returning staar test materials - texas assessment...mar 26, 2018 · nonscorable and unused...
TRANSCRIPT
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Returning STAAR Test Materials
Spring 2018
March 26, 2018
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Housekeeping• If you have problems hearing the presentation, dial in on a
telephone. Dial-in information:• in the Event Info tab at the top-left of the screen
• in your registration email
• Dialing in for audio is recommended for best sound quality.• All attendees’ lines have been muted due to the high
number of participants.• For questions or comments, use the “Q&A” function.
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Returning STAAR Test MaterialsToday’s session will cover the following topics:
• Completing the paper administration process
• Separating scorable and nonscorable materials
• Using identification sheets
• Completing the answer document packing list
• Packing and shipping materials
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Completing Paper Administration ProcessPrior to returning materials, test administrators must
• verify no answer documents were left inside test booklets,
• review students’ identification information,
• transcribe student information as needed using a No. 2 pencil, and
• account for all test booklets and answer documents.
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Completing Paper Administration ProcessTest administrators must return the following materials to the campus testing coordinator:
• answer documents to be scored or scanned
• voided answer documents
• unused answer documents
• used and unused test booklets
• typed or tape-recorded materials and hand-written responses on scratch paper
• all seating charts with start and stop times
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Scorable Materials• Make sure your numbers add up!
• All documents that require scanning
• All precoded answer documents (including voided)
• Non-precoded answer documents with ANY griddings/markings (including voided)
• Transcribed and signed answer documents
• Destroy contaminated answer documents at testing site in a secure manner.
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Scorable Materials• Make sure your numbers add up!• Every answer document with any score code marked
must be returned for scoring.
• All answer documents will be scored, and results will be provided for every answer document submitted.
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Nonscorable Materials
• All test booklets • Contaminated test booklets should be destroyed by
districts and reported to ETS.
• Unused/blank answer documents (with NO gridding or marking)
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What is an Identification Sheet?• Used to identify the documents beneath it, home
district and campus, and the number of documents for each subject.
• There are three types of identification sheets (scorable).
• Class Identification (ID) Sheet • Campus and Group ID Sheet • Voided Answer Document ID Sheet
• Scorable materials must be returned beneath the appropriate ID sheets (headers).
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Voided Identification Sheet (Scorable)• Separate voided answer documents from
those to be scored.
• Mark “VOID” in large, bold letters on the front of the answer document.
• Avoid marking any barcoded regions on the answer document.
• Void unused precoded answer documents; return with scorablematerials.
• Face all documents the same direction.
• Stack multi-page documents on top of single-page documents.
• Fill out Voided Answer Document ID Sheet for voided answer documents.
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Voided Identification Sheet (Scorable)
• Secure stack with gummed paper (belly) band.
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Class Identification Sheet (Scorable)• Determine organization of test
results by grade:
• By administrator, principal, teacher, etc.
• Group answer documents accordingly.
• Follow the instructions to complete the Class ID Sheet for each class.
• Place the completed Class ID Sheet on each set of answer documents.
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Class Identification Sheet (Scorable)• Secure stack with gummed paper (belly) band.
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Campus and Group Identification Sheet (Scorable)
• Complete for each grade/subject test at each campus.
• Group answer documents accordingly.
• Reports and labels will be generated for all documents under each sheet.
• Do not include voided answer documents.
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Campus and Group Identification Sheet (Scorable)• Secure stack with gummed paper (belly) band.
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Packing Scorable Materials for Return
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• Combine the stacks.
• Voids on the bottom
• Highest grade level first
• Lowest grade level last
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Answer Document Packing List (ADPL)• Find a pre-printed ADPL for each administration in the
district coordinator packet for campuses receiving precoded answer documents.
• Blank ADPLs for each administration can be downloaded from the STAAR Assessment Management System.
• Write the number of students in each grade/subject, by campus, that completed testing.
• Return in the first box of answer documents.
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Answer Document Packing List (ADPL)• Spanish answer documents are counted with the other
answer documents.
• Record OOD/OOS students counts on a separate ADPL.
• Total counts should not include online test takers.
• Complete the ADPLs accurately and return them with each shipment of scorable materials.
• If there is a mismatch, processing for that campus may be delayed until the discrepancy is resolved.
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Returning Paper Test Materials—RemindersAnswer Documents• Return in white box; do not use brown boxes.• Sort by campus/subject.• Do not combine administrations.• Place voided answer documents at the bottom of the
return box.• Be sure to mark voided answer documents.• Apply gummed paper bands to each stack.
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Nonscorable and Unused Materials
• Make sure your numbers add up!• Nonscorable and unused materials are returned separately as
noted on the Calendar of Events.
• Scratch paper, graph paper, or reference materials that students wrote on must be destroyed after testing.
• Test booklets are secure materials and must be returned.
• Test booklets do not need to be in numerical order.
• Seating charts should be retained locally for five years.
• Scorable and nonscorable box counts should not be combined.
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Nonscorable and Unused Materials
• Make sure your numbers add up!
Please check test booklets for possible answer
documents that could be stuck inside!
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Shipping Labels
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Texas Label Admin Colors:Blue: EOC Yellow: 4/7 and 3–8Red: 5/8 M/R and Retest
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General RemindersCheck the Calendar of Events for material return dates by administration.
• Return scorable materials on time to avoid the risk ofscores not being included in initial score reporting.
Return materials separated by administration.• Indicate total scorable box count per administration.
• Do not calculate a total across all boxes for multipleadministrations.
• Indicate total box count at the district level (not campuslevel).
• Ensure the correct County-District-Campus code isindicated on the header.
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General RemindersCheck the Calendar of Events for material return dates by administration.
• Campus names shown on pre-printed headers may betruncated and should not be solely relied on.
• Pre-printed headers will be provided for OOD/OOSstudents beginning in May.
• OOD/OOS answer documents should be returned underpre-printed headers or hand-gridded headers.
• Do not use headers from prior administrations or otheradministrations.
• Complete and return a separate ADPL for eachOOD/OOS home district.
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Inbound Processing After testing is over, everything is packed up!
• Call for UPS pickup (1-800-PICK-UPS).• Pickup date for freight returns is based on the Calendar of
Events. • The carrier, XPO, will contact your district to schedule
pickup time.• What is the difference between UPS and freight?
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Questions?
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