REVISED

BOARD OF EDUCATION Board Auditorium

Portland Public Schools Blanchard Education Service Center REGULAR MEETING 501 N. Dixon Street November 24, 2015 Portland, Oregon 97227

Note: Those wishing to speak before the School Board should sign the public comment sheet prior to the start of the meeting. No additional speakers will be accepted after the sign-in sheet is removed, but testifiers are welcome to sign up for the next meeting. While the School Board wants to hear from the public, comments must be limited to three minutes. All those testifying must abide by the Board’s Rules of Conduct for Board meetings.

Public comment related to an action item on the agenda will be heard immediately following staff presentation on

that issue. Public comment on all other matters will be heard during the “Public Comment” time.

This meeting may be taped and televised by the media.

AGENDA

1. SUPERINTENDENT’S REPORT 6:00 pm

2. STUDENT REPRESENTATIVE’S REPORT 6:35 pm

3. STUDENT TESTIMONY 6:20 pm

4. PUBLIC COMMENT 6:45 pm

5. OMBUDSMAN QUARTERLY UPDATE 7:05 pm

7. BUSINESS / CONSENT AGENDA 7:45 pm

8. ADJOURN 8:00 pm

Portland Public Schools Nondiscrimination Statement

Portland Public Schools recognizes the diversity and worth of all individuals and groups and their roles in society. The District is committed to equal opportunity and nondiscrimination based on race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service.

 

Portland Public Schools is an affirmative action and equal opportunity employer.  

PORTLAND PUBLIC SCHOOLS Office of Ombudsman

501 North Dixon Street • Portland, OR 97227 (503) 916-3045 • ombudsman@pps.net

MEMO  

To:  Portland  Public  Schools  Board  of  Directors  

From:  Judi  Martin  

Date:  November  18,  2015  

Re:  Board  Update  

 

On  Tuesday,  Nov  24th  I  will  be  giving  the  Board  an  update  on  the  work  of  the  Ombudsman’s  Office  over  the  last  year.    It  has  been  a  privilege  to  listen  to  families  and  community  members  and  to  learn  more  about  the  challenges  they  have  experienced.    I  have  been  pleased  with  the  willingness  of  PPS  administrators  to  work  closely  with  my  office  to  assist  in  resolving  concerns  and  to  identify  and  address  systemic  issues.    I  look  forward  to  sharing  more  with  the  Board  next  week.  

Please  find  attached  information  regarding  the  work  of  the  Ombudsman’s  Office.  

 

 

 

The  PPS  District  Ombudsman  has  a  neutral  role  and  works  informally  and  confidentially  to  assist  all  parties  in  finding  possible  solutions.     If  you  would  like  the  assistance  of  the  Ombudsman,  please  call  503-­‐916-­‐3045  or  email  ombudsman@pps.net.

School/Department-­‐Based  Problem  Solving ◊ Concern  addressed  directly  with  teacher  or  staff  member ◊ If  not  resolved,  concern  addressed  with  Principal  or  Department  Supervisor

Portland  Public  Schools

COMPLAINT  RESOLUTION  PROCESS*

Complaint  Process  Step  1

◊ Complainant  files  written  complaint  with  Ombudsman  or  Superintendent  ◊ Principal  or  Department  Supervisor  works  with  complainant  to  learn  facts  and  problem  solve  with  the  goal  of  finding  a  mutually  acceptable  resolution  

◊ If  no  mutually  acceptable  resolution,  the  designated  decision-­‐maker  provides  written  resolution  within  30  days  of  filing  written  complaint  

Complaint  Process  Step  2

◊ Complainant  files  appeal  with  Superintendent  within  10  days  of  receiving  Step  1  resolution    

◊ Superintendent  or  designee  reviews  complaint  and  issues  written  decision  within  30  days  of  receipt  of  appeal  

◊ Decision  of  Superintendent  is  final  

Accept  Superintendent’s  

decision  

Appeal  directly  to  Oregon  

Department  of  Education  (ODE)

Request  appeal  to  Board - Board  votes  within  2  meetings  on  whether  to  consider  appeal  

- If  considered,  Board  votes  within  2  regular  meetings  on  appeal  

Appeal  to  ODE

*Please  note:  Personnel  complaints  are  subject  to  complaint  procedures  available  through  the  Human  Resources  department.    They  are  not  subject  to  the  process  and  timelines  found  in  the  Complaint  Resolution  Process.  

 

1    

BOARD OF EDUCATION SCHOOL DISTRICT NO. 1J, MULTNOMAH COUNTY, OREGON

INDEX TO THE AGENDA

November 24, 2015

Board Action Number Page

Personnel

5164 Election of Probationary Administrator (Full-time) .................................................................... 3 5165 Election of Temporary Administrators ....................................................................................... 4 5166 Election of Contract Teachers ................................................................................................... 5 5167 Election of First-year Probationary Teachers (Full-time) .......................................................... 6 5168 Election of Second-year Probationary Teachers (Full-time) ................................................... 15 5169 Election of First-year Probationary Teachers (Part-time) ........................................................ 17 5170 Election of Second-year Probationary Teachers (Part-time) .................................................. 19 5171 Appointment of Temporary Teachers and Notice of Non-renewal .......................................... 20

Purchases, Bids, Contracts

5172 Revenue Contracts that Exceed $25,000 Limit for Delegation of Authority ............................ 24 5173 Expenditure Contracts that Exceed $150,000 for Delegation of Authority .............................. 25

Other Matters Requiring Board Approval

5174 Minutes ................................................................................................................................... 27

2    

Personnel

The Superintendent RECOMMENDS adoption of the following items:

Number 5164 through 5171

3    

RESOLUTION No. 5164

Election of Probationary Administrators (Full-time)

RECITAL

On the advice of the Chief Human Resources Officer, the Superintendent recommends that the administrators listed below be elected as Probationary Administrators.

RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as Probationary Administrators for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for the District and to be placed on the applicable Salary Guide that now exists or is hereafter amended:

Full-time

First Last Allison Adams Alfredo Belanger Keylah Boyer Cleann Brewer Isaac Cardona Grace Casale Satrina Chargualaf Jennifer Fontana Klarissa Hightower

Seth Johnson Kristy Karsten

Christopher Lewis Andrea Lockard

Elizabeth Mahlum Sean Mailey Daniel Malone Kiya Masunaga Emily Mather Darryl Miles

Bradley Parker Kaveh Pakseresht Kristan Parman Alexa Pearson

Teresa Seidel Kate Silver

4    

Claire Skelly Adam Skyles

Rachel Smith-Mosel

Scott Wall Ronald Young

S. Murray

RESOLUTION No. 5165

Election of Temporary Administrators

RECITAL

The following person(s) have {has} served or will serve in administrative positions with the District, and the Superintendent recommends them to the Board of Education (“Board”) for election as Temporary Administrators.

RESOLUTION

The Board accepts the Superintendent’s recommendation and by this resolution hereby elects as Temporary Administrators for the school year 2015-16 the following person, according to the employment terms and conditions set out in the standard District contract, with all to be placed on the applicable Salary Guide that now exists or is hereafter amended:

First Last

Debora Bradway

Lauren Page

Cynthia Swingen

John Ubik S. Murray

               

RESOLUTION No. 5166

Election of Contract Teachers

5    

RECITAL

On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below who has been employed by the District as regularly appointed teachers for three or more successive school years be elected as Contract Teachers.

RESOLUTION

The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as Contract Teachers for the school year 2015-16 the following persons:

First Last

Amanda Carrigg

Kathy Lloyd

John Billups

S. Murray

6    

RESOLUTION No. 5167

Election of First-year Probationary Teachers (Full-time)

RECITAL

On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below be elected as a First-year Probationary Teachers.

RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as First-year Probationary Teachers for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for the District and to be placed on the applicable Salary Guide that now exists or is hereafter amended:

Full-time

First Last Richard Acuna-Lujan

Rose Addis

Zandra Ah Choy-Agusen

Elijah Ajjarapu Evin Aksay

Maleka Allen Richard Almeida Caryn Anderson

Kimberly Anderson Aram Ansell

Jonathan Antonucci Margaret Appel

Marc Appell Robert Appenzeller Muna Arafat

Michael Archer Kiera Asay

Malaika Askari-Tamu Haukur Astvaldsson

Steffanie Audel William Backner

Cameron Baker Casey Baker

Samuel Balzer Adam Bander

7    

Brian Barnes Candice Barnhart Everett Barr-Hertel

Cherneisha Batiste David Beckler Jodi Beeman

Randa BenAziz Cara Benny Henry Benz

Whitney Berger Marcy Berkowitz Cory Bettinger Kellie Bizer

Jai Blair Amanda Blakemore Heather Botcheos Megan Bovee Daniel Bradach Jason Breaker

Kristina Brinton-

Anderson Danielle Brooks Carrie Brown Kristen Buhler

Erin Burke Nicholas Burnett Laurie Bush

Michael Cady Russell Sandra Campbell

Kali Cardenas Alisha Chavez Julie Christopher

LaVettra Clayton-Sosanya

Evening Clemmer Rebecca Cohen Kimberly Condron Andrew Constantinescu Ryan Cook

8    

Gabriel Corona Brian Covey

LeAnne Cox Jacqulyn Daniels

Gina Daviso Erin Dec Kelly Decklar

Brendan Deiz Betsy Dekker

Deanna Delgado Jenna Devore

Diem-Han Dinh Karen Dischner

Jacqueline Dixon Karen Doersam

Christopher Downie Jessica Dudley Ashley Echang Nathan Emerson

Christine Emmanuelli Jason Enyeart

Danielle Erickson Justin Fahey

Brynne Falkowski Brian Fennema

Meggie Feutrier Elysia Finear

Meghan Finn Bradley Fleegle Windy Ford Brad Francis

Lauren Fuentes Greg Garcia

Katherine Gates Lia Gelrod

Emma Georgetta Jason Gershuny Amy Gervais

Darshanpreet Gill

9    

Heather Goldblatt Jennifer Goslin Jessica Griffith Robyn Griffiths Gillian Grimm Robert Gruber Edith Guitron

Stephen Gunvalson Marion Hackman Destini Hagen Erica Hale

Ronald Hall Craig Hallman Kaley Hambelton Ann Hanson

Christina Hargaden Phyllis Harris Aimee Havens

Samuel Hedine Kevin Helfman Jaclyn Herzog Tara Hiramatsu Tracy Hollister Henry Hooper Branic Howard Ruth Howard

Javier Huerta Jessica Huls

Kyle Hunter Michele Interian Jeremy Johnson

Nicholas Johnson Craig Johnston Ian Johnstone

Belal Joundeya Meredith Jue Cecelia Kauth Osamu Kawasaki David Kays

10    

Kaleigh Kelchner Michele Kellar Adam Kennybrew Shawn Kerr Carissa Kerrissey Matthew Kertesz

Addy Kessler Mariko Kino Harris Alexa Kirk

Ian Knauss Pantelis Kosmas

Joel Laney Melody Lang Jaime Lange

Iris Law Michelle Lefevre Kieran LeMeune

Michelle Lenius Kirsten Letofsky

Rebecca Levison Stuart Levy

Christina Lincoln Kimberly Livesay Sheridan Long

Ursula Loret de Mola Jennifer Lowery Jennifer Lowery

Kelly Lumbard Amy Lumbreras

Quinn MacDonald Phyllis Madison Kelsey Mahaney

Erin Mahony Benjamin Malbin Jessica Mallare Theresa Mare Jerardo Marquez Carissa Marquis Aaron Martini

11    

Jeremy Matsen Melody McCracken Spencer McEwen

Diana McKay April Mears

Forest Menke-

Thielman Megan Metcalf Brian Meyer Stacy Meyer Seth Miller

Claire Millon Eric Mirsepassi

Melissa Morgan Robert Morgan Leigh Morlock Julie Morris

Kenneth Muraoka Joanne Musa

Noel Musgnung Surya Nagarajan Craig Nelson Kasey Nelson

Catherine Nguyen Rebecca Norman Elizabeth O'Leary

Ambar Olivas Emelia O'Shanecy Elena Overvold

Courtney Palmer Megan Palmer

Kathleen Paradis Shoko Parker Lucas Partridge Sara Peloquin Maya Petersen

Anthony Petraglia Cristal Phan Sean Pollock

12    

Amy Polzin Alexandria Prahl Makenzie Price

Yailine Quiros Dawn Ray

Rachel Reich Melissa Richman

Gary Riler Lindsay Robblee Michael Rocha

Ian Rolfe-Redding Manpreet Sadhal Timothy Salinas Debra Sankovitz

Stephanie Satoorian Rachel Satter

Jeanette Scantling Kate Schmuck David Scholten

Charles Schultz Michelle Sechrest Jessica Segraves Anna Selivanova Jane Selkye

Deborah Shepard Lukas Sherman Lauren Shiokari Nataliia Shudruk Allison Shutt Kumar Sichel

Alexandra Smith Michelle Spohn Cortney Standish

Heathrina Stanfield Ashley Staples

Alexander Stegner Christopher Stevens

Stephen Stone Maren Sturges

13    

Saranya Sureshkumar Carolyn Sykes Christina Thomas

Stephanie Thomas

Sherree Thomas-Coleman

Michael Todd Stephen Tokarski Connie Tran Tuan Tran

Catherine Tucker Alesia Valdez

Zulema Valenzuela Elizabeth Van Winkle Meagan Vance Cynthia Velasquez Esther Vieira Poeko Waiwaiole Sarah Walden Coral Walker John Walker Mo Wang

Ronald Waugh Alissa Weitz

Benjamin White Heather Whitney Morgan Whitney Ledah Wilcox Lefred Wilson Kelly Wood

Yi-Hung Wu Nicholas Yoder

Tracy Zapf S. Murray

RESOLUTION No. 5168

Election of Second-year Probationary Teachers (Full-time)

RECITAL

14    

On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below be elected as Second-year Probationary Teachers.

RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as Second-year Probationary Teachers for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for the District and with all to be placed on the applicable Salary Guide that now exists or is hereafter amended:

Full-Time

First Last

Ashley Agre

Daniel Boettcher

Maureen Bossard

Janelle Boyle

Treothe Bullock

Gregory Burkhead

Angela Bustamante-

Jenkins

Suzanne Cooper

Christina Curran

Paul Daigle

Stacy Donin

Sarah Flores

Ayn Frazee

Salvatore Frisina

Kathleen Fuller

Susan Gregoire

Michael Harmon

Jennifer Hopkins

Aimee Jo

Alexandra Kaplan

Joshua Kessluk

Emily Kinney

Annette Koegler Idler

Sharon Larson

Emily Leonard

Jeremy Lo

Erin McCracken

Ferro

15    

Cynthia Medina

Kesia Micheletti

Kelly Nichols

Kayla Price

Juliana Quastler

Erewyn Remington

Elizabeth Ruth

Catherine Schaper

Ryan Shipe

Shawn Sloan

Aron Steinke

Joshua Stohl

Elsa Tellez-Gomez

Trevor Todd

Elizabeth Tripp

Alexa Welle

Amy White

Steven Whitewolff

Todd Williams

Darlene Zimbardi S. Murray

RESOLUTION No. 5169

Election of First-year Probationary Teachers (Part-time)

RECITAL

On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below be elected as First-year Probationary Teachers.

RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as First-year Probationary Teachers for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for

16    

the District and with all to be placed on the applicable Salary Guide that now exists or is hereafter amended:

Part-Time

First Last

Kathleen Allen

Kawaji Armitage

Kellie Baier

Rocio Baker

Josephine Benson

Julia Brennan

Hillary Brown

Andrea Burke

Katherine Clem

Peter Conger

E Cornett

Lisa Cunningham

Susan Dahinden

Nicole Dalton

Sara Deede

Natalie Gardner

Anthony Garza

Kathryn Giffert

Susan Goetz

Grace Groom

Clinton Harpster

Keira Havner

Martina Iniguez

Kathryn Jaspers

Melanie Jeudy

Gillian Joshi

Lyn Kennison

Carl Larson

Rosalie Lingo

Jay Longfellow

Anna Mafchir

George Massey

Julie McMillan

Demetrio Mendez-

17    

Rodriguez

Erika Moller

Denise Montoya

Sean Nowland

Sara Power

Cynthia Redmond

Angelica Rodriguez

Susan Sacks

Sylvia Scott

Catherine Sheppard

Anna Sky

Elizabeth Spiers

Amy Steel

Alexander Town

Jason True

Olga Volnycheva

Miranda Weaver

Shawna Wheeler

Sophia White

Christine Wulferdingen S. Murray      

RESOLUTION No. 5170

Election of Second-year Probationary Teachers (Part-time)

RECITAL

On the advice of the Chief Human Resources Officer, the Superintendent recommends that the teachers listed below be elected as Second-year Probationary Teachers.

RESOLUTION The Board of Education accepts the Superintendent’s recommendation, and by this resolution hereby elects as Second-year Probationary Teachers for the school year 2015-16 the following persons, subject to the employment terms and conditions set out in the standard form contract approved by legal counsel for the District and with all to be placed on the applicable Salary Guide that now exists or is hereafter amended:

Part-Time

First Last

Elena Barry

18    

Tiffany Giackino-

Baisch

Sandeep Kumar

Christina Mosteller

Teresa Roberts S. Murray

         

19    

RESOLUTION No. 5171

Appointment of Temporary Teachers and Notice of Non-renewal

RESOLUTION

The Board of Education accepts the recommendation to designate the following persons as temporary teachers for the term listed below. These temporary contracts will not be renewed beyond their respective termination dates because the assignments are temporary and District does not require the teachers' services beyond completion of their respective temporary assignments.

First Last Eff. Date Term Date Michelle Alonzo 10/8/2015 6/9/2016 Michael Andrews 9/23/2015 6/9/2016 Tracy Austin 10/12/2015 6/9/2016

Theresa Beck Van Heemstra 10/26/2015 6/9/2016 Jason Bensley 8/27/2015 11/21/2015 Jean Berg 9/3/2015 1/31/2016

Tamar Berk 8/24/2015 6/9/2016 Susan Berniker 10/12/2015 6/9/2016

Yvonne Berry 8/24/2015 11/16/2015 Brooke Bettencourt 8/24/2015 6/9/2016 Duane Bickford 8/27/2015 1/3/2016 Scott Blevins 8/24/2015 6/9/2016 Laura Bullard 8/24/2015 12/18/2015 Dana Bussey 8/24/2015 6/9/2016

Elizabeth Cannon 11/5/2015 6/9/2016 Susan Cary 10/12/2015 6/9/2016 Giles Cattlin 8/24/2015 6/9/2016

Randy Davis 11/3/2015 6/9/2016 Nicole Deniston 8/24/2015 6/9/2016

Desiree Diamond 9/28/2015 6/9/2016 Catherine Eastman 8/24/2015 1/4/2016

James Edwards 8/24/2015 6/9/2016 Amy Ellingson 11/2/2015 6/16/2016

Aarika Elwer 8/24/2015 6/9/2016 Maureen Fitzgerald 8/24/2015 6/9/2016

Jason Franz 8/24/2015 6/9/2016 Jason Franz 12/1/2015 6/9/2016

Kenneth Gadbow 8/24/2015 6/9/2016 Andrea Guthrie 10/16/2015 6/9/2016 Rachael Hall 8/24/2015 6/9/2016 Andrea Hartz 8/24/2015 6/9/2016 Martha Heard 10/20/2015 6/9/2016

20    

Martha Heard 10/20/2015 6/9/2016 Blair Hennessy 9/25/2015 6/9/2016

Natalie Hewitt 8/24/2015 6/9/2016 Mikalene Hilbers 8/24/2015 6/9/2016

Jason Horvat 9/21/2015 6/9/2016 Holly Ingram 10/22/2015 6/9/2016

Jessica Iser 8/24/2015 6/9/2016 Elizabeth Ivester 11/3/2015 6/9/2016

David Jacobson 8/31/2015 6/9/2016 Kimberly Jarvis 9/25/2015 6/9/2016 Kenneth Johnson 9/28/2015 1/3/2016 Rachel Johnson 10/5/2015 2/23/2016 Morgen Kelm 8/24/2015 6/9/2016 Heather Kerbo 8/24/2015 6/9/2016

Maia Kirkelie 11/9/2015 6/9/2016 Tim Klee 8/24/2015 6/9/2016

Rachel Kovel 8/24/2015 6/9/2016 Sarah Lambro 11/6/2015 6/9/2016 Robert Lichtinger 8/24/2015 6/9/2016 Daniel Limb 8/24/2015 6/9/2016 Bud MacKay 10/13/2015 6/9/2016 Ian McCann 10/12/2015 6/9/2016

Marcia McCubbin 8/24/2015 10/31/2015 John McGowan 8/24/2015 6/9/2016 Sonja Meadows-Cameron 8/24/2015 6/9/2016 David Meeker 10/22/2015 6/9/2016

Haylee Melzer 8/24/2015 3/31/2016 Elizabeth Mick 8/31/2015 6/9/2016

Julie Miller 9/30/2015 6/9/2016 Amy Miner 9/21/2015 6/9/2016

Adrienne Nasdor Jones

Baghdadi 8/24/2015 6/9/2016 Timothy Nicholas 8/24/2015 6/9/2016 Matthew O'Connor 10/30/2015 6/9/2016

Reba Parker 10/27/2015 6/9/2016 Adam Peek 9/21/2015 6/9/2016 Janice Peterson 8/24/2015 11/8/2015

Timothy Petrocchi 9/17/2015 6/9/2016 Suzanne Pinney 11/2/2015 6/9/2016 Wendy Pires 8/24/2015 6/9/2016 Krista Ravengael 10/28/2015 6/9/2016

Kathleen Redmond 9/14/2015 11/25/2015 Karin Reese 10/5/2015 6/9/2016

21    

Laura Sandgren 9/8/2015 11/27/2015 Terry Schwartz 9/24/2015 11/30/2015

Stephanie Scroggins 8/24/2015 6/9/2016 Roxanne Sincich 8/24/2015 6/9/2016 Connie Spieler Compton 8/24/2015 6/9/2016 Wendy Steele 9/23/2015 6/9/2016 Anna Steenlage 10/26/2015 6/9/2016 Haley Thompson 8/24/2015 6/9/2016 Julie Whitaker 8/24/2015 6/9/2016

Corey Whitcomb 10/26/2015 6/9/2016 Rebecca Wilcox 10/16/2015 6/9/2016 Kendra Wisely 8/24/2015 6/9/2016

Cari Woods 8/24/2015 6/9/2016 Megan Young 8/31/2015 6/9/2016

S. Murray

22    

Purchases, Bids, Contracts

The Superintendent RECOMMENDS adoption of the following items:

Numbers 5172 and 5173

23    

RESOLUTION No. 5172

Revenue Contracts that Exceed $25,000 Limit for Delegation of Authority

RECITAL

Portland Public Schools (“District”) Public Contracting Rules PPS-45-0200 (“Authority to Approve District Contracts; Delegation of Authority to Superintendent”) requires the Board of Education (“Board”) to enter into and approve all contracts, except as otherwise expressly authorized. Contracts exceeding $25,000 per contractor are listed below.

RESOLUTION

The Superintendent recommends that the Board approve these contracts. The Board accepts this recommendation and by this resolution authorizes the Deputy Clerk to enter into agreements in a form approved by General Counsel for the District.

NEW REVENUE CONTRACTS No New Revenue Contracts

NEW INTERGOVERNMENTAL AGREEMENTS / REVENUE (“IGA/Rs”)

Contractor Contract

Term Contract Type Description of Services Contract Amount

Responsible Administrator,

Funding Source David Douglas School District

9/1/2015 through

6/30/2016

Intergovernmental Agreement/Revenue

IGA/R 62441

DDSD will fund a 0 .75 FTE Teach Oregon grant coordinator.

$79,616 S. Murray Fund 205

Dept. 9999 Grant G1550

Oregon City School District

7/1/2015 through

6/30/2016

Intergovernmental Agreement/Revenue

IGA/R 62446

OCSD will fund one student in a Deaf and Hard of Hearing classroom and one half-time interpreter for a mainstreamed student in a high school classroom.

$63,400 H. Adair Fund 299

Dept. 5422 Grant S0031

AMENDMENTS TO EXISTING REVENUE CONTRACTS

No Amendments to Existing Revenue Contracts

Y. Awwad

24    

RESOLUTION No. 5173

Expenditure Contracts that Exceed $150,000 for Delegation of Authority

RECITAL Portland Public Schools (“District”) Public Contracting Rules PPS-45-0200 (“Authority to Approve District Contracts; Delegation of Authority to Superintendent”) requires the Board of Education (“Board”) enter into contracts and approve payment for products, materials, supplies, capital outlay, equipment, and services whenever the total amount exceeds $150,000 per contract, excepting settlement or real property agreements. Contracts meeting this criterion are listed below.

RESOLUTION

The Superintendent recommends that the Board approve these contracts. The Board accepts this recommendation and by this resolution authorizes the Deputy Clerk to enter into agreements in a form approved by General Counsel for the District.

NEW CONTRACTS

Contractor Contract

Term Contract Type Description of Services Contract Amount

Responsible Administrator,

Funding Source Sather Byerly & Holloway LLP

11/25/2015 through

11/15/2017

Legal Services LS 62440

Outside counsel for workers’ compensation legal services. PPS-46-0525(3)

$200,000 Y. Awwad Fund 601

Dept. 5540 Boora Architects 11/25/2015

through 6/30/2016

Architectural Services

ARCH 62459

Lincoln High School master planning services. Bond 2012. RFP 2015-2015

$360,000 J. Vincent Fund 451

Dept. 3120 Project DE116

Stagecraft Industries, Inc.

11/25/15 through 06/30/16

Construction C 62481

Construction services for the replacement of the stage rigging and electrical systems at Cleveland HS ITB-C No. 2015-1993

$419,895 T. Magliano Funds 438 & 404

Dept. 5597 Projects J0188 &

X0115

NEW INTERGOVERNMENTAL AGREEMENTS (“IGAs”)

Contractor Contract

Term Contract Type Description of Services Contract Amount

Responsible Administrator,

Funding Source David Douglas School District

7/1/2015 through

6/30/2016

Intergovernmental Agreement IGA 62444

Columbia Regional will provide the funding for Contractor to obtain Autism Spectrum Disorder program support and supplementary aides and services including coaching, professional development, technical assistance and consulting for school personnel. Purchasing Rule PPS 46-0130(3)(a)(A)

$196,800 H. Adair Fund 205

Dept. 5433 Grant G1499

Oregon City School District

7/1/2015 through

6/30/2016

Intergovernmental Agreement IGA 62482

Columbia Regional will provide the funding for Contractor to obtain Autism Spectrum Disorder program support and supplementary aides and services including coaching, professional development, technical assistance and consulting for school personnel. Purchasing Rule PPS 46-0130(3)(a)(A)

$152,400 H. Adair Fund 205

Dept. 5433 Grant G1499

25    

Multnomah County 7/1/2015

through 6/30/2016

Intergovernmental Agreement IGA 62466

Provide and oversee SUN Community School services and Early Kindergarten Transition program at multiple District schools. Purchasing Rule PPS 46-0130(3)(a)(A)

$689,610 L. Poe/H. Adair Fund 101

Depts. 5431 & 5453

AMENDMENTS TO EXISTING CONTRACTS

Contractor

Contract Amendment

Term Contract Type Description of Services

Amendment Amount,

Contract Total

Responsible Administrator,

Funding Source In-Line Commercial Construction, Inc.

10/13/2015 through

12/31/2015

Construction C 61841

Change Order 2

Replace all wire glass at Cesar Chavez, Lee, and Sitton. Additional glass required. ITB 2015-1911

$3,386 $150,923

T. Magliano Fund 438

Dept. 5597 Project J0200

Y. Awwad

26    

Other Matters Requiring Board Approval

The Superintendent RECOMMENDS adoption of the following item:

Number 5174    

27    

RESOLUTION No. 5174

Minutes

The following minutes are offered for adoption: November 3, 2015

Board of Education Informational Report

MEMORANDUM Date: November 17, 2015 To: Members of the Board of Education From: Jerry Vincent, Chief, School Modernization Subject: Bond Program Status – November 2015

In the November 2012 election, the voters approved a $482M capital improvement bond for Portland Public Schools. The District’s Office of School Modernization Staff has developed a set of performance measures to provide management information for the staff and reporting tools for the Bond Accountability Committee and the Board’s oversight role. Performance metrics for the 2012 bond program are based on the Balanced Scorecard (BSC). Attachment 1: Balanced Scorecard Report – November 2015 Attachment 2: Project Management Cost Report – November 2015

Novem

ber�2

015

Nar

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:

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icul

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Improvements 2013

Roosevelt HS

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Improvements 2014

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Improvements 2015

Improvements 2015-SCI

Grant HS

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Improvements 2015-Maple

Tubman

Program Contingency

Program Mgmt

Pers

pect

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or K

eyB

udge

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akeh

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Improvements 2013

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ber�2

015

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rativ

e C

omm

ents

:

Goo

dC

once

rns

Diff

icul

ty

Improvements 2013

Roosevelt HS

Faubion K8

Improvements 2014

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Improvements 2015

Improvements 2015-SCI

Grant HS

Marshall Campus

Improvements 2015-Maple

Tubman

Program Mgmt

Stra

tegi

cO

bjec

tives

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orm

ance

Mea

sure

s

1 2 3 4 5

2013

2014

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e co

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out 9

% w

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onsu

ltant

s at

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% a

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ctor

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.

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ted

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ome

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e du

e to

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e of

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stru

ctio

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ojec

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the

area

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e tra

des

did

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ave

enou

gh a

vaila

ble

appr

entic

es to

mee

t dem

and.

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are

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al

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on

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sum

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ject

s no

w.

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tude

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artic

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cont

inue

s to

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t. L

ast w

eek

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e C

rutc

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is, E

C E

lect

ric a

nd H

eery

Inte

rnat

iona

l don

ated

boo

ts to

PP

S s

o R

HS

st

uden

ts c

ould

tour

the

site

and

vie

w a

ctiv

e w

ork.

Project Management Cost Report

Project Cost Summary Report for 2012 Capital Improvement Bond Program

Capital Program Start Date: Nov 2012 11.01.2015

Capital Program End Date: Nov 2020

Project Name Original Project

Budget

Project Budget

Changes Current Budget

Project Estimate At

Completion

Forecasted

Over/(Under) Invoices Approved

Franklin HS Modernization 81,585,655 24,985,204 106,570,859 101,178,542 (5,392,317) 15,621,846

Grant HS Modernization 88,336,829 23,554,752 111,891,581 99,504,549 (12,387,032) 172,331

Roosevelt HS Modernization 68,418,695 28,198,736 96,617,431 89,487,431 (7,130,000) 13,240,824

Faubion Replacement 27,035,537 21,804,881 48,840,418 44,293,251 (4,547,167) 3,629,276

Improvement Project 2013 9,467,471 2,501,829 11,969,300 11,967,307 (1,993) 11,963,139

Improvement Project 2014 13,620,121 4,486,678 18,106,799 17,878,493 (228,306) 17,705,928

Improvement Project 2015 13,521,066 (72,924) 13,448,142 13,603,723 155,581 11,912,851

Improvement Project 2015 - Maplewood 1,122,050 522,477 1,644,527 1,547,677 (96,850) 1,456,303

Improvement Project 2015 - SCI - 2,542,153 2,542,153 2,125,879 (416,274) 1,684,006

Improvement Project 2016 15,274,437 (1,708,654) 13,565,783 12,495,569 (1,070,214) 165,044

Improvement Project 2017 6,796,707 3,429,227 10,225,934 8,692,044 (1,533,890) -

Improvement Project 2018 9,062,119 (8,419,808) 642,311 545,964 (96,347) -

Improvement Project 2019 - 273,995 273,995 232,896 (41,099) -

Master Planning - Benson HS 191,667 308,333 500,000 425,000 (75,000) 5,929

Master Planning - Cleveland HS 191,667 (191,667) - - - -

Master Planning - Jefferson HS 191,667 (191,667) - - - -

Master Planning - Lincoln HS 191,667 208,333 400,000 400,000 - 8,767

Master Planning - Madison HS 191,667 208,333 400,000 400,000 - -

Master Planning - Wilson HS 191,667 (191,667) - - - -

Marshall Swing Site - Bond 2012 - 4,359,080 4,359,080 4,586,474 227,394 3,864,785

Tubman Swing Site - Bond 2012 - 2,335,000 2,335,000 2,128,867 (206,133) 473,291

Swing Sites & Transportation 9,550,000 (9,550,000) - - - -

Educational Specification - 300,000 300,000 287,768 (12,232) 275,168

Debt Repayment 45,000,000 - 45,000,000 45,000,000 - 45,000,000

2012 Bond Program 92,059,311 (31,183,367) 60,875,944 40,181,236 (20,694,708) 12,804,310

482,000,000 68,509,258 550,509,258 496,962,671 (53,546,587) 139,983,798

Report Run Date: