RFP 22816: MarketPlace Catalog and eInvoicing SolutionAttachment 4

Integration Information

2SOURCE: ITS, IBM, NYSPro discussions

Create requisition

Select marketplace/ catalog

Search items from catalog

Review and select supplier and items

Check-out Pay by p-card

Start

End

Update chartfields

Agency approvals

Distribute PO/change notice

e-invoice creation/ capture

Supplier PO flip

Data entry/transfer

BSC approval Budget check and issue PO

Issue PO change notice

Matching and budget check

Fiscal officer approval (BSC)

PO receiving and matching

OSC approval

Payment disbursement

End

SFS

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eEC

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Requisition to PO Invoice to Pay

Receive paper invoice

Research worklist

Agency approval

Scan invoice OCR/ICR

Email/eFax

Research worklist

Direct entry PDF EDI,

XML

Data capture (short term)

Validation with SFS master data (longer term)

FileNet repository

ECM workflow

PRELIMINARY

Invoice data feed to SFS (longer term)

SFS integration required

SFS integration required

SFS integration required

eInvoicingProcure to Pay Vision

eInvoicingHigh-Level eInvoicing Process

Suppliers

PO Dispatching

eInvoicing

EDI, XML, cXML

Integrated Suppliers

PO FlipPortal Suppliers

Email, Fax

Manual Suppliers

Supplier Portal

SFS sends the following information to the provider system to maintain data continuity:• Vendor Information

(State Vendor ID, Vendor Name, etc.)

• Contract Numbers• Purchase Order Numbers

Suppliers can receive POs and submit invoices in various electronic formats to the State via Cloud technology.

Procurement Transformation

Various types of catalogs can be hosted on the Marketplace Site. Users can shop the site from SFS or directly via Cloud technology.

High-Level Process Integration

Warehoused Items

Supplier Catalogs

Supplier Data Sources

Local governments will have the ability to shop, settle with a P-Card, or export a shopping list.

Future phases may include allowing localities to post their catalogs on the State MarketPlace Site.

NYS Marketplace

Supplier Punchout

SFS sends the following information to the provider system to maintain data continuity:• Vendor Information (State

Vendor ID, Vendor Name, etc.)• Contract Numbers