Rethinking Graduate Admissions

Applicant : ● Submits app data ● Submits app fee ● Uploads suppl. docs ● Requests transcripts ● If required, requests: Test scores, LORs ● UPLOADS COPY OF TRANSCRIPT & TEST SCORES

References submit LORs to VZ if required

Test service sends test scores electronically to

Banner if required

Prior college sends paper transcript to

Admissions

VZ web app

Application data & docs load to Banner/BDMS.

● Sends “receipt” email to applicant ● Adds app info to Daily Application Detail (DAD) report for dept./college ● Viewable by ADM & dept. – decision ready

Documents sent to Admissions Data Processing (paper, fax, PDF) are scanned to BDMS and file is

updated by ADM-ADV

X

Applicant : ● Submits app data • Submits app fee ● Uploads suppl. docs ● Requests transcripts ● If required, requests: Test scores, LORs

References submit LORs to VZ if

required

Test service sends test scores electronically to

Banner if required

Prior college sends paper transcript to

Admissions

VZ web app

Application loads to Banner/BDMS

which: ● sends “receipt” email to applicant ● adds applicant info to Daily Application Detail (DAD) report sent to dept./college*

Is app fee

rec’d?

ADM-ADV receives name on review list Updates Checklist for: ● Transcript ● Test scores if needed ● Suppl. docs if needed ● Residency (initial rev) ● Legal Conduct (initial rev)

Is app complete? ADM ADV changes decision

code

Changes made to Banner Checklist update info on:

● App Status Webpage for applicant ● DAD report sent to dept./.college*

ADM-ADV : ● changes Decision Code to “Referred” ● sends GAR notice to dept. to start review* Banner sends “referred” email to applicant

Auto-email sent to applicant – reminder

to pay app fee

ADM-ADV cancels

app after term starts

Dept. & Col make decision

App fee

rec’d

Dept./Col send: ● decision to ADM-ADV for final processing ● admit email to applicant*

● ADM-ADV updates Decision code ● Banner sends email & letter to admits & email to denied

END

BDMS/ADM-ADV receives missing

item.

Updates: ● Checklist ● App Status Webpage ● DAD report updated for dept./ college

Item rec’d

Missing item status email

sent to applicant (& sent to dept.)

Dept. may review

incomplete data/docs in

Banner & proceed to

review (formerly

triggered by MIP from

ADM) Documents sent to

Admissions Data Processing (paper, fax, pdf) are scanned to BDMS and file is updated

by ADM-ADV END

Graduate Application Process, draft 1 - 1Sept13 *Red Text =Opportunities for department & college to communicate with applicant Blue text = Current automatic communication from ADM/Banner to applicant

X

ID PIDM DOCUMENT TYPE LAST NAME

FIRST NAME

BIRTH DATE TERM CODE APP NUMBER

ADM REQUIRE-MENT

U123456789 1234567 DECISION INFO SMITH MARY 9-Oct-79 201401 1

U123456789 1234567 DECISION INFO SMITH MARY 9-Oct-79 201401 1

U123456789 1234567 TRANSCRIPT SMITH MARY 9-Oct-79 201401 1 CTRB

U123456789 1234567 UNOFFICIAL TRANSCRIPT SMITH MARY 9-Oct-79 201401 1

U123456789 1234567 ADMISSIONS REQUIREMENTS SMITH MARY 9-Oct-79 201401 1 RESU

U123456789 1234567 ADMISSIONS REQUIREMENTS SMITH MARY 9-Oct-79 201401 1 RLTR

U123456789 1234567 ADMISSIONS REQUIREMENTS SMITH MARY 9-Oct-79 201401 1 SPUR

BDMS Sample, left side

BDSMS, right side will add “update” column & “user”

ADM REQUIRE-MENT

INST NUMBER

ROUTING STATUS ACTIVITY DATE RETENTION

CONFIRMATION NUMBER

DOCUMENT NAME

Document ID

Pages

8/13/2013 10:03 * 1719127 1

8/9/2013 11:10 * 1717246 3

CTRB 6883 PROCESSED 4/10/2013 11:34 * 1633896 4

GR VZ REVIEW * 1627015 1

RESU GR VZ REVIEW * 1627004 1

RLTR GR VZ REVIEW * 1626985 3

SPUR GR VZ REVIEW * 1626975 1

SAAADMS Checklist

SAAADMS Checklist, cont.