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Erasmus + Project No 561586 EPP 1 2015 1 RS EPPKA2‐ ‐ ‐ ‐ ‐ ‐ ‐CBHE‐JPEnhancement of HE Research Potential Contributing

to Further Growth of the WB Region (Re@WBC)

WORKPACKAGE 4. QUALITY

Ref. No. and Title of Workpackage 4.3-4.4 Re@WBC reporting

Title of Deliverable: Re@WBC reporting form

Institution: University of Montenegro

Author/s of the deliverable Olivera Popovic, Dragana Cvetkovic-Ilic

Dissemination Level Internal

Dear Partners,

Please use this form for the annual report on the progress of WPs within your institutions, as well as for your internal quality assurance procedures.

With best regards,

Re@WBC Project's Steering Committee

The European Commission support for the production of this publication does not constitute an endorsement of the contents which reflects the views only of the authors, and the Commission cannot be held responsible for any use which may be made of the information contained therein.

INSTITUTION University of East Sarajevo

WP1. Preparation for the HR research management reform

1.1. Research potential at WBC universities mapped

Start date 01.02.2016.

End date 29.04.2016.

Description of the activity carried out

UES filled questionnaire with great number of different qualitative and quantitative data for mapping research human potential and issues and made report on mapping the research human potential and issues at University of East Sarajevo. These activities are organized within regularly university’s self-evaluation report for 2016. All faculties and academies of University participated in the realization of this activity.

Specific and measurable indicators of achievement

Number of participated faculties: 17Number of people involved in the integration of data: 4Number of chapters in the report: 8Number of replied questions in the questionnaire: 79

Planned resultsDescribed activities per different chapters needed for creating strategy for researchers (SWOT analysis)Identified calls for actions



1.2. Review of HR strategies at EU partners

Start date 21.03.2016. 19.06.2016.

End date 25.03.2016. 23.06.2016.

2 Quality Control and Monitoring Manuel


Active participation of UES representatives at meetings, Getting knowledge about recruitment strategy, Empowerment for employability and the stage and job unit, Functioning of technology transfer office, PhD cycle of study, Innovations in Doctoral Training, Supervisor training, Importance of HR strategy for researchers, and internationalization of the scientific community.


Number of educated persons: 4Number of days spent on training: 6

Planned resultsEducation of person that will be able to train academic community at the University of East Sarajevo.

INSTITUTION


1.3. Comparative analysis

Start date

End date

Quality Control and Monitoring Manual 3


Report on mapping the research human potential and issues in University of East Sarajevo. First phase implemented a desk research, based on the “Questionnaire for mapping the research human potential and issues in WBC universities”, which has been developed in scope of Re@WBC project. The questionnaire covers a range of topics relevant for HR management in research institutions, all of which are highlighted in the European Charter and Code, or The Human Resources Strategy for Researchers (HRS4R) process. The completed questionnaire is annexed to this report.For the purpose of a desk research, a work group was established at the university. The work group was coordinated by mrs.JovanaAmovic. Other members of the work group were: prof. StevanTrbojevic, prof. DejanBokonjic, asst. prof. SlavisaMoljevic, mr.NenadMarkovic, MSc. The desk research involved a review of the different legal documents, reports, procedures and manuals and a data collection, which has been performed with collaboration of the various departments and faculties.Most of the activities were carried on by two sectors, Science, Research and Development Office, and Quality Assurance Office at the University. After extensive analysis of the existing data already available in the field of research, the adapted questionnaire was drafted for faculties, in order to provide us with the information only available to them. This adapted version of questionnaire was delivered to the 15 faculties’ secretaries, who filled them in. All collected data was summed up and entered into the final version of the questionnaire. Internal research also included the analysis of the interinstitutional rules and regulations. External research included the analysis of laws and by laws regulating research and higher education ‐in Republic of Srpska and Bosnia and Herzegovina.


Comparative analysis done

Planned resultsComparative analysis was preparatory document for applying for Charter and Code.



1.4. Action plans for HE management reform



End date 31.05.2016.


There were several meetings with rector and vice-rectors as well as with key administrative employees who can bring changes with potential HR strategy during May 2016. To all of them questionnaire for mapping research human potential and issues as well as report were presented and explained with special emphasis on calls for actions.


Number of contacted key persons: 7

Planned resultsCommitment to the realization of project activities and to the developing and implementation of Human research strategy.

INSTITUTION


1.5. HR offices and centers equipped


End date and now…


This activity started few months ago. For the first time in B&H there will be organized Join or common procurement of equipment for 2 universities in accordance with national legislation. For now, the agreement between institutions is constituted and signed. Equipment specifications were reviewed and approved.


Equipment specification.

Planned results Procured equipment.



WP2. Excellent university for the researchers

2.1. University centers and HR offices reinforced


End date 30.12.2016.


University of East Sarajevo sent necessary information to the project coordinator for writing final report for 2.1.


Number of chapters: 3

Planned results Written report of the University of East Sarajevo



2.2 Administrative staff competences improved


End date 23.09.2016.


Active participation of representatives of UES in discussions. Getting knowledge about: research strategy of University of Polytechnic Torino, implementation of the UK Concordat to Support the Career Development of Researchers.


Number of educated persons: 3Number of days spent on training: 3

Planned resultsEducation of person that will be able to train academic community at the University of East Sarajevo.




2.3. University managements educated on the C&C implementation

Start date This activity is not realized yet.

End date



Planned results



2.4 HRS4R strategy created and adopted at partner universities


End date 03.03.2017.


Formed work group developed strategy HRS4R. This strategy was adopted by Senate of the University and sent to European Commission for final decision about acceptance.


Number of documents developed: 5

Planned results Submitted HRS4R to European Commission.




2.5. Training trainers


End date 17.12.2016.


Participation, active discussion, work in small groups (Coventry meeting).


Number of persons educated: 1Number of days spent on education: 4

Planned results Educated person needed for trainings at home institution.



2.6. Promotion procedures improved


End date 30.06.2017.


For this purpose, questionnaire on academic promotion was filled and sent to project coordinator. The following topics have been addressed: list academic and/ or scientific titles awarded/promoted, basement of academic promotion,


Number of pages for the created questionnaire: 4Number of people engaged: 4

Planned results Created questionnaire.




2.7. Plagiarism monitoring tools implemented


End date This activity hasn’t realized yet.


This activity will be done together for B&H universities.


Specifications of different actions which procured software can do.

Planned results Procurement of appropriate software for plagiarism.



2.8. Ethical committee procedures improved


End date 17.02.2017.


A report about functionality of ethics committee is made. Following chapters were done: abstract, introduction, national legal framework in the partner country, bodies responsible for ethics, institution’s legal framework and remarks/ suggestions for improvement.


Number of chapters addressed: 5Number of pages: 3Number of persons involved: 4

Planned results Improved ethical committee procedures.




2.9. Cooperation with scientific diaspora established


End date 27.01.2017.


All faculties and academies were contacted related to functioning of alumni networks. All information about existence of these networks were sent to the project coordinator for the wider dissemination.


Number of pages done: 1Number of people involved: 6

Planned results Improved contacts with wider auditorium of researchers.



WP3. Excellent researchers for the community

3.1. Researchers trained on C&C and HRS4R

Start date seminar

End date


Working group held 2 seminars and educated 102 researchers from different levels. Special emphasis in education was on significance and role of European charter and code for researchers, developed strategy of human resources for researchers, presentation of internal analysis results, methodology of scientific research work, entrepreneurial skills, connection with industry organization


Number of educated persons at home institution: 102Different sectors addressed: 5

Planned results Educated persons at home institution.



3.2. Webpages offer opportunity links


End date until now…


All researchers are registered in the university information system. Also all researchers are registered in the students’ survey system. And, all researchers will be registered in the eNIR system, recently developed. For now, there is activity related to enter all research results in this system.Other visibilities will be done during getting HR research in excellence code (job vacancies, placement of all researchers on the university web page).



Number of researchers registered in the electronic system: 882

Planned resultsEmail databases of researchers, registered researchers in informational system.


INSTITUTION


3.3. Young researchers trained on research methodology

Start date not done yet

End date



Planned results

INSTITUTION


3.4. Young researchers trained in various skills

Start date

End date



Planned results


INSTITUTION


3.5. Training on teaching methodology

Start date

End date



Planned results

INSTITUTION


3.6. Pilot Mentoring system introduced

Start date

End date



Planned results


INSTITUTION


3.7. Measures for enhancement of multidisciplinarity in research

Start date

End date



Planned results

INSTITUTION


3.8 Guide book published

Start date

End date



Planned results


INSTITUTION

WP4. Quality at Re@WBC

4.1. Quality Assurance Committee (QAC) established

Start date

End date


Our project team member prof. drDejanBokonjic appointed in this team.QAC will meet regularly to prepare project quality standards, procedures and reports, to discuss and evaluate the progress of the project realization, to monitor the activities of all partners, and manage whatever problems there may arise in the course of the project. It is planned that QAC meets once a year though it is possible to have more frequents meetings if necessary.


Next meeting will be organized in Podgorica from 23/25 March 2017

Planned results

INSTITUTION


4.2. Project quality procedures developed

Start date 15.10.2015

End date End of 2017


Quality manual developed on the level of the project. UES is following recommendation can be found in the manual.


Word templates and ppt templates developed. Feedback and attendance list createdLogo establishedChecklist for review of deliverables introduced


Self assessment report developed

Planned resultsUES is using all developed documents regular during implementation of different activities


INSTITUTION


4.3. WP reports

Start date not applicable yet

End date



Planned results

INSTITUTION


4.4. Annual QA reports

Start date

End date


Template for annual reports developed.Currently filling up template of annual report


Planned results


INSTITUTION


4.5. Reports analysis

Start date

End date


not done yet


Planned results

INSTITUTION


4.6. External monitoring

Start date

End date


not done yet


Planned results


INSTITUTION

WP5. Dissemination and exploitation at Re@WBC

5.1. Project web-site created and regularly updated

Start date

End date


Project web site is developed on the level of the project by project coordinator. UES made a link on its web site with central project web site. Also UES was regularly sending all deliverables, news and performed activities for the web site to project coordinator


Web site developed and regularly updated

Planned results

INSTITUTION


5.2. Promotional material distributed

Start date

End date


Not still done. Procedure for developing of promo material is started.


Planned results


INSTITUTION


5.3. Project results disseminated

Start date

End date


Dissemination plan is developedSeveral seminars organized for dissemination of project activities.


All activities should be disseminated on the Faculty and University level.

Planned results

INSTITUTION


5.4. The label "HR Excellence in Research" obtained by a number of WB partner universities


End date until now…


All necessary documents were submitted recently. UES for reply as positive with minor changes. We clearly defined responsible persons for each activity and also we made robust monitoring plan.


Obtained or not obtained?


Planned results Obtained code.


INSTITUTION


5.5. Establishment of awards for young researchers

Start date

End date


This activity will be carried out during the University day 24 May 2017.


Number of awards for young researchers: ?

Planned results

INSTITUTION


5.6. Mentoring system adopted

Start date

End date


not done yet


Planned results


INSTITUTION


5.7. Strategy on continual training of researchers adopted

Start date

End date


This strategy has not adopted yet.


Planned results



WP6. Management at Re@WBC

6.1. Kick-off and coordinating meetings realised


End date 12.12.2015.


Presentation of the University of East Sarajevo. Active participation in discussions.


Number of persons participated at the meeting: 2Number of days spent at the meeting: 4

Planned results Presented University of East Sarajevo.



6.1. 1st Steering Committee Meeting


End date 02.12.2016.


Presentation of situation with realization of activities at University of East Sarajevo.


Number of persons participated at the meeting: 1Number of days spent at the meeting: 3

Planned results Revision of all realized activities until 30.11.2016.


INSTITUTION


6.2. Procedures for project management

Start date

End date


Project management guide developed. We are using this guide as support tool for financial management of our project


Active usage of guide for management of the project

Planned results


INSTITUTION


6.3. PA signed


End date 15.06.2016.


Partnership agreement is signed.


Planned results

INSTITUTION


6.4. Software platform for project management

Start date

End date



Planned results


INSTITUTION


6.5. Day-to-day coordination

Start date

End date



Planned results

INSTITUTION


6.6. Financial management

Start date

End date



Planned results


INTERNAL QUALITY ASSURANCE PROCEDURES

REPORT PREPARED BY

DATE


Project number: 561586-EPP-1-2015-1-RS-EPPKA2-CBHE-JP

"This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein"

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