retrospective digitization of theses and dissertations: case studies of selection criteria and...
TRANSCRIPT
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Retrospective Digitization of Theses and Dissertations: Case Studies of Selection
Criteria and Funding Sources
Scott Eldredge, BYUAustin McLean, ProQuest / UMI
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Agenda
Why digitize retrospective dissertations? How to digitize retrospective dissertations? What selection criteria should be used? Case study in selection criteria: BYU
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Why Digitize?
Create easier access for institution and world-wide audience Showcases institutional history for a discipline Faster dissemination of research
Digital preservation component Reduces ILL expense for library
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How to Digitize Library / Institution
Incorporate dissertations/theses into existing digitization workflow
Service Provider ProQuest / UMI offers digitization / microfilming
services 80 institutions worldwide in last 5 years have
contracted with ProQuest / UMI Digital and microfilm can be created Titles can be included in Dissertations Abstracts /
PQDT as well as distributed OA by institution in repository
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Selection Criteria
Variety of criteria can be used including ILL Requests (University of Texas – Austin) Subject (University of Tulsa – Civil Rights Content) Department (Washington State - Education) Distance Learners (Union Institute and University) Year (Popular with Reference)
Ascending (Yale, University of Virginia) Descending (Stephen F. Austin State University)
Format (University of Oklahoma) Space / Preservation (Rice University) Funding Source (Purdue University)
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BYU Case Study
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Retrospective Conversion of Masters Theses at Brigham Young University:
Two Models
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The Projects
Mormon ThesesMormon Theses Benson Institute ThesesBenson Institute Theses
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Mormon Theses
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Selection
Limited by topicLimited by topic Importance to institutionImportance to institution User demandUser demand
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Rights Management
Permission formsPermission forms
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Outsourcing
Vendor SelectionVendor Selection RFIRFI RFPRFP Proposal ReviewProposal Review
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Outsourcing
Vendor SelectionVendor Selection RFIRFI RFPRFP Proposal ReviewProposal Review
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Outsourcing
Vendor SelectionVendor Selection RFIRFI RFPRFP Proposal ReviewProposal Review
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Document Prep PullingPulling CheckoutCheckout Review – PNTReview – PNT DisbindingDisbinding PackagingPackaging ShippingShipping
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Document Prep PullingPulling CheckoutCheckout Review – PNTReview – PNT DisbindingDisbinding PackagingPackaging ShippingShipping
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Document Deprep
ReceivingReceiving ReviewReview Reprinting (Optional)Reprinting (Optional) RebindingRebinding Re-tag (bar-code, etc.)Re-tag (bar-code, etc.) Check inCheck in ReshelvingReshelving
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Billing
Review and approve invoices Track Budgets
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Conversion
Receipt of filesReceipt of files FTPFTP CDCD
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Quality control
Image filesImage files Text filesText files Mark upMark up
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Access Decisions driven by capabilities Decisions driven by capabilities DatabasesDatabases
HyperionHyperion CONTENTdm CONTENTdm Convert to HTMLConvert to HTML
OPAC recordsOPAC records 856 field856 field Separate record?Separate record? Harvested by NDLTD/OCLCHarvested by NDLTD/OCLC
Return to Stacks?Return to Stacks?
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Benson Institute
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Selection
Decisions made by Institute Focus on developing countries
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Rights Management
Secured at time of submission International copyright laws apply
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Document Prep
PullingPulling Transcription (abstract)Transcription (abstract) Translations (abstract)Translations (abstract) ReviewReview DisbindingDisbinding
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Scanning
In houseIn house
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Quality Control
Post-scan reviewPost-scan review
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Document Deprep
Rebinding Return to Institute No copies in library
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Post Scan processing
Despeckle/Deskew Create PDFs
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Metadata
MARC record in OPAC URL in MARC record (856 field) Metadata for CONTENTdm from MARC
record Harvested by NDLTD/OCLC
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Load into Digital Library
CONTENTdm
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Major Issues
Selection Rights Management In house vs. outsource Standards
Text Conversion Mark-up Scanning Metadata
Access Digital Library Products or Databases Bandwidth considerations Costs
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Future Directions
Decision not to digitize all theses
Resources
Quality concerns
Rights issues
“Best of the Rest”
Identified by college faculty
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URL
http://lib.byu.edu/online