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Revive your SharePoint withSHAREPOINT 2013 MIGRATION

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NEW FEATURES IN SHAREPOINT 2013

Over the years, SharePoint has come a long way with a series of new versions and upgrades. With every new release of SharePoint, there have been tremendous

improvements and enhancements. The latest version of SharePoint i.e. SharePoint 2013 sprang up with a host of new features and upgrades.

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MobileSupport

SocialComputing

EnterpriseSearch

Records andCompliance Management

SimplifiedContent Management

Better WorkflowCapability

Of all the collaboration and content management tools, SharePoint reigns at the top. Compared to other platforms, enterprises consider SharePoint as the most preferred platform for sharing information and collaborating in real-time, developing sites and portals as well as for managing content and documents.. ------------------------

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According to

Microsoftof Fortune 500 Companies use SharePointand approximately 36.5 million user licenseshave been sold between 2006 and 2011.

78%

These advanced features of SharePoint, along with its availability On-Premise and On-Cloud set of an analogy with Swiss Knife which has paved the way of migration for several enterprises across the world. However, not many enterprises wanted to or could migrate to SharePoint 2013 from previous versions, owing to different challenges faced by them.

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ROADBLOCKS TO SHAREPOINT 2013 MIGRATION

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Difficulty in Direct Migration

These advanced features of SharePoint, along with its availability On-Premise and On-Cloud set of an analogy with Swiss Knife which has paved the way of migration for several enterprises across the world. However, not many enterprises wanted to or could migrate to SharePoint 2013 from previous versions, owing to different challenges faced by them.

Inability to Identify Platform

Since SharePoint 2013 is available both On-Premise and Online, enterprises faces challenges in identifying which platform version will best suit their organizational needs. While SharePoint Online offers ease of access anytime, anywhere, On-Premise SharePoint meets security and integrity needs.

Concern for Meta Data

Most of the organizations are averse to migrate due to their concern about losing Meta data and content if there is an improper mapping of versions.

Difficulty in Mapping Permissions, Customizations & Configurations

Inability to correctly map the permissions, customizations and configurations of legacy versions of SharePoint to SharePoint 2013 also throws up challenges in managing the associated assets, information and usage.

Lack of In-house Support

Even if an enterprise is willing to migrate, lack of in-house support in terms of developers trained in SharePoint 2013 creates a roadblock in migration.

High Costing

Migration always invites end-user adoption and training costs. Moreover, if the version is older than 2010, the process involves a twofold costing in that existing version needs to be migrated to SP 2010 and then to SP 2013. This again limits enterprises from migrating SharePoint 2013.

Migration from any version of SharePoint to the latest 2013 version in itself is a big decision. However, with deliberate planning and consulting, enterprises can overcome the challenges easily. Besides, an enterprise can consider a few key strategies for fruitful and a few key strategies for fruitful and successful migration which really helps it enjoy the benefits of SharePoint 2013 post-migration.

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STRATEGIESTHAT KNOCK SHAREPOINT MIGRATION RIGHTLY

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Plan & Document Requirements

An enterprise for successful migration should plan and document requirements. This will help in identifying the key areas where the efforts and resources need to be directed and reduce the pains during and after migration.

E.g. E.g. Determining what type of content, tem-plates and navigation is required in the next version.

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Create a Roadmap

A random migration process always invites ambiguity, while a thoughtful steps result in success. Having a roadmap beforehand helps in identifying the right steps to be implemented before, during and after migration

E.g. E.g. Identifying which content and database which needs to be migrated in what order and which needs to be archived for the next phase.

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Audit the Infrastructure

Identification and assessment of existing envi-ronment will help in determining the next requirement. This will help in reducing the associated time, cost and complexities.

E.g. E.g. Identifying that the current environment is SP 2007, will help in developing the interim environment, which is SP 2010.

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Develop Policies and Processes Framework

One of the keys to turn up with migration suc-cessfully is to develop standard processes and policies to be followed. Doing this will certainly enforce effectiveness and reduce the inherent challenges.

E.g. Designing the complete process of how Meta Data needs to be handled and ported to the new version.

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Consolidate & Backup, Assets & Applications

To simplify and ensure smooth switchover to To simplify and ensure smooth switchover to SharePoint 2013, enterprise also needs to con-solidate applications and folders to avoid the last minute rushes and chaos. A back-up of data and information is also necessary before an enterprise sets out for migration.

E.g. Combining libraries and sites together can help with rapid migration and roll up.

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Training

True productivity and ROI is possible only when the end users or the team is well-educated and informed about the new SharePoint. Hence, prior training before switchover is imperative to achieve the desired results out of migration.

E.g. E.g. Using surveys, seminars and FAQs to prepare the team for the next version.

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Testing

Enterprise also needs to be well-prepared with a definite testing plan in hand that will help in mapping the actual results with the planned outcome.

E.g. E.g. Test plan to verify whether the sites and contents display correctly in the new version.

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Once these key steps are implemented, an enterprise can confidently execute the actual migration process, keeping in mind the desired goal. Over and above these, an enterprise also needs to have an expert partner partner or consultant by its side which will help in moving seamlessly from one environment to another.

Remember a sound migration plan will help in avoiding pitfalls and complexities arising at a later stage. In the next volume, we will dig deeper into the same subject and discuss the actual process of migration (How To’s), common tools of SharePoint migration and study a real case.

Stay tuned for Stay tuned for Revive your SharePoint with SharePoint 2013 Migration – Vol.2