier qualifications in accordance with the terms and conditions set forth in this document.

“Respondent” means an individual, sole proprietorship, corporation, partnership, joint venture, incorporated consortium or consortium that is a partnership or other legally recognized entity which submits a Response to the RFSQ

“RFSQ” means Request for Supplier qualifications. “SETA” means Specialize Equipment Technology Assistant





“Shall” means mandatory. Respondents failing to comply with a “shall” requirement may be deemed non-compliant.

“Should” means recommended/suggested/preferred but not mandatory.

“SPSCGB” means the Shared Purchasing Service Consortium of Grey Bruce, representing the Bluewater District School Board, the Bruce-Grey Catholic District School Board

“Sub-Vendor” means any person or organization hired by a successful Proponent to perform a portion of the duties of contracted service.

“Vendor” means the successful Respondent or Vendor.

“VOR” means Vendor of Record

4. Standard Terms and Conditions PLEASE NOTE: As a part of our Supplier qualifications process, information is being collected and used in accordance with the Municipal Freedom of Information and Protection of Privacy the Boards' Guidelines and Procedures Manual. The Board(s) may find it necessary to release information from this document that has been supplied in confidence. Please refer to #42 “Standardized Terms & Conditions”. The SPSCGB Standard Terms and Conditions are applicable to this request. A copy is attached for your reference and may also be downloaded from the board website at Board Purchasing Standard Terms and Conditions

5. RFSQ Coordinator Contact Information a) The RFSQ Coordinator for this submission will be Linda Mistlbachner, Buyer.

b) All questions/inquiries related to this RFSQ shall be directed in writing via electronic mail to:

[email protected] by June 15, 2021 at 1:00 pm local time c) Proponents shall not communicate with or attempt to communicate with any employee or

agent of the Board other than the RFSQ coordinator. Any information provided by anyone other than the above mentioned will not be considered binding, nor will it change the requirements of this RFSQ.

6. Questions & Clarification a) It is the responsibility of the Proponent to seek clarification on any matter that they consider

unclear prior to submitting a response. The Board is not responsible for any misunderstanding of the RFSQ process on the part of the Proponent.

b) Under no circumstances shall the Proponent rely upon any information or instructions from the Board or its employees, unless the information or instructions are provided in writing and issued by the SPSCGB through the RFSQ Coordinator.





c) To maintain an open and transparent process, inquiries received from Proponents will be

shared with all Proponents who have expressed an interest in this Request for Supplier Qualifications. Any information being shared with all Proponents will not include the source of the inquiry, only the question and answer.

7. Errors or Omissions a) Unless requested otherwise, all goods/services, as applicable, must be new, of current

design and production, and must conform to the specifications as presented in the Submission and/or as understood and agreed to by the Board at the time of order.

b) Should anything be omitted from the specifications, necessary to the proper performance of

ordered goods and services, or should any error or disagreement of the specifications exist, or appear to exist, the Proponent(s) shall not avail himself or herself of any manifestly unintentional error or omission, but must have the same explained or adjusted before the submission of a Response.

c) If the Proponent(s) fails to give written notice of such error, etc., Proponent(s) shall, at own

expense, make good the omission or deficiency by supplying the proper equipment or materials, labour, etc., and make good any change to, or defect in, the fabricated units caused by such omission.

8. Addenda a) Changes or revisions that are considered to (at the sole discretion of the SPSCGB) alter

the intent of this RFSQ will be issued as a formal addendum. All addendum/addenda will be issued in the same manner for all proponents who have received a copy of this RFSQ. Proponents may be notified by addendum of any additions, deletions and/or changes to the specifications or terms contained in this RFSQ. Interpretations, corrections or changes to the RFSQ documents made in any other manner will not be binding and Proponents shall not rely upon such interpretations, corrections or changes.

b) Any addenda issued will be governed by the terms and conditions in this RFSQ. All

addenda will be issued at least seven (7) days prior to the closing date. If an addendum is issued within seven (7) days of the closing date, the closing date may be extended.

c) It is the sole responsibility of the proponent to ensure they have received any addenda that

is issued. A signed copy of all addenda issued should be submitted along with your Supplier qualifications.





9. RFSQ Schedule of Events The RFSQ process will be conducted according to the following schedule. The SPSCGB reserves the right to modify this process and re-schedule, as necessary.

Event Date

RFSQ Issued June 1, 2021 Intent to Bid Registration Due Date June 15, 2021 Last Date For Questions June 15, 2021 RFSQ Submission Date June 22, 2021 Review Of Supplier qualifications June 23 to June 30, 2021

10. Scope of Work a) The Board is seeking qualified Vendors capable of providing Occupational and Physical

Therapy equipment and related professional services including but not limited to inspection, maintenance, and repair services.

b) The successful Respondent(s) shall be pre-qualified to provide the goods and services outlined in this RFSQ. All successful respondent(s) shall become Vendors of record (VOR) for the board(s).

c) Vendors must submit a response to have the opportunity to be included on the PRE-

QUALIFIED list of Vendors for OTPT Specialized Equipment and related services. The SPSCGB intends to select proponent(s) whose responses best meet the Boards’ requirements, and which conform to the specifications of this document.

d) The SPSCGB reserves the right in its sole discretion to select as many respondents as

deemed necessary to fulfill the anticipated long-term requirements.

e) It is intended that qualified proponents will only be required to pre-qualify once and may be eligible to provide Specialized Equipment and related services as required by the Board(s) for a minimum period of 5 years. Pre-qualified Vendors will be required to update their VOR annually with new or current information.

f) The successful Respondent(s) will advise the SPSCGB promptly of any changes to

pertinent information supplied in response to this RFSQ, (i.e., contact names, insurance documents, goods/services no longer available, etc.).

g) The Board, at its discretion, may re-issue this RFSQ periodically to increase the number

and diversity of pre-qualified Vendors. Any changes in the qualifying RFSQ documents will be documented to qualified Vendors for their notification and acceptance.





h) There will be no Contractual obligation between SPSCGB and successful respondent(s). The successful proponent(s) may be called upon for specialized equipment and/or service on an “as needed” basis. Prequalified vendors are not guaranteed a volume of work.

i) While the Board has used considerable efforts to ensure an accurate representation of

Information for this Request for Supplier Qualifications, the information contained herein is supplied solely as a guideline for bidders. The information is not guaranteed or warranted to be accurate by the Board, nor is it necessarily comprehensive or exhaustive.

j) Nothing in this Request for Qualifications is intended to relieve bidders from forming their

own opinions and conclusions in respect to the matters addressed in this RFSQ.

k) The Board does not guarantee the purchase of any quantities described herein. Where provided the quantities are to be only a guide to historical usage. Actual purchases may be more or less depending on need and available funding.

11. Term of Pre-Qualification a) This VOR or Pre-Qualification will be valid for a minimum period of five (5) years from the

date of award.

b) SPSCGB, at its discretion, may re-issue this RFSQ annually to increase the number and diversity of pre-qualified Vendors. Any changes to the RFSQ documents will be shared with pre-qualified Vendors for their notification and acceptance.

c) The VOR or Pre-Qualification will be reviewed and re-issued after the five (5) year period

has expired.

12. Specifications a) Vendors pre-qualified under this RFSQ shall provide Specialized Equipment that is

recommended or prescribed by occupational and/or physical therapists for specific students, departments or sites to assist with mobility, accessibility or daily living (e.g. physical assists and/or personal assists) including but not limited to items in the following categories.

Chairs** Change tables and other Specialized Tables** Gait Trainers Lifting & Transfer Devices** Seating and Positioning Sensory Strollers Standers** Toileting Transportation Safety Devices





Walkers** Wheel Chair Accessories

**For these items - Basic Unit only. All accessories can be quoted when the therapists make specific recommendations/requests.

a) Please see Appendix E Sample Equipment commonly purchased by the Board(s). Please note Vendors do not have to be able to supply all items or brands outlined on Appendix E. The equipment listed is only a representation of “Common” equipment purchased. Vendors may offer “Alternate” equipment which is equivalent in function and value. Manufacturers’ brand names and numbers are used as guidance for Vendors; alternate items of equal quality will be considered.

b) Vendors shall submit Goods and Equipment offered on Appendix F. b) The prescribed equipment must be in “new” condition, fit for the purpose for which they are

being acquired and free from defects.

c) The successful bidder(s) should be a certified dealer/distributor or the manufacturer of the equipment/products they are proposing.

d) Orders may be placed for individual students for tracking purposes with a specific SEA

number (and student initials) and must be tagged with student SEA number if specified on the purchase order. The purchase order number should appear on all packages, packing slips, correspondence and freight bills of lading.

e) Loaned Vendor Equipment and Trial or Consignment orders may be placed from time to

time as required. Vendor will work with therapists and Learning Services Staff as required to develop appropriate planning for loan/consignment equipment.

f) The Vendor must be willing to communicate regularly and directly with Learning

Services/Student Support staff regarding quotations, orders, invoicing or service arrangements.

g) The Learning Services/ Student Services support staff can be reached at 1-519-363-2014

x2049 or via email [email protected]

h) The Vendor shall provide a 5 year service/inspection/maintenance agreement on newly purchased equipment where applicable. Service contract pricing does not include repairs or parts.

i) Provide a minimum 3 year warranty including a Standard Manufacturer’s warranty.





j) Provide all supplies, equipment, tools, spare parts and labour deemed necessary to fulfill the scope of the work.

13. Inspection Services a) The Vendor shall provide inspection and repair using qualified, competent, professional

personnel trained to perform such inspections and repairs.

b) The Vendor will assess the condition a variety of types of specialized equipment used by students with special education needs including personal care support equipment and physical assists support equipment.

c) The equipment will be assessed for necessary repairs in relation to all current safety

standards and other relevant safety requirements.

d) Our preference is for summer servicing to avoid disruption of use for the students. All maintenance, inspections and service MUST be arranged through the Learning/Student Services Staff.

a) The Vendor shall inspect various aspects of the equipment including, but not limited to: Deformation and damage; Missing or damaged components; Electrical, mechanical and non-mechanical deficiencies or hazards; General wear and tear; Increase in length of wires and chains; Defective welds and components; Metal fatigue; Safety concerns; Secure attachments; Sound foundation.

b) The Vendor shall notify the Board immediately if any equipment is deemed to be unsafe for

use.

14. Tracking and Reporting a) The Vendor will track equipment inspections, document and report findings. The report

shall include, but not be limited to the following information related to the equipment inspected:

Actions required; Colour photographs of the equipment; Condition of equipment (i.e. is it suitable for its intended use); Equipment deemed unsafe for use; Age; Make and model number;





Physical location; and, Repair requirements, if any, including costs and timeline estimates.

15. Equipment Tagging a) The Vendor should tag the equipment once inspected, with the following information:

Date of inspection; Condition of equipment; and, Vendor name.

16. Installation, Setup and Training Services a) The Vendor should be capable of providing installation services when requested for

equipment which must be fastened or anchored to a wall or ceiling.

b) The Vendor should provide equipment assembly and setup. All equipment requiring approval (Hydro One, C.S.A., ULC., etc.) must be completely assembled and must bear a label showing approval of assembly prior to delivery.

c) The Vendor shall ensure that on delivery and/or installation/setup of equipment that each

school has been thoroughly trained on-site in the use of the equipment, as well as in safety procedures to be followed when using the equipment. Please describe approach to training on Appendix B providing examples of how training is delivered (ie in person, video, handouts).

17. Service and Repair Services a) Service is an extremely important consideration in the pre-qualification of vendors.

b) The Vendor shall seek pre-approval from the Board before any repair services are

provided. The Board reserves the right to obtain competitive prices for the recommended repairs.

c) Scheduling of Approved Repair Services shall be co-ordinated with the Board(s) and carried out as mutually agreed upon between the Board(s) and Vendor.

d) The Vendor may be required to provide “loaner” equipment in the event repairs cannot be made on-site.

e) The Vendor should provide a warranty on repair services provided. Vendors must state length of warranty. Vendors must state if warranty includes parts, labour and if the warranty is on-site. If not, vendors must indicate the terms of the warranty.

f) Where applicable, vendor(s) must state if an extended warranty is available, specific to both parts and labour.





18. Customer Support and Vendor Representative a) The Vendor shall provide a single representative to the Board. The representative may be

required to meet with Board staff regularly to discuss issues of concern and shall be accessible during regular business hours.

b) The Vendor representative shall review trial and loaner equipment with board staff.

c) The Vendor shall provide reports in an electronic format to the board(s) upon request.

19. Resource Recall a) The Supplier shall have a Resource recall process in place in order to advise the Board on

any defective Resource being recalled by the manufacturer or any regulatory organization. b) Regardless of the nature of the recall (e.g. voluntary) the Supplier shall be responsible for all

shipping costs related to the return of the recalled Resources. The Supplier shall also be responsible for the no-charge replacement of the recalled Resources.

20. Vendor Expertise and Capabilities The Supplier will meet the following requirements during the Term of the Agreement at a minimum:

a) Possesses extensive knowledge related to the Goods/Services offered;

b) Possesses experience providing the required Goods/Services to organizations of various

size and scope;

c) Facilitate Original Equipment Manufacturer (“OEM”) warranties, as applicable;

d) Provide professional and timely customer support to the Board (e.g. orders, technical support, warranty claims, health & safety concerns); and,

e) Ensure Goods/Services meet government legislation/regulations (i.e. safe use, concussion, necessary certifications).

f) The Vendor shall ensure the Services provided adhere to all relevant rules, safety requirements, certifications, and legislative standards including, but not limited to:

OEM recommendations; Education Act, R.S.O. 1990, c. E.2; Occupational Health and Safety Act, R.S.O.1990, c.O.1; Canadian Standards Association; and, Board(s) Policies and Procedures: BWDSB Policies/Procedures BGCDSB Policy/Procedure





g) Throughout the Term of the Agreement, the Vendor shall possess and provide to the

SPSCGB upon request, current and valid: Training Certificates, Licensing, Commercial General Liability Insurance & WSIB

Certificates

21. References a) Submissions will only be considered from Vendors organized primarily for the purpose of

supplying OTPT Specialized equipment including training, inspection and repair services.

b) Vendors should have experience servicing school boards and/or organizations similar in size and scope to those detailed herein.

c) A minimum of three references must be provided to substantiate the required experience.

The attached reference form must be completed (see Appendix C -References). It is the Vendor’s responsibility to provide valid reference information and the Board reserves the right to use reference check responses in its evaluation of qualifications.

d) Please provide evidence of certifications or credentials for staff assigned to work with the

Board(s).

22. Vendor Responsibilities (General) a) The Vendor shall be responsible for the purchase of tools, equipment, supplies and labour

required to perform the inspection and repair services as described herein.

b) All supplies and equipment shall be in compliance with all policies, laws and regulations in the industry and conform to the latest minimum current standards. (Example: CSA/ULC Ratings)

c) The successful Vendor shall comply with all the federal, provincial and municipal laws,

including those dealing with employer-employee relations such as, but not limited to, the Employment Standards Act, the Unemployment Insurance Act, The Human Rights Codes, 1981, and any laws relating to health and occupational safety. The Vendor will upon request of the Board(s), provide in writing confirmation of compliance to above legislation and any applicable Ministry policies and procedures.

d) Vendors shall obtain all permits, licenses, and approvals required in connection with the

supply of the Goods and Services. The costs of obtaining such permits, licenses, and approvals shall be the responsibility of, and shall be paid for by, the Vendor.

e) The Board is a drug, tobacco, cannabis and alcohol free workplace. This includes all facilities, properties and any vehicle on Board property. All on-site workers shall follow all Board policies and safety regulations and the Ontario Smoke Free Act 2017. Smoking and





vaping is not allowed in public and private schools, including the grounds associated with the school, and public areas within 20 metres of any point on the perimeter of the grounds of the school. For more information on the Smoke-Free Ontario Act, 2017, please visit the Ontario Ministry of Health and Long-Term Care website https://www.ontario.ca/page/where-you-cant-smoke-or-vape-ontario

f) The successful bidder, employees and any subcontractors must adhere to all School Board policies, procedures and safety regulations while conducting business while on School Board property.

g) The successful Vendor shall sign-in/out at each school office and if requested provide

photo identification.

23. Covid 19 Protocols a) It will be mandatory for all visitors to the school/property to sign-in/out at the Reception

Desk of each location and to follow the posted COVID 19 protocols for visitors to the building/site as per the Grey-Bruce Public Health Guidelines and all Board Policies.

b) Masks are required for entry into all Board facilities and will be provided, by the Board, should any Proponent not have a mask which meets the requirements outlined by Grey-Bruce Public Health. Proponents will also be required to sanitize upon entry and exit of the school. All social distancing protocols must be maintained while on site at any board facility.

c) Each Proponent must submit a COVID-19 Safety Plan which outlines the industry approved processes and procedures that will be followed while delivering goods or providing inspection or repair service for the Board.

24. Criminal Background & Vulnerable Sector Check -- Service Providers a) It is mandated by the Board, that all persons who come in regular and direct contact with

students or are in a “position of trust or authority” with students shall obtain a Police Vulnerable Sector Check (PVSC) or a Vulnerable Sector Screening (VSS), as performed by local police authorities.

b) See Bluewater DSB Board Procedures/Policy AP 7382-D BWDSB Policy and Procedure

c) See Bruce-Grey Catholic DSB Policy BP 8-9 Bruce-Grey Policy BP 8-9 d) By submitting a response, the successful Vendor agrees pursuant to this Request and

subject to approval of the Board that it shall comply with Ontario Regulation 521/01, made under the education Act, to obtain a Police Vulnerable Sector Check or Vulnerable Sector Screening for all employees/contracted persons who will be working at any Board location, prior to any work commencing.





e) The Vendor further agrees that they will obtain an Offense Declaration from each

employee/contracted person on an annual basis, which would confirm that no new offenses have occurred since the VSS was completed.

f) The Vendor also agrees that, in the event that the results from the PVSC or VSS of any

employee/contracted person discloses any offenses which, in the absolute discretion of the Board, could cause concern to the Board as to the safety and wellbeing of the student(s), the Vendor shall not permit any such employee/contracted person to work at any Board premises, whether owned or leased, in the provision of the services identified in this contract.

g) All employees of the Vendor (or sub-contractor) should carry photo ID whenever on school

board property.

25. Confidential and Proprietary Information a) The Vendor’s personnel may have access to or become privy to information that the Board

regards as sensitive or that is subject to information and privacy legislation or the Board's policies. The Vendor and each one of its employees shall not use or disclose any such confidential information directly or indirectly, during or after the term of this VOR Arrangement.

26. Vendor Performance a) The SPSCGB will monitor Vendor performance throughout the life of the contract. Should

the SPSCGB determine in its sole and unfettered discretion that the Vendor’s performance is not meeting the requirements of the pre-qualification then a written notice of non-performance will be provided to the Vendor.

b) The Vendor Performance Evaluation Form is available upon request.

c) The Vendor will have the opportunity to address and/or remedy any and all performance

issues. If a second notice of non-performance is issued, during the calendar year, whether related to the same default or as a result of a separate occurrence, the SPSCGB reserves the right to discontinue the services of the Vendor and exclude the Vendor from submitting bids on future bid opportunities for a period not less than two (2) successive years from the date of the second notice.

d) The Board reserves the right to discontinue the services of a Vendor at any time, in any

year of the contract if performance is found to be unsatisfactory or if a Vendor is criminally charged under the “vulnerable sector” laws.

27. Subcontracting a) The Vendor shall not, at any time, sublet any of the duties of the pre-qualification without

the prior written permission and approval of the Board.





b) No permitted assignment or subcontract shall relieve the bidder from its obligations arising

from the RFSQ or impose any liability upon the Board to any assignee or subcontractor. The vendor shall at all times be held fully responsible for the acts and omissions of the assignee’s or subcontractor directors, officers, employees, independent successful vendors, subcontractor, shareholders, members, partners and volunteers.

c) The Board shall not permit the bidder to subcontract to any entity or individual whose

current or past corporate or other interests may, in the Board’s opinion, give rise to a conflict of interest in connection with any project to be undertaken or the services to be provided pursuant to this RFSQ. This includes, but is not limited, to, any entity or individual involved in the preparation of the RFSQ submission.

d) Further, in addition to or in lieu of any other remedies that the Board has in law or in equity,

the Board shall have the right to terminate the agreement in the event that the Board in its sole discretion determines that the selected bidder has contravened the prohibition set forth in the preceding paragraph.

e) The Vendor shall be responsible for ensuring full compliance to all Health and Safety,

Laws, Notices, Permits by its suppliers and subcontractors.

28. Deliveries a) The Vendor shall ensure timely delivery of equipment to meet the student safety/security

needs. Please indicate ability to deliver next business day or within 7-14 business day on most equipment orders. In cases where supply depends on the manufacturer and delivery may be longer than anticipated then the Vendor will communicate delivery timelines with Learning Services staff and provide updates as appropriate.

b) Delivery shall be to all Board locations including schools, administrative buildings and offices within the jurisdiction of the Board.

c) Orders >$100 must include all shipping and handling charges FOB destination (to each individual school location).

d) Upon satisfactory receipt of product, payment will be 30 days from receipt of invoice.

e) Delivery truck must have a power tailgate to accommodate efficient unloading of heavy items exceeding 50 lbs.

f) No product is to be dropped off at the destination site without Boards’ notification of receipt.

g) In order to ensure the safety of students and avoid potential conflict with school bus schedules, deliveries, must be made within the hours of 9:00 a.m. and 2:30 p.m. unless pre-authorization has been received from the receiving school.

h) There will be NO shipping charges on backordered items shipped after the initial shipment.





i) Delivery between June 30th and August 31st must be pre-arranged with the applicable receiving location.

j) Canada Post is not an acceptable shipping method unless delivery is guaranteed direct to door.

29. Packing Slips a) All Product deliveries must include a packing slip specifying the Board’s required

information (e.g. name of employee that placed the order, purchase order number, Product description and catalogue number, weight of shipment or Product.).

b) A copy of the packing slip or delivery confirmation must be emailed to [email protected]

30. Quotes and Pricing of Goods and Services a) Detailed quotes are required for most equipment purchases.

b) All prices shall be provided in Canadian funds and shall include all applicable costs

including but not limited to labour, overhead, materials, fuel, office support, profit, permits, licenses, insurance, Workplace Safety Insurance Board costs, travel/mileage, and warranties, and further shall not be subject to adjustment for fluctuation in foreign exchange rates.

c) All prices shall be quoted exclusive of the HST, or other similar taxes, each of which, if

applicable, should be stated separately.

31. Purchase Orders and Invoice Procedure a) The Board will issue purchase orders for each individual equipment quote received as per

funding requirements.

b) Purchase Orders should be acknowledged noting any discrepancies and expected delivery date within 48 hours of receiving the order.

c) Invoices for BWDSB must quote a board purchase order number and must be submitted, by the Vendor, to Accounts Payable, Bluewater DSB, P.O. Box 190 351 1st Ave N. Chesley, ON N0G 1L0 or e-mailed to [email protected]

d) Invoices for BGCDSB must quote a board purchase order number and must be submitted,

by the Vendor to Accounts Payable, Bruce-Grey Catholic DSB, 799 16th Avenue, Hanover, Ontario, N4N 3A or emailed to [email protected]

e) Payment will be Net 30 days from receipt of invoice via Electronic Funds Transfer.





32. Health & Safety a) The regulations of the Ontario Occupational Health & Safety Act will govern any awards

made under this RFSQ. The successful proponent will ensure staff adherence to all provincial and board safety standards.

33. W.H.M.I.S. 2015 a) The Board(s) require all vendors to comply with the Workplace Hazardous Materials

Information System (W.H.M.I.S. 2015) and Hazardous Products Regulations. Vendors shall provide for each W.H.M.I.S. controlled product, labels and current Safety Data Sheets. This information is to be sent directly to the Board’s Health & Safety Representatives: Sarah Hills, 519-363-2014 Ext. 2033 Email: [email protected] Joyce Benninger 519-364-5820 Ext 258 Email: [email protected]

34. CSA/ULC Rating: a) All equipment used in the performance of services or sold to the Board(s) through this

(RFSQ) Request for Supplier qualifications must in accordance with Provincial law, have CSA (Canadian Standards Association) approval with CSA labels affixed to the equipment or have a Canadian UL (Underwriters Laboratory) rating appropriate for the use.

b) The Board shall not accept any equipment that has not been inspected and approved. If not so approved, the Board reserves the right to invoice the successful proponent(s) for the cost of certification/replacement.

c) Recognized Certification Marks for products approved for use in Ontario can be found on the Electrical Safety Authority website https://esasafe.com/electrical-products/recognized-certification-marks/

35. Commercial General Liability Insurance The Vendor, at its own cost and expense, will put into effect and maintain for the duration of this contract all necessary and appropriate insurance for delivering the services outlined in this RFSQ.

a) The Vendor shall obtain and/or maintain (at minimum), at their own expense, the following policy or policies of:

Commercial General Liability Insurance with a limit of not less than $2,000,000 per occurrence with an aggregate limit of $5,000,000 or such greater amount as the Board may reasonably require.

Professional Liability Insurance with a limit of not less than $2,000,000 per occurrence with an aggregate limit of $5,000,000 or such greater amount as the Board may reasonably require.

Automobile Liability Insurance for owned, hired, and non-owned vehicles with an inclusive limit of not less than $2,000,000 per occurrence or such greater amount as the Board may reasonably require.





The policy or policies will remain in effect for the duration of this contract and shall include the following:

the BWDSB and/or the BGCDSB named as additional insured with respect to liability arising in the course of performance of the Bidders obligations under, or otherwise in connection with the Agreement on Commercial General Liability Policies

Contractual liability coverage; Cross-liability coverage; Employers liability and Voluntary Compensation coverage (or the Vendor shall

provide a valid clearance certificate of Workplace Safety and Insurance Act coverage);

Product and completed operations coverage; 30 day written notice of cancellation, termination or material change. Errors and omission liability insurance, insuring liability for errors and omissions in

the performance or failure to perform the services contemplated in the bid, in the amount of not less than $2,000,000 per claim and in the annual aggregate.

b) If the Board, acting reasonably requires the amount of coverage increased, if it requires the Proponent to obtain other special insurance or if it requires any policy to be extended in respect to an assignment, then the Vendor shall obtain such extended, increased or special insurance at their own expense.

c) The Vendor agrees to indemnify, hold harmless and defend the Board from and against any and all liability for loss, damage and expense, which the Board may suffer or for which the Board may be held liable by reason or injury (including death) or damage to any property arising out of negligent or willful acts on the part of the successful Vendor or any of its representatives or employees or subcontractors in the execution of the work performed or from defects in the equipment supplied or by way of the ownership or operation of a vehicle.

36. Work Place Safety and Insurance Board (WSIB) a) The successful Vendor shall, at their own expense, obtain and maintain Workplace Safety

and Insurance Board (WSIB) coverage for their employees as required by Workplace Safety and Insurance legislation.

b) Vendors who are required to carry WSIB coverage under the legislation must be eligible for a Certificate of Clearance from WSIB upon acceptance of the bid, prior to commencing any work.

c) Vendors may supply their WSIB account number to the Board(s), with their bid submission, so that the Board(s) may obtain a Certificate of Clearance from the WSIB web service.





37. Education Act (Section 217) a) The Vendor represents and warrants that it has not employed, and that it will not during the

Term of the Contract employ, any teacher, supervisory officer or other employee of an Ontario District School Board or of the Ontario Ministry of Education to promote, offer for sale or sell, directly or indirectly, any book or other teaching or learning materials, equipment, furniture, stationery or other article to any Ontario District School Board, Provincial School or Teachers' College, or to any pupil enrolled therein, and that it has not given or paid, and will not during the Term of Agreement give or pay, directly or indirectly, compensation to any such teacher, supervisory officer or employee for such purpose where such employment or compensation would place the member of faculty or employee in a Conflict of Interest with the School Board by which he or she is employed.

38. AODA a) The Board is committed to the highest possible standards for accessibility. The vendor

must be capable of recommending and delivering, as appropriate, accessibility consistent with the Ontario Human Rights Code (“OHRC”), the Ontarians with Disabilities Act, 2001 (“ODA”) and the Accessibility for Ontarians with Disabilities Act (“AODA”) and their respective regulations in order to achieve accessibility of Ontarians with disabilities.

b) Vendors are required to comply with the Board’s accessibility standards, policies, practices

and procedures, as same may be in effect during the terms of the pre-qualification and apply to the goods and services to be provided by the Vendor.

In accordance with Ontario Regulation 429-07 made under the AODA (Accessibility Standards for Customer Service), the Board has established policies, practices and procedures governing the provision of its goods and services to persons with disabilities. These policies, practices and procedures are available for review at:

BWDSB Accessibility Standards for Customer Service

BGCDSB Accessibility Standards

Click on Section 5 – Business Administration View PDF BP 5-23 Accessibility Standards

39. Designated Substances a) Designated Substances, as listed in Regulation 490/09 made under the Occupational

Health and Safety Act (Ontario), including asbestos, lead, mercury, silica and others, are known to be present within Board facilities. Each board site maintains a designated substance-- Asbestos Inventory Log Book.

b) It is the responsibility of all Contractors/Vendors coming on each site to make known to themselves where Asbestos/Designated substances occurs in each building by utilizing the information contained in the site’s Asbestos Inventory log book and to ensure that the health and safety of their workers, our staff and students is not jeopardized by making





contact with any Asbestos and/or other designated substance before, during or after any repair, installation, alteration or renovation.

c) The successful contractor must complete all aspects of the Work in strict compliance with: all applicable laws, regulations, ordinances and other legal requirements of all levels of government (together “Applicable Laws”), including, without limitation, Regulations 278/05 and 490/09 made under the Occupational Health and Safety Act (Ontario) and Regulation 347 made under the Environmental Protection Act (Ontario); all Board policies and procedures, including, without limitation, the Board’s Health and Safety policies and procedures; and, the requirements of this document, in order to ensure that any Designated Substances that may be affected by, involved with or disturbed by any aspect of the Work are properly addressed, handled and dealt with by the successful contractor.

d) All staff and contractors will comply with the Environmental Protection Act, RSO 1990, Section 27 and Ontario Regulation 347, Section 17 when disposing of asbestos waste.

e) The successful contractor must provide a certificate of "Asbestos Awareness Training"

dated within the last five (5) years for every one of its employees or sub-contractors (together, and individually, “Personnel”), who will be assigned by the successful contractor to provide or perform any aspect of the Work, prior to the commencement of any activities in relation to any Work.

40. Evaluation General Information a) All submissions will first be evaluated on their compliance with the requirements of this

RFSQ document. Submissions which are non-compliant with the requirements of this RFSQ or which contain qualifying conditions may be disqualified. Vendor submissions will then be scored based on meeting or exceeding the expectations of the established evaluation criteria. .

b) Proponents shall reply to the Request for Supplier qualifications (RFSQ) in sufficient detail to provide a basis for evaluation. Any responses not compliant with the terms of this Request for Supplier qualifications and minimum functional and technical requirements specified will not be considered. Proper reference should be made to the specific section of the RFSQ whenever possible in your response.

c) The Board reserves the right to reject any submission from a Vendor, who in the Board’s reasonable opinion, is deemed incapable of providing the necessary labour, materials, equipment, financing and management resources to supply the required goods and services in a satisfactory manner.

d) The Board reserves the right to pre-qualify more than one vendor, if it in the best interest of the Board.





e) Respondents must include with their submissions any relevant information that would allow the Board to accurately assess their organization with regards to evaluation criteria. No assumptions will be made. Failure to submit such data shall be deemed sufficient cause for disqualification of a submission from further consideration for award.

41. Evaluation–Scoring Guidelines a) It is important that submissions clearly provide all the necessary information requested so

that a thorough assessment of the Supplier qualifications can be made. Written Responses will be scored using the following guidelines.

Scoring Guideline for Written Responses Percentage Unsatisfactory - The proponent has answered no or there is not a response provided at all.

0%

Poor - The proponent has answered no (with qualification that may provide some of the requirement) or provided a vague answer that is unclear if the response meets even some of the requirement (may need clarification).

up to 50%

Average - The proponent has complied/acknowledged or said yes to the question with NO supporting comments.

52 to 60%

Good- The proponent has complied/acknowledged & agreed with the deliverables or said yes with some supporting comments.

61 to 74%

Excellent - The proponent answered yes and has provided supporting comments about how they will meet the requirement. Submissions that provide a full explanation that clearly demonstrates (which may include charts, screen shots, references, examples, etc.) they exceed the requirement.

75% to 100%

42. Evaluation Stage 1 – Mandatory Requirements

a) Submissions will be reviewed to ensure they comply with the mandatory submission requirements. Submissions that do not comply with all mandatory requirements may, subject to the express and implied rights of the SPSCGB, be disqualified and not evaluated further. Mandatory Submission Requirements are as follows: Signed copy of All Addenda Issued by SPSCGB (if applicable – see Section 6) Appendix A Declaration/Certificate of Bidder Appendix B Response to Requirements Appendix C Company Profile Appendix D References Appendix F Vendor Equipment





Appendix G AF 4144 Conflict of Interest Declaration

43. Evaluation Stage 2 – Scoring

a) All submissions will be evaluated and points will be allotted to the Vendor’s response as shown in the table below. Vendors must achieve a score of 75% or better to be pre-qualified as a vendor of record under this RFSQ.

Section Scored Criteria Points Allocated

Percentage

Appendix B Response to Requirements completed with comments where required

25 25%

Appendix C Company Profile, Experience and Qualifications with evidence of certifications

25 25%

Appendix D References 25 25% Appendix F Vendor Equipment Form completed with

examples 25 25%

Total Score 100 100%

44. Reserved Rights and Governing Law of the Board In addition to any other express rights or any other rights, which may be, implied in the circumstances, the Board reserves the right to:

a) Make public the names of any or all Proponents.

b) Request written clarification or the submission of supplementary written information from

any Vendor and incorporate such clarification or supplementary written information into the Proponent’s original submission, at the Board’s discretion, provided that any clarification or submission of supplementary written information shall not be an opportunity for the Vendor to correct errors in its submission or to change or enhance the Submission in any material manner.

c) Waive formalities and accept submissions that substantially comply with the requirements of this RFSQ, in the Board’s sole discretion.

d) Check references other than those provided by Proponents.

e) Disqualify any Proponent whose Supplier qualifications contains misrepresentations or any other inaccurate or misleading information, or any Proponent whose reasonable failure to co-operate with the Board impedes the evaluation process, or whose Submission is determined to be non-compliant with the requirements of this RFSQ.





f) Disqualify a Submission where the Vendor has or the principals of a Vendor have previously breached a contract with the Board, or has otherwise failed to perform such contract to the reasonable satisfaction of the Board, the Vendor has been charged or convicted of an offence in respect of a contract with the Board, or the Vendor reveals a Conflict of Interest or Unfair Advantage in its Supplier qualifications or a Conflict of Interest or evidence of any Unfair Advantage is brought to the attention of the Board.

g) Disqualify any Vendor who has breached any Applicable Laws or who has engaged in conduct prohibited by this RFSQ, including where there is any evidence that the Vendor or any of its employees or agents colluded with any other Proponent, its employees or agents in the preparation of their submission.

h) Make changes, including substantial changes, to this RFSQ provided that those changes are issued by way of addenda in the manner set out in this RFSQ.

i) Accept or reject submissions if only one (1) Supplier has submitted for pre-qualification.

j) Reject a subcontractor proposed by a Vendor.

k) Select any Vendor other than a Vendor whose submission reflects the lowest cost to the Board.

l) Cancel this RFSQ process at any stage and issue a new RFSQ for the same or similar requirements, including where the SPSCGB determines it would be in the best interest of the Board.

m) Discuss with any Vendor different or additional terms to those contained in this RFSQ or in the Vendor’s submission.

n) Reject any or all submissions in its absolute discretion, including where a Vendor has

launched legal proceedings against the Board or is otherwise engaged in a dispute with the Board.

o) By submitting their qualifications, the Vendor authorizes the SPSCGB to collect information identified in this RFSQ, from any third party.

p) The Boards reserve the right to a site inspection of the Vendor’s facilities in order to assist

in the pre-qualification process.

q) The Boards reserve the right at any point during the term; to do a performance appraisal and a complete review of the goods and services provided.





45. Acceptance of RFSQ a) By submitting their Supplier Qualifications, a Vendor agrees to accept and to be bound by

all of the terms and conditions contained in this RFSQ, and by all of the representations, terms and conditions contained in their submission.

b) By submitting Supplier qualifications, the Vendor confirms that all of the components

required to provide goods and/or manage services have been identified in its Submission of Qualifications or will be provided to the Board at no additional charge. Any requirement that may be identified by the Vendor after the Submission Deadline shall be provided at the Vendor’s expense.

46. Notification of Results a) All successful and non-successful proponents will be notified in writing of the results of the

vendor pre-qualification process.

47. Debriefing a) All proponents are entitled to a debriefing not later than sixty (60) calendar days following

award/ non-award notification. No debriefing will be provided after the sixty (60) calendar day period following award/non-award notification has passed.

48. Submission of Documents a) Submissions of Supplier Qualifications will be received via EMAIL ONLY until June 22,

2021 @ 11:59:59 p.m., after which time submissions will not be considered and will be returned unopened and unread. Late submissions are not permitted. Hard Copy submissions are not permitted.

b) All submissions must be in the form requested (PDF or Excel format) and emailed only to

[email protected]

c) You must not include via CC or BCC any other Board staff or other individuals in the email submission. Failure to comply with this may result in the disqualification of your bid.

d) Bidders are cautioned that the time stamp on their Bid Submission is based on when the

Bid is RECEIVED by the Board’s Server not when the Bidder sends the email. An email transmission can be delayed due to file transfer size, transmission speed, etc. Please allow sufficient time before the closing date and time for the board server to receive the submission.

e) If the RFSQ response results in a large electronic file to submit, responsibility is with the

bidder to send the bid in multiple e-mails to insure receipt by the Board, advising the Board as to the number of e-mails being submitted in the subject line.

f) A bidder may also send a separate e-mail requesting confirmation from the Board that a bid

has been received.





g) Where indicated, the submission must be signed by an authorized representative of the

proponent. An electronic signature is acceptable.

h) It is the sole responsibility of the proponent to ensure their entire submission with emailed attachments (where applicable) is sent to the correct submission email address and received by the SPSCGB no later than the closing date and time.

i) The SPSCGB will not be responsible for Submissions and/or emailed attachments delayed,

lost or misdirected due to unforeseen internet or email delivery issues or human error. j) A Vendor may be withdrawn at any time prior to the closing date and time of this RFSQ

with proper written authorization from the proponent. Withdrawals by email will be accepted with the receiving time at the SPSCGB being the official time of receipt.

k) All costs associated with the preparation of the submission will be solely the responsibility

of the proponent.

49. Submission Checklist a) Vendor responses are to be provided on each Appendix in the space provided.

See file labelled Appendix A-F Submission Documents.

b) Additional Information (executive summary, certificates, brochures etc) may be submitted as separate labelled attachments in response to the Requirements as set out in these RFSQ Documents.

c) The SPSCGB encourages proponents to organize submission with pages numbered sequentially and divided into easily identified sections. Submissions should be prepared simply and economically, providing a straightforward, concise description of capabilities to satisfy the requirements of the RFSQ. Emphasis should be on completeness and clarity of content.

d) Vendor submission shall consist of the following as a minimum:

Signed copy of All Addenda Issued by SPSCGB (if applicable – see Section 5) Appendix A-F Submission Documents

Appendix A Declaration / Certificate of Bidder Appendix B Response to Requirements Appendix C Company Profile Appendix D References Appendix E Sample Equipment Listing Appendix F Vendor Equipment Appendix G Conflict of Interest Declaration





Appendices A-G

See Separate Document including Appendix A-F Submission Documents

Appendix A Declaration / Certificate of Bidder (Mandatory) Appendix B Response to Requirements - Mandatory Appendix C Company Profile – Mandatory Appendix D References – Mandatory Appendix E Specialized Equipment – Examples of Equipment Commonly Purchased Appendix F Vendor Equipment (Mandatory) Appendix G Conflict of Interest Document (Mandatory) (See attached form AF4144)