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001

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R

LINE

IGNATURE

TLE

State

of

West Virginia olicitation

NUMBER .

DPS1411

Department of Administration

Purchasing Division

2019 Washington Street East

Post Office Box 50130

Charleston, WV 25305 0130

RFQ COPY

TY

PE

NAM

E/ADDRESS HERE

QUANTITY

1

OFTWARE

FOR

THE

REQ EST

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DRESSCORf'lESPONDENCt7 0ATtENTiONOF

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~ A R A LYLE

04-558-2544

WEST VIRGINIA STATE PO

LICE

P

4124 KANAWHA

TURNPIKE

6

SOUTH

CHARLESTON W

25309 304-746-2141

BID

OPENING TIME

1:30PM

. .

.

. . .

. ITEM NUMBER

UNIT PRICE .

M O U ~ T .

99 -00-01

-001

CRIME REP

OR

TI

G REPOSITORY

SING DIVISION OR

THE

I

IS SOLICITING

PROPOSALS

CRIME

RE

PORTING REPOSITORY

TE

POLICE,

PER HE

PRO POSAL

RESPONSE SHEET

ORY SPECIFICATI N CHECKLIST

THIS

IS

T E EN

OF

RFQ

DPSl

11

TOTAL:

-

ADDRESS CHANGES

TO

BE NOTED ABOVE

WH

EN RESPONDING TO SOLICITATION, INSERT NAME AND ADDRESS IN SPACE ABOVE LABELED VENDOR

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REQUEST FOR PROPOS L

West Virginia State Police DPS 1411

TABLE

OF

CONTENTS

1.

Table

of

Contents

2

3.

4

5

6

7

8

Section

1:

Section 2:

Section

:

Section 4:

Section 5:

Section 6:

General Information

and

Instructions

Instructions to

Vendors

Submitting Bids

General Terms

and

Conditions

Project Specifications

Vendor Proposal

Evaluation and Award

Certification and Signature Page

SECTION ONE: GENERAL INFORMATION

2

1

Purpose: The West Virginia Department of Administration, Purchasing Division (hereinafter

referred to as the Purchasing Division ) is.soliciting proposals pursuant to West Virginia

Code

§5A-3-lOb for the Department of Military Affairs, State Police, (hereinafter referred to as the

Agency ) to provide the replacement and continuing support

of

a West Virginia specific National

Incident Based Reporting System (NIBRS) Repository

of

receiving crime data from state and local

agencies and creating monthly exports for the FBI. The new Repository must include the

additional required WV IBR data with options to add additional fields over time.

2

By signing and submitting its proposal, the successful Vendor agrees to be bound by all the terms

contained in this Request for

Proposal ( RFP ).

n RFP is generally used for the procurement of services in situations where price is not the sole

determining factor and the award will

be

based on a combination

of

cost and technical factors

(Best Value). Through its proposal, the bidder offers a solution to the objectives, problem, or need

specified in the RFP, and defines how

it

intends to meet (or exceed) the RFP requirements.

3. Schedule

of

Events:

Vendor's Written Questions Submission Deadline ................................... 10/21 /2013

Mandatory Pre-bid Conference ....

..

.................................... 10/17/2013 at 9:30 am

Addendum Issued.............. .

............ ............. .... ......... ....

....

.... .

....

.....

.

.

.. TBD

Bid Opening Date ...... ... .... ...... . .......... ....... .... .... .......................... I 0/30/2013

Oral Presentation

Agency Option)

........

........

.......................... .......... ....

TBD

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3

REQUEST FOR PROPOSAL


SECTION TWO: INSTRUCTIONS

TO

VENDORS SUBMITTING BIDS

Instruc ons begin on next page

R

ev

is

ed

6/8/2012

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4

INSTRUCTIONS TO YENDORS SUBMITTING BIDS

1.

REVIEW DOCUMENTS THOROUGHLY The attached documents contain a solicitation for bids.

Please read these instructions and all documents attached in their entirety. These instructions provid

critical information about requirements that

if

overlooked could lead to disqualification

of

a Vendor

bid. All bids must be submitted in accordance with the provisions contained in these instructions an

the Solicitation. Failure to o so may result in disqualification

of

Vendor' s bid.

2. MANDATORY TERMS The Solicitation may contain mandatory provisions identified

by

the use o

the words must, will, and shall. Failure to comply with a mandatory term in the Solicitation will

result in bid disqualification.

3. PREBID MEETING: The item identified below shall applyto this Solicitation.

0

A pre-bid meeting will not be held prior to bid opening.

0 A NON-MANDATORY PRE-BID meeting will be held at the following place and time:

/ A MANDATORY PRE-BID meeting will be held at the following place and time:

October 17 2013 at 9:30 am

W

State Police Academy

Professional Development Center

123 Academy Drive

Dunbar WV25064

All Vendors submitting a bid must attend the mandatory pre-bid meeting. Failure to attend th

mandatory pre-bid meeting shall result in disqualification of the Vendor' s bid. No one person attendin

the pre-bid meeting may represent more than one Vendor.

An attendance sheet provided at the pre-bid meeting shall serve as the official document verifyin

attendance. The State will not accept any other form

of

proof

or

documentation to verify attendanc

Any person attending the pre-bid meeting on behalf of a Vendor must list on the attendance sheet h

or her name and the name

of

the Vendor he or she is representing. Additionally, the person attendin

the pre-bid meeting should include the Vendor' s E-Mail address, phone number, and Fax number o

the attendance sheet.

It

is the Vendor' s responsibility to locate the attendance sheet and provide th

required information. Failure to complete the attendance sheet as required may result i

disqualification

ofVendor' s bid.

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5

All Vendors should arrive prior to the starting time for the pre-bid. Vendors who arrive after th

starting time but prior to the end of the pre-bid will be permitted to sign in but are charged wi

knowing all matters discussed

at

the pre-bid.

Questions submitted at least five business day.; prior to a scheduled pre-bid will be discussed at the pr

bid meeting

if

possible.

Any

discussions

or

answers to questions at the pre-bid meeting are preliminar

in nature and are non-binding. Official and binding answers

to

questions will be published in a writte

addendum to the Solicitation prior

to

bid opening.

4. VENDOR

QUESTION

DEADLINE: Vendors may submit questions relating to this Solicitation to th

Purchasing Division. Questions must

be

submitted in writing. All questions must be submitted on

before the

date

listed below and to the address listed below in order to be considered. A writte

response will be published in a So licitation addendum if a response is possible and appropriate. Non

written discussions conversations or questions and answers regarding this Solicitation are preliminar

in nature and are non-binding.

Question Submission Deadline:

October 21 2013 at 5:00 pm

Submit Questions to:

Tara Lyle File

32


Charleston WV 25305

Fax: 30 4-

558-4115

Email:

Tara

[email protected]

5.

VERBAL COMMUNICATION: Any

verbal communication between the Vendor and

any

Sta

personnel is

not

binding including that

made

at the mandatory pre-bid conference.

Only

informatio

issued in writing

and

added to the Solicitation

by

an official written addendwn

by

the Purchasin

Division

is

binding.

6. BID SUBMISSION: All bids must be signed and delivered by the

Vendor

to the Purchasing Divisio

at the address listed below on or before the date and time of the bid opening.

Any

bid received by th

Purchasing Division staff is considered to

be

in the possession of the Purchasing Division a

nd

will n

be returned for

any

reason. The bid delivery address is:

Revised I0/02/2 3

Department of Administration Purchasing Division


Char

leston WV 25305-0130

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6

The bid should contain the information listed below on the face

of

the envelope or the bid may not be

considered:

SE IBD BID

BUYER: ~ ~

SOLICITATION NO.:

BID OPENING DATE:

BID

OPENING TIME:

FAX NUMBER:

In the event that Vendor is responding to a request for proposal the Vendor shall submit one original

technical and one original cost proposal plus 5 convenience copies

of

each

to

the Purchasing

Division at the address shown above. Additionally the Vendor should identify the bid type as either a

technical or cost proposal on the face

of

each bid envelope submitted in response to a request for

proposal as follows:

BID TYPE:

8

echnical

Cost

7

BID OPENING: Bids submitted in response to this Solicitation will be opened at the locatio

identified below on the date and time listed below. Delivery of a bid after the bid opening date and tim

will result in bid disqualification. For purposes

of

this Solicitation a bid is considered delivered whe

time stamped by the official Purchasing Division time clock.

Bid Opening Date and Time:

October

30 2013 at 30 pm

Bid Opening Location: Department of Administration Purchasing Division

2019

Washington Street East

Charleston WV

25305-0130

8 ADDENDUM ACKNOWLEDGEMENT: Changes

or

revisions to this Solicitation will be made b

an official Wiitten addendum issued by the Purchasing Division. Vendor should acknowledge receipt

o

all addenda issued with this Solicitation by completing an Addendum Acknowledgment Form a copy o

which is included herewith. Failure to acknowledge addenda may result in bid disqualification. Th

addendum acknowledgement should be submitted with the bid to expedite document processing.

9 BID FORMATTING: Vendor should type or electronically enter the information onto its bid to

prevent e1Tors in the evaluation. Failure to type or electronically enter the information may result

in bid disqualification.

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SECTION THREE: GENERAL TERMS AND CONDITIONS

Terms and conditions begin

on

next

pa

ge

Revised 6/8/2012

7

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8

GENERAL

TERMS

AND CONDITIONSi

1.

CONTRACTUAL AGREEMENT: Issuance of a Purchase Order signed

by

the Purchasing Divisio

Director, or his designee, and approved as

to

form

by

the Attorney General' s office constitute

acceptance of this Contract made

by

and between the State of West Virginia and the Vendor. Vendor

signature on its bid signifies Vendor 's agreement to be bound

by

and accept the terms and condition

contained in this Contract.

2. DEFINITIONS: As used in this Solicitation/Contract, the following terms shall have the meaning

attributed to them below. Additional definitions may be found in the specifications included with this

Solicitation/Contract.

2.1 Agency or Agencies means the agency, board, commission, or other entity

of the State o

West Virginia that is identified on the first page of the Solicitation or any other public entit

seeking to procure goods or services under this Contract.

2.2

Contract

means the binding agreement that is entered into between the State and the Vendo

to provide the goods

and

services requested in the Solicitation.

2.3 Director means the Director of the West Virginia Department of Administration, Purchasing

Division.

2.4

Purchasing

Division means the West Virginia Department of Administration, Purchasing

Division.

2.5 Purchase Order means the document signed

by

the Agency and the Purchasing Division, an

approved as to form by the Attorney General, that identifies the Vendor as the successful bidd

and Contract holder.

2.6

Solicitation means the official solicitation published

by

the Purchasing Division and identifie

by

number on the first page thereof.

2.7

State

means the State of West Virginia and/or any of its agencies, commissions, boards,

et

as context requires.

2.8

Vendor

or Vendors means any entity submitting a bid in response to the Solicitation, th

entity that has been selected as the lowest responsible bidder, or the entity that has been awarde

the Contract as context requires.

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9

3. CONTRACT

TERM;

RENEWAL; EXTENSION:

The

term

of

this Contract shall

be

determined in

accordance with the category that has been identified as applicable to thisContract below:

I /I Term

Contract

D

Revised I 0/02/2013

Initial

Contract Term:

This

Contract becomes effective

on

award

and extends for a period of on 1)

year(s).

Renewal

Term:

This Contract may

be

renewed upon the mutual written consent of th

Agency, and

the

Vendor, with approval of

the

Purchasing Division and the Attorne

General s office (Attorney General approval is as

to

form only).

Any

request for renew

must be submitted to the Purchasing Division Director thirty (30) days prior to the expiratio

date of the initial contract tenn or appropriate renewal te1m . A Contract renewal shall be

accordance with the terms and conditions of the original contract. Renewal of this Contra

is limited to

two

(2) successive one (1) year periods. Automatic renewal

o

this Contract is prohibited. Notwithstanding the foregoing, Purchasing Division approval

not required on agency delegated or exempt purchases. Attorney General approval may

b

required for vendor te1ms and conditions.

Reasonable

Time Extension : At the sole discretion of the Purchasing Division Directo

and with approval from

the

Attorney General s office (Attorney General approval is as

form only), this Contract ma y

be

extended for a reasonable time after the initial Contra

term or after any renewal te1m as may be necessary to obtain a new contract or renew th

Contract. Any reasonable time extension shall not exceed twelve (12) months Vendor ma

avoid a reasonable time extension by providing the Purchasing Division Director with writte

notice

of

Vendor

s

desire to te1minate this Contract 30 days prior to the expiration

of

the the

current term. During any reasonable time extension period, the Vendor m

ay

terminate th

Contract for any reason upon giving the Purchasing Division Director 30 days written notic

Automatic extension of this Contract is prohibited. Notwithstanding the foregoin

Purchasing Division approval is not required on agency delegated or exempt purchases, b

Attorney General approval may be required.

Release

Order Limitations: In

the event that this contract permits release orders, a relea

order

may only be

issued during the time this Contract is in effect.

Any

release order issue

within one year of

the

expiration of this Contract shall

be

effective for one year from the da

the release order

is

issued.

No

release order

may

be extended beyond one year after th

Contract has expired.

Fixed

Period

Contract: This Contract

be

comes effective upon Vendor s receipt of the notice to

proceed and must be completed within days.

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:1

One Time Purchase: The term of this Contract shall run from the issuance of the Purchase

Order until all of the goods contracted for have been delivered, but in no event shall this Contrac

ex

tend for more than one fiscal year.

0

Other: See attached.

4. NOTICE TO PROCEED: Vendor shall begin

performance

of this

Contract immediately

upo

receiving notice to proceed unless otherwise instructed by the Agency. Unless otherwise specified, th

fully executed Purchase Order will be considered notice to proceed

5. QUANTITIES: The quantities required under this Contract shall be determined in accordance wit

the categorythat has been identified as applicable to this Contract below.

0

0

Open End Contract: Quantities listed in this Solicitation are approximations only, based on

estimates supplied

by

the Agency.

It

is understood and agreed that the Contract shall cover the

quantities actually ordered for delivery during the term

of

the Contract, whether more or less

than the quantities shown.

Service: The scope

of

the service

to

be provided will be more clearly defined m the

specifications included herewith.

Combined Service and Goods: The scope of the service and deliverable goods to be provided

will be more clearly defined in the specifications included herewith.

One Time Purchase: This Contract is for the purchase of a set quantity of goods that ar

identified in the specifications included herewith. Once those items have been delivered, n

additional goods

may

be procured under this Contract without an appropriate change orde

approved by the Vendor, Agency, Purchasing Division, and Attorney General s office.

6 PRICING: The pricing set forth herein is firm for the life of the Contract, unless specified elsewher

within this Solicitation/Contract

by

the State. A Vendor s inclusion of price adjustment provisions in i

bid, without an express authorization from the State in the Solicitation to

do so

, may result in bi

disqualification.

7 EMERGENCY PURCHASES: The Purchasing Division Director may authorize the Agency

t

purchase goods or services in the open market that Vendor would otherwise provide under this Contrac

if those goods

or

services are for immediate or expedited delivery in an emergency. Emergencies sha

include, but are not limited to, delays in transportation or an unanticipated increase in the volume

o

work. n emergency purchase in the open market, approved

by

the Purchasing Division Director, sha

not constitute of breach of this Contract and shall not entitle the Vendor to any form of compensation o

damages. This provision does not excuse the State from fulfilling its obligations under a One Tim

Purchase contract.

8

REQUIRED DOCUMENTS: All

of

the items checked below must be provided to the Purchasing

Division bythe Vendor as specified below.

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00001 1

BID BOND:

All Vendors shall furnish a bid bond in the amount of five percent (5%)

of

th

total amount of the bid protecting the State of West Virginia. The bid bond must be submitted

with the bid.

PERFORMANCE BOND:

The apparent successful Vendor shall provide a performance bond

in the amount of . The performance bond must be

issued and received

by

the Purchasing Division prior to Contract award. On construction

contracts, the performance bond must be 100%

of

the Contract value.

LABOR/MATERIAL PAYMENT BOND: The apparent successful Vendor shall provide

labor/material payment bond in the amount of 100% of the Contract value. The labor/materi

payment bond must be issued and delivered to the Purchasing Division prior to Contract award.

fu lieu of the Bid Bond, Performance Bond, and Labor/Material Payment Bond, the Vendor may provid

certified checks, cashier s checks, or irrevocable letters of credit. Any certified check, cashier's chec

or irrevocable letter of credit provided in lieu of a bond must be of the same amount and delivered on th

same schedule as the bond it replaces. A letter of credit submitted in lieu of a performance an

labor/material payment bond will only be allowed for projects under 100,000. Personal or busine

checks are not acceptable.

0

R visoo I

3

MAINTENANCE BOND: The apparent successful Vendor shall provide a two (2) ye

maintenance bond covering the roofing system. The maintenance bond must be issued an

delivered to the Purchasing Division prior to Contract award.

WORKERS COMPENSATION INSURANCE: The apparent successful Vendor shall have

appropriate workers' compensation insurance and shall provide

proof

thereof upon request.

INSURANCE: The apparent successful Vendor shall furnish proofof the following insurance

prior to Contract award and shall list the state as a certificate holder:

0

D

D

D

D

D

Commercial General Liability Insurance:

1,000,000.00

or more.

Builders Risk Insurance: builders risk - all 1isk insurance in an amount equal to

100% of the amount of the Contract.

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0

00001 2

The apparent successful Vendor shall also furnish proof of any additional insurance requiremen

contained in the specifications prior to Contract award regardless of whether

or

not th

insurance requirement is listed above.

LICENSE S) CERTIFICATIONS PERMITS: In addition to anything required under th

Section entitled licensing,

of

the General Terms and Conditions, the apparent successful Vend

shall furnish proof

of

the following licenses, certifications, and/or permits prior to Contra

award, in a form acceptable to the Purchasing Division.

D

The apparent successful Vendor shall also furnish proof of any additional licenses or certificatio

contained in the specifications prior to Contract award regardless of whether or not th

requirement is listed above.

9 LITIGATION BOND: The Director reserves the right to require any Vendor that files a protest

of

a

award to submit a litigation bond in the amount equal to one percent of the lowest bid submitted or

5 ,000, whichever is greater. The entire amount

of

the bond shall be forfeited

if

the hearing offic

determines that the protest was filed for frivolous or improper purpose, including but not limited to, th

purpose

of

harassing, causing unnecessary delay, or needless expense

for

the Agency. All litigatio

bonds shall be made payable to the Purchasing Division. n lieu

of

a bond, the protester may submit

cashier s check or certified check payable to the Purchasing Division. Cashier s or certified checks w

be deposited with and held by the State Treasurer s office. f it is dete1mined that the protest has n

been filed for frivolous or improper purpose, the bond or deposit shall be returned in its entirety.

10. ALTERNATES: Any model, brand,

or

specification listed herein establishes the acceptable level

quality only and is not intended to reflect a preference for, or in any way favor, a particular brand

vendor. Vendors may bid alternates to a listed model or brand provided that the alternate is at lea

equal to the model

or

brand and complies with the required specifications. The equality of any alterna

being bid shall be determined

by

the State at its sole discretion. Any Vendor bidding an alternate mod

or brand should clearly identify the alternate items in its bid and should include manufacturer

specifications, industry literature, and/or an y other relevant documentation demonstrating the equality o

the alternate items. Failure to provide information for alternate items may be grounds for rejection of

Vendor s bid.

11. EXCEPTIONS AND CLARIFICATIONS:

The Solicitation contains the specifications that shall form

the basis

of

a contractual agreement. Vendor shall clearly mark any exceptions, clruifications, or

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00001 3

other proposed modifications in its bid. Exceptions to, clarifications of,

or

modifications

of

a requirement

or term and condition of the Solicitation may result in bid disqualification.

12 LIQUIDATED DAMAGES: Vendor shall

pay

liquidated damages in the amount

for

This clause shall

in

no way be considered exclusive and shall not limit the State or Agency's right to

pursue any other available remedy.

13 ACCEPTANCE/REJECTION: The State may accept or reject any bid in whole, or in pa1t Vendor's

signature on its bid signifies acceptance

of

the terms and conditions contained in the Solicitation and

Vendor agrees to be bound by the terms of the Contract, as reflected in the Purchase Order, upon receipt.

14 REGISTRATION: Prior to Contract award, the apparent successful Vendor must be proper

registered with the West Virginia Purchasing Division and must have paid the $125 fee if applicable.

15 COMMUNICATION LIMITATIONS: In accordance with West Virginia Code of State Rules §148-

1-6.6, communication with the State of West Virginia or

any

of its employees regarding this Solicitatio

dming the solicitation, bid, evaluation or award periods, except through the Purchasing Division,

strictly prohibited without prior Purchasing Division approval. Purchasing Division approval for suc

communication is implied for all agency delegated and exempt purchases.

16 FUNDING: This Contract shall continue for the term stated herein, contingent upon funds bein

appropriated by the Legislature or otherwise being made available. In the event funds are not appropriate

or

otherwise made available, this Contract becomes void and of no effect beginning on uly of the fisc

year for which funding has not been appropriated

or

otherwise made available.

17 PAYMENT: Payment in advance is prohibited under this Contract. Payment may only be made aft

the delivery and acceptance of goods

or

services. The Vendor shall submit invoices, in arrears, to th

Agency at the address on the face of the purchase order labeled Invoice To.

18 UNIT PRICE: Unit prices shall prevail in cases

of

a discrepancy in the Vendor' s bid.

19

DELIVERY:

All quotations are considered freight

on

board destination ( F.O.B. destination ) unles

alternate shipping terms are clearly identified in the bid. Vendor's listing of shipping terms th

contradict the shipping terms expresslyrequired by this Solicitation may result in bid disqualification.

20 INTEREST: Interest attributable to late payment will only be permitted if authorized by the West

Virginia Code. Presently, there is no provisi

on

in the law for interest on late payments.

21 PREFERENCE: Vendor Preference may only be granted upon written request and only in accordanc

with the West Virginia Code § 5A-3-37 and the West Virginia Code of State Rules. A Resident Vendo

Certification fo1m has been attached hereto to allow Vendor to apply for the preference. Vendor's

Revised I 0/02/20 13

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1

4

failme to submit the Resident Vendor Certification form with its bid will result in denial of Vendor

Preference. Vendor Preference does not applyto construction projects.

22. SMALL WOMEN-OWNED

OR

MINORITY-OWNED BUSINESSES: For any solicitation

publicly advertised for bid on or after July

1

2012, in accordance with West Virginia Code §5A-3-

37 a) 7) and

W.

Va. CSR § 148-22-9, any non-resident vendor certified as a small, women-owned, or

minority-owned business under W. Va. CSR § 148-22-9 shall be provided the same preference made

available to any resident vendor. Any non-resident small, women-owned, or minority-owned business

must identify itself as such in writing, must submit that writing to the Pmchasing Division with its bid,

and must be properly certified under W. Va.

CSR§

148-22-9 prior to submission of its bid to receive the

preferences made available to resident vendors. Preference for a non-resident small, women-owned, or

minorityowned business shall be applied in accordance with

W. Va.

CSR§ 148-22-9.

23. TAXES:

The Vendor shall pay any applicable sales, use, personal property or any other taxes arisin

out

of

this Contract and the transactions contemplated thereb

y.

The State

of

West Virginia

is

exemp

from federal and state taxes and will not pay or reimburse such taxes.

24. CANCELLATION: The Purchasing Division Director reserves the right to cancel this Contra

immediately upon written notice to the vendor if the materials or workmanship supplied do not conform

to the specifications contained in the Contract. The Purchasing Division Director may cancel an

purchase or Contract upon 30 days written notice to the Vendor in accordance with West Virginia Cod

of State

Rules§

148-1-7.16.2.

25. WAIVER

OF

MINOR

IRREGULARITIES:

The Director reserves the tight

to

waive mino

irregularities in bids

or

specifications in accordance with West Virginia Code of State Rules § 148-1-4.6.

26. TIME:

Time is

of

the essence with regard to all matters

of

time and performance in this Contract.

27. APPLICABLE LAW:

This Contract is governed by and interpreted under West Virginia law withou

giving effect to its choice of l

aw

principles. Any information provided in specification manuals, or an

other source, verbal or written, which contradicts or violates the West Virginia Constitution, We

Virginia Code or West Virginia Code of State Rules is void and of

no

effect.

28. COMPLIANCE:

Vendor shall comply with all applicable federal, state, and local laws, regulations an

ordinances.

y

submitting a bid, Vendors acknowledge that they have reviewed, understand, and wi

comply with all applicable law.

29. PREVAILING WAGE: On any contract for the construction of a public improvement, Vendor and an

subcontractors utilized by Vendor shall pay a rate

or

rates of wages which shall not be less than the fa

minimum rate or rates of wages prevailing wage), as established

by

the West Virginia Division o

Labor under West Virginia Code§§ 21-5A-1 et seq. and available at http://www.sos.wv.gov/administrative

law/wagerates/Pages/default.aspx. Vendor shall be responsible for ensuring compliance with prevailin

wage requirements and determining when prevailing wage

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00001 5

requirements are applicable. The required contract provisions contained in West Virginia Code of State

Rules§ 42-7-3 are specificallyincorporated herein by reference.

30. ARBITRATION: Any references made to arbitration contained in this Contract, Vendor s bid, or

any American Institute of Architects documents pertaining to this Contract are hereby deleted, void, an

of no effect.

31. MODIFICATIONS: This writing is the parties final expression of intent. Notwithstanding anythin

contained in this Contract to the contrary, no modification of this Contract shall be binding witho

mutual written consent of the Agency, and the Vendor, with approval of the Purchasing Division and th

Attorney General s office (Attorney General approval is as to form only). No Change shall

b

implemented

by the

Vendor

unt l

such time as the Vendor receives an approved written chang

order from the Purchasing Division.

32. WAIVER: The failure of either party to insist upon a strict performance of any of the terms

provision

of

this Contract, or to exercise any option, 1ight, or remedy herein contained, shall not b

construed as a waiver or a relinquishment for the future of such term, provision, option, right, or remed

but the same shall continue in full force and effect. Any waiver must be expressly stated in writing an

signed by the waiving party.

33. SUBSEQUENT FORMS: The terms and conditions contained in this Contract shall supersede any an

all subsequent terms and conditions which may appear on any form documents submitted

by

Vendor

the Agency or Purchasing Division such as price lists, order forms, invoices, sales agreements,

maintenance agreements, and includes internet websites or other electronic documents . Acceptance

use of Vendor s forms does not constitute acceptance of the terms and conditions contained thereon.

34. ASSIGNMENT: Neither this Contract nor any monies due, or to become due hereunder, may b

assigned by the Vendor without the express written consent of the Agency, the Purchasing Division, th

Attorney General s office (as to form only), and any other government agency

or

office that may b

required to approve such assignments. Notwithstanding the foregoing, Purchasing Division approv

may or may not be required on certain agency delegated or exempt purchases.

35. WARRANTY: The Vendor expressly wa1rnnts that the goods and/or services covered

by

this Contra

will : (a) conform to the specifications, drawings, samples, or other description furnished or specified

b

the Agency; (b) be merchantable and fit for the purpose intended; and (c) be free from defect in materi

and workmanship.

36.

ST TE EMPLOYEES

: State employees are not permitted to utilize this Contract for personal use an

the Vendor is prohibited from permitting or facilitating the same.

37. BANKRUPTCY:

n

the event the Vendor files for bankruptcy protection, the State of West Virgin

may deem this Contract null and void, and terminate this Contract without notice.

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38. [RESERVED]

39. CONFIDENTIALITY: The Vendor agrees that it will not disclose

to

anyone, directly or indirectly, an

such personally identifiable information or other confidential information gained from the Agency

unless the individual who is the subject

of

the information consents

to

the disclosure

in

writing or th

disclosure

is

made pursuant

to

the Agency's policies, procedures, and rules. Vendor further agrees t

comply with the Confidentiality Policies and Information Security Accountability Requirements, set

forth in http://www.state.wv.us/admin/purchase/privacy/default.html.

40 DISCLOSURE: Vendor s response to the Solicitation and the resulting Contract are considered publi

documents and will be disclosed to the public in accordance with the laws, rules, and policies governin

the West Virginia Purchasing Division. Those laws include, but are not limited to, the Freedom o

Information Act found

in

West Virginia Code§ 29B-l-l et seq.

f a Vendor considers any part of its bid to be exempt from public disclosure, Vendor must so indicat

by specifically identifying the exempt information, identifying the exemption that applies, providing

detailed justification

for

the exemption, segregating the exempt information from the general bi

information, and submitting the exempt information as part of its bid but in a segregated and clearl

identifiable format. Failure to comply with the foregoing requirements will result in public disclosur

of

the Vendor's bid without further notice. A Vendor s act

of

marking all or nearly all

of

its bid a

exempt is not sufficient to avoid disclosure and WILL NOT BE HONORED. Vendor's act of marking

bid or any part thereof as confidential or proprietary'' is not sufficient to avoid disclosure and WIL

NOT

BE

HONORED. In addition, a legend or other statement indicating that all or substantially all

o

the bid is exempt from

di

sclosure is not sufficient

to

avoid disclosure and WILL NOT BE HONORED

Vendor will be required to defend any claimed exemption for nondisclosure in the event

of

a

administrative or judicial challenge to the State s nondisclosure. Vendor must indemnify the State fo

any costs incurred related to any exemptions claimed

by

Vendor. Any questions regarding th

applicability

of

the various public records laws should

be

addressed to your own legal counsel prior

t

bid submission.

41 LICENSING: In accordance with West Virginia Code of State Rules §148-1-6.1.7, Vendor must b

licensed and in good standing in accordance with any and all state and local laws and requirements b

any state or local agency

of

West Virginia, including, but not limited to, the West Virginia Secretary o

State's Office, the West Virginia Tax Department, West Virginia Insurance Commission, or any othe

state agency or political subdivision. Upon request, the Vendor must provide all necessary releases t

obtain information to enable the Purchasing Division Director or the Agency to verify that the Vendor i

licensed and in good standing with the above entities.

42 ANTITRUST: In submitting a bid to, signing a contract with, or accepting a Purchase Order from an

agency of the State of West Virgini

a

the Vendor agrees to convey, sell, assign, or transfer to the State o

West Virginia all rights, title, and interest in and to all causes of action it may now

or

hereafter acquir

under the antitmst laws of the United States and the State of West Virginia for price fixing and/o

unreasonable restraints of trade relating to the particular commodities or services purchased or acquired

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by

the State of West Virginia. Such assignment shall

be

made and become effective at the time th

purchasing agency tenders the initial payment to Vendor.

43 VENDOR CERTIFICATIONS: By signing its bid

or

ente1ing into this Contract, Vendor certifies (1

that its bid was made without prior understanding, agreement, or connection with any corporation, firm

limited liability company, partnership, person or entity submitting a bid for the same material, supplie

equipment or services; (2) that its bid is in all respects fair and without collusion

or

fraud; (3) that th

Contract is accepted or entered into without any prior understanding, agreement, or connection to an

other entity that could be considered a violation

of

law; and (4) that it has reviewed this RFQ in i

entirety; understands the requirements, terms and conditions, and other information contained herein

Vendor s signature

on

its bid also affinns that neither it nor its representatives have any interest, no

shall acquire any interest, direct

or

indirect, which would compromise the performance of its servic

hereunder. ny such interests shall be promptly presented in detail to the Agency.

The individual signing this bid on behalf

of

Vendor certifies that he

or

she is authorized

by

the Vendo

to execute this bid or any documents related thereto on Vendor s behalf; that he or she is authorized t

bind the Vendor in a contractual relationship; and that, to the best

of

his or her knowledge, the Vendo

has properly registered with any State agency that may require registration.

44 PURCHASING CARD ACCEPTANCE:

The State of West Virginia currently utilizes a Purchasin

Card program, administered under contract

by

a banking institution, to process payment for goods an

services. The Vendor must accept the State

of

West Virginia s Purchasing Card for payment

of

a

orders under this Contract unless the box below is checked.

Vendor is not required to accept the State ofWest Virginia s Purchasing Card as payment for all

goods and services.

45 VENDOR RELATIONSHIP: The relationship

of

the Vendor to the State shall

be

that

of

a

independent contractor and no principal-agent relationship or employer-employee relationship

contemplated or created by this Contract. The Vendor as an independent contractor is solely liable fo

the acts and omissions of its employees and agents. Vendor shall be responsible

fo

r selecting . supervising

and compensating

any

and all individuals employed pursuant to the

te ms

of this Solicitatio

and resulting contract. Neither the Vendor, nor any employees

or

subcontractors of the Vendor, sha

be deemed to be employees of the State for any purpose whatsoever. Vendor shall be exclusivel

responsible for payment of employees and contractors for all wages and salaries, taxes, withholdin

payments, penalties, fees, fringe benefits, professional liability insurance premiums, contributions t

insurance and pension, or other deferred compensation plans, including but not limited to, Worker

Compensation and Social Security obligations, licensing fees,

etc

and the filing

of

all necessar

documents, forms and returns pertinent to all of the foregoing. Vendor shall hold harmless the State, an

shall provide the State and Agency with a defense against any and all claims including, but not limite

to, the foregoing payments, withholdings, contributions, taxes, Social Security taxes, and employe

income tax returns.

46 INDEMNIFICATION:

The Vendor agrees to indemnify, defend, and hold harmless the State and the

Agency, their officers, and employees from and against:

(1)

Any claims or losses for services rendered

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by any subcontractor, person,

or

firm perfo1ming or supplying services, materials,

or

supplies in

connection with the performance of the Contract; (2) Any claims

or

losses resulting to

any

person

or

entity injured or damaged by the Vendor, its officers, employees, or subcontractors by the publication,

translation, reproduction, delivery, performance, use, or disposition of any data used under the

Contract in a manner not authorized by the Contract, or by Federal or State statutes or regulations;

and (3) Any failure

of

the Vendor, its officers, employees,

or

subcontractors to observe State and

Federal laws including, but not limited to, labor and wage and hour laws.

47 PURCHASING AFFIDAVIT:

n accordance with West Virginia ode§ 5A-3-10a, all Vendors

are required to sign, notarize, and submit the Purchasing Affidavit stating that neither the Vendor nor

a related party owe a debt to the State in excess of$1 ,000. The affidavit must

be

submitted prior to

award, but should be submitted with the Vendor' s bid. A copyof the Purchasing Affidavit is

included herewith.

48 ADDITIONAL AGENCY AND LOCAL GOVERNMENT USE: This Contract may be utilized

by and extends to other agencies, spending units, and political subdivisions of the State of West

Virginia; county, municipal, and other local government bodies; and school districts ("Other

Government Entities"). This Contract shall be extended to the aforementioned Other Government

Entities on the same prices, terms, and conditions as those offered and agreed to in this Contract. If

the Vendor does not wish to extend the prices,

te1ms

, and conditions

of

its bid and subsequent contract

to the Other Government Entities, the Vendor must clearly indicate such refusal in its bid. A refusal

to extend this Contract

to

the Other Government Entities shall not impact or influence the award of

this Contract in any manner.

49 CONFLICT OF INTEREST:

Vendor, its officers or members or employees, shall not presently

have or acquire any interest, direct or indirect, which would conflict with or compromise the

performance

of

its obligations hereunder. Vendor shall periodically inquire

of

its officers, members

and employees to ensure that a conflict

of

interest does not arise. Any conflict of interest discovered

shall be promptly presented in detail to the Agency.

50 REPORTS: Vendor shall provide the Agency and/or the Purchasing Division with the

following reports identified by a checked box below:

0 Such reports as the Agency and/or the Purchasing Division may request. Requested reports ma

include, but are not limited to, quantities purchased, agencies utilizing the contract, total contra

expenditures by agency, etc.

Quarterly reports detailing the total quantity

of

purchases in units and dollars, along with a listing

of

purchases by agency. Quruterly reports should be delivered to the Purchasing Division via

email at purchasing.reguisitions@w

v

gov.

51 BACKGROUND CHECK:

n

accordance with W Va. Code § 15-2D-3, the Director of the

Division of Protective Services shall require any service provider whose employees are regular y

employed

on

the grounds

or

in the buildings of the Capitol complex

or

who have access to sensitive or

critical information

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to submit to a fingerprint-based state and federal background inquiry through the state repository.

The service provider is responsible for any costs associated with the fingerprint-based state and federal

background inquiry.

After the contract for such services has been approved, but before any such employees are permitted t

be on the grounds or in the buildings of the Capitol complex or have access to sensitive or critica

information, the service provider shall submit a list of all persons who will be p h ~ i c l l y present an

working at the Capitol complex to the Director of the Division

of

Protective Services for purposes o

verifying compliance with this provision.

The State reserves the right to prohibit a service provider's employees from accessing sensitive

o

critical information or to be present at the Capitol complex based upon results addressed from a crimina

background check.

Service providers should contact the West Virginia Division

of

Protective Services by phone at

(304)558-9911 for more information.

52 PREFERENCE FOR USE OF DOMESTIC STEEL PRODUCTS:

Except when authorized

by

th

Director of the Purchasing Division pursuant to W Va. Code § 5A-3-56, no contractor may use o

supply steel products for a State Contract Project other than those steel products made in the Unite

States. A contractor who uses steel products in violation of this section may be subject to civil penaltie

pursuant to W. Va. ode§ 5A-3-56. As used in this section:

a

State Contract Project means any erection or construction

of

, or any addition to, alteration

o

or other improvement to any building or structure, including, but not limited to, roads

or

i g h w ~

or

the installation

of

any heating

or

cooling or ventilating plants or other equipment,

or

th

supply

of

and materials for such projects, pursuant to a contract with the State

of

Wes

Virginia for which bids were solicited on or after

June

6, 2001 .

b

Steel Products means products rolled, formed, shaped, drawn, extruded, forged, cast, fabricate

or otherwise similarly processed, or processed by a combination of two or more or

such operations, from steel made by the open heath, basic oxygen, electric furnace, Bessemer or

other steel making process.

The Purchasing Division Director may, in writing, authorize the use of foreign steel products if:

a. The cost for each contract item used does not exceed one tenth

of

one percent

.1

%)

of

the total

contract cost or two thousand five hundred dollars ($2,500.00), whichever is greater. For the

purposes

of

this section, the cost is the value

of

the steel product as delivered to the project; or

b The Director of the Purchasing Division determines that specified steel materials are no

produced in the United States in sufficient quantity or otherwise are not reasonably available t

meet contract requirements.

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53. PREFERENCE FOR USE OF DOMESTIC ALUMINUM GLASS AND STEEL:

n

Accordance

with W. Va.

Code§

5-19-1 et seq., and W. Va.

CSR§

148-10-1

et

seq., for every contract or subcontract,

subject to the limitations contained herein, for the construction, reconstruction, alteration, repai

improvement or maintenance of public works or for the purchase of any item of machinery o

equipment to

be

used at sites

of

public works, only domestic aluminum, glass or steel products shall

b

supplied unless the spending officer determines, in writing, after the receipt

of

offers or bids, (1) that th

cost of domestic aluminum, glass or steel products is unreasonable or inconsistent with the publi

interest of the State of West Virginia, (2) that domestic aluminum, glass or steel products are no

produced

in

sufficient quantities to meet the contract requirements, or (3) the available domest

aluminum, glass, or steel do not meet

the

contract specifications. This provision only applies to publ

works contracts awarded in an amount more than fifty thousand dollars ($50,000) or public work

contracts that require more than

ten

thousand pounds

of

steel products.

The cost

of

domestic aluminum, glass,

or

steel products

may

be

unreasonable

if

the cost is more tha

twe

nt

y percent (20%)

of

the bid

or

offered price for foreign made aluminum, glass,

or

steel products.

the domestic aluminum, glass or steel products to be supplied or produced in a substantial labor surplu

area , as defined

by

the United States Department

of

Labor, the cost

of

domestic aluminum, glass,

o

steel products may

be

unreasonable if

the

cost is more than thirty percent (30%) of the bid or offere

price for foreign made aluminum, glass, or steel products.

This

pr

eference shall

be

applied to an item

of

machinery

or

equipment, as indicated above, when th

item is a single

unit of

equipment or machinery manufactured primarily

of

aluminum, glass or steel,

pai1

of

a public works contract and

ha

s the so

l

purpose

or of

being a permanent part

of

a single publi

works project. This provision does not apply to equipment or machinery purchased

by

a spending un

for use by that spending unit and not as part

of

a single public works project.

All bids and offers including domestic aluminum, glass

or

steel products

th

at exceed bid

or

offer price

including foreign aluminum, glass or steel products after application of the

pr

eferences provided in thi

provision may

be

reduced to a price equal to or lower than the lowest bid or offer price for foreig

aluminum, glass or steel products plus

the

applicable preference.

f

the reduced bid or offer prices ar

made

in writing and supersede the prior bid or offer prices, all bids or offers, including the reduced bi

or offer prices, will

be

reevaluated in accordance with this rule.

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REQUEST

FOR PROPOS L

West Virginia State Police DPS1411

SECTION FOUR:

PROJECT

SPECIFICATIONS

1. Location: Agency is located at 725 Jefferson Road South Charleston, WV 25309.

21

2. Background and

Current

Operating Environment The West Virginia State Police - Criminal

Identification Bureau Uniform Crime Reporting UCR) Unit processes and manages in excess

of

lOOK Incident Based Reports IBR) each year. West Virginia UCR program is the sole mechanism

for the collection and research

of

all criminal activity within the state. The information gathered

within the UCR systems is the basis for administrative and governmental decision including: the

determination

of

grant funding for the entire state, manpower and infrastructure development

within the state and local courts, criminal justice and correctional areas of government. Negligence

in reporting or the under reporting by an agency will, and has, negatively affected all law

enforcement within the state.

All law enforcement agencies shall submit UCR and IBR pursuant to WV code 15-2-24 i). Due to

insufficient funding, many agencies are unable to purchase and implement UCR IBR reporting

systems. The WVSP is obligated to stay compliant with the Federal Bureau oflnvestigations FBI)

requirements and meets state requirements for crime reporting. The WVSP also reports statistical

data to the state Criminal Justice Statistical Analysis Center.

3 Qualifications and Experience: Vendors will provide in Attachment A: Vendor Response

Sheet

information regarding their firm, such as

staff

qualifications and experience in completing

similar projects; references; copies

of

any staffcertifications or degrees applicable to this project;

proposed staffing plan; descriptions of past projects completed entailing the location of the

project, project manager name and contact information, type

of

project, and what the project goals

and objectives where and how they were met.

4.

Project

and

Goals: The project goals and objectives are:

4 1 Procure and implement

of

software for the UCRR system into the UCR-IBR central

repository.

4.2 Acquire and make operational the replacement UCRR system that is compliant with and

meets the FBI NIBRS) requirements

as

well as WV IBR requirements.

4.3 The replacement system must improve upon the current error checking for standard IBR

submission from the various criminal justice agencies within West Virginia.

4.4 The replacement system must improve upon the current WV IBR s

taff

interface for daily

administration and usage .

4.5 Provide Maintenance and Support.

4.6 Provide Project Management.

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REQUEST

FOR

PROPOS L


000022

5.

Mandatory

Requirements

The following mandatory requirements must be met by the Vendor as a part

of

the submitted

proposal. Failure on the part of the Vendor to meet any of the mandatory specifications shall result

in the disqualification

of

the proposal. The terms must ,

w

ill , shall , minimum ,

maximum , or is/are required identify a mandatory item or factor. Decisions regarding

compliance with any mandatory requirements shall be at the sole discretion

of

the Purchasing

Division.

4.5.1 Creation of an updated work plan with specific dates, to be submitted to WVSP no later

than 30 days after the contract is fully executed.

4.5.2 Installation of the production and applications and databases in South Charleston, West

Virginia, on a state-owned server

or

servers. This application will

be

installed on a VM

WARE server.

4.5.3

Conversion

of

the legacy data to the new database schema. This includes all incidents and

incident-related information in the existing Microsoft SQL Server 2005 database. There

are approximately 1,904, 107 incidents in the system.

4.5.4 The successful vendor will modify the application to accommodate the submittal

of

West

Virginia-specific IBR offense codes by the agencies. The West Virginia Standards

handbook includes an appendix that shows the relationships between West Virginia IBR

codes and FBI NIBRS codes:

4.5 5 The successful vendor will modify the application to accommodate the import

of

full incident

information for Group B incidents (with arrests) including all segments. (Most states and

the FBI only require arrest information for Group B incidents.) ·

4.5.6 The successful vendor will modify the application to accommodate the unique fields that is

collected

by

West Virginia, as outlined in the WVSP Standards handbook.

4.5.7 West Virginia treats Group B incidents in the same manner as Group A incidents in the

repository. The FBI export routines must be able to convert Group B full incident

infonnation to

just

a Segment 7 arrest record for the FBI export where there is a Group B

arrest.

Revised 6/8/2012

Vendors

are expected to

be familiar with

current versions

of

the

FBI

NIBRS

submission

requirements.

Any

proposed

system is

required

to

be compliant with

these

requirements.

The requirements are identified in the following FBI Manuals.

They are available at the following FBI website: http://www.fbi.gov/ucr/ucr.htm.

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REQUEST OR PROPOSAL

West

Virginia

State

Police

DPS

4

• Uniform Crime Reporting Handbook NIBRS Edition

• National Incident-Based Reporting System Volume 1 Data Collection

Guidelines

2

• National Incident-Based Reporting System Volume

2

Data Submission

Specifications

• National Incident-Based Reporting System Volume

4

Error Message Manual

• NIBRS Addendum for Submitting Additional Location nd Property Data

Values

•

NIBRS Addendum

for

Submitting Cargo Theft Data

4.

5 8

Requirements for

WV

IBR data submissions are included in this RFP

The new Repository must collect the additional required

WV

IBR data with options to add

or modify fields over time. A list of all West Virginia specific data collected for West

Virginia is attached: see Appendix

D )

4.5.9

Repository System Requirements

4.5.9.l

4.5.9.2

4 5

.9 3

4.5.9.4

4.5 9 .5

4.5.

9 6

4.5.9.7

4.

5 9 8

Revised 6/8/

201

2

A complete

WV

IBR application/database repository is required.

Preference will be given to offeror proposals utilizing a Microsoft

SQL

Server database as this is the current database technology in place at WVSP.

The repository will be managed locally by WVSP U

CRR

staff.

The repository application can

be of

client/server

or

web design.

The proposed system must use standard programming languages and a

standard database.

UCR must

be

able to run queries and create custom reports on the database

directly without going through the application.

UCR

will purchase the

necessary tools such as Crystal Reports or SQL Server Enterprise Manager.

The

required tools must be described

in

the proposal.

Legacy data in the current WV IBR repository approximately 1.8 million

incidents) must

be

converted to the new database system so that reports can

be

run across multiple years. The vendor must include the cost

of

converting legacy data from the old database system to the new one .

The vendor must ensure the application accommodates the submissions of

West Virginia-specific IBR offense codes by contributing agencies. FBI

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4.5.9.9

4.5.9.10

4.5 .9.11

4.5.9.12

4.5.9.13

4.5.9.14

REQUEST FOR PROPOSAL


24

exports will use FBI NIBRS (UCR) codes as West Virginia is a NIBRS-

compliant state.

WVSP must

be

provided the ability to manage the ORI table for all

submitting agencies. This table must include agency' s name, primary

contact's name, mailing address, telephone, fax and email address.

The domestic violence flag must

be

stored

on

the offense table, as the

WV

IBR submission format includes the flag for domestic violence on the

offense segment.

The proposed system must display WV IBR codes on the

Offender/Arrestee, Offense, and Victim screens.

The vendor's system must be able to consistently maintain an FBI import

error rate below 4%.

The proposal must contain a complete list

of

all software licenses that need

to

be

purchased

by

the State, for example, database licenses, software

libraries, software tools, etc.

Remote access to systems will be provided as necessary to help reduce

travel costs.

4 .5.10

Input from Agencies

Revised 6

8

2

2

4.5.10.1

Data Segment

4.5.10.1.1 Input Format The proposed system must implement the

WV

IBR

specifications currently utilized by agencies ' in their existing format. The

specification requirements can be found in Appendix

D .

4.5 .10.1.2

Data Input Error Checking

The system must check for all errors

that would cause the FBI export to fail, and create a log

of

these files for

review.

4.5.10.1.3

Non FBI Required Input

The system must correctly handle the

additional offense codes and incidents that West Virginia collects that are

not in the FBI NIBRS standard.

4.5.10.1.4

Other Errors

The system must check for errors that would create

inconsistent data for WVSP crime data reporting.

4.5.10.1 .5

Updated Incidents

Incidents that are previously submitted to the

FBI and then updated

by

agency input must

be

placed in the next monthly

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25

FBI export file utilizing the FBI rules. These

may

be sent as supplemental

report. The proposed system must

be

able to correctly handle the updating

of

existing incidents as a supplemental incident.

4.5.10.1.6 Multiple Monthly Submissions. The system must have the ability

for agencies to submit data more than once per month without causing data

integrity problems or FBI reporting problems, e.g., for cases where errors

are discovered in the initial submission and subsequently corrected.

4.5.10.1.7 Automatic Importing.

In addition to manual one-at-a-time file

import

by

WVSP staff, the system must have the ability to import emailed

submission files automatically

or

provide a web-based secure upload

facility that submitting agencies can

use

without WVSP assistance.

4.5.10.1 .8

Import Error

Management. The system must have the ability to

easily manage errors on the import files. This must include overall error

reports plus the ability to

automate

email error reports to each agency for

each file they submit

by

email. The FBI error number from the National

Incident-Based Reporting System, FBI NIBRS Volume 4,

rror Message

Manual

must

be

included in the error reports if the error is FBI-related.

WVSP must be included in any emails to agencies.

4.5.

10

.

1 9 LEOKA

Checking. The system must have continuity and error

checks to ensure that LEOKA records, the Incident Type, Activity Type,

and Assignment Type are included.

4.5.10.1.10 Group B Handling. The system must accept and store

Group B incidents with arrest segments in the Group A format, and

send to the FBI as NIBRS-compatible Group

B

incidents (e.g., arrest

Segment 7 only). Group B incidents will be represented by the same

segments as Group A incidents.

4.5.10.1.11

Group

B Checking. The system must add appropriate

error checks for each Group B incident

as

per WV IBR standards. The

system must have a continuity check at input to make sure that all arrest

numbers in the arrest Segment 6 are unique for that ORI. This is true for

Group

A

and Group B incidents.

4.5.10.1.12

Multi

User.

Multiple staffmust

be

able to import

simultaneously.

4.5.

l

0.1.13Individual Segment Differences.

The

differences between the FBI

submission requirements and the West Virginia submission requirements

are listed below. The WVSP follows the

WV

IBR Standards Handbook.

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Revised 6/8/2012

REQUEST OR PROPOS L

est

Virginia State Police DPS 1411

4.5.10.2 Offense Segment

26

4.5.10 2

1

Data Element 6 WV

IBR

Code: The proposed system must accept

WV IBR offense codes and cross reference with FBI codes. West Virginia

does not follow the mutually exclusive rule (see

FBI

NIBRS Volume 4,


page 118), but the mutually exclusive rule will

have to be followed for the FBI export. Example: West Virginia will allow

an IBR offense code for aggravated assault: (UCR 13A) and a simple

Assault: (UCR 13B)

in

the same incident. The system will have to drop the

least serious offense during FBI export. According to mutually exclusive

rule.

4.5.10.2.2

Group B Offenses in an Incident with Group A Offenses:

The proposed system must accept both Group A and Group B offenses

in the same incident, but send only the Group A offense to the FBI.

4.5.10.3

Property

Segment

4.5.10.3.1 Issuing

Bad

Checks

(UCR

90A): Issuing Bad Checks is a Group

B offense that requires a property segment in West Virginia. The FBI

does not require a property segment for Issuing Bad Check offenses. The

Type ofProperty Loss valid codes are 1 - none, 7 - stolen/etc., or 8 -

unknown.

4.5.10.3.2

Data

Element 16 Value of Property Loss: NIBRS application

must have a warning prompted during the import and in the Web Data Entry

Application when property value is $250,000 or more.

4.5.10.4 Victim Segment

4.5.10.4.1

Data

Element 24 Offense Codes: The proposed system must allow

for WV IBR offense codes to be entered and imported and cross-referenced

to FBI NIBRS UCR codes for the export to the FBI.

4.5.10.5 Arrestee Segment

4.5.10.5.1

Data

Element 45 IBR

Arrest

Code: Allow up to 10 WV IBR

arrest offense codes. The most serious offense must be sent

to

the FBI on

export.

4.5.10.5.2 Segment 7 Group B

Arrest:

Segment 7, Group

B

arrest, is

used for the FBI export, and all Group B arrests are sent to the repository

like a Group

A

offense utilizing Segments 1 through

6

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000027

4.5.10.5.3 Segment Action Types of W :

The proposed system must send a

Segment Action Type

of

W according to FBI specifications and must

be

able to manage the Window submissions to the FBI according to FBI rules.

4.5.

11

Output

to the FBI

4.5.11.1. Monthly Export File.

Ability to create a NIBRS-compliant monthly

export file for the FBI.

4.5.11.2. FBI Offense Codes. FBI exports will use FBI NIBRS

UCR

offense codes,

as West Virginia is a NIBRS-compliant state.

4.5.

11

.3. FBI

Error

Report Handling. Ability to import FBI EDS reports. These

are error reports returned

by

the FBI. The system must

be

able to import them into

a table, so that they can

be

analyzed

by

WVSP staff.

4.5 .11.4. Zero

Report

Forwarding. Ability to store Zero reports received from

agencies and include them in the FBI export.

4.5.

11

5 Updated Incidents. Updated incidents from agencies must

be

sent to the

FBI according to FBI specifications and sent as an updated Supplemental Incident

to the WVSP.

4.5.11.6. Allow Multiple Offense Codes in

the

Repository. Allow multiple FBI

offense codes in the same incident on import, but only submit valid codes to the

FBI. (See page

118 of

the FBI NIBRS Volume

4, Error Message Manual.

This is

a chart

of

all incompatible offense codes for a single victim.)

4.5.11.7. Group A Group B Combinations.

When an incident has a Group

A offense, the system must not submit any Group B offense segments for that

same incident to the FBI. Group

A

offense(s) with a Group

B

arrest segment is

an allowable combination. (See Uniform Crime Reporting Handbook NIBRS

Edition, page

57.)

4.5.11.8. Duplicate Offense Codes. When an incident has two

or

more offense

segments with the same FBI NIBRS code, the system must send only one

of

the

offense segments.

4.5.12 Reports and Viewing

Revised 6/8/20 12

4.5.12 .1 Ability to bring up a single incident

by

ORI and Incident Number and easily

view all segments

of

that incident. This view must display the

WV

IBR

codes and must be printable.

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REQUEST

FOR

PROPOS L


2

4.5.12.2 Ability to view and print a table

of

total Group

A

and Group "B"

incidents imported for each agency for each month in a selected year.

4.5.12.3 Utility and Management Reports

At

a minimum, the following utility

and management reports must be included: A report showing a count

of

Group "

A

and Group

B

" incidents imported and entered through a WV

IBR entry portal application vs. FBI exports for each agency by month.

4.5.13 Security Requirements

The system must incorporate role-based security to provide at least entry, read

only, and administrative levels for each table.

4.5 .13.l

4.5.13.2

4.5.13.3

The system must enforce strict password requirements. Minimum

password requirements are:

• The password does not contain the account name of the user.

• The password is at least eight characters long.

• The password contains characters from three of the following four

categories:

Latin uppercase letters (A through Z)

Latin lowercase letters (a through z)

Base 10 digits (0 through 9)

Non-alphanumeric characters such as: exclamation point( ),

dollar

sign($)

, number sign(#),

or

percent(%).

WVSP administrators must

be

able to add and remove users and control

their access levels.

The proposal must include a description

of

system security features to

protect the data. Some specific areas

of

concern are:

• SQL injection attacks

• Secure logon

• Separate authority levels for different user groups

• Read-only access for report users

4.5.14

New FBI Codes

4.5.14.1

4.5.14.2

Revised 6/8/

2

I2

The FBI has recently added several new property and location codes . As

part

of

the data conversion of the legacy data, the vendor must convert

existing fields so that the data will be stored utilizing the new FBI codes.

The FBI has recently released a Cargo Theft Addendum. The new system

must accommodate these cargo theft changes.

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4.5.14.3

REQUEST FOR

PROPOS L

West

Virginia

State Police DPS

4

29

The vendor must provide a complete description

of

any special

requirements for backup and recovery of their proposed software. The

successful vendor will

be

expected to provide a step-by-step guide to

recovery of their installed software explaining how to handle a total system

failure.

6 Oral Presentations Agency Option): The

Agency has the option

of

requiring oral presentations

of all Vendors participating in the RFP process.

f

his option is exercised, it would be listed in the

Schedule

of

Events Section 1.3)

of

this RFP. During oral presentations, Vendors may not alter or

add to their submitted proposal, but only clarify information. A description

of

the materials and

information to be presented is provided below:

6.1. Materials and Information Required at Oral Presentation:

Revised 6/8/20 12

6

1 1

Vendors will be asked to give an oral presentation of its response to the committee

to allow a better understanding

of

the Vendor

s

knowledge

of

the

bu

siness and

solution being proposed.

6

1.2 The interview time shall

be

limited to Forty-Five 45) minutes with a question and

answer session afterwards.

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: 0

SECTION FIVE: VENDOR PROPOSAL

Economy of

Preparation Proposals should be prepared simply and economically providing a

straightforward, concise description

of

the Vendor s abilities to satisfy the requirements

of

the

RFP. Emphasis should be placed on completeness and clarity of the content.

2 Incurring Cost: Neither the State nor any of its employees

or

officers shall

be

held liable for any

expenses incurred

by

any Vendor responding to this RFP, including but not limited to preparation,

delivery,

or

travel.

3 Proposal

Format Vendors should provide responses in the format listed below:

Title Page: State the RFP subject, number, Vendor s name, business address,

telephone number, fax number, name of contact person, e-mail address, and

Vendor signature and date.

Table

of

Contents:

Clearly identify the material

by

section and page number.

Attachment A: Within the attached response sheet (Attachment A: Vendor Response

Sheet), provide the following: firm and staffqualifications and experience

in

completing similar projects; references; copies

of

any staff certifications

or

degrees applicable to this project; proposed staffing plan; descriptions

of

past projects completed entailing the location of the project, project

manager name and contact information, type of project, and what the

project goals and objectives were and how they were met.

Also, describe the approach and methodology proposed for this project.

This should include how each

of

the goals and objectives listed is to

be

met.

Attachment

B:

Complete Attachment

B: Mandatory Specification Checklist.

By signing

and dating this attachment, the Vendor acknowledges that they meet

or

exceed each

of

these specifications as outlined in 4.5

of

Section Four:

Project Specifications. The State reserves the right to require documentation

detailing how each is met at its discretion.

Attachment C Complete Attachment

C: Cost Sheet

included

in

this RFP and submit in a

separate sealed envelope. Cost should be clearly marked.

Oral

Presentations:

f

established

by

the Agency in the Schedule

of

Events (Section

1.3),

all

Vendors participating in this RFP will

be

required to provide an oral

presentation, based on the criteria set in Section 4.6. During oral

presentations, Vendors

may

not alter

or

add to their submitted proposal,

but

only to clarify information.

Revised 6/8/20 12

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31

4

Proposal

Submission: Proposals must be received in two distinct

parts

technical and cost.

• Technical proposals must not contain any cost information relating to the project.

•

Cost

proposal

shall

be

sealed in a separate envelope and will not

be

opened initially.

All proposals must be submitted to the Purchasing Division

prior

to the date and time stipulated

in the RFP as the opening date. All bids will

be

dated and time stamped to verify official time and

date

of

receipt. All submissions must

be

in accordance with the provisions listed below and in

Section Two: Instructions to Bidders Submitting Bids above.

5 Technical

Bid

Opening: The Purchasing Division will open and announce only the technical

proposals received prior to the date and time specified

in

the Request for Proposal. The technical

proposals shall then

be

provided to the Agency evaluation committee.

6

Cost Bid

Opening: The Purchasing Division shall schedule a date and time to publicly open and

announce cost proposals when the Purchasing Division has approved the technical

recommendation

of

the evaluation committee. All cost bids for qualifying proposals will be

opened. Cost bids for non-qualifying proposals will also

be

opened but shall not be considered. A

proposal may

be

deemed non-qualifying for a number of reasons including, but not limited to, the

bidder s technical proposal failing to meet the minimum acceptable score and the bidder s

technical proposal failing to meet a mandatory requirement of the contract. Certain information,

such as technical scores and reasons for disqualification, will not be available until after the

contract award, pursuant to

West Virginia ode

§SA-3-1 (h) and

West Virginia ode

of

State

ules §

148-1-6.2.5

Revised 6/8/201 2

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SECTION SIX: EVALUATION AND AWARD

32

Evaluation Process: Proposals will be evaluated by a committee of three (3) or more individuals

against the established criteria with points deducted for deficiencies. The Vendor who demonstrates

that they meet all

of

he mandatory specifications required; and has appropriately presented within

their written response and/or during the oral demonstration

(if

applicable) their understanding in

meeting the goals and objectives of the project; and attains the highest overall point score ofall

Vendors shall be awarded the contract. The selection of

the successful Vendor will be made by a

consensus of the evaluation committee.

2 Evaluation Criteria: All evaluation criteria is defined in the specifications section and based on a 100

point total score Cost shall represent a minimum

of

30

of

the 100 total points.

The following are the evaluation factors and maximum points possible for technical point scores:

• Qualifications and experience 20 Points Possible

A) Quality

of

information included in the proposal

B) Qualifications of the Primary proposer

C) Demonstrated success

in

similar systems; including

The ability to plan, meet timelines and to complete

the design, development, implementation and

deployment ofproject.

• Approach and methodology 30 Points Possible

A) Vendor

s

understanding

of

the State s requirements as

expressed

in

the RFP response.

B) Comprehensive coverage of the goals, sco

pe

and

requirements of the project.

C) Project management strategy.

D) Flexibility and expandability

of

the proposed solution

• Oral interview, if applicable 20 Points Possible

A) Experience

B) Overall plan for implementation

C) Knowledge ofmaterial and overall presentation

• Cost 30 Points Possible

Total 100 Points Possible

Each cost proposal cost will

be

scored by use of the following formula for all Vendors who attained

the minimum acceptable score:

Lowest price of all proposal

Price

of

Proposal being evaluated

2.1 Technical Evaluation:

The

Agency evaluation committee will review the technical proposals,

deduct points where appropriate, and make a final written recommendation to the Purchasing

Division.

Revised 6/8/2012

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33

2.2 Minimum Acceptable Score: Vendors must score a minimum

of

70 (49 points)

of

the total

technical points possible. All Vendors not attaining the minimum acceptable score (MAS) shall

be considered as non-qualifying. A proposal

m y

be deemed non-qualifying for a number

of

reasons including, but not limited to, the bidder 's technical proposal failing to meet the

minimum acceptable score and the bidder' s technical proposal failing to meet a mandatory

requirement

of

the contract. Cost bids for non-qualifying proposals will also be opened but

shall not be considered. Certain information, such as technical scores and reasons for

disqualification, will not be available until after the contract award, pursuant to West Virginia

ode

§SA-3-11 (h) and

West Virginia ode ofState ules§

148-1-6.2.5.

2.3 Cost Evaluation: The Agency evaluation committee will review the cost proposals, assign

appropriate points, and make a final recommendation to the Purchasing Division.

Revised 6/8/

2

2

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West Virginia State Police

DPS

1411

34

Attachment A Vendor Response Sheet

Provide a response regarding thefollowing:

firm

and st

ff

qualifications and experience in completing similar

projects; references; co

pies

o any st ffcertifications or degrees applicable to this project; proposed staffingplan;

d

esc

riptions

ofp

st projects completed entailing the location

of

he project project manager name and contact

information type

of

project

nd

what the project goals

nd

objectives where and how they were met.

List project goals and objectives contained in Section

4

Subsection 4:

Section 4, Subsection 4.1:

Vendor Response


Vendor Response


Vendor Response


Vendor Response

Revised 6/8/2012

Procure and implement of software for the UCRR system into the

UCR-IBR central repository.

Acquire and make operational the replacement UCRR system that is

compliant with and meets the FBI NIBRS) requirements as well as

WV IBR requirements.

The replacement system must improve upon the current error

checking for standard IBR submission from the various criminal

justice agencies within West Virginia.

The replacement system must improve upon the current W IBR

s

taff

interface for daily administration and usage

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REQUEST

FOR

PROPOS L


Section 4 Subsection 4.5: Provide Maintenance and Support.

endor Response:

Section 4 Subsection 4.6: Provide Project Management

endor

Response:

Revised 6/8/20 12

35

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ttachment

B

Mandatory Specification Checklist

List mandato

ry

specifications contained in Section 4 Subse tion .5:

36

4.5.1 Creation of an updated work plan with specific dates to be submitted to WVSP no later

than 30 days after the contract is fully executed.

endor

Response:

4.5.2 Installation

of

the production and applications and databases in South Charleston West

Virginia on a state-owned server

or

servers. This application will

be

installed on a VM

WARE server.

Vendor Response:

4 5

.3 Conversion

of

the legacy data to the new database schema. This includes all incidents and

incident-related information in the existing Microsoft SQL Server 2005 database. There

are approximately 1 904 107 incidents in the system.

endor Response:

4.5.4 The successful vendor will modify the application to accommodate the submittal

of

West

Virginia-specific IBR offense codes by the agencies. The West Virginia Standards

handbook includes

an

appendix that shows the relationships between West Virginia IBR

codes and FBI NIBRS codes:

Vendor Response:

Revised 6/8/2012

7/21/2019 _rfp Dps1411 Ocr


REQUEST FOR

PROPOS L


DPS

1411

37

4 5

.5 The successful vendor

will

modify the application to accommodate the import of full incident

information for Group B incidents with arrests) including all segments. Most states and

the FBI only require arrest information for Group B incidents.)

Vendor Response:

4.5.6 T

he

su

ccess

ful vendor

will

modify the application to accommodate the unique fields that is

collected

by

West Virginia, as outlined in the WVSP Standards handbook.

Vendor Response:

4.5.7 West Virginia treats Group B incidents in the same manner as Group A incidents in the

repository. The FBI export routines must be able to convert Group B full incident

information to

just

a Segment 7 arrest record for the FBI export where there is a Group B

arrest.

Vendors are expected to be familiar with current versions of the FBI NIBRS

submission requirements Any proposed system

s

required to be compliant with

these requirements The requirements are identified in the following FBI Manuals

They are available at the following FBI website: http: www.fbi.gov/ucr/ucr.htm.

• Uniform Crime Reporting Handbook NIBRS Edition.

• National Incident-Based Reporting System Volume 1 Data

Co

llection

Guidelines

•

National Incident-Based Reporting System Volume 2 Data Submission

Specifications

• National

incid

e

nt

-Based Reporting Syste

m

Volume

4


•

NIBRS ddendum for Submitting Additional Location andProperty Data

Values

•

NI

BRS

Addendum

for

Submitting Cargo

Th

eft Data

Vendor Response:

Revi

se

d 6/8/2

01

2

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REQUEST

FOR PROPOS L


38

4.5.8 Requirements for

WV IBR data

submissions are included

in

this RFP.

The new Repository must collect the additional required WV IBR data with options to add

or

modify fields over time. A list

of

all West Virginia specific data collected for West

Virginia is attached: (see Appendix D )

Vendor Response:

4.5.9 Repository System Requirements

Revised 6/8/20 12

4.5.9.1 A complete WV IBR application/database repository is required.

Vendor

Response:

4.5.9.2

Preference will

be

given to offeror proposals utilizing a Microsoft SQL

Server database as this is the current database technology

n

place at WVSP.

Vendor Response:

4.5.9.3 The repository will be managed locally by WVSP UCRR staff.

Vendor Response:

4.5.9.4 The repository application can be of client/server

or

web design.

Vendor Response:

4.5.9.5

The proposed system must use standard programming languages and a

standard database.

Vendor

Response:

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Revised 6 8 2012

4.5.9.6

REQUEST

FOR

PROPOS L


39

UCR

must

be

able to run queries and create custom reports on the database

directly without going through the application. UCR will purchase the

necessary tools such as Crystal Reports

or

SQL Server Enterprise Manager.

The required tools must

be

described in the proposal.

Vendor

Response:

4 5

.

9 7

Legacy data in the current WV IBR repository (approximately 1.8 million

incidents) must

be

converted to the new database system so that reports can

be

run across multiple years. The vendor must include the cost of

converting legacy data from the old database system to the new one.

Vendor

Response:

4.5.9.8 The vendor must ensure the application accommodates the submissions

of

West Virginia-specific IBR offense codes

by

contributing agencies. FBI

exports will use FBI NIBRS (UCR) codes as West Virginia is a NIBRS

compliant state.

Vendor Response:

4.

5 9

.9 WVSP must

be

provided the ability to manage the ORI table for all

submitting agencies. This table must include agency' s name, primary

contact's name, mailing address, telephone, fax and email address.

Vendor

Response:

4 5 .9.10

The domestic violence flag must

be

stored

on

the offense table, as the WV

IBR submission format includes the flag for domestic violence on the

offense segment.

Vendor Response:

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4.5.9.11



he

proposed system must display

WV

IBR codes on the

Offender/Arrestee, Offense, and Victim screens.

4

Vendor Response:

4.5.9.12 The vendor's system must be able to consistently maintain an FBI import

error rate below 4%.

Vendor Response:

4.5.9.13 The proposal must contain a complete list

of

all software licenses that need

to

be

purchased

by

the State, for example, database licenses, software

libraries, software tools, etc.

Vendor Response:

4.5.9.14 Remote access to systems will be provided as necessary to help reduce

travel costs.

Vendor Response:

4.5.10 Input from Agencies

Revised 6/8/2012

4.5.10.1 Data Segment

4.5.10.1.14 Input Format The proposed system must implement the

WV IBR specifications currently utilized by agencies' in

their existing

format. The specification requirements can be found in Appendix D .

Vendor Response:

4.5.10.1.15 Data Input Error Checking The system must check for all

errors that would cause the FBI export to fail, and create a log

of

these files

for review.

Vendor Response:

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Revised 6/8/2

2



000041

4.5.10.1.16 Non

FBI

Required Input The system must correctly

handle the additional offense codes and incidents that West Virginia

collects that are not in the FBI NIBRS standard.

Vendor Response:

4.5.10.1.17 Other Errors

The

system must check for errors that would

create inconsistent data for WVSP crime data reporting.

Vendor Response:

4.5.10.1.18

Updated

Incidents.

Incidents that are previously submitted

to the FBI and then updated by agency input must be placed in the next

monthly FBI export file utilizing the FBI rules. These may

be

sent as

supplemental report. The proposed system must be able to correctly handle

the updating of existing incidents as a supplemental incident.

Vendor Response:

4.5.10.1.19 Multiple Monthly Submissions. The system must have the

ability for agencies to submit data more than once per month without

causing data integrity problems

or

FBI reporting problems e.g. for cases

where errors are discovered in the initial submission and subsequently

corrected.

Vendor Response:

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Revised 6/8/2012



42

4.5. l 0.1.20

Automatic Importing.

In addition to manual one-at-a-time

file import

by

WVSP staff, the system must have the ability to import

emailed submission files automatically

or

provide a web-based secure

upload facility that submitting agencies can use without WVSP assistance.

Vendor Response:

4.5. l 0.1.21

Import Error Management.

The system must have the

ability to easily manage errors on the import files. This must include

overall error reports plus the ability to

automate

email error reports to each

agency for each file they submit by email. The FBI error number from the

National Incident-Based Reporting System, FBI NIBRS Volume 4,

rror

Me

ss

e Manual

must

be

included in the error reports

if

the error is FBI

related.

WVSP must

be

included in any emails to agencies.

Vendor Response:

4.5.

1 1

.22

LEOKA Checking.

The system must have continuity and

error checks to ensure that LEOKA records, the Incident Type, Activity

Type, and Assignment Type are included.

Vendor Response:

4.5.10.1.23

Group B Handling.

The system must accept and store

Group

B

incidents with arrest segments in the Group

A

format, and

send to the FBI as NIBRS-compatible Group B incidents (e.g., arrest

Segment 7 only). Group B incidents will be represented by the same

segments as Group A incidents.

Vendor Response:

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Revised 6/8/2012

REQUEST

FOR

PROPOS L


43

4.5.10.1.24 Group B Checking. The system must add appropriate

error checks for each Group B incident as per WV IBR standards. The

system must have a continuity check at input to make sure that all arrest

numbers in the arrest Segment 6 are unique for that ORI. This is true for

Group A and Group

B

incidents.

Vendor

Response:

4.5.10.1.25

Multi

User. Multiple staff must be able to import

simultaneously.

Vendor Response:

4.5.10.1.26 Individual Segment Differences. The differences between the

FBI submission requirements and the West Virginia submission

requirements are listed below. The WVSP follows the WV IBR Standards

Handbook.

Vendor Response :

4.5. l 0.2 Offense Segment

4.5.l 0.2.3

Data

Element 6 WV

IBR

Code: The proposed system must accept

WV IBR offense codes and cross reference with FBI codes. West Virginia

does not follow the mutually exclusive rule (see FBI NIBRS Volume 4


page 118), but the mutually exclusive rule will

have to be followed for the FBI export. Example: West Virginia will allow

an IBR offense code for aggravated assault: (UCR 13A) and a simple

Assault: (UCR 13B) in the same incident. The system will have to drop the

least serious offense during FBI export. According to mutually exclusive

rule.

Vendor Response:

7/21/2019 _rfp Dps1411 Ocr


Re

vi

sed 61812012



44

4.5.10.2.4 Group B Offenses in an Incident with Group A Offenses:

The proposed system must accept both Group A and Group B offenses

in the same incident, but send only the Group A offense to the FBI.

Vendor Response:

4.5. l 0.3

Property

Segment

4.5.10.3.3 Issuing Bad Checks

(UCR

90A):

Issuing Bad Checks is a Group

B offense that requires a property segment in West Virginia. The FBI

does not require a property segment for Issuing Bad Check offenses. The

Type of Property Loss valid codes are 1 - none, 7 - stolen/etc. ,

or

8 -

unknown.

Vendor

Re

sponse:

4.5.10.3.4

Data Element

16 Value of

Prope

rty Loss: NIBRS application

must have a warning prompted during the import and in the Web Data Entry

Application when property value is

$250,000

or more.

Vendor

Response:

4.5.10.4 Victim Segment

4.5. l 0.4.2 Data Element

4

Offense Codes:

The proposed system must allow

for WV IBR offense codes to be entered and imported and cross-referenced

to FBI NIBRS UCR codes for the export to the FBI.

Ve

ndo

r Response:

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4.5.10.5

Arrestee Segment

45

4.5.10.5.4 Data Element 45 IBR Arrest Code: Allow up to 10 WV IBR

arrest offense codes. The most serious offense must be sent to the FBI on

export.

Vendor

Response:

4.5.10.5.5 Segment 7

Group B Arrest:

Segment 7, Group B arrest, is

used for the FBI export, and all Group B arrests are sent to the repository

like a Group A offense utilizing Segments 1 through 6.

Vendor Response:

4.5.10.5.6

Segment Action Types of W :

The proposed system must send a

Segment Action Type

of

W according to FBI specifications and must

be

able to manage the Window submissions to the FBI according to FBI rules.

Vendor

Response:

4.5.

Output to the

FBI

Revised 6/8/2012

4.5.11.9.

Monthly Export File.

Ability to create a NIBRS-compliant monthly

export file for the FBI.

Vendor Response:

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Revised 6/8/2012



46

4.5.11.10. FBI Offense Codes. FBI exports will use FBI NIBRS UCR offense codes,

as West Virginia is a NIBRS-compliant state.

Vendor

Response:

4.5.11.11. FBI

Error Report

Handling. Ability to import FBI EDS reports. These

are error reports returned

by

the FBI. The system must be able to import them into

a table, so that they can

be

analyzed

by

WVSP staff.

Vendor Response:

4.5.11.12. Zero Report Forwarding Ability

to

store Zero reports received from

agencies and include them in the FBI export.

Vendor Response:

4.5.11 .

13

.

Updated

In

cidents.

Updated incidents from agencies must

be

sent to the

FBI according to FBI specifications and sent as an updated Supplemental Incident

to the WVSP.

Vendor

Response:

4.5 11 .14 Allow

Mult

iple Offense Codes

n

the Repository.

Allow multiple FBI

offense codes in the same incident on import, but only submit valid codes to the

FBI. See page

11

8 of the FBI NIBRS Volume 4, Error Message Manual This is

a chart of

all incompatible offense codes for a single victim.)

Vendor

Response:

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REQUEST FOR

PROPOS L


47

4.5.11.15. Group A Group

B

Combinations When an incident has a Group

A offense, the system must not submit any Group

B

offense segments for that

same incident to the FBI. Group

A

offense(s) with a Group B arrest segment is

an allowable combination. (See Uniform Crime Reporting Handbook NIBRS

Edition, page 57.)

Vendor Response:

4.5 .11.16.

Duplicate Offense Codes

When an incident has two or more offense

segments with the same FBI NIBRS code, the system must send only one of the

offense segments.

Vendor Response:

4.5.12 Reports and Viewing

Revised 6/8/2012

4.5.12.4 Ability to bring up a single incident by ORI and Incident Number and easily

view all segments of that incident. This view must display the WV IBR

codes and must be printable.

Vendor Response:

4.5.12.5 Ability to view and print a table of total Group A and Group

B

incidents imported for each agency for each month in a selected year.

Vendor Response:

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REQUEST FOR

PROPOS L


48

4.5.12.6 Utility and Management Reports

At

a minimum, the following utility

and management reports must be included: A report showing a count

of

Group

A

and Group

B

incidents imported and entered through a

WV

IBR entry portal application vs. FBI exports for each agency

by

month.

Vendor Response:

4.5 . 3 Security Requirements

Revised 6/8/2012

The

system must incorporate role-based security to provide at least entry, read

only, and administrative levels for each table.

4.5.13.l

The system must enforce strict password requirements. Minimum

password requirements are:

• The password does not contain the account name

of

the user.

• The password is at least eight characters long.

• The password contains characters from three

of

the following four

categories:

}

Latin uppercase letters (A through Z)

}

Latin lowercase letters (a through z)

}

Base 10 digits (0 through 9)

}

Non-alphanumeric characters such as: exclamation point( ),

dollar

sign($),

number

sign(#)

, or percent(%).

Vendor Response:

4.5.13.2 WVSP administrators must

be

able to add and remove users and control

their access levels.

Vendor Response:

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4.5.13.3


West Virginia State Police DPS

4

49

The proposal must include a description of system security features to

protect the data. Some specific areas of concern are:

• SQL injection attacks

• Secure logon

• Separate authority levels for different user groups

• Read-only access for report users

Vendor Response:

4.5.14 New F I Codes

Re sed 6/8/20 12

4.5.14.1

The FBI has recently added several new property and location codes. As

part

of

the data conversion

of

the legacy data the vendor must convert

existing fields so that the data will be stored utilizing the new FBI codes.

Vendor Response:

4.5.14.2

The FBI has recently released a Cargo Theft Addendum. The new system

must accommodate these cargo theft changes.

Vendor Response:

4.5.14.3 The vendor must provide a complete description

of

any special

requirements for backup and recovery of their proposed software. The

successful vendor will be expected to provide a step-by-step guide to

recovery of their installed software explaining how to handle a total system

failure.

Vendor

Response:

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REQUEST

FOR

PROPOS L

West

Virginia

State

Police

DPS

4

ooooso

By signing below, I certify that I have reviewed this Request for Proposal in its entirety; understand the

requirements, terms and conditions, and other information contained herein; that I am submitting this

proposal for review and consideration; that I am authorized

by

the bidder to execute this bid

or

any

documents related thereto on bidder s behalf; that I am authorized to bind the bidder in a contractual

relationship; and that, to the best of

my

knowledge, the bidder has properly registered with any State

agency that

may

require registration.

(Company)

(Representative

ame

, Title)

(Contact Phone/Fax Number)

(Date)

Revised 6/8/2

2

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REQUEST

FOR

PROPOS L


Attachment C: Cost Sheet

51

Cost information below as detailed in the Request for Propos land submitted in a separate sealed envelope Cost

should be clearly marked

Attachment C Cost Sheet will be sued by addendum.

Revised 6/8/2

12

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Appendix D: WV NIBRS Specifications V3 6

WEST VIRGINIA

NIBRS Specification

v3 6

52

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W ST

VIRGINI NIBRS ~ o o s

U RR®

West

irginia

ata Fields

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54

W ST VIRGINIA NIBRS Specification v3 6

The following are West Virginia state specific changes

or

additions to the standard FBI NIBRS (National Incident Based Reporting

System) submissions program. Contained s a complete list

of

fields and changed or added valid entries that will be collected. The

fields are broken down into the different data segments. Most

of

the fields are required by the F.B.I. N.I.B.R.S. (National Incident

Base Reporting System).

The export file naming convention is used to determine what agency the file

s

from, what format the data

n

the file

s

to take

on

and

the period for which the file is being submitted. The format s seven (7) ASCII characters representing the agency s ORI less the two

character state identifier, followed by the ASCII character X (ASCII 58h) representing the extended state format followed by a period

and two (2) digit characters representing the month (zero filled left) and a single character representing the last digit of the submission

year. I.E., a submission from ORI WV1234567 for March

of

1995 would require a file name

of

1234567X.035.

NOTE: The following Data Elements

are

specific to the state of W. VIRGINIA

FBI

segment Record Descriptor Word (RDW) is 4 ASCII characters representing the length ofeach

individual segment. [This replaces the 4 BYTE BINARY RDWdescribed in the FBI standard]

Each segment submitted will be terminated with a CR LFpair

[ODh OAh].

Notes:

ID

WVOl

WV02

WV03

WV04

ID Column contains the WV Identifier for the detailed data element.

Segment Column contains the segment in which the element occurs.

Len Column specifies the element length.

Req. Column details whether the element is required or not; additionally an entry

of

(c) details that the element s required

under specific conditions only.

Description column details the requirement for entry ofdata into the field.

Segment

Len

Req;

Description

Segment 1 -

5

Repor ting Agency ID

Occurs Once

Segment

1

4

Reporting Officer ID

Occurs Once

Segment 1 -

1

Lighting (Numeric Code 1-5)

Occurs Once

I Natural

2

Moon

3 Artificial/Exterior

4 Artificial/Interior

5

Unknown

Segment 1 - 1

Weather

(Numeric Code 1-7)

Occurs Once

I Clear

2 Cloudy

3 Raining

4 Fog or Smog

5

Snowing or Sleeting

6

Hailing

7 Unknown

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ss

WEST VIRGINIA NIBRS Specification v3 6

ID Segment Len Req. Description

wvos

Segment

1 -

2

Entry Zero-Fill

Numeric

Code 01-17)

Occurs

2x

01

Wi

ndow fron

t)

02

Window rear)

03

W

in

dow s

id

e)

04 Door front)

05

Door rear)

06

Door sid

e)

07

Door overhead)

08

Pa

ti

o/Sliding

do

or

09

Wa

ll

10 Adjoining Area/Attached Gara

ge

JI Balcony/Fire Escape

12

Basement Window

13 Floor

14 Roof/Skylight

15

Hidden Within

16 Other

17 Unknown

WV06

Segme

nt 1 - 2

Exit

Zero-F

ill

Numeric Code

01-17)

Occurs

2x

01 Window front)

02

Win

dow rear)

03

Window side)

04

D

oo

r

fro

nt)

05 D

oo

r rear)

06

Doo r s

id

e)

07

Door overhead)

08

Patio/Sliding door

09

Wall

10 Adjoinin g Area/Attached Garage

II

Balcony/Fire Escape

12

Basement Window

13

Floor

14 Roof/

Skyli

ght

15

Hidden Within

16 Other

17

Unkno

wn

WV07

Segme

nt 1 - 2

Security

Zero-Fill

Numeric Code

01-17)

Occurs

2x

01 Alarm/Audi o

02

Alarm/Silent

03 Bars/Grate

04 Camera

05

Dog

06

Deadbolt

07

Locked

08 Un

loc ked

09

Ex terior

Lights

10 Interior Lights

Fen

ce

12 Guard

3 Security Patrol

14

Neighbo

rh

ood Watch

15

Other

16 No ne

17

Un

kno

wn

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56


I Se2ment Len

Rea.

Descriotion

WV08

Segment

1-

2 Tools Used for

Entry

Zero-Fill Numeric Code 01-18)

Occurs 2x

01

Screw

driver

02 Crowbar/Prybar

03

Ham me

r

04 Axe

05

Ch

an

n

el

Locks/V

i

se Gri

ps

06 Saw

07 Bolt Cutters

08

Rock/Brick

09 Glass Cutter

10 S

lip

De

vice

Ti

re

I

ro

n

12 Cutting Torch

13 Tape

14 Bo

dily

Force

15 Slidebar

16 O

th

er

17 None

18

Unknown

WV09 Segment I - 1 Was Evidence

Obtained

(Charac

ter

Code Y or N)

Occurs Once

Y Yes

N No

WVIO Segment 1 - 1

Type

of

Vehicle (Numeric

Code

1-7)

Occurs Once

I

Victim

s

Ve

hi

cle

2

The

ft

fr

om

Ve

hicle

3

Van dalism

4 Suspect Vehicle

Reco vered

6

Una

uth

orized Use of Ve

hi

cle

7 Stolen Vehicle

WV11 Segment 1 -

6

Vehicle

Make

/Style

Occurs Once

Use NCIC Code)

WV12

Segment I -

4 Vehicle Model

Occurs Once

Use NCIC Code)

WV13

Segment 1 -

2 Vehicle

Year

Numeric

Code

00-99)

Occurs Once

WVJ4

Segment 1 -

1 Keys in Vehicle (Character Code Y

or

N)

Occurs Once

O

nl

y ifType of Ve

hi

cle= 7 stolen) or 2

th

eft from ve

hi

cle)

Y- Yes

N-No

WV l S

Segment 1-

I

Vehicle Locked

(Character Code

Y or

N)

Occurs

Once

[Only ifType

of Ve

hicl

e=

7 stol

en)

or 2

the

ft

from

vehicle))

Y-Yes

N-No

WVJ6 Segment2

- 2

y

Offense Location Additional Values) FBI Element 9

Occurs Once

26

Co

ll

ege/University - MAPS to FBI code 22

WV17 Segment 2 - 2 Y C)

Hate

/Bias Crime Additional Values) FBI Element 8A

Occurs Once

50 Sexual Bias - MAPS to FBI code 88

60

Political Affiliation Bias - MAPS to FB I code 88

WV18 Segmen

t4

-

l

Y C) Victim

Type

Additional Values) F

BI

Element 25

Occurs

Once A Adu

lt MAPS

to F

BI

code I

J

Ju veni le MAPS to FB I code I

L

Law En

fo

rceme

nt

Offici

al

trigge rs LEOKA Sub

miss

ion

requirement

s) MAPS

to

F

BI Co

de I

WV19 Segment

4-

2

Y C)

Victim/Offender Relationship Additional Va

lu

es) FBI Element 35

Occurs Once

ES

Es

tr

ang

ed

Spouse - MAPS to FB I code SE

IP

Int

im

ate Partner - MAPS to FBI code BG

CP Child o

fln

ti

mate Partner - MAPS to FB I code

CF

OH

Other Household

Me

mber - MAPS to FBI code

OK

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57

WEST

VIRGINIA NIBRS Specification v3.6

ID

Se ment

Len

Req.

Description

WV20 Segment 4 - 4 Y C) Response Time [In Minutes]

(Numeric Code 0-9999)

Occurs Once

[Domest

ic

Violence:

Ent

ry

is required if V 0 code is

an

y of the fo llowing values -

SE,ES,CS,PA,HR,IP CP SB ,CH,GP GC,IL,

SP

SC,

SS

,

XS

,OF,OH.

I

WV21 Segment 4 - Y C) Action T

ak

en Character Codes:

Occurs Once

A Arrest

R Referral

c

Contacted Magistrate

T Transport

ed

0

Other

z

All

)

[Domestic Violence:

Entry is req uired if V 0 code is

an

y of the fo llowing values -

SE,ES,CS,P

A,

HR,

IP

CP SB ,CH,GP,

GC

,

IL

,SP,SC,SS,XS,

OF,

OH.J

WV22 Segment4 - Y C) Complainant Character Codes:

Occurs Once

s

Sa

me

as

Victim

u

Un

kno

wn

N Not the Vic

tim

)

[Domestic Violence:

Entry is

re

q

uired ifV

/O

co

de is

any of

the

fo llowi

ng values -

SE,

ES

,

CS

,

PA

,

HR

, P,CP,SB,CH,

GP

,

GC

,IL,

SP

,

SC

,

SS,XS

,

OF

,OH.l

WV23 Seg

ment4-

Y C)

Ha

s Complaina

nt

Called Before (Cha

racter

Codes:

Occurs Once

Y -

Yes

N-No

)

[Domestic Violence:

Entry is requir

ed

ifV/O code is any of he fo llowing

val

ues ·

SE,

ES

,CS,PA ,HR,IP,CP,SB,CH,GP ,

GC,

IL,SP ,SC,SS,XS ,OF ,OH.]

WV24

Segment4-

2

Y C) Number of

Times C

omplainant

Has Called (Zero-Fill Numeric Code 00-

Occur

s Once 99)

(Domestic Violence:

Ent

ry

is requ

ir

ed ifV 0 code is

any

of the fo llowing v

alu

es -

SE,

ES

,

CS

,PA,

HR

,

P

,CP,SB,CH,GP,

GC

,IL,SP ,

SC

,SS ,XS ,OF,OH.]

WV25 Segment -

Y C)

Protective Order on File

Character

Codes:

Occur

s Once

Y -

Yes

N - No

)

[Domestic Violence:

E

ntry

is required

if

V 0 code is

any of

he

follow in

g

va

lu es

-

SE,ES,CS,P

A,

H

R,IP

,CP

SB

,CH,

GP, GC

,I

L,SP

,SC,SS,

XS,OF

,OH.]

WV26 Segment4 - Y C) Is Incident Violation of Protective Order Character Codes:

Occurs Once

Y - Yes

N - No

U-Unk

nown

)

[Domestic Violence:

En

t

ry

is

re

quir

ed ifV

/O code

is

any of the fo llowing valu

es

-

SE

,

ES

,

CS

,P

A,

HR,IP ,CP,

SB

,CH,GP ,

GC

,IL,SP ,

SC

,

SS

,

XS

,

OF

,OH. ]

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WEST VIRGINIA NIBRS

~

~

I Segment

Len

Req. Description

WV27

Segment

4 -

1 Y C) Was Protective Order Filed Following Incident

Character

Codes:

Occurs Once

Y-Yes

N - No

U- Unkn

ow

n

)

[Domestic Violence:

Entry is required

if

V 0 code is any of the fo llow ing

va

lues -

SE ES,

CS

,PA,HR,IP,CP SB,CH,GP,GC,IL,SP SC,SS,XS,

OF

,OH.]

WV28 Segment 4 - 5 Y C) Total

Time

Involved [Time in

HOURS

HH H.H] (Numeric Code 0.0 -

Occurs Once

999.9)

(Domestic Violence:

Entry is required if V 0 code is any of the following values -

SE ES,CS,PA,HR,IP,CP,SB,CH,GP,GC,IL SP,SC,SS,XS OF ,OH.)

WV29 Segment 4 - 1 Y C) LEOKA: Incident

Type

(Numeric

Code

0-5)

Occurs

Once

I Officer killed felo niously

2

Officer killed - Accidentally/Negligently

3

Officer assaulted - no

in

jury

4

Officer assa

ulted

- minor i

njury

5

Officer assault

ed

-

se

rious injury

WV30

Segment4-

2

y

C) LEOKA:

Activity

Type

(Numeric

Code

01-12)

Occurs

Once

1 Res ponding to disturbance

02 B E

in

progress/pursuing

03 Robbery in progress/pursui ng

04 Attempting other arrest

05

Civil diso

rd

er/riot/etc.

06 Do

me

stic

Di

st

urb

ance

07

Handling/Transporting

priso

ner

08 Investigation/Suspiciousprisoner

09 Ambu

sh/No

wa

rning

10

Assail ant mentally deranged

11

Traffic/Pursui

t/S top

12

Other

WV31

Segment4-

1

y C)

LEOKA: Assignment Type (Numeric Code 1-7)

Occurs Once

1

Solo

uni t/A

lone

2

Solo unit/Ass isted

3

Two o

ffi

cer unit

4

Detective/Special assignm ent/ Alone

5

Detective/Special ass ignment/

Ass

is

ted

6

Other/Alo

ne

7

Other/Ass isted

WV32 Segment 5 3 Offender Height [Feet/Inches

Fii

] (Numeric 0-9 Numeric 0-12)

Occurs Once

WV33 Segment 5 3

Offender

Eye

Color

(Zero-Fill Numeric

Code

01-10)

Occurs Once

01 BLK

Black

02

BRO

Bro

wn

03 GRN Green

04 BLU

Blue

05

GRY Gray

06

HAZ

Hazel

07

MAR Maroon

08

MUL

M

ul

t

icol

o

red

09

PNK

Pink

10 xxx

Unknown

WV34 Segment 5-

3

Offender

Hair

Color

(Numeric

Code

1-9)

Occurs Once

1

BLK Black

2 BLN

Blonde

/S

trawbe

rry

3 BRO

Brown

4

GRY Gray/Partially Gray

5

RED

Red/Auburn

6

SDY

Sa

nd

y

7

WHI

White

8 BAL

Bald

9 xxx

Unkn

ow

n

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WEST VIRGINI NIBRS Sp

0Q. QQSa

ID

Sel ment Len Req. Description

WV35 Segment 5-

1

Offender Head air (Numeric Code 1-7)

Occurs 2x

I

Long

2

Medium

3

Short

4

Bald ing)

5

Wore Hair Piece

6

Other

7

Unknown

WV36 Segment 5- 2 Offender Facial

air

(Zero-Fill Numeric Code 01-12)

Occurs

2x

01 Clean Shaven

02

Unshaven

03 Full Beard

04

Mustache heavy)

05 Mustache (thin)

06 Brows (heavy)

07 Brows (thin)

08 Side Bums

09 u Manchu

10 Goatee

11 Other

12

Unknown

WV37 Segment 5- 1 Offender Glasses (Numeric Code 1-6)

Occurs Once

I Sunglasses

2

Glasses

3

Contacts

4

Other

5

None

6

Unknown

WV38 Segment 5- 1 Offender anded (Numeric Code 1-4)

Occurs Once

I

Right

2

Left

3

Ambidextrous

4

Unknown

WV39 Segment 5- 2 Offender Complexion/Skin Tone (Zero-Fill Numeric Code 01-17)

Occurs

2x

01 Albino

02 Black

03

Da

rk

04

Dark Brown

05

Fair

06 Light

07 Light Brown

08 Medium

09

Medium Brown

10 Olive

Ruddy

12

Sallow

13

Yellow

14 Acne

15

Freckled

16

Other

17 Unknown

WV40 Segments- 1 Offender Build (Numeric Code 1-6)

Occurs Once

I Slight

2

Medium

3

Muscular

4

Pot Belly

5

Obese

6

Un

known

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6

WESTVIRGINIA NIBRS Specification v3 6

ID

Se ment

Len

Req.

Description

WV41 Segment 5- 2 Offender Teeth

(Zero-Fill Numeric Code 01-12)

Occurs 2x

01

Broken/Chipped

02 Irregular

03

Bra

ces

04

Decayed

05

Dirty/Stained

06 Fa

lse

07 Mi ssin

g

08

Protruding

09

Go

ld

IO Norm

al

II Other

12 Unknown

WV42 Segment 5- 2

Offender Tattoo (Zero-Fill Numeric Code 01-12)

Occurs 2x

01

Designs

02

Initials

03 N

am

es

04 Pictures

05 Wo rds

06

Numbers

07 I

ns

i

gn ia

08

No ne

09

Unkn

own

10

Other

WV43 Segment 5- 2

Offender Tattoo Location (Zero-Fill Numeric Code 01-13)

Occurs 2x

01

Arm le

ft

)

02

rm

(right)

03 Leg (left)

04

Leg (right)

05

H

an

d (le

ft

)

06 Hand (right)

07 Face

08 Neck

09

F

in

ger s)

IO Chest

Back

12

Other

13

Unknown

WV44 Segment 5- 2 Offender Scars/Marks (Zero-Fill Numeric Code 01-12)

Occurs 2x

01

Head

02

Nec k

03 Hand le

ft

)

04

Hand (right)

05

Ar

m (le

ft

)

06

Arm

(right)

07

Body

08 Leg (le

ft

)

09

Leg (right)

10

Other

I I

No ne

12 Unkn

ow

n

WV45 Segment 5- 2 Offender Speech (Zero-Fill Numeric Code 01-13)

Occurs 2x

01 No

r

ma

l

02

Foreign

03

Accent

04 Lisps

05 Mumbles

06 Soft/Low

07

Rap id/Low

08 Stutters

09

Vulgar/Pro

fane

JO Str

ee

t Talk

II Slurred

12

Other

13 U

nkn

own

7/21/2019 _rfp Dps1411 Ocr


61

W ST VIRGINIA NIBRS Specification v3.6

ID

Sei?:ment Len Req . Desc

ri

ption

WV46 Segment 5- 2

Offender Unique ID Zero-Fill Numeric Code 01 -09)

Occ

urs 2x

01

Stock

in

g

Mask

02 Halloween Mask

03

Wore

Glasses

04 Cap/Hat

05 Impersonation

06 Jewelry

07 Suntan

08

No

ne

09

Unknown

WV47 Segment 617

3 Arrestee Height [Feet/ Inches

Fil

) Numeric Code 1-9 00-ll

Occurs Once

WV48 Segment 617

3

Ar restee Eye Color Zero-Fill Numer ic Code 01-10)

Occurs Once

01 BLK

Black

02 BRO Brown

03

GRN

Green

04

BLU

Blue

05 GR

Y

Gray

06

H

AZ

Hazel

07

MAR Maroon

08 MUL Multicolored

09

PNK

Pink

IO xxx Unknown

WV49 Segment 617

3

Arrestee Hair Co lor Nume

ri

c

Code

1-9)

Occurs

On

ce

I

B

LK Black

2 BLN

Blonde/Strawberry

3 BRO

Brown

4

GRY Gray/Partially Gray

5

RED Red/Auburn

6

SDY

Sandy

7 WHI Whi

te

8 B

AL Bald

9 xxx

Unknown

WV50 Segment 617

1

Arrestee Head

Hai

r Numer ic Code 1-7)

Occu r

s 2x

I Lo

ng

2

Medium

3

Short

4

Bald ing)

5

Wo re Hair Piece

6

Oth

er

7

Unknown

WV51 Segment

17

2 A

rr

estee Facial Ha ir Zero-Fill Numeric Code 01-12)

Occ

urs 2x

01

Clean Shaven

02 Unshaven

03 Full Beard

04

Mustache heavy)

05

Mustache thin)

06

Brows h

eavy)

07

Brows thin)

08

Side Bums

09

Fu

Manchu

10

Goatee

I I Oth

er

12

Unknown

WV52 Segment

17

1 A

rr

estee Glasses Nume

ri

c Code 1-6)

Occ

urs O nce

I Sunglasses

2

Glasses

3

Contacts

4

Other

5 None

6

Unknown

7/21/2019 _rfp Dps1411 Ocr


62

WEST VIRGINIA N BRS Specification v3 6

I

See.ment Len

Rea.

Description

WVS3

Segment 6/7-

1 Arrestee Handed (Numeric Code 1-4)

Occurs Once

I

Right

2 Left

3 Ambidextrous

4

Unknown

WVS4 Segment 6/7- 2 Arrestee Complexion/Skin Tone (Zero-Fill Numeric Code 01-17)

Occurs 2x

1 Albino

2 Black

3 Dark

4

Dark Brown

5

Fair

6

Light

7

Light

Brown

8

Medium

9

Medium Brown

1 Olive

11 Ruddy

12 Sallow

13 Yellow

14

Acne

15

Freckl

ed

16

O

ther

17

Un

known

WYSS Segment 6/7- 1 Arrestee Build

(Numeric Code 1-6)

Occurs Once

I

Slight

2

Medium

3

Muscular

4

Pot Belly

5

Obese

6

Unknown

WVS6 Segment 6/7- 2 Arrestee Teeth (Zero

F

ill Numeric Code 01-12)

Occurs 2x

1 Broken/Chipped

2 Irregular

3 Braces

4

Decayed

5 Dirty/Sta ined

6 False

7

Missing

8 Protruding

9

Gold

1

Nonna

11

Other

12

Unknown

WVS7 Segment 6 7 2

Arrestee Tattoo (Zero-Fill Numeric Code 01-10)

Occurs 2x

1

Designs

2 Initials

3 Names

4 Pictures

5

Words

6

Numb ers

7

Insignia

8 No

ne

9

U

nknown

10

O

ther

7/21/2019 _rfp Dps1411 Ocr


63

W ST

VIRGINIA NIBRS Specification v3 6

ID

Segment

Len

Req.

Description

WV58 Segment 6/7- 2

r

restee Ta ttoo Location

Zero-Fill Numeric

Co

de 01-13)

Occurs 2x

01

Arm

l

eft)

02 Arm

right)

03

Leg left)

04

Leg righ

t)

05

Hand l

eft)

06 Hand right)

07 Face

08

Neck

09

Finger

s)

10

Chest

I I Back

12

Other

13

Unknown

WV59 Segment 6/7- 2 Arrestee Scars/Marks Zero-Fill Numeric Code 01

-1

2)

Occurs 2x

01

Head

02 Neck

03

Hand le

ft

)

04

Hand right)

05 Arm left)

06 Arm right)

07

Body

08

Leg left)

09

Leg right)

10

Oth

er

None

12

Un

known

WV60

Segment 6/7- 2 rrestee Speech Zero-Fill Nu

me

ric Code 01-13)

Occurs 2x

01

Normal

02

Foreign

03

Accent

04 Li

s

ps

05

Mumbles

06

Soft/Low

07 Rapid/Low

08 Stutters

09

Vu

lgar/Profane

10

St

reet

Talk

I I Slurred

12

Other

13

Un

known

WV61

Segment 6/7- 2 Arrestee Unique ID Zero-F ill Numeric Code 01-09)

Occurs 2x

01

Stocking Mask

02

Hall

ow

een

Mask

03 Wore

Glasses

04

Cap/Hat

05

Imp ersonation

06

Jewelry

07 Su

ntan

08 None

09 Unknown

7/21/2019 _rfp Dps1411 Ocr


64


UCRR

WestVirginia

I R

segment

implemen

tat

i

on and

offsets

7/21/2019 _rfp Dps1411 Ocr


65

WEST

VIRGINIA NIBRS Specification v3 6

ADMINISTRATIVESegment: Level 1 W.Virginia fields -

I Offset

Len

Description

WVOI 88-92

5 Reporting Agency ID

WV02 93-96

4

Reporting Officer ID

WV03

97 1 Lighting

WV04 98

l

Weather

WV05 99-100

2 Entry 1

WV05 101-102

2 Entry 2

WV06 103-104

2 Exit 1

WV06

105-106

2 Exit 2

WV07

107-108

2 Security I

WV07

109-110

2 Security 2

WV08

111-112 2 Tools Used for Entry 1

WV08 113-114 2 Tools Used for Entry 2

WV09 115 1 Was Evidence Obtained

WVIO 116

I

Type ofVehicle

WV

117-122 6 Vehicle Make/Style

WV12 123-126 4 Vehicle Model

WV13 127-128 2 Vehicle Year

WVl4

129 1 Keys in Vehicle

WV15 130

l Vehicle Locked

Offense Segment: Level 2 West Virginia Fields -

I

Offset Len Description

WV16 45-46 2 Offense Location (Additional Values) FBI Element 9

WV17 62-63 2 Hate/Bias Crime (Additional Values) FBI Element 8A

Victim Segment: L evel 4 West Virginia Fields -

I

Offset Len Description

WV18 7 1 Victim Type (Additional Values) FBI Element 25

WV19 92-129 2 Victim/Offender Relationship (Additional Values) FBI

Element

35

WV20 130-133 4 Do

me

st

ic

Violence: Response Time

WV21 134 1 Domestic Violence: Action Taken

WV22

135 1 Domestic Violence: Complainant

WV23

136 1 Domestic Violence: Has Complainant Called Before

WV24 137-138

2 Domestic Violence: Number ofTimes Complainant Has

Called

WV25

139 I

Domestic Violence: Protective Order on File

WV26 140

1

Domest

ic

Violence: Is Incident Violation ofProtective

Order

7/21/2019 _rfp Dps1411 Ocr


6 ~

WEST VIRGINIA NIBRS

Spec f cauon

Vj ,6

WV27

4

1 Domestic Violence: Was Protective Order Filed Following

Incident

WV28 142-146

5 Domestic Violence: Total Time Involved

WV29 147

1 LEOKA: Incident Type

WV30

148-149

2 LEOKA: Activity Type

WV31 150 1 LEOKA: Assignment Type

Offender

Segment:

Level 5 West Virginia Fields -

I Offset

Len

Descriotion

WV32 46-48

3 Offender Height

WV33

49-51

3 Offender Eye Color

WV34 52-54 3 Offender Hair Color

WV35 55 1 Offender Head Hair 1

WV35 56 1 Offender Head Hair 2

WV36 57-58 2

Offender Facial Hair 1

WV36 59-60 2 Offender Facial Hair 2

WV37 6 1

Offender Glasses

WV38 62 1

Offender Handed

WV39 63-64 2

Offender Complexion/Skin Tone I

WV39 65-66 2

Offender Complexion/Skin Tone 2

WV40 67 1

Offender Build

WV41 68-69 2

Offender Teeth

I

WV41 70-71 2 Offender Teeth 2

WV42 72-73 2

Offender Tattoo 1

WV42 74-75

2 Offender Tattoo 2

WV43 76-77

2 Offender Tattoo Location 1

WV43

78-79 2

Offender Tattoo Location 2

WV44 80-81

2

Offender Scars/Marks 1

WV44 82-83 2 Offender Scars/Marks 2

WV45 84-85

2

Offender Speech 1

WV45 86-87

2 Offender Speech 2

WV46 88-89

2 Offender Unique ID I

WV46 90-91 2 Offender Unique ID 2

Arrestee

Segment: Level 6

West Virginia

Fields -

I

Offset

Len

Descriotion

WV47 111-113

3 Arrestee Height

WV48

114-116

3

Arrestee Eye Color

WV49 117-119

3 Arrestee Hair Color

WV50

120 1

Arrestee

Head

Hair I

WV50 2 1

Arrestee Head Hair 2

WV51 122-123 2 Arrestee Facial Hair I

WV51 124-125 2 Arrestee Facial Hair 2

WV52 126 I

Arrestee Glasses

WV53 127 1 Arrestee Handed

WV54 128-129 2 Arrestee Complexion/Skin Tone 1


WV55 132 I Arrestee Build

7/21/2019 _rfp Dps1411 Ocr


67


WV56 133-134 2 Arrestee Teeth 1

WV56 135-136 2

Arrestee Teeth 2

WV57

137-138 2

Arrestee Tattoo l

WV57

139-140 2 Arrestee Tattoo 2

WV58

141-142

2 Arrestee Tattoo Location l

WY58 143-144 2 Arrestee Tattoo Location 2

WV59

45-

46

2 Arrestee Scars/Marks l

WV59

147-148

2

Arrestee Scars/Marks 2

WV60

149-150

2

Arrestee Speech l

WY60 151-152 2 Arrestee Speech 2

WV61

153-154

2

Arrestee Unique ID 1

WV6l

155-156

2

Arrestee Unique ID 2

Group

B Arrest Segment: Level 7

West

Virginia Fields -

I Offset Len Description

WV48 67-69 3 Arrestee Height

WV49 70-72

3

Arrestee Eye Color

WV50 73-75 3 Arrestee Hair Color

WY51

76

l Arrestee Head Hair 1

WV51 77

l Arrestee Head Hair 2

WY52 78-79

2

Arrestee Facial Hair 1

WV52

80-81

2

Arrestee Facial Hair 2

WV53 82 1 Arrestee Glasses

WV54 83 I Arrestee Handed


WV55 86-87 2 Arrestee Complex ion/Skin Tone 2

WV56 88 l Arrestee Build

WV57 89-90 2 Arrestee Teeth l

WV57 91-92 2 Arrestee Teeth

#2

WV58 93-94 2 Arrestee Tattoo l

WY58

95-96

2 Arrestee Tattoo 2

WV59

97-98 2 Arrestee Tattoo Location 1

WV59

99

-100 2 Arrestee Tattoo Location #2

WV60 101-102 2 Arrestee Scars/Marks l

WV60 103-104 2 Arrestee Scars/Marks 2

WY61 105-106 2 Arrestee Speech l

WV61 107-108 2 Arrestee Speech 2

WV62 109-110 2 Arrestee Unique ID 1

WV62

111-112 2 Arrestee Unique ID 2

7/21/2019 _rfp Dps1411 Ocr


6


U RR® West

Virginia

ata iagrams

7/21/2019 _rfp Dps1411 Ocr


Record Na

me

Length

Maximum Segments:

[4) [ )

1

-4

5

Reporting

Agency

ID

(WVOI }

88

-92

=

.:;

-

<

lBR 60

I. I

[I )

6

.c

....

=

Q.

co:

mo

IBR 6

1

1.2

(2)

7-8

Reporting

Officer

IO

(WV02)

93-96

Administrativ

e Segment (

LEVEL

1)

131

1 (per Incident)

i..

c.i

..c

8

=

z

§

- i..

=

c.i

..c

:S E

=

s

z

- i..

co:

0

- co:

..

.

;a

=~

i..

=

::r::

....

=

"O

·;;

=

-

SR 62

1.3

I

BRID

1.4

(I

)

[9)

IBR ID

1.5

(2)

[12)

IBR I

1 6

3)

[8)

BR 3 IBR 2

1.7 1 8

(4)

[4)

[I)

[2)

9-

12 13-16

17

-25

26-37

38-45

46 47-48

STATE of W.VIRGINIA Specific Fields

Lighting Weather Entry Exit Security

(WV03) (WV04) (WV05) (WV06)

(WV07)

97 98

99 -

100 103- 104 107- 108

101-102 105- 106 109-110

STATE ofW.VIRGINIA Soecific Fields

Vehicle Vehicle

Vehicle

Type

Mak

e

Model

Style

(WV IO

(WV 1) (WV l 2)

11

6 1 17-122 123-126

Vehicle

Keys

Year

in

Vehicle

(WV 13

(WV14)

127-128 129

Vehicle

Locked

(WVl5)

1

30

2A)

[I)

131

co: c.i

=

0 =

::: E

Q. co:

~ u

JSR 4

1.9

(

4J

[I )

49

Tools Used

For

Entry

(WVOS)

111-11 2

11

3-114

50-57

WEST

VIRGINIA NIBRS Specification v3.

(6) OCCURS 10 Times

Offense - Thru - Offense

Code #1

Co

de #10

Was

Ev

iden

ce

Obtained

(WV09)

115

IBR6.I

I. I

(6)

rJl

58-60

lBR

6.10

l.11

(6)

rJl

85-87

7/21/2019 _rfp Dps1411 Ocr


Record Name

Length

Maximum Segments

1i

c

.2

>

§

....

II

..;j

<

BR

60

2. l

[4]

[I]

[I ]

l-4 5 6

BRIO IBRJI

2. 10

2.11

(

10 (l J )

[2]

[I]

47-48 49

=

c

0

~

<II

Q.

ell

E o

lBR6l

2.2

[2]

7-8

(12)

Occurs

3

Ti

mes

=

·-

8 . :::

·c: ,

u ~

~

E o

BR

12

2.12

(12)

I]

50

5 1

52

Offense Segment (LEVEL 2)

63

10

(1

for

every Group A offense)

i ..

i

0

ell ell

<II

....

a

<II

c

Q .

-

ll

E o

u

JBR62

2.3

[4] [4]

9-12 13

-1

6

(13) Occ

ur

s 3 T imes

'O

<II

...... ;>

co

0

>

Q. =

ll

<II <II

0

r..

BR

13

2.13

(13

[2 ]

53-54

56-5

7

59-60

IBR

13

2.13

(13)

[I]

55

58

6 1

i

<II

.c

8

=

z

-::

0

BR

ID

2.4

l)

[9]

17-25

WV17

2.14

(8A )

(2]

62-63

<II

'

....

i ..

c

c

<II

~ I I

<II .c

....

'O

:E 8

0 0

=

c:z::U

.:i z

u

;

BR

TD BR

6

2.5 2.6

(2)

(6)

(12]

[3]

26-

37

38-40

(8)

OCCURS

3 Times

...... 'O

'O <II

i

<II ..... <II

.... <II

'O 'O

c

=

II

8 Q.

;5

II 8

..... 0

0

<u

BR 7

JBR 8

2.7 2.8

(7)

(8)

[I]

[ l ]

4 1 42

43

44

c

<II

- Q .

l l ~

E

..;j

\\.Vl

6

2.9

(9)

[2]

45-46

WEST VIRGINIA NIBRS Specification v3.

0

0

0

0

'1

0

7/21/2019 _rfp Dps1411 Ocr


Record Name

Length

Maximum Segments

c

=::

Q:i

.s

>

<II

CJ

..:l

<

IBR60

3.1

[4]

[I]

[

1]

1-4

5

6

Number Numb

er

Stolen Recovered

Vehicles Vehicles

IBR 18 B R 19

3.10 3. 1l

18) {1 9)

[2] [2]

229-230 23 1-232

Property Segmen t (LEVEL 3)

307

WEST VIRGINIA NIBRS Specification v

3

8 (1

for

every element 8

prop

e

rty

type in incident)

(15-16-1 7) Occu rs 10 T imes

PROPERTY

..c::

i...

c

0

ell i...

<II

0

i...

....

i...

....

i...

;;

....

<II

c

<II

i...

<II

ell

c

<II c

<II

>

.

<II <II<II <II CJ

i:2

e

:s

e

=

0 <II

c. c.

·

0 c.

....

C

CJ

=

-;

CJ

....

ell ell

·- c

=

i... ......

Description

<II ell

E <

E <

u

o z .s z

E <

>

Q

H3R 61 IBR 62 IBR ID um 1D IBR 14 113R

15

IBR 16 IBR 17

3.2 3.3 3.4 3.5 3.6 3.7

3.8

3.9

l I

(2)

(14)

( 15)

16) 17)

[2)

[4)

[4] [9] [12]

[ ll (21 [9) [8]

7-8

9-1

2 13-16 17-25 26-

37

38

39-40

41-49

50

-57

58-59

60

-

68 69

-

76

77-78 79-87 88-95

96-97 98-106 107- 114

11

5-116

117-125 126- 133

134-135 136-144 145- 152

153-154 155-163

1

64

-171

172-173 174-182 183- 1

90

191

-1

92 193 -20 1 202-209

210-2

11

2 12-220 22 1-228

(20-21-22) Occurs 3 Times (6) Occurs 10 Times

Suspected Es timated Estimated Type Offense Offense

Drug Type Drug

Drug Measure Code l THRU Code # lO

Quantity Fraction

JBR 20 nm21

I

BR

2 1 IBR 22

IBR 6.1

IBR 6, 10

3.12 3.13

3.

13 3.

14

3.

15 3.

15

2

)

(2 1) (

21)

(22)

(6) (6)

[I ]

[9]

[3]

[2]

[3] [3]

233 234-242 243-245 246-247 278-280 305-307

248 249 -257 258-2

60

26

1-

262

263 264-272 273-275 276-277

7/21/2019 _rfp Dps1411 Ocr


Record Name

Length

Maximum Segments

Tape

Ta

pe

...

=

Month Year

Q

>

.

<.>

IX

< .

IBR 60 IBR

61

IBR

62

4. I 4.2

4.3

[4) [ I]

[I}

[2] [4)

l-4 5 6 7-8 9- 12

(31) O

cc

urs 2X

Resident Aggravated Assault

I

Status

Homicide

Circums tances

BR

30 IBR31

4.13 4.14

(30)

(31)

[IJ

[2

]

79

80-81

82-83

Victim Segment LEVEL 4)

150

999 1 fo r each Victim)

City

ORI Incident

Indicator Number Numb

er

BR

ID

BR lD

4.4 4.5

O

(2)

14]

[9) [12]

13

-

16

17-25

26

-37

(33) Occurs SX

Additional InjuryType

Jus

tifiable

Homicide

Circumsta nces

IBR32

IBR33

4.15

4.16

(32) (33 )

l

J

( }

84

85

86

87

88

89

Victim

Sequence

Number

BR

23

4.6

(23)

[3]

38-40

(24)

Occurs

lOX

Offense

Code

BR 24

4.7

(24)

[3]

41-43

44-46

47-49

50-52

53-55

56-58

59-61

62-64

65-

67

68-70

Type

Victim

\\

Vl

8

25

4.8

25)

[I]

71

(34-35) Occurs IOX

Offender

Relations hip Vic

ti

m

Numb

er

to be

To

Offender

Related

IBR34

WV19

4. 17 4. 18

(34) 35)

2}

(IJ

90-91 92-93

94-95 96-97

98-99 100-1

01

102-1

03

104-1

05

106-1

07

108-109

110-111 112-113

114-

115

116-117

11

8-11 9 120-121

122-1

23

124-125

126-127

128-129

Age or

Sex

Range

IBR

26 BR

7

4.9

4.10

(26)

(27)

[4]

[

I]

72-75 76

WEST VIRGINIA NIBRS Specification v3

Race

IBR

4.1

l

1

28)

[I]

77

Ethnicity

BR

29

4.12

09

[I ]

78

0

N

7/21/2019 _rfp Dps1411 Ocr


STATE

of W.VIRGINIA Specific Fields rDomestic Violencel

Response Action Complainant Has Number

of

Protective Is Incident

Was Protective

Time Taken Comp

lainant

Times Order Violation of Order filed

Called Before Complainant

On File Protective Order Following Incident

Has Called

WV20)

WV21)

WV22)

WV23) WV24)

WV25) WV26)

WV27)

130-133 134 135 136 137-138

139 140 4

STATE

of

W.VIRGINIA Specific Fields

LEOKA

LEO

KA LEOKA

Incident Activity Assignment

Type Type Type

WV29) WV30)

WV31)

147 148-149 150

W ST VIRGINIA NIBRS Specification v3

To

tal Time

Involved

WV28)

142-146

0

0

0

0

-

7/21/2019 _rfp Dps1411 Ocr


Record Name

Length

Maximum Segments

[4] [I

]

1 4 5

Height

W\132)

46-48

Complexion

Skin Tone

WV39)

63-64

65-66

c

0

:::

'"'

BR

60

5.1

[I]

6

Eye

Color

WV33)

49-51

Build

WV40)

67

IBR

61

5.2

[2]

7 8

Off

nder

Segment LEVEL 5)

91

99 (1

for

each Offender)

...

<I>

;;..

<I>

c..

E-o

IBR6

2

5.3

[4]

9-12

-

;.... .....

-

·-

'

u ·

t:l

=

-

[4]

13-16

-

- .c

i E

0

=

z

BR ID

5.4

( I l

[9]

17-25

........

=

I>

<I>

.c

'.S E

' =

s

z

BR

LD

5.5

2)

12]

26-37

STATE

ofW

.VIRGINIA Specific Code

't:l

= c

E

:::: O" =

0

J

z

18

R36

5.6

(36)

[

2]

38-39

BR

37

5.7

(37)

[4]

40-43

BR

38

5.8

38)

[I]

44

Hair

Head

Facial Glasses Offender

Color Ha ir Hair

Handed

W\134) WV35) WV36) WV37) WV38)

52-54

55 57-58

61 62

56 59-60

STATE ofW.VIRGINIA Speci

fi

c Code

Teeth Tattoo Tattoo Scars Speech Offender

Location

Marks

Unique

ID MO)

WV41) WV42) WV43) WV44) WV45) WV46)

68-69

72-73 76-77

80-81 84-85 88-89

70-71

I

74-75

I

78-79

I

82-83

I

86-87

I

90-91

IBR

39

5.9

39)

[I

45

WEST

VIRGINIA NI BRS

Sp

ecification v3.

7/21/2019 _rfp Dps1411 Ocr


Record Name

Length

Maximum

Segments

(4] [l]

1

-4

5

O

8 .c

' ...

-

< ·-

t: '

<

IBR46

6.12

{46)

[2]

65-66

68-69

c

.2

-

<

IBR

60

6.1

[l]

6

(46)

Occurs 2X

=

0 .s

8 Q

0

- > "O

=

...

=

< -

IBR46

6.12

(46)

[1]

67

70

(6) OCCURS 10

OFFENSE

Code l THRU

illR 6,1

6.20

(6)

[3]

8

1-83

.c

-

c

0

E-<

: ;

JBR61

6.2

[2]

7-8

Times

Arrestee Segment

(LEVEL

6)

156

99 (1 for each Arrestee)

...

>

Q

E-<

IBR

62

6.3

[4]

9-12

IBR47

6.13

(47)

(4]

71-74

OFFENSE

Code#IO

BR 6.10

6.20

\6)

[3]

108-110

[4]

13-16

IBR48

6.14

(48)

[l]

75

...

.Q

- 8

=

oz

lBR lD

6.4

( I)

[9]

17-25

IBR49

6.15

49)

[l]

76

.....

-

c::i

·=

c

-

- ...

=

.Q

'.S 8

u =

.s z

JBR ID

6.5

(2)

(12]

26-37

II3R50

6.16

(50)

(l]

77

...

=

t .Q

=

8

t: O'

=

~ Z

IBR40

6.6

(40)

(2]

38-39

-

'

=

O -

·- '

' -

rr

IBR5 1

6. l7

(5

1)

(1 J

78

.

=:

-

-

J .Q

t ;;i 8

=

=

t: z

< E-< =

79

IBR 4 1

6.7

(41)

(12]

40-5

1

-

'

'"'

'"'

IBR42

6.8

(42)

[8]

52-59

...

.s

'

'

..

u

;a

0 .s

BR

54

6.19

(l]

80

......

'

Q

>. ' '

E-<<

IBR

43

6.9

(43)

[l]

60


' '"'

2 ~ = s

.9'

t

.:::: 8

= "' t lJ) "O

:; < .s

l.BR 44

6.10

(44)

[l]

6 1

-

'

' =

"O

'"' ...... 0

< O U

IBR45

6. ll

(45)

[3]

62-64

0

0

0

0

.

C

7/21/2019 _rfp Dps1411 Ocr


Height Eye

Color

WV47)

WV48)

111-113 114-116

Complexion

Build

Skin Tone

WV54) WV55)

128-129 132

130-131

I

I

STATE ofW

.VlRGINIA Soecific Code

Hair Head Facial Glasses

Color

Hair

Hair

WV49)

WV50)

WV51) WV52)

117-119

120

122-123

126

2

124-125

STATE

ofW.VIRGlNlA

Specific C

ode

Teeth

Tattoo Tattoo

Scars

Location

Marks

WV56) WV57) WV58)

WV59)

133-134 137-138 141-142 145-146

135-136

I

139-140

I

143-144

I

147-148

I

Arrestee

Handed

WV53)

127

Speech

WV60)

149-150

151-152

I

Arrestee

Unique

ID MO)

WV61)

153-154

155-156

W ST

VIRGINIA NIBRS Specification v3

7/21/2019 _rfp Dps1411 Ocr


Record Name

Length

Maximum Segments

[4]

1-4

'

o .c

::: .-:::

... :::

C

' ...

a

........

<<

[ I ]

5

c

.Sl

-

<

BR 60

7

.1

[I]

6

(46)

Occurs 2X

.

:

- .....

co

c

0

e o

0

g.

. :

= g

<

.c

-

...

c.

co

E--

IBR 61

7.2

[2]

7-8

IBR46 rBR46

7.10

(46)

[2]

52-53

55 56

7.10

(46

)

(1]

54

57

Group

"B"

Arrest Report (LEVEL 7)

112

99 1 for every Group B

Arrest Report)

JBR62

7.3

...

b 11

c

co

i::i::

0

b 11

<

[4]

9 -12

BR 47

7.1 1

(47)

(4]

58-61

0

-

o

u

:e

c

....

0

[4]

13-16

...

rJl

ll3R48

7.

12

(48)

I

62

BR

ID

7.4

I)

[9]

17-25

...

u

co

i::i::

IBR 49

7.13

(49

)

[ I ]

63

TBR TD

7.5

(2)

[12]

26-37

IBR40

7.6

(40)

[2]

38-39

BR 50

7.14

(50)

[ I ]

64

JBR ID

7.7

(42)

[8]

40-47

-

... '

C

::s

·-

-

' co

...

-

::i::

rJl

IBR51

7.15

(51)

[I]

65

-

'

..

...

<

.....

0

...

c.

......

E--

TBR 43

7.8

43)

[ I ]

48

66

...

'

=

...

0

-g

~

...

...

<

IBR

45

7.9

(45)

(3]

49-51


0

0

0

7/21/2019 _rfp Dps1411 Ocr


Height

Eye

Color

WV47)

WV48)

67.. )9 70-72

Complexion

Build

Skin Tone

WYS4) WYSS)

84-85 88

86-87

I I

STATE ofW VIRGINIA Specific Code

Hair

Head

Facial

Glasses

Color Hair Hair

WV49) WVSO) WVSI) WVS2)

73-7S 76 78-79

82

77

80-81

STATE

ofW VIRGINIA

Specific Code

Teeth

Tat

too

Tattoo

Scars

Location

Marks

WVS6) WVS7) WYSS) WVS9)

89-90 93-94 97-98 101-102

91-92

I

95-96

I

99-100

I

103-104

I

Arrestee

Handed

WVS3)

83

Speech

WV60)

105-106

107-108

I

Arrestee

Unique

ID

MO)

WV61)

109-110

111-112

WEST

VIRGINIA NIBRS Specification v3

7/21/2019 _rfp Dps1411 Ocr


Record Name

Length

REQUEST

FOR PROPOS L

(West V irginia State Police and RFP #)

Zero Reporting LEVEL 0)

43

Maximum Segments 1

(per

Submission Period)

c:

t:

-

...

c

0 0

0

Q.

Q.

QI

0

QI

QI

c

>

-

QI

c:

0

QI QI

>. .

:::

e

-

0 ...

:;::

Q.

c..

0 c

§

...

-

O

... 0

...

QI

·

c

s

QI QI

...J

<

E E u

z N>

lBR 60 IBR 6 1 IBR 62 BR JD ll)R ID

0.1

0.2 0.3 0.4 0.5

I)

2)

4] [

I]

I]

2] [4 ] 4]

9] [1 2]

1 4

5 6 7-8 9-12

13 1

6 17-25

26

-37

38

-

39

40-43

000079

7/21/2019 _rfp Dps1411 Ocr


STATE OF WEST VIRGINIA

Purchasing Division

8

RFQ No.

PURCH SING

FFID VIT

MANDATE: Under W. Va . Code §5A-3-10a , no contract or renewal of any contract may

be

awarded by the state or any

of its political subdivisions to any vendor or prospective vendor when the vendor or prospective vendor or a related party

to the vendor or prospective vendor is a debtor and: (1) the debt owed is an amount greater than one thousand dollars in

the aggregate; or (2) the debtor is in employer default.

EXCEPTION: The prohibition listed above does not apply where a vendor has contested any tax administered pursuant to

chapter eleven of the W. Va. Code, workers' compensation premium, permit fee or environmental fee or assessment

and

the matter has not become final or where the vendor has entered into a payment plan or agreement and the vendor is not

in

default of any of the provisions of such plan or agreement.

DEFINITIONS:

Debt

means any assessment, premium, penalty, fine, tax or other amount of money owed to the state or any of its

political subdivisions because of a judgment, fine, permit violation, license assessment, defaulted workers'

compensation premium, penalty or other assessment presently delinquent or due and required to

be

paid to the state

or any of its political subdivisions, including any interest or additional penalties accrued thereon.

Employer default means having an outstanding balance or liability to the

old

fund or to the uninsured employers'

fund or being in policy default, as defined in W. Va. Code§ 23-2c-2, failure

to

maintain mandatory workers'

compensation coverage, or failure to fully meet its obligations as a workers' compensation self-insured employer.

n

employer is not in employer default if it has entered into a repayment agreement with the Insurance Commissioner

and remains in compliance with the obligations under the repayment agreement.

Related party means a party, whether an individual, corporation, partnership, association , limited liability company

or any other form or business association or other entity whatsoever, related to any vendor by blood, marriage,

ownership or contract through which the party has a relationship of ownership or other interest with the vendor so that

the party will actually or by effect receive or control a portion of the benefit, profit or other consideration from

performance

of

a vendor contract with the party receiving an amount that meets or exceed five percent of the total

contract amount.

AFFIRMATION: By signing

this

form, the vendor's authorized signer affirms and acknowledges under penalty of

law for false swearing W. Va.

Code

§61-5-3)

that

neither vendor nor any related party owe a debt as defined

above and

that

neither vendor nor any related party are

in

employer default as defined above, unless the debt or

employer default is permitted under the exception above.

WITNESS THE FOLLOWING SIGNATURE:

Vendor's Name:

Authorized Signature Date:

State of

County of to-wit:

Taken, subscribed, and sworn to before me t h i s_ day of , 2 0 _ .

My Commission expires ,20_

AFFIX SEAL HERE

NOTARY PUBLIC

_____________

Purchasing ffidavit Revised 0710112012

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DPS

1411

f

applicable sign and submit the attached Resident Vendor Preference Certificate with the proposal

Revised 6/8/2

12

000081

7/21/2019 _rfp Dps1411 Ocr


Rev. 07/12

State

of

West Virginia

~ 2

VEN OR PREFERENCE CERTIFIC TE

Certification and application* is hereby made for Preference in accordance with West Virginia Code §5A-3-37. (Does not apply to

construction contracts). West Virginia Code §5A-3-37, provides an opportunity for qualifying vendors to request (at the time

of

bid)

preference for their residency status. Such preference

is

an evaluation method only and will

be

applied only to the cost bid in

accordance with the West Virginia Code. This certificate for application is to be used to request such preference. The Purchasing

Division will make the determination

of

the Resident Vendor Preference,

if

applicable.

1. Application is made for 2.5 resident

vendor

preference for the reason checked

:

Bidder is

an

individual resident vendor and has resided continuously in West Virginia for four (4) years immediately preced

ing the date

of

this certification; or,

Bidder is a partnership, association

or

corporation resident vendorand has maintained its headquarters

or

principal place

of

business continuously in

West

Virginia for four (4) years immediately preceding the date

of

his certification; or 80

of

the

ownership interest of Bidder is held by another ndividual, partnership, association

or

corporation resident vendor who has

maintained its headquarters

or

principal place of business continuously in West Virginia for four (4) years immediately

preceding the date

of

this certification; or,

Bidder

is

a nonresidentvendor which has an affiliate

or

subsidiary which employs a minimum of one hundred state residents

and which has maintained its headquarters or principal place

of

business within West Virginia continuously for the four (4)

years immediately preceding the date of this certification; or,

2. Application is made for

2.5

resident

vendor

preference

for the reason checked

:

Bidder is a resident vendor who certifies that, during the life

of

the contract, on average at least 75 of the employees

working

on

the project being bid are residents

of

West Virginia who have resided in the state continuously for the two years

immediately preceding submission

of

this bid; or,

3. Application is made for

2.5 resident

vendor preference for the reason checked:

Bidder

is a nonresident

vendor

employing a minimum

of

one hundred state residents

or

is a nonresident vendor with an

affiliate or subsidiary which maintains its headquarters or principal place

of

business within West Virginia employing a

minimum

of

one hundred state residents

who

certifies that, during the life

of

the contract, on average at least

75 of

the

employees

or

Bidder's affiliate's

or

subsidiary's employees are residents of West Virginia who have resided in the state

continuously for the two years immediately preceding submission

of

this bid; or,

4

Application

is

made

for

5 resident

vendor

preference

for the

reason checked

:

Bidder meets eitherthe requirementof both subdivisions (1) and (2)

or

subdivision (1) and (3) as stated above; or,

5.

Application is made

for 3.5

resident vendor preference who is

a

veteran

for

the reason checked:

Bidder s

an

individual resident vendorwho s aveteran

of

he United States armed forces, the reserves

or

he National Guard

and has resided in

West

Virginia continuously for the four years immediately preceding the date on which the bid is

submitted; or,

6

Application is

made

for

3.5 resident

vendo

r

preference

who

is

a

veteran

for

the reason checked:

Bidder is a resident vendor who

is

a veteran

of

the United States armed forces, the reserves or the National Guard, if, for

purposes of producing or distributing the commodities or completing the project which is the subject

of

the vendor's bid and

continuously over the entire term of the project,

on

average at least seventy-five percent

of

the vendor's employees are

residents of West Virginia

who

have

re

sided in the state continuously for the two immediately preceding years.

7

Application

is

made

for

preference as

a non-resident

small,

women-

and minority-owned business, in accor

dance

with

West Virginia Code

§5A-3-59 and

West Virginia Code

o

State Rules.

Bidder has been

or

expects to be approved prior to

co

ntract award by the Purchasing Division as a certified small, women

and minority-owned business.

Bidder understands if the Secretary of Revenue determines that a Bidder receiving preference has failed to continue to meet the

requirements

for

such preference, the Secretary

may order

the Director

of Pur

chasing

to

: (a) reject the bid;

or

(b) assess a penalty

_rfp dps1411 ocr

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