rfa 14-198 501(c)(3) at time of application physical location in alachua county irs
TRANSCRIPT
RFA 14-198
FY2013/14 Community Agency Partnership Program (CAPP)
501(c)(3) at time of application
Physical location in Alachua
County
Basic Eligibility
IRS
1. Alachua County Tax Payer -Funded
2. ~ $1 million
3. Oct 1, 2013 – Sept 30, 2014
4. REIMBURSEMENT
Grant Information
6. Category-Fit
7. Alachua County Residents, ONLY!
Grant Information (cont.)
NO Economic DevelopmentNO Economic OpportunityNO RecreationalNO Arts/CulturalNO HistoricalNO Environmental
NO-NO Programs
1. Food
2. Health Care
3. Housing/Utilities
4. Child Education
5. Child Abuse/Neglect Safety
Funding Categories
100 - 150% FPL
Participant’s own consumption
Can be Food-growing or Food Preservation
Food
100 – 150% FPLPreference:
60 yrs of age or older, OR Household with 18 y/o or under, OR Rural or Transport Disadv.
Diagnostics and medicine incl.NO mental health, substance abuse tx, vision care or lenses
Health Care
100 - 150% poverty level
Preference: 60 yrs of age or older, OR Households with 18 y/o or under
Can be Weatherization, Home Repair (critical-need), Legal Assistance
Housing/Utilities
Newborn – 18 y/oAbused or at-risk, thereof; &/orNeglected or at-risk, thereof; &/or
Domestic Violence ExposureIntervention = SafetyQualified personnel
Child Safety
A. School-ReadinessNewborn – 5 y/o
Educational child care for school preparation
Employed Poor = < 150% FPL, min. 20 hours/week
Supplemental Family Services
Child Education
B. Basic/Core Subjects100% - 150% FPL
Enrolled in school
REINFORCES student’s current school curricula: Language Arts, Math, Science, Social Studies
“Next Generation Sunshine State Standards”
Child Education
Cost of doing businessCapital $1,000 or moreLand or building improvementsLawn maintenance*Building maintenance Rent/mortgage payments - Non-shelter, non-
participant housingUtilities - Non-participantVehicle purchase, vehicle payments
Funding Restrictions(Read Attachment A!)
Vehicle Maintenance – non-essentialGasoline – non-essential vehicleFundraising expensesStorage – non-essentialInsurance – vehicle, facilityMembership fees/duesRecognition-relatedCAPP grantOffice equipment and furnitureComputersStaff – indirect
Funding Restrictions (cont.)
Marketing or Volunteer RecruitmentOffice Equipment – No rental, purchase or
maintenanceCommunications – Staff Internet, office phones
Read Attachment A; submit any ?’s
Funding Restrictions (cont.)
Performance Measurement
Effectiveness & Accountability
Clarifies program purpose Documents resultsFinancial Accountability
Logic Model“If this, then that”Improves Planning and Performance by having to:
Clarify program premise
Define and clarify goals
Identify key elements to track
Communicate program value
Logic Model Schematic
INPUTS
OUTPUTS OUTCOMES
ACTIVITIES
Logic Model Schematic
OUTCOMES
INDICATOR
MEASUREMENT TOOL
SAMPLING TYPE & SIZE
FREQUENCY & SCHEDULE OF DATA
COLLECTION
InputsWhat Resources are Needed to Run the Program?
Staff (Social Worker, Volunteer Coordinator, Admin Asst)
Volunteers Facility Equipment Materials Supplies Partners
“If we have these Inputs, then we can conduct these Activities.”
Inputs Activities
ActivitiesWhat Services Will Be Provided by the Inputs?
“If we conduct these Activities, then we will produce/deliver these Outputs.”
Activities Outputs
OutputsHow Many Served/How Much Provided through Activities?
Number of participants served?Number of meals served?How many pounds of food?Number of classes taught?
Unduplicated: Varied Svcs = 1; Same Svc Multiple Times = 1
“If we produce these Outputs, then we will achieve these Outcomes.”
Outputs Outcomes
OutcomesHow will participants be affected?
New knowledge? Increased skill? Changed attitude? Improved condition? Maintenance of current status?
Outcomes Must Be:
Realistic
Measurable
Examples of Outcomes (Increase, Decrease, Maintain, Reduce)
1. 85% will reduce ER visits2. 100% will increase nutritional intake3. 80% will maintain in-home status4. 95% will improve reading skills5. 95% will read at least one book a month
Include Outcome that pertains to the increase, such as:Increase # of available family visitation hours from 480 to 520
# of clients served will increase from 38 to 45
# of classes will increase from 15 to 30
CAPP Program Increase
Many variables affect school grades
Report cards are difficult to obtain
School Involvement Family Involvement
After School Program Cautions
Indicators What will tell you how a participant is doing on an Outcome?
“We will be able to know how a participant is doing on an Outcome by…”
Grooming and hygiene levelPhysical activity level# of job interviewsEmployment statusHousing statusScore on written assessment
Measurement Tools How are the INDICATORS going to be measured?
“We will track our Indicators by…”
Housing lease Landlord report Staff Observation Form Client Self-Assessment Pay stubs
Questionnaires/Surveys
Survey v. Test
What do you need to know?
Will the respondent understand the question?
Will the wording skew the answer?
Is participant literate?
Sampling
“We will apply our Measurement Tools to …”
Sample Size # Measured = Quality of Info
Make Generalizations
Case Management or Training – must evaluate all participants
Random Sampling
Larger populations
Equal opportunity of selection
Pure chance
Systematic Sampling
Applied formula Large populations Every nth person
Data Collection Frequency & Schedule
“We will utilize our Measurement Tools…”
1. Pre & Post Class
2. Monthly
3. Quarterly
4. Weekly
Schedule K-1Food-Growing Program
INPUTS ACTIVITIES OUTPUTS OUTCOMESP/T Family & Consumer Sciences Agent
P/T Environmental Horticulture Agent
USDA Funding
Instructional literature
Materials for raised bed gardens
Storage
Nutrition classes
Building raised-bed gardens
Instruction on planting and maintaining vegetable gardens
Planting vegetable gardens
10 nutrition classes for 65 people
Vegetable garden planting and maintenance classes for 30 households
30 household raised-bed vegetable gardens
5 community vegetable gardens
1. 95% of participants increase their knowledge of nutrition
2. 90% of participants increase frequency of vegetables eaten
3. 90% participants will grow and consume their own food
Schedule K-2OUTCOME INDICATOR MEASUREMENT
TOOLSAMPLING SIZE
& STRATEGY
DATA COLLECTION
1. 95% of participants will increase their knowledge of nutrition
Pre and post scores
Written assessment All households Twice – pre and post training
Key ElementsProgram Planning
Collaborations
Sound Performance Measurement
Budget
This:
Not this:
Partnerships
Budget Planned out
Clearly stated
Justified
TipsEvaluators may have never heard of your
agency or program. Asked to describe thoroughly in ‘Detailed Program Description’.
Follow application instructions
Narrative length does not equal quality
Compile the application binders according to instruction
Application Packet1.25” – 1.5” Binders w/Agency,
Program Name & CAPP RFA 14-198 on covers and spines
Separate app’s for each program
Named Tabs
SubmittalMay 8 by 5:00 pm1 Original, 9 CopiesMark “Original”Sealed box or envelopeLabeled “14-198:CAPP RFA”Purchasing Office
RFA QuestionsAll Questions in Writing
All Questions Answered in Addendum
No questions accepted past midnight, Sunday, April 28
Final addendum will be issued and posted online by Wednesday, May 1
AddendaContains answers to all questionsAny changes or correctionsAny AdditionsPrint, sign and dateInclude in application packetFinal addendum will be issued and posted online by Wednesday, May 1
EvaluationCAPP Manager screening/reviewAdvisory Board Evaluation of
WrittenAdvisory Board Evaluation Oral
Presentation (presentations begin Monday, July 22)
Funding Recommendation % maxRecommendations by ConsensusPresentation to BoCC TBA
By consensus< 78.4, no recommendation can be made
No guarantee recommendation will be made, regardless of % category
Recommendations to BoCC
CAPP RFA Questions: Darryl Kight, Purchasing Agent
Email: [email protected]
Fax: 491-4569
Address: Purchasing Office, 12 SE 1st Street, 3rd floor
eCivis: John Johnson, Contracts Administrator
[email protected] 338-7392
Annette Perez, Financial Mgt [email protected]
Contacts