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SCHOOL SAFETY INITIATIVE
By
Revenue and Disaster Management Department
Government of Haryana
SCHOOL DISASTER MANAGEMENT PLAN
MODEL TEMPLATE
2014-15
CENTRE FOR DISASTER MANAGEMENT
HARYANA INSTITUTE OF PUBLIC ADMINISTRATION
GURGAON
Contact Details: Pravin Kumar Research Officer, HIPA Gurgaon Mob. (9728077611)
INDEX
1. School Profile 1.1. School Details 1.2. School Building Details 1.3. Details of Students
2. Hazard Risk, Vulnerability and Capacity (HRVC) Assessment 2.1. Detailed history of Hazards/Accidents in School 2.2. Risk Analysis 2.3. Identification of Potential Non-Structural Hazards 2.4. Identification of Vulnerable Population 2.5. Capacities
2.5.1. Skilled/Trained Human Resource 2.5.2. Resource Inventory
3. Response Mechanism A. School Disaster Management Committee (SDMC) B. Teams Under SDMC
i. Early warning, Communication & Awareness Generation Team ii. Evacuation Team iii. Fire Safety Team iv. Search and Rescue Team v. First Aid Team vi. Water and Sanitation Team vii. Road Safety Team viii. Coordination Team
4. Evacuation Plan with Evacuation Map 5. Mock Drill 6. Assessment check list
Annexure
I. Suggested list for School Disaster Management Committee II. Roles and Responsibility of School Disaster Management Committee (SDMC) and
Teams III. Sample Evacuation Map
1. School Profile 1.1 School Details
1. Name of the School GSSS BUDHA KHERA
2. School Code 2194
3. Address GS S S BUDHA KHERA
Telephone
Fax
4. Name of the Principal VIJAY KUMAR
5. Contact Details Telephone
Mobile 9896720424
6. Type of School Co-ed.
Hindi
7. School Timings 8:00 AM TO 2:30 PM
8. Total Students Boys: Total: 337
Girls
9. Teaching Staff Male: Total: 11
Female:
10. Non-Teaching Staff Male: 6
Female:
11. No. of
differently
abled persons
Students Teaching staff Non teaching staff
1.1.1 Details of Teaching Staff –permanent and contractual (add additional sheet if needed):
Sr. No
Name Blood Group
Age Sex Medical Concerns like Asthma,
Diabetes, BP etc.)
Standard & Subject they teach
Contact No. Residential Address
1 VIJAY KUMAR A 4 M MATH 9896720424 KAITHAL
2 SURENDER SINGH B 34 M PUNJABI 9991813700 KAITHAL
3 SURESH CHAND A 41 M SCIENCE 9896968701 KAITHAL
4 KARNAIL SINGH B 38 M ENGLISH 9991878765 BUDHA KHERA
5 DIMPLE A 55 M SANSKRIT 9416833713 KAITHAL
6 YOGRAJ B 36 M ENGLISH 9315132980 BUDHA KHERA
7 JAIPAL O 38 M HINDI 9729345653 LANDER PEERJADA
8 RAJKUMAR O 53 M MATH 9466575091 KAITHAL
9 AVTAR SINGH 50 M ENGLISH 9416433957 KAITHAL
10 VIJAY SINGH O 35 M MATH 9991918700 SHIMLA
11 PALA RAM B+ 44 SCIENCE 9416461015 BABA LADANA
1.2 School Building Details
1 Number of Storey Basement NO
Storey
2 Year of Construction (Give details if constructed in parts)
1948,92,99,2013
3 Number of buildings in the school compound:
22
4
Class Rooms
Number of:
Cla
ss R
oom
s
Off
ices
Tea
chin
g St
aff R
oom
Non
-tea
chin
g St
aff R
oom
Cor
rido
r
Stai
rcas
e
Stor
e
Toi
let
(Boy
s)
Toi
let
(Gir
ls)
Com
pute
r L
ab.
Lab
orat
orie
s
Dri
nkin
g w
ater
poi
nts
Ground Floor -
1st Floor
2nd Floor
3rd Floor
Total 14 1 1 3 0 0 1 2 4 1 1 8
5 Do you have a kitchen?
YES
( use cooking gas connection) GES CONNECTION
6 Playground/Open space area
YES
7 School Maps 1. Attach School Location Map (showing major landmarks) 2. Attach School Building Map (showing school campus and
building layout) 3. Attach School Floor Maps (showing floor wise layout)
1.3 Details of Students:
Class Section Boys Girls Persons With Disability
Person with medical concern
Total
1 A B C D
2nd A B C D
3rd A B C D
4th A B C D
5th A B C D
6th A 28 28 B C D
7th A 17 12 1 30 B C D
8th A 12 8 20 B C D
9th A 20 18 38 B 24 13 37 C D
10th A 14 15 1 29 B 14 15 29
C D
11th A 5 12 17 B C D
12th A 13 18 31 B C D
1.3.1 Details of students with disease/ disability:
Sr. No.
Name Age Sex Class/ Section Type of disability
1 MOHIT 12 M 7 MANTLY
2
3
4
5
6
7
8
9
10
2. Hazard, Risk, Vulnerability and Capacity (HRVC) Analysis
2.1 Detailed History of Disaster/Accidents in School
Sr. No.
Disaster/Accidents Date & Time of occurrence
Total No. of people affected (injured & dead)
Dead Injured
M F M F
NA
2.2 Possible Hazards:
Hazards (in and around the school)
Hazard Probability (High / Med / Low)
Possible causes
Road Accidents HIGH MAIN
Flood LOW
Earthquake
Building collapse LOW
Epidemic / Contagious disease LOW
Fire LOW
Heat Wave LOW
Cold Wave
Industrial / Chemical hazard LOW
Stampede
Animal Bite LOW
Snake Bite
Food Poisoning LOW
Others (specify) LOW
2.3 Identification of Potential Structural/Non Structural Hazards Sr. No. Structural/Non Structural Hazards
Areas Location
Inside School
1. Gas cylinders NO
2. Other fuel (petrol/diesel/kerosene etc.) YES
3. Chemical bottles NO
4. Main Electrical Boards NO
5. Hanging Electrical Wires SCIENCE LAB
6. Suspended Ceilings
7. Unfixed Almirahs/cabinets
8. Unfixed wall Frames
9. Doors/ Windows --
10. Open drains/ gutter --
11. Trees --
12. Defected staircases --
13. Severely cracked walls --
14. Others (specify) -
Outside School
1 Trees -
2 Power Lines
3 Towers
4 Others (specify)
2.4 Identification of Vulnerable Population
Sr. No. Category Total No.
Male Female
1. Children below 12 years 30
2. Students with special medical concerns 2
3. Teaching/Non-teaching staff with ill health 1
4. Others (specify)
2.5 Capacities
2.5.1 Skilled/Trained Human Resource
Trained
Volunteers
Boys Girls Total Name of the
coordinator
Contact No. of
the coordinator
NCC (Yes/No) -- --
NSS (Yes/No) --
Scout &
Guide(Yes/No)
2.5.2 Expertise: Search & Rescue, Fire Safety, First Aid, Swimming, Sports, Foreign
Languages (other than English) etc. Sr. No
Name of Person Expertise in Teacher/ Student Standard Contact No.
2.5.3. Resource Inventory
A. Equipments within school:
Sr. No.
List of Items Details of the item
Person Incharge
Contact No. of the person incharge
1. First Aid Kits 1
2. Fire Extinguishers 13
3. Ladder (Nos. and Length) 1
4. Rope (Nos. and Length)
5. Stretchers
6. Torches 2
7. Hammers
8. Generators / UPS 1
9. Others
B. Communication Set up
Sr. No Type of System Total No
1 Wireless sets (if nearby Police Station)
2 Landline telephone
3 Internet Facility
4 Fax
5 Other
C. Transport Facilities
Sr. No Type of Vehicle Total No
1 School Bus (with capacity)
2 4 wheelers (personal)
3 2 wheelers (personal)
4 Other vehicles
D. Nearest Resources
Sr. No Nearest Resource Distance in Kms
Contact no Address
1 Police Station/Police Post 2
2 Fire Station 13
3 Primary Health Centre (PHC) 2
4 Community Health Centre (CHC) 5
5 Hospital (Public)
6 Hospital (Private) 10
7 Ambulance Services 10
8 District Control Room 10
9 Other Schools 5
10 Others
2. Response Mechanism
A. School Disaster Management Committee
Sr. No.
Name Designation Designation in SDMC
Contact No Residential Address
1 VIJAY KUMAR 9896720424 KAITHAL
2 SURENDER SINGH
999181700 KAITHAL
3 SURESH CHAND 9813078001 KAITHAL
4 KARNAIL SINGH
9813078001 KAITHAL
5 KAITHAL
6
7
8
9
10
11
Suggested list for School Disaster Management Committee
Sr. No.
Designation Role in SDMC
1. Principal/Head of the school (Compulsory) Chairperson 2. Senior Lecturer/Teacher (Compulsory) Vice Chairperson 3. Member from SMC (Compulsory) Member 4. Senior Lady teacher (Compulsory) Member 5. Parent Teacher Association Head (Compulsory) Member 6. 2 students (NCC/ NSS/Scouts and Guides, Head Boy and Head Girl) Member 7. Representative from Revenue and Disaster Management Department
(e.g. Naib Tehshildar) Member
8. Representative from Fire Services (from closest Fire Station) Member 9. Representative from Police department (from closest Police Station) Member 10. Representative from Health Department (local Doctor) Member 11. Representative from Panchayat Member
12. Representative from NGOs Member
B. Teams Under SDMC Roles and Responsibilities of each team have been discussed in Annexure II.
Sr. No. Name Sex Standard Contact No. 1. Early warning, Communication & Awareness Generation Team
1 VIJAY KUMAR
9896720424
2 SURENDER SINGH
999181700
3 SURESH CHAND
9813078001
4 KARNAIL SINGH
9813078001
5
2. 1
2
3
4
5
3. Fire Safety Team 1 VIJAY
KUMAR 9896720424
2 SURENDER SINGH
999181700
3 SURESH CHAND
9813078001
4 KARNAIL SINGH
9813078001
5
4. Search and Rescue Team
1
2
4
5
5. First Aid Team 1 VIJAY
KUMAR 9896720424
2 SURENDER SINGH
999181700
3 SURESH CHAND
9813078001
4 KARNAIL SINGH
9813078001
5
6. Water and Sanitation Team
1 VIJAY KUMAR
9896720424
2 SURENDER SINGH
999181700
3 SURESH CHAND
9813078001
4 KARNAIL SINGH
9813078001
5
7. Road Safety Team 1 2 3 4 5
8. Coordination Team
1
2
3
4
5
3. Evacuation Plan The evacuation team will identify the safer locations, safe evacuation routes, locations of the equipment like fire extinguishers, fire hydrant points, First-Aid kits etc. in the school and will mark on the floor maps and will prepare floor wise evacuation plan. Display maps prominently at the notice board at each of the floor.
Sample Floor Map showing safe evacuation routes
4. Mock-Drill Mock drills are the way of testing the School Disaster Management Plan. The mock drill on earthquake, fire, etc. should be conducted once in every six months, and the deficiencies should be assessed for the purpose of updation of the plan. This section of the plan should clearly indicate the steps to be followed to conduct the mock drills and the responsibilities of
the teachers, non-teaching staff and students should be delineated. If required, the school should invite the Fire Service Officers, doctors from Health Department, trainers from Red-Cross Society trained Civil Defence volunteers and volunteers from NGOs for support in conducting the mock drills. Earthquake drill:
1. Practice drop, cover and hold. 2. Once evacuation starts, evacuate classroom in less than 1 minute without pushing and
falling. 3. Evacuate school in less than 4 minutes using different exits. 4. Look out for friends. 5. Stay away from weak areas / structures. 6. Perform head counts when reach at assembly area. 7. Help those who need assistance (identification of task force in advance for rescue of
children with disabilities) Fire Drill:
1. Evacuate from classroom. 2. Practice Stop, Drop and Roll in case your clothes catch fire. 3. Cut off electricity from main switch and remove or close down gas connections. 4. Evacuate classroom in less than 1 minute without pushing and falling. 5. In case of heavy smoke, crawl out safely from the classroom. 6. Evacuate school in less than 4 minutes using different exits/fire exits. 7. Look out for friends. 8. Perform head counts when reach at assembly area. 9. Help those who need assistance (identification of task force in advance for rescue of
children with disabilities).
5. Assessment check list
A. Fire Safety Assessment
1. Are fire extinguishers installed in the school?
2. Are they in working condition?
3. Are students and teachers trained to use fire extinguishers?
4. Are they located at appropriate positions (hazardous locations)?
5. Are they placed at appropriate height (accessible height)?
6. Are instructions indicated on extinguishers?
7. Is the language of instructions understood by students and teachers?
8. Is hydrant point in the school?
9. Are there Sand Buckets in the school? (specify in Numbers)
10. Are there Water Buckets in the school? (specify in Number)
11. Is emergency fire fighting training and SOP disseminated to the students & teachers?
12. Are do’s and don’ts displayed at appropriate locations?
13. Are emergency contact numbers displayed at appropriate locations?
14. Are school maps and escape routes displayed at appropriate locations in the school?
15. Is the emergency exit door present in the school?
16. Do you dispose flammable scrap at proper sight regularly?
17. Are the Fire Safety Norms followed in the school?
18. Is fire safety audit conducted annually?
(Attach fire safety audit report)
B. Electrical Safety Assessment
1. Is the central shutdown system in place?
2. Has the MCB system been installed?
3. Are the wires coated with insulating material?
4. Are receptacles installed to cover live wires?
5. Are electrical equipments and wires checked and replaced (if required) at every six
months?
6. Are those equipments which get heated, installed at least 1 meter away from any kind
of combustible material?
7. Is the earthing properly done in the school?
8. Is any defective electrical equipment in use in the school?
Specify:
9. Are there any lives wires lying or tangled in open?
10. Is any plug point used for multiple loads?
Specify at how many points:
(Attach electric safety audit report)
C. Non Structural Safety assessment
1. Are the cabinets/almirahs placed away from exit doors?
2. Are cabinets/almirahs properly fixed to the wall?
3. Are these cabinets/almirahs empty on the top?
4. Are desk placed with proper distance between them for easy movement?
5. Are evacuation routes, passages and stairways clear from obstacles (like flower pots,
cupboards, bookshelves, big dustbins etc.) for evacuation?
6. Are fans and lights secured with ceiling?
7. Are bottles used for storing the chemicals in laboratories secured and protected
against shattering?
D. Structural Safety assessment
1. How old is school building?
2. Is building structure earthquake resistant?
3. Is there any portion in the building which shows sign of cracks?
If yes, specify the locations
4. Are the Building Safety Norms followed in the school?
5. Has the building safety audit conducted by the structural engineer?
(Attach building safety audit report)
Annexure II
a. Roles and Responsibility of School Disaster Management Committee (SDMC) Help school in preparation & evaluation of DM Plan Look into structural safety of school
Work out financial aspects of preparedness & mitigation measures. Arrange conduct of Mock Exercises on various types of disasters twice a year. During disaster, help in coordinating various groups and teams.
b. Composition, Roles and Responsibility of Teams
The following composition of teams is suggested list. The team should have 1-2 teachers, 4-6 students and representative from community.
1. Early warning, Communication & Awareness Generation Team
Composition • Geography Teacher • Art & Craft Teacher. • Drama & Music Teacher. • 1-2 parents (working with media/NGO) • 1-2 students (good speaker & creative).
Roles and responsibilities:
Keep track on weather reports, Hazard information Generate early warning based on relevant information Maintain communication before, during and after disasters within and outside the
school. Conduct awareness programs. (Through IEC material, Rally, School level
drawing/debate competitions, Street play, Exhibitions, Hoardings, Audio Visual Show etc).
Conduct training programs by bringing in experts. Display of evacuation routes at different critical location. Display of emergency numbers for various departments.
2. Evacuation Team Composition
• All class teachers. • Class monitors & hall monitor.
Roles and responsibilities:
Identify safer locations and routes. Prepare school location map and floor maps of the school Prepare evacuation plan in consultation with school Practice Duck, Cover & Hold at first sign of earthquake. Evacuate in an orderly manner, in buddy system, with monitor leading & teacher
bringing the last buddies along designated evacuation route.
3. Fire Safety Team Composition
• Teachers (2) • 1-2 parents (from fire services/ Defence/Para Military services/civil defence) • Students trained in fire safety.
Roles and responsibilities:
Proper maintenance of fire extinguishers. (Check the expire date) Ensuring proper fire extinguishers for proper site. Monitoring the electric supply points. Switch of the main power if possible. Members of this team should be able to carry and use fire extinguishers.
4. Search and Rescue Team Composition
• Sports/PT teacher • NCC/NSS/Scouts & Guides Teacher. • Fire Services representative • CD Trainer. • 1-2 parents (from uniformed forces) • Able bodied students
Roles and responsibilities:
After everyone is out take a round around the campus to see if anybody is left behind. (Note: not to go near the effected of danger zone).
If there is a heavy earthquake situation, the team is not to go inside but to take a round from a safe distance from the building and call the emergency response team.
If any students are trapped identify if possible the areas where they are trapped. Brief the Emergency Response Team about the situation.
5. First Aid Team Composition
• School doctor. • School Nurse. • St. John/Red Cross volunteers. • Anganwadi workers/ANM • 1-2 parents (doctors) • Students trained in first aid.
Roles and responsibilities:
Administer first aid and record all cases & treatment.
Accompany search & rescue teams during search. Help in evacuating seriously injured. Aid the physically handicapped.
6. Coordination Team Composition
• Members from SDMC • NCC/NSS/Scouts & Guides Coordinator. • School Monitor
Roles and responsibilities:
Over all coordination of activities under SDMC Facilitate and coordinate with other teams. To avoid chaos during disasters. Systematically move the students to the safety zone. If it is an earthquake situation, make them wait in the classrooms and instruct them to
be under the table till the tremors are over. 7. Water and Sanitation Team Composition
• Science Teacher • NCC/NSS/Scouts & Guides students.
Roles and responsibilities:
To ensure safe drinking water to everybody. Proper maintenance of the available water resources. Cleanliness of the school and surrounding campus. Use of mosquito repellant chemicals. Ensure hygienic toilets
8. Bus/Road Safety Team Composition
• Teacher (traveling in respective buses). • Student getting down at last stop. • One senior most student in bus.
Roles and responsibilities:
Pull over to side of road, if possible in open. Instruct passengers to crouch down between seats and in isle until shaking stops,
move out and stay till contact with DM department/school authorities. Ensure special need students are assisted.
Assist giving first aid to injured students. Establish communication with school Control Room.