reward recognition adults
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Reward and recognition policy
For the reward and reimbursement ofservice users, carers, patients and membersof the public for their contribution toplanning, delivery and evaluation of health,childrens, social care and other CountyCouncil services
Version control V3.0
Date April 2012
Review date December 2012
This is a joint policy between the NHS and East
Sussex County Council. The contact details in the
appendices are specific to each organisation.
The appendices in this version of the document are
appropriate for East Sussex County Council.
NHS East Sussex Downs and Weald
NHS Hastings and Rother
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East Sussex County Council (Adult Social Care and Childrens Services)
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Document control sheet
Title of the policy Reward and recognition policy
Purpose of the policy To ensure service users, carers, patientsand members of the public are rewardedappropriately for their contribution to theplanning, delivery and evaluation of healthchildrens, social care and other countycouncil services
Target audience Involvement organisers
Action required To follow the policy when engaging withservice users, carers, patients and membersof the public to improve health and countycouncil services
This policy supersedes November 2008 version
This policy should be read alongside N/A
Lead director Samantha Williams, Assistant Director Planning, Performance and Engagement
Jessica Britton, Head of Assurance andGovernance
Policy lead / Author Sara Geater, Head of Engagement &Equalities (NHS) and Denise Leary,Community Engagement Manager (ASC)
Produced by ASC Staff Information Team, CS Equalityand Participation Team, CorporateConsultation and Engagement Manager.
Implementation date April 2012
Review date December 2012
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Contents
Contents...................................................................................................4Glossary....................................................................................................5Introduction...............................................................................................6
Purpose of the policy 7Scope of the policy 7
Payment rates...........................................................................................7Out-of-pocket expenses............................................................................9Travel 9Care costs 10
Reward payments...................................................................................10Exemptions from reward payments 11
Tax and benefit implications...................................................................11Procedure for reimbursement of expenses and claiming payments .. .. .12
Other methods of reimbursement 13Making a claim 13Translations and accessible formats 13
Compliance with protocols and standards .............................................13Feedback to participants.........................................................................14Appendix 1..............................................................................................15Role Description for Public / Service User / Carer / Patient Participation 15
Appendix 2..............................................................................................17Reward and Recognition Letter of Agreement 17
Appendix 3..............................................................................................19
About you 19Appendix 4a............................................................................................22BACS (Bank Automated Clearing System) Payments to Suppliers 22
Appendix 4b............................................................................................23Payment of your Reward & Recognition payment 23
Appendix 5..............................................................................................25Process for payment flowchart 25
Appendix 6..............................................................................................26Out-of-pocket expenses and reward and recognition claim form 26
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Glossary
Participant A person who actively engages with organised activities to
inform and improve health, social care and other County Council Services.
Organisation The organisation arranging the activitywhich may be NHSHastings and Rother, NHS East Sussex Downs and Weald or East Sussex
County Council.
Budget holder The employee within the organisation who has authority to
sanction expenditure.
Involvement organiser The employee who organises the involvement
activity, meeting or event and provides background information, support and
the necessary claim forms.
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Introduction
We value the experience and expertise of service users, carers, patients and
members of the public. We believe that patient and public involvement and
service user and carer engagement are at the heart of providing high quality
services that are responsive to local needs and the development of effectivestructures and processes for involvement, engagement and feedback is
central to improving our services.
We are committed to ensuring that service users, carers, patients and
members of the public are involved in:
considering and developing proposals for changes in how services are
provided,
planning new services,
decisions that affect how services operate, and
monitoring and evaluating service quality.
Service users, carers, patients and members of the public are already
involved in a large number of diverse areas of work. This policy has been
developed jointly by East Sussex County Council and the two East Sussex
PCTs to build on this and:
to create a framework for service users, carers, patients and members
of the public to work with us as colleagues and as recognised experts
by experience, and
to recognise and value the contribution that service users, carers,
patients and members of the public make, and
to provide a clear structure for the recognition of this contribution and
the expenses incurred.
This policy has been developed in accordance with national guidance
Reward and Recognition: The principles and practice of service user
payment and reimbursement in health and social care (Department of Health
August 2006). It has been subject to consultation with service user, carer
and patient organisations and other community groups.
The policy has been in operation since 2008 and this updated policy reflects
the learning gathered since its implementation.
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Purpose of the policy
The main aim of this policy is to improve our services, and to strengthen the
voice of service users, carers, patients and members of the public in the
planning, delivery and evaluation of those services.
We want to encourage and enable participation from a diverse range of
people and the policy has been developed to help remove barriers to
involvement.
It is our policy to reward service users, carers, patients and other experts by
experience for their knowledge and time when contributing to meetings, work
groups, representation at Boards etc. As a general rule, this will mean a
commitment to attend a number of meetings. However, there may be
occasions when participation in one-off activities such as recruitment panels
or one-to-one interviews may be required.
The policy provides details of the types of activity which attract a recognition
payment, and rates for reimbursing out-of-pocket expenses.
The policy also describes the processes by which payments will be made.
Scope of the policy
This policy covers the involvement of Adults in the work of:
East Sussex County Council
NHS East Sussex Downs and Weald, and
NHS Hastings and Rother.
Payment rates
The payment rates are set according to the type of activity undertaken.Under this policy, activity is split into three categories (see table below):
Category 1 activities are exempt from payment and out-of-pocket
expenses.
Category 2 activities will attract reimbursement of out-of-pocket
expenses only.
Category 3 activities will attract reimbursement of out-of-pocket
expenses and the reward payment.
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Activity Category R&R Payment
Public meeting 1 Not applicable
Roadshow 1 Not applicable
Exhibition 1 Not applicable
Completion of surveys / polls 1 Not applicable
Activities attended by a PCT /
ASC officer but organised by
external group / organisation
1 Not applicable
Attendance at board meetings
(as a member of the audience)
1 Not applicable
Activity Category R&R Payment
Stakeholder event invited 2 Out-of-pocket expenses
Seminar or workshop 2 Out-of-pocket expenses
Public Panels 2 Out-of-pocket expenses
Voluntary activity (pre-agreed) 2 Out-of-pocket expenses
Activity Category R&R Payment
One-to-one interviews 3 Expenses & reward payment
Participation in a focus group 3 Expenses & reward payment
Committee / board
representation
3 Expenses & reward payment
Participation on working / task
group
3 Expenses & reward payment
Citizens jury 3 Expenses & reward payment
Acting as mystery shopper 3 Expenses & reward payment
Involvement in recruitment 3 Expenses & reward payment
Involvement on tendering panel 3 Expenses & reward payment
Direct participation at a
workshop / seminar / training
event (ie. giving a presentation)
3 Expenses & reward payment
NoteDiscuss with the Reward & Recognition budget holder if you areundertaking a piece of work, which is likely to merit a substantial
amount of out-of-pocket expenses or reward payments.
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Out-of-pocket expenses
People who help us should not lose out or be financially disadvantaged as a
result of their involvement in the activities covered by this policy. We will
make arrangements for them to be reimbursed for out-of-pocket expenses as
outlined below.
Travel
Where possible we encourage people to use public transport or car share in
line with our sustainability plans. Details of public transport in East Sussex
can be found at www.eastsussex.gov.uk/roadsandtransport/public
The following travel costs may be reimbursed for Category 2 and Category 3
activities:
Return trip from home (or place of work) to the activity venue on public
transport eg. bus, train where supported by receipts, or by private
vehicle at the rates shown below. Only the actual mileage from home /
work to the venue can be claimed and not any additional miles. For
example, if someone else drove the participant to the venue, returned
home and picked them up later, only one journey to the venue and one
journey home may be claimed.
Parking costs for the duration of the activity where parking is not
provided free of charge.
Type of vehicle Rate per mile
Private car 45p
Motorcycle (or other motorised vehicle) 24p
Pedal cycle (or other non-motorised
vehicle)20p
Passenger allowance (when you give a
lift to another participant this is added to
the mileage rate)
5p
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Taxis will only be reimbursed in exceptional circumstances, for example, a
taxi is required for medical reasons or because it is impractical to use an
alternative form of transport. Prior agreement must be sought from the
involvement organiser. If a taxi is required then the involvement organiser
may make arrangements for the taxi fare to be billed directly to the county
council or PCT, as appropriate.
Care costs
Care costs can only be claimed when they are incurred as a direct result of
the persons involvement. These expenses should be agreed with the
involvement organiser in advance and supported by receipts from a
registered provider eg. nursery, childminder, personal assistant.
Examples are:
If a child would normally have been in childcare when the meeting takes
place, no claim may be made.
Where a carer needs to employ a registered care agency to look after
their dependant while attending an involvement activity, a claim may
be made.
Where a service user needs the help of a personal care assistant or
support worker to fully engage with the activity, a claim may be made.
Payments for care costs (childcare, care for
dependants, or support workers) may be regarded
as taxable income by the Inland Revenue.
Reward payments
Where activities require a significant time commitment or specialist
knowledge we will recognise this by offering a reward payment.
The involvement organiser should complete a Role Description for Public /
Service User / Carer / Patient Participation to determine whether the activity
merits a reward payment. Activities which attract reward payments aredescribed in the table on page 6.
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The payment will be 20 per half-day session (up to 4 hours). Included in
this sum is preparation (pre-reading), printing of appropriate papers, any
phone calls, and travel time to the activity and follow-up work as required.
The participant can decline the offer of payment if
they wish and be involved on a voluntary unpaid
basis.
Exemptions from reward payments
Where service user, carer or patient representatives are paid by anotherorganisation for participating in a meeting or training activity they are not
eligible to receive further payment under this policy. For example, the person
may be paid by a voluntary or statutory organisation as part of their job.
Where an individual attending a meeting is also affiliated to a user group,
community group or other similar organisation and chooses to waive their
right to payment under this policy, the organisation that they are affiliated to
may not claim the payment on their behalf.
In certain situations we may choose to contract with a user group or othersimilar organisation to run service user, carer or patient events. In such
cases the organisation will be invited to submit an inclusive quote to cover
their full costs, including payment to service users, carers and patients. The
organisation running the activity or event will be expected to make the
necessary arrangements to reward the contribution made by service users,
carers, patients and members of the public. This will be in line with payments
made under this policy.
Tax and benefit implications
The provision of payment under this scheme including care costs, reward
payments and vouchers (see Other methods of reimbursement below) will
be regarded as taxable income and may affect a persons benefits. Further
advice and information can be obtained from the Benefits Agency or local tax
office.
It is the responsibility of service users, carers, patients and members of thepublic to declare payments in relation to tax, state benefits and earnings.
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Ability to participate does not assume that an individual is capable / fit for
work within the rules governing benefit payments.
While the payment is for work undertaken, participating individuals are not
employees of the county council or the PCT.
Procedure for reimbursement of expenses andclaiming payments
If a person is participating on a regular, on-going basis, the involvement
organiser responsible for the activity will provide the service user, carer,
patient or member of the public with:
a role description (Appendix 1),
a letter of agreement (Appendix 2), and
an About you form (Appendix 3).
The purpose of the role description is to clarify expectations for both the
participant and the involvement organiser. If there are any concerns about a
persons capacity to fulfil the role described, the involvement organiser
should revise the role description with the participant or the organisation they
represent.
If a person is involved in a number of activities, they are only required to sign
one letter of agreement at the beginning of their involvement with us.
We ask participants to complete the About You form (Appendix 3) to
understand who we are involving in planning and shaping services, and to
ensure we seek the views of a range of people and groups. This form will
remain confidential and will be kept separately from any other forms that are
returned to us. Completion of this form is optional.
At the beginning of a participants involvement in an activity which merits a
reward payment, the involvement organiser should supply the participant with
a Bank Automated Credit System (BACS) form and guidance notes
(Appendix 4a and 4b). The involvement organiser should ensure that the
participant is aware of the importance of providing their bank details
promptly. The BACS form should be completed by the participant and
returned in the envelope provided or sent to the address on the form. The
participants bank details will be kept confidentially.
Appendix 5 explains how the payment process works.
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Other methods of reimbursement
The involvement organiser should establish the preferred method of reward
with each individual and consider the use of vouchers for those participants
without a bank account. Requests for vouchers need to be made to the
appropriate person in your organisation (see Contact details).
Making a claim
Participants should use the claim form (Appendix 6).
When making a claim, service users, carers, patients and members of the
public should complete the left-hand column of the expenses claim form. The
right-hand column of the claim form needs to be completed by the
involvement organiser, and then validated and signed prior to submission for
payment.
Translations and accessible formats
If the participant requires a translation of any of the documents (for example,
letter of agreement, role description or BACS form), the involvement
organiser should arrange for this to be made available. The involvement
organiser should contact the appropriate person in their organisation (see
Contact details) who will process the application.
If an accessible format is required, for example CD, audio tape or Braille,then the involvement organiser should contact the appropriate person in their
organisation (see Contact details).
Compliance with protocols and standards
Criminal Records Bureau (CRB) checks will be required in situations where
the role involves unsupervised contact with vulnerable people. The
exception to this is where an individual has already registered as a volunteer
with East Sussex County Council as all volunteers are required to have CRB
checks.
Participants must comply with the protocols, standards and conduct
applicable to the area in which they are working, including showing respect
for others and maintaining confidentiality. The involvement organiser should
explain the expected conduct to the participant. If standards and protocols
are breached, the organisation has the right to end the participants
involvement.
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Feedback to participants
It is good practice to thank participants for their involvement. One way of
thanking and recognising involvement is to give feedback to show how
participants views were taken on board and what changes were made as a
result. This shows how peoples views were valued and what the service didto make a difference. The involvement organiser should take responsibility
for ensuring that participants are recognised in this way.
Contact detailsEast Sussex County CouncilSt. Annes Crescent
Lewes
East Sussex BN7 1UE
Adult Social Care
Central Support Admin Team
Tel: 01273 481565
Email: policy&[email protected]
Childrens Services
Atiya Gourlay, Equality & Participation Manager
Tel:01273 482302
Email:[email protected]
Governance and Community ServicesSue Buxton, Consultation and Engagement ManagerTel: 01273 481503Email: [email protected]
NHS
Sara Geater, Head of Engagement & Equalities
Bexhill HospitalHollier Hill
Bexhill on Sea
East Sussex TN40 2DZ
Tel: 01424 735683
Email: [email protected]
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Appendix 1
Role Description for Public / Service User / Carer / Patient Participation
Involvement organiser to complete before the start of a new activity / event.
Name of involvement organiser:
Phone number:
Email address:
Name of activity / committee / group / project
If committee / group representation, what is the groups remit?
Describe the role the participant will fulfil within the group, committee or project
Would the role be most effective if the participant was:
Public member / member of the LINk (public interest view)
Active or recent service user / patient
Carer
Representative view of a particular group from a voluntary or community sector
Are there any particular skills or knowledge you are looking for in a participant?
Please describe the format of the group, committee or project ie. how often do you meet,for how long, where?
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How much time per month outside of the meetings is required to fulfil the role eg. forreading of papers etc?
Over what period will the participant be expected to undertake the role?
What initial induction and support will you provide for the participant?
According to the Reward and Recognition Policy of the PCTs and ESCC, public, serviceuser, carer and patient representatives may receive a reward payment for on-going orregular involvement on groups, committees or projects. Please refer to the attachedpolicy and define the level of payment that the role may attract (tick all that apply).
Out-of-pocket expenses Reward payment
CRB check required? Yes No
Date of role description
Please retain one copy of this form with the Terms of Reference of the group,
committee or project (where appropriate).
Provide the participant with a copy.
Send a copy to the Consultation & Engagement Team.
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Appendix 2
Reward and Recognition Letter of Agreement
To be completed by the involvement organiser at the start of a persons involvement withthe county council or the NHS
Dear
Re: Reward and Recognition Letter of Agreement (add name of person)
Thank you for your interest in being involved in developing and informing the work of
East Sussex County Council, [insert name of department e.g. Adult Social Caredepartment].
We appreciate your contribution and in line with our Reward and Recognition Policy we will
reward you for your contribution. This agreement outlines the terms on which this is
offered.
In order to receive payment you should read this letter, and sign and return the enclosed
duplicate to me, keeping the original for you. If you need help in having this agreement
explained to you please contact me. My address and telephone number appear at the
bottom of this letter.
It is your responsibility to declare payments in relation to tax, state benefits and earnings.
If you file your own tax return, please be aware that reward payments and out-of-pocket
expenses reimbursements should be declared as income for tax purposes. If you are in
receipt of means-tested benefits, reward payments may affect your benefits. Check with
your tax office or benefits advisor if you are unsure whether this applies to you.
A copy of the role description (insert name / description of role)is included with this
letter. When carrying out the tasks set out in the role description, your relationship with
East Sussex County Council shall be that of a volunteer contributor, and not as an
employee.
The current rate for reward payments is 20 per half-day session (up to 4 hours). Included
in this sum is preparation (pre-reading), printing of papers, travel time to the activity and
follow-up work as required.
Payment will be made against expenses claim forms received and verified by me.
Payments may take up to 30 days to process and will be credited by electronic bank
transfer. If there are any delays in payment please let me know.
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In order to ensure that our records are kept up to date you should notify me of any change
of circumstances, for example change of address, bank details etc.
Prior to you undertaking any work you may be required to have a Criminal Records Bureau
check. If you are undertaking work that involves you coming into contact with children,
patients or vulnerable adults, you will need this clearance.
I have also attached an About You questionnaire, which I would encourage you to
complete, although this is optional. This form will remain confidential and will be kept
separately from any other form you send in to us. This information helps us to ensure that
we are seeking the views of everyone in society.
Whilst working with us, you should comply with our protocols, standards and code of
conduct and this includes showing respect for others and maintaining confidentiality. I will
be explaining the details of these standards to you. If you fail to comply with these
standards we have the right to end your involvement with us.
You must be aware of your own responsibilities for health and safety and you must comply
with our Health and Safety Policy.
If you have any complaint or grievance relating to your work tasks as set out in this letter,
you should raise the matter, in the first instance, in writing with me. If this is still not
resolved please contact [Insert the appropriate contact details e.g. for Adult Social
Care it will be Louisa Havers, Head of Performance & Engagement, County Hall, St.
Annes Crescent, Lewes, East Sussex, BN7 1UE].
Yours sincerely
Insert Involvement organiser name
I have read and understood the above and I agree to the terms of this letter.
Signed (participant): Date:
Name (please print): ..
Also attached is the fact-sheet Rewarding your Involvement, What you should know.
Please keep one copy of this agreement and return the second copy to:
Involvement organiser: insert name
Address: insert address
Telephone no: insert contact number
E-mail address: insert if applicable
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Appendix 3
About you
We want to make sure that everyone is treated fairly and equally, and that no one gets leftout. Thats why we ask you these questions.
We wont share the information you give us with anyone else. We will only use it to helpus make decisions and make our services better.
If you would rather not answer any of these questions, you dont have to.
Q1 Are you ...? Please select one box
Male Female Prefer not to say
Q2 Do you identify as a transgender or trans person? Please select one box
Yes No Prefer not to say
Q3 Which of these age groups do you belong to? Please select one box
under 18 25-34 45-54 60-64 75+
18-24 35-44 55-59 65-74 Prefer not to say
Q4 What is your postcode?
Q5 To which of these ethnic groups do you feel you belong? (source: 2011 census)Please select one box
White British Asian or Asian British Indian
White Irish Asian or Asian British Pakistani
White Gypsy/Roma Asian or Asian British Bangladeshi
White Irish Traveller Asian or Asian British other*
White other* Black or Black British Caribbean
Mixed White and Black Caribbean Black or Black British African
Mixed White and Black African Black or Black British other*
Mixed White and Asian Arab
Mixed other* Chinese
Other ethnic group* Prefer not to say
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*If your ethnic group was not specified inthe list please describe your ethnic group.
The Equality Act 2010 describes a person as disabled if they have a longstanding physical ormental condition that has lasted or is likely to last at least 12 months; and this condition has asubstantial adverse effect on their ability to carry out normal day to day activities. People withsome conditions (cancer, multiple sclerosis and HIV/AIDS, for example) are considered to bedisabled from the point that they are diagnosed.
Q6 Do you consider yourself to be disabled as set out in the Equality Act 2010?Please select one box
Yes No Prefer not to say
Q7 If you answered yes to Q6, please tell us the type of impairment that applies toyou. You may have more than one type of impairment, so please select all thatapply. If none of these apply to you please select other and give brief details of theimpairment you have.
Physical impairment Sensory impairment (hearing and sight)
Long standing illness or health condition, such as cancer, HIV, heart disease,diabetes or epilepsy
Mental health condition
Learning disability
Prefer not to say
Other*
*If other, please specify
Q8 Do you regard yourself as belonging to any particular religion or belief?Please select one box
Yes No Prefer not to say
Q9 If you answered yes to Q8, which one? Please select one box
Christian Hindu Muslim Any other religion, please specify
Buddhist Jewish Sikh
Q10 Are you ... Please select one box
Bi/Bisexual Gay woman/Lesbian Other
Heterosexual/Straight Gay Man Prefer not to say
Thank you for providing this information.
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Appendix 4a
BACS (Bank Automated Clearing System) Payments to SuppliersWe use BACS to make payment directly into your bank or building society account (or the accountyou have named to receive the payment). If you are in any doubt about how to fill in this form,please contact your bank / building society for advice. Please use BLOCK CAPITALS to fill in thisform.
Your name (as it appears
on your account) or
The name of the accountto receive payment
Bank / building society sort code Account number
Bank / building society name
Bank / building society
reference number (ifapplicable)
Bank / building society name
Bank / building society address
Postcode
If you have an email address, please enter it below and we will email you to tell you when the
money is being paid. Or you can tell us your fax number. If you do not have an email address orfax number we will write to you at the address you have given above.
Email address: Fax number:
Signature: Date:
Name (in BLOCK CAPITALS):
Please return this form to: Serco Accounts, PO Box 2681, Uckfield, East Sussex, TN22 1WT
Email: [email protected] Fax: 01825 745 637
Office use only Vendor number:
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Name:Address:
Postcode: Tel. number:
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Appendix 4b
Payment of your Reward & Recognition payment
We will normally pay you through BACS (Bank Automated Clearing System). This has the
following benefits to you:
The payment goes directly into your bank account.
You dont have to pay cheques into the bank and wait for them to clear. This saves
you time and means the money is available to you more quickly.
The money will be in your account within two working days from the date shown on
the payment advice we will send you.
There is no risk of the payment made to you being lost or stolen, as there could be
with a cheque.
Completing the BACS form
You do need to fill in a BACS form.
The form must be fully completed.
You can post the form to the address below, or you can send it by fax or email.
By post: Insert your address details here
By email: Insert your email address here
(Please put BACS insert your ref herein the title of your email)
By fax: Insert your fax number here
If the space for your account number or the building society reference number is toosmall please ask your bank or building society for advice. You must not make the
boxes bigger or write more than one letter or figure in each box.
If you have a Lloyds or Girobank account with a non-standard account number (that
is, one that is not exactly 8 digits) please ask your bank for advice about filling in the
form. We cannot make payments directly into Post Office accounts or certain other
bank and building society accounts. If you are in any doubt whether your account
can accept the payments, please ask your bank for advice.
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BACS payments
When we make a payment to you by BACS we will send you a separate remittance
advice. This will detail what the payment is for and when it will arrive in your bank
account. The remittance advice will be e-mailed or faxed to you. In the unlikely
event your payment does not arrive in your account on the date stated please
telephone the Accounts Team on 01825 744551 so that the matter can beinvestigated.
If, in the future, there is any change to the bank or building society details you have
provided please inform us, preferably in advance, and we will send you a new form to
complete. If you do not inform us of these changes in advance, your bank or building
society may reject the payment. If this happens your payment will be delayed.
If you have any queries concerning this information or the BACS form that have not
been explained above please contact the Accounts Team of SERCO who deal with
this work on the councils behalf (telephone 01825 744551).
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Appendix 5
Process for payment flowchart
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One-off event Regular or on-goingparticipation in an activity
Complete a role description,and send a copy to:
Your departmental
Engagement Team
the participant, and retain a copy for your
records
Letter of agreement to besigned by participant (if first
time registered)
Copies of the claim form issued to participants atthe activity
Inform budget holder of likelylevel of reimbursement
Participant completes the claim form
Completed forms sent to:Finance Team for processing if BACS transfer
ASC only - Engagement Team/Central Support Admin.
Claim forms are collected, and validated and signed bythe involvement organiser
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Appendix 6
Out-of-pocket expenses and reward andrecognition claim form
Please use CAPITAL LETTERS when completing the form
Name:
Address:
Postcode:
Telephone number:
Email (if appropriate):
What activity are you claiming for?
Name of activity / meeting:
Description of activity / meeting:
Date of activity: / / (DD/MM/YYYY)
Name of event organiser:
Reward payment claimant This column to be completed by theinvolvement organiser
Reward payment agreed?
Yes No
Number of sessions:(approx 4 hours each)
Cost @ 20 per session
Reward payment to be made in vouchers (forclaimants without a bank account)
Yes No
Type of expenses claimed (completed by claimant) This column to be completedby the involvement organiser
Reward and recognition policy 26January 2012
Office use only
Vendor Number:
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Travel by private car @ 45p per mile: miles
Travel by motor cycle @ 24p per mile: miles
Travel by pedal cycle @ 20p per mile: miles
Number of passengers (if any):
Passenger mileage costs(5p per mile per passenger):
Public transport type: (receipt required)
Other expenses (eg. parking, taxi*):
* only if pre-authorised by involvement organiser (receipt required)
Care costs (if agreed in advance): (receipt required)
Signature of claimant: Claim total:
Please send completed forms to: (Delete as applicable)
Adult Social Care - Central Support Admin, Adult Social Care, County Hall, St. AnnesCrescent, Lewes, East Sussex, BN7 1UE
All other departments - CRD Finance (AP), D Floor, East Block, County Hall, St. AnnesCrescent, Lewes, East Sussex, BN7 1UE or email to [email protected]
Please note that it is your personal responsibility to declare reward paymentsreceived from us to Jobcentre Plus or other benefits agencies and to HMRC inrespect of tax liability.
Authorised by: (Involvement Organiser / Officer signature) Date:
Cost centre: *
*For ASC use cost centre 3298 *For all other departments use the cost centre of the team who are running the
activity.
mailto:[email protected]:[email protected]