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!Request'for'Proposal:!United!States!Marine!Corp!Spousal!Reunion!

Savannah,'Georgia'August!3rd65th!2015!

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Presented'by:'Chole!Achinger,!Haley!Vogel,!Maddie!Jackson,!Lydia!Clark!&!Melissa!Macneur!

Table&of&Contents&

INTRODUCTION& 2&

PROPOSAL'INTRODUCTION& 2'PROPOSAL'DETAILS' 203'KEY'CONTACT'INFORMATION' '

KEY&CONTACT&INFORMATION& 4&

KEY'CONTACT'INFORMATION&& 4'SLEEPING'ROOM'AVAILABILITIES'' 4'

MEETING&ROOM,&CATERING,&FODD&&&BEVERAGE& 5&

MEETING'ROOM,'CATERING,'F&B'SERVICES' 5'

MEETING&SCHEDULE&'& 6&

CANCELLATION'POLICY'' 6'MEETING'SCHEDULE'' 607' '

OFFESITE&ACTIVITY'& 8&

RIVERBOAT'DINNER'CRUISE'DESCRIPTION' 8' 'ACTIVITY'ITENRIATY'' 8'

ADDITIONAL&QUESTIONS'& 9E10&

FOOD'&'BEVEARGE'QUESTIONS' 9' 'TRANSPORTIATION'QUESTIONS' 9010'OTHER'' 11''MEETING&ROOM&FLOOR&PLAN'& 12''!

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RFP''Proposal'Details''RPF'Name:!The!United!States!Marine!Corp!Spousal!Reunion!2015!!Event'Name:!The!United!States!Marine!Corp!Spousal!Reunion!2015!!Proposal!Sent!Date:!March!24,!2015!Proposal'Status:'Submitted!Proposal!Supplier'Name:'Inn!at!Ellis!Square!Supplier!Type:!Hotel!Chain:!Independent!Metro'Area:'Savannah,!Georgia'!Brand:'Other!Affiliation!!Commission?:!Yes!–!10.00%!

'Proposal'Introduction'

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Good'Afternoon'Ms.'Smith,''

Thank!you!for!your!interest!in!our!property!for!the!2015!United!States!Marine!Corp!Spousal!Reunion.!We!are!confident!that!we!can!provide!you!with!a!stress!free!and!unforgettable!experience!to!honor!our!men!and!women!in!uniform.!Our!event!staff!has!specialized!in!countless!military!reunions!and!will!assist!you!through!the!planning!process!of!your!spousal!reunion.!We!will!aid!you!in!picking!the!right!space!to!accommodate!your!guests,!sleeping!room!selections,!catering!and!finally!creating!the!itinerary!for!your!requested!off6site!activity.!!

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! Functional'Convention'Space'

We!are!proud!to!offer!five!elegant!meeting!rooms!equip!with!6,000!square!feet!of!flexible!space.!Our!meeting!rooms!style!include:!Banquet,!Theater,!Classroom,!Conference!and!U6Shaped.!With!this!large!variety!of!meeting!room!floor!plan!style!we!are!confident!we!will!find!the!perfect!set!up!to!accommodate!your!needs.!Our!meeting!facilities!can!accommodate!an!up!to!200!guests!total.!We!also!offer!audiovisual!equipment!and!exquisite!catering!options!to!ensure!successfulness!of!your!event.!!

! Nostalgic'Rooms'&'Suites!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!!

Our!rooms!and!suites!capture!the!essence!of!the!bygone!era!of!Savannah!and!provide!our!guests!with!the!nostalgic!experience!of!the!South.!Rooms!include!your!choice!of!two!double!beds!or!one!king6sized!bed!with!high!quality!furnishings.!Our!suites!offer!separate!living!room!areas!complete!with!free!wireless!Internet!services!ideal!for!VIP!guests.!!

! Amenities''

We!pride!ourselves!on!being!one!of!the!only!two!non6smoking!hotels!in!Savannah!Georgia.!!Our!hotel!features!a!cozy!Savannah!Lounge,!Dominique’s!Lounge,!for!our!guests!to!relax!and!socialize.!Our!most!prized!amenity!is!our!location,!located!in!Savannahs!breathtaking!Historic!Riverfront!District!will!allow!our!guess!to!experience!“America’s!Greatest!Walking!City”.!We!also!feature!a!state!of!the!art!business!and!fitness!centers.!!

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! Holder'of'the'Historic'Preservation'Award'&'Certificate'of'Excellence'

Recognition!of!outstanding!accomplishment!in!preservation!and!protection!of!Savannahs’!distinctive!heritage.!We!also!received!a!Certificate!of!Excellence!in!2011!from!Trip!Advisor.!!

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! Itinerary'Assistance'for'OffMsite'Activity''

Our!event!staff!is!fully!equipped!to!planning!your!special!off6site!activity!from!suggested!excursion!to!transportation!to!and!from!the!hotel.!For!your!specific!event!we!have!suggested!the!Dinner!Paddleboat!Cruise!for!your!guests!to!enjoy!a!romantic!evening.!Full!itinerary!will!be!explained!in!more!detail!below.!!

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In'order'to'secure'reservation'we'must'confirm'the'following'information:''!•!Group'Dates:!August!365,!2015!•!Contact'Information:!name,!mailing!address,!contact!number!•!Group'Name:'Marine!Corp''•'Number'of'Suites'to'block:!4!bedroom!suites!for!VIP!•!Reservations:!Individual!Call!in!or!Rooming!List!•!Billing:!Individual!Pays!or!Master!Account!!If!your!group!decides!to!turn!definite!in!selecting!our!property!we!would!assemble!a!group!agreement!and!establish!payment!authorizations.!We!also!require!a!refundable!deposit!of!$300.!Thank!you!for!the!consideration!to!host!your!event!and!we!look!forward!to!potentially!working!with!you!in!the!near!future.!!

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Date'Type' Event'Dates' CheckMin'Date'

Preferred!! Mon!3!August!2015!to!

Wed!5!August!2015!

Various!times!on!Mon!August!3!

Availability

Available!1st!Option!!

Rates Package Reservation Offered Decision date

From!135.00/!Night!! Yes! July!1,!2015!

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Key'Contact'Information'

'Contact'Name:!Cindy!Blackwell!Organization:!Inn!at!Ellis!Square!!Title:!Special!Events!Coordinator!!Website:!www.innatellissquare.com/contact!Email'Address:!info@innatellissqaure.com!Toll'Free'Direct:!(877)!54267666!Group'Sales:!(912)!94463282!Hotel'Switchboard:!(912)!23664440!Fax'to'Sales:!(912)!23262725!Transportation'services:!Grace!Shuttle/Limo!Service!!(912)!65764155!

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Sleeping'Room'Availabilities'('1'room'per'couple)''!

' Room'Rate'per'Night Monday, 3MAugustM2015

Tuesday, 4MAugustM2015

Wednesday, 5MAugustM2015

Standard'Room

$137!+!Taxes!&!Fees 30 30 30

King'Suite $166!+!Taxes!&!Fees 5 5 5

Total'(rooms)

! 35 35 35

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Preferred'Dates'(Mon,'3MAugustM2015'to'Wednesday,'5MAugM2015)''

Additional'Fees'and'Information:''!The!costs!listed!above!or!for!a!36night!stay!at!the!Inn!at!Ellis!Square.!!The!King!Suite!is!a!one!bedroom!suite!with!a!king!sized!bed,!and!a!queen!sized!sleeper/sofa.!!The!room!includes!a!work!desk,!microwave,!fridge,!

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and!coffee!maker,!wet!bar,!bathroom!&!dressing!room.!The!room!also!has!two!TV’s;!high!speed!Internet,!iron/iron!board,!hair!dryer,!and!a!safe!for!personal!belongings.!!!!A!credit!is!required!to!be!put!on!file!for!all!reservations!at!the!Inn!at!Ellis!Square.!Reservations!must!be!cancelled!with!a!486hour!notice!prior!to!arrival.!!If!a!customer!fails!to!do!this,!they!will!be!charged!a!1!night!stay!plus!tax.!!These!rates!do!not!include!13%!plus!$1.00!bedding!&!state!tax.!In!addition,!these!rates!do!not!include!the!$16.00!parking!cost.!Check!in!times!for!the!Inn!at!Ellis!Square!begin!at!4:00pm!and!check!out!is!!at!11:00am.!!!

Total'Estimated'Sleeping'Room'Stay'(3'days)'at'discounted'rate':''$4100.00'USD'

!Sleeping Room Needs Met? Yes

Meeting'Rooms'&'Catering'Services''

Room'&'Setup:!If!a!group!is!in!need!of!a!meeting!space,!they!will!simply!state!the!dates!that!they!will!need!the!meeting!space.!The!meeting!space!is!then!theirs!for!that!entire!day.!The!hotel!must!be!notified!30!days!prior!to!the!date!of!the!meeting!in!order!to!reserve!the!room.!!!InMHouse'Equipment:''Hotel!will!provide,!at!no!charge,!a!reasonable!amount!of!meeting!equipment:!i.e.!chairs,!tables,!projector,!pull6down!screen!and!microphone.!!These!complementary!arrangements!do!not!include!special!set!ups.!If!a!group!requires!more!AV!equipment,!the!hotel!will!then!direct!them!to!a!partnering!company!where!they!will!come!in!and!set!up!as!well!as!tear!down!the!equipment!that!was!rented.!!!Additional'Fees'and'Information:'''The!meeting!room!that!would!best!accommodate!your!group!is!The!Magnolia!“A”!space.!There!is!a!flat!room!rental!rate!of!$420,!$350!for!the!room!and!a!20%!service!charge.!The!room!is!then!theirs!for!the!entire!day.!!!

!Total'Estimated'Meeting'Room'Cost'(3'days)'+'Service'Charge:''$1,764.00'USD'

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Meeting Room Needs Met? Yes

Food'&'Beverage'Services'The!Inn!at!Ellis!Square!offers!a!complimentary!hot!breakfast!to!all!of!its!guests.!Breakfast!includes!your!choice!of:!!coffee,!tea,!juices,!assorted!cereals,!oatmeal,!yogurt,!eggs,!waffles!and!pancakes.!If!the!group!

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wishes!to!have!small!snacks!during!their!meetings!the!hotel!will!accommodate!them,!but!because!they!do!not!have!an!on6site!kitchen!it!would!typically!be!cheaper!for!the!group!to!for6go!this!option.!If!the!group!wishes!to!have!a!plated!meal,!buffet,!or!any!other!type!of!meal,!they!would!be!required!to!contact!an!outside!catering!company!to!set!this!up.!The!hotel!will!be!able!to!provide!phone!numbers,!emails,!and!contact!information!for!its!guest!wishing!to!do!so.!!Meals!on!museum!trips!and!the!riverboat!cruise!will!be!for!individual!purchase.!!

Total'Estimated'F&B'Cost'(3'days)'+'Service'Charge:''Free'breakfast,'Catering'prices'vary'depending'on'company.'Guests'should'bring''$15USD'for'lunch'on'excursions.'

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Suggested'catering'service'for'meeting'planner:!Cape!Creations!Catering!(912)635469672!

F &B Needs Met? Yes

Cancelation'Polices'Meeting'Space'Policy''In!the!event!the!meeting!room!arrangements!are!canceled!within!30!days!of!meeting!date.!!Group!agrees!to!pay!the!Hotel!a!cancellation!fee!equal!to!100%!of!anticipated!revenue.!!No!cancellation!fee!will!apply!if!Group!cancels!30!days!prior!to!meeting!date.!If!an!individual!within!the!group!wishes!to!cancel,!they!must!do!so!48!hours!prior!to!the!event.!!!Catering'Policy''Should!it!be!necessary!to!cancel!a!meal!or!catered!function!after!you!have!signed!the!contract,!the!Hotel!will!be!entitled!to!fees!based!upon!the!following!scale:!!1.!More!than!30!days!prior!to!the!event:!No!cancelation!charge!!2.!Less!than!30!days!prior!to!the!event:!100%!of!the!estimated!total!event!revenue!will!be!charged!

'Meeting'Schedule''Monday'August'3rd''

Time! Function! Attendance! Set6Up/Location!

9:00610:00AM!

Welcome! 70! Classroom/!Magnolia!“A”!Room!

10:00611:00AM!

Introduction!&!Breakfast!

70! Classroom/!Magnolia!“A”!Room!

11:0061:00PM! Museum!&!Lunch! 70! Mighty!Eighth!Air!Force!Museum!Lunch!in!

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Gallery!

1:0062:00PM! Museum!&!Lunch! 70! Mighty!Eighth!Air!Force!Museum!Lunch!in!Gallery!

2:0064:00PM! FREE!TIME! ! !

4:0066:00PM! Ford!Plantation!Tour! 70! Ford!Plantation!

!!'''Tuesday'August'4th'

Time! Function! Attendance! Set6Up/Location!

9:00610:00AM!

Breakfast! 70! Banquet!Rounds!of!10/!Magnolia!“A”!Room!

10:00611:00AM!

FREE!TIME! ! !

11:0062:00PM!

Lunch! 70! Banquet!Rounds!of!10/!Magnolia!“A”!Room!

3:0065:00PM! Tour!@!Railroad! 70! Historic!Railroad!Roundhouse!Tour!

5:0066:00PM! FREE!TIME! ! !

6:0069:00PM! Riverboat!Dinner!Cruise!(Off6site!Activity)!

70! !

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Wednesday'August'5th'

Time! Function! Attendance! Set6Up/Location!

9:00610:00AM! Breakfast! 70! Banquet!Rounds!of!10/!Magnolia!“A”!Room!

10:00611:00AM!

FREE!TIME! ! !

11:0061:00PM! Museum!Tour!&!Lunch!

70! Tour!Savannah!History!Museum!with!Lunch!in!Café!

1:0062:00PM! FREE!TIME! ! !

5:3066:00PM! Dinner! 70! Banquet!Rounds!of!10/!/!Magnolia!“A”!Room!

7:00610:00PM! Film!Showing! 70! Savannah!Theatre!

''Off'–Site'Activity'Itinerary''

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Suggested'Itinerary:'Riverboat'Dinner'Cruise''

'On!the!evening!of!Tuesday!August!4th!from!6:0069:00PM!our!guests!will!enjoy!a!fun6filled!evening!on!the!Savannah!Riverboat!Dinner!Cruise.!!Guests!will!experience!not!only!the!beautiful!scenery!Savannah!has!to!offer!but!also!allow!our!guests!to!taste!all!the!local!Southern!Flavors.!Grace!Limo!&!Shuttle!Service!will!provide!transportation!to!and!from!the!Hotel.!

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Time' Function' Attendance'

5:456!6:00PM! Meet!in!Lobby!&!Depart!Hotel! 70!

6:1568:45PM! Riverboat!Dinner!Cruise!Excursion! 70!

9:006!9:00PM! Depart!Cruise!&!Return!to!Hotel! 70!

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Seating'

Private!groups!are!required!$400!room!rental!fee!for!the!VIP!room,!must!pay!a!minimum!of!25!adult!tickets!to!hold!spot.!!

Payment'

Rates!will!vary!based!on!time!of!creation,!guests!should!expect!to!pay!$56.95!per!person.!

10%!deposit!required,!guaranteed!number!of!attendees!required!14!days!before!cruise!

Prices'include:'(7%)!Georgia!State!Sales!Tax!!(3%)!Port!fee!and!with!meal!cruises!&!Service!Charge!,!(20%)!For!groups!of!10!or!more!guests.!!!

Advanced'reservations'are'required.'Menus'subject'to'change.***'

Please'Tip'Shuttle'Driver,'Transportation'is'Complimentary'paid'for'by'Hotel***'

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Total'Estimated'OffMSite'Activity'Cost'(1'day)'+'Service'Charge:''$480'USD'rental'including'service'charges'and'fees'+'$56.95'USD''individual'payments'per'person''

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Additional'Questions''

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Food'&'Beverage'!Menus'for'food'&'drink?''There!is!no!onsite!kitchen!therefore!off6site!catering!must!be!used!for!lunch!and!dinner!options.!Complimentary!breakfast!is!served.!Includes:!coffee, tea, juices, fruit, assorted cereals, yogurts, eggs and your choice of waffles or pancakes. !Minimums?''No!food!&!Beverage!minimum!because!all!food!is!off!site!catered.!!Service'charge'and'sales'tax'percentages?'No!service!charges!for!F&B,!however!there!is!a!3%!service!charge!on!the!off6site!activity!'

Catering'options?!As!mentioned!before!there!is!no!on6site!kitchen,!we!have!recommended!a!local!cater!for!the!event!planner.!Suggested!catering!service!for!meeting!planner:!Cape!Creations!Catering!(912)635469672!

!!Transportation'!Do'you'offer'complimentary'transportation'to'and'from'the'airport?'No!complimentary!shuttle!service,!however!we!are!happy!to!arrange!taxi!transpiration!!Is'there'a'charge'for'parking?'Self6parking!is!16!dollars!a!night.!The!garage!is!limited!access!and!properly!under!video!surveillance!for!your!safety!!!'

Do'you'offer'individual'pickMups'upon'arrival'and'departure?'Taxis!are!available!upon!request!!

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Other'

'Do'you'add'on'a'“resort'fee”?'Is'it'optional?''No!!

Do'you'offer'any'complimentary'rooms/upgrades'when'a'certain'number'of'sleeping'rooms'are'

reached?'Yes,!if!you!are!booking!with!group!lower!rates!will!be!negotiated!!

Is'there'a'commission'percentage'on'sleeping'rooms'and'F&B?''No!

What'is'the'total'number'of'rooms'in'the'hotel?''251!

What'is'the'policy'of'room'attrition?'!If!a!56suite!minimum!is!reached!there!will!be!no!attrition!charge!or!

fluctuation!in!room!rates!

What'is'the'cancelation'policy?'Mentioned!above.!!

Will'any'part'of'your'property'be'under'construction?'Property!will!be!closing!July!6th!for!renovation!

purposes!!

Is'WiMFi'available?'Wi6Fi!is!complementary!throughout!the!hotel!!

What'are'the'A/V'options'for'the'conference'rooms?'How'much?'Audiovisual!options!and!pricing!form!

attached.!!

Will'our'attendees'feel'comfortable'walking'from'their'hotel'rooms'to'the'meeting'areas?'All!

meeting!areas!are!in!close!proximity!to!each!other!and!are!located!within!the!hotel.!On!the!day!of!your!

event,!we!will!have!friendly!staff!guiding!your!group!to!the!proper!meeting!areas!

What'types'of'payments'do'you'offer/accept?'Accept!all!payments!including!traveler’s!checks!from!the!

US!

Will'you'provide'a'signature'page?'Signature!page!attached!

Will'there'be'staff'to'greet'our'clientele'upon'arrival?'Our!friendly!staff!will!be!there!to!greet!your!

group,!assist!with!navigation!to!meeting!rooms!and!also!be!present!upon!your!exit!from!the!property!!

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