restart guide of maf clothing pvt ltd...faizal y jaliwala managing director. intruduction covid-19...

RESTART GUIDE OF

MAF CLOTHING PVT LTD

GUIDELINES FOR OPERATIONPOST COVID-19 LOCKDOWN PERIOD

COVID-19 has posed many a challenge for all of us. At the outset, I am sure each one of us continues to adhere to the

directives of the state and the central governments and come together to fight this virus.

We at Maf Clothing Pvt Ltd, the health and safety of all of you will always be our top priority. We are constantly monitoring

the situation and have taken several measures to ensure the safety and well-being of our people and will continue to do so.

Friends, as Albert Einstein said - “In the midst of every crisis, lies great opportunity.” This is an opportune time to bring

in change. Change brings with it new ideas, new ways of thinking and working, as also new opportunities!

We will soon have to overcome the ongoing challenge. We will be stronger than ever before, and work with a resolve to

soar to greater heights to achieve our Vision.

Let us work together as “One Team” and embrace this change. Last but not the least, as we look forward to resume

operations post lockdown, we have put together a framework for resumption of operations. This covers the safety protocols

for adoption across our network. I encourage each one of you go through and adhere to the SOP in letter and spirit to ensure

the health and safety of our fellow colleagues and families of one and all.

I pray for your safety and good health. Let us all join hands to fight COVID-19 and ensure an inclusive growth for all.

Stay Safe. Stay Healthy.

Faizal Y Jaliwala

Managing Director

INTRUDUCTION

COVID-19 pandemic has changed social interaction norms around us. In the current scenario, it is very critical to

incorporate COVID-19 related safety precautions in our work environment and business process once the Factory

operations resume. Channel partners are advised to strictly adhere to protocols motioned in this advisory to ensure

safe workshop operations.

PURPOSE This document seeks to establish operational procedures and protocols to be followed for resuming work at

Maf Clothing Pvt Ltd Factories, Supply Chain, Contractors & All Others after withdrawal of lockdown due to

COVID-19 outbreak

All precautionary measures are to be ensured at these establishments so that employees, Supply Chain,

contract workers, customers and other stakeholders feel safe and secure

Once Factory opens, all employees have to be taken through this document, so that they are aware of the

precautions to be taken

Every day, a 15 minute morning meeting should be organized to discuss implementation, challenges faced in

the works. This meeting is to be chaired by GM/PM/Floor in-charge

COVID 19 is an infectious disease caused by a new virus.

Coronavirus disease spreads primarily through contact with an

infected person when they cough or sneeze. It also spreads

when a person touches a surface or object that has the virus on

it, then touches their eyes, nose, or Mouth

Exhibit: Preventive Measures

COVID 19 SYMPTOMS & PRECUATIONS

• Create Emergency Response Group

• HR & Compliance Team(s) to regularly

communicate and monitor all employees,

associates, including contractual employees and

theirSupervisors

• Ensure basic needs of employee are taken care, they

feel safe & secure coming towork

• Train select employees for Fumigation &

Sanitization methods before starting

ROLE OF MANAGEMENT

Develop and communicate guidelines, support local

teams, review preparedness, share best

practices, support inexecution

Central Response

Committee

Plants

Department 1

HR

/IT

/GD

C/C

omm

unic

atio

n/

Med

ical

Tea

m to

support

MAF ERT / ERP TEAM

Each Plant / Office / Warehouse has core team who is responsible for preparing the

workplace for restart – laying down safety protocols / procedures, identifying teams to

handle safe management of all the areas like transport, canteen, medical facilities, social

distancing etc.

Offices WarehousesStrategies & operationalize the

“restart” in respective Unit

Operationalize the procedure in

their respective area

The restart will be in a phased manner to maintain socialdistancing i.e. a certain percentage of workforce will reportfor duty initially.

Employees who are required to be present in the plant /office will be intimated directly by the respective plant /office / warehouse.

Once Lockdown is over and economic activity starts as per state / central government guidelines,

TMLLeadership team will decide on reopening of TMLfacilities for business.

HOW WILL WE RESTART

Information Dissemination:

Employee Awareness

campaigns, Information display

on Notice Boards etc.

Employee Health Status:

Collection of Health Status of all employees throughSMS

Disinfection & Sanitization:

Of entire MAFpremises

Stocking of PPEs:

Like Masks, Digital Thermometer,

Sanitization Material etc.

Medical Readiness:

Creation of Quarantine facility,

Earmarking Ambulance etc.

Maintenance & Checking:

Of all plantequipment

Transport Readiness:

Sanitization of transport

vehicles

Know how we are keeping Workplace Safe:

Restart Countdown

Mandatory thermal scanning of everyone at the security gate. Any person with body temperature of 38 C

and above, having cough and cold, breathing disorder not to be allowed to Premises & Send back to

Home & advised to take medical help. Concerned branch in charge/ workshop manager to be informed

Mandatory sanitization of hands with either soap or alcohol-based hand sanitizer

Provide face masks and gloves to Workers , Staff, security staff, housekeeping team,

Contractor, mechanics, drivers and visitors

Ensure strict adherence to usage of face masks and gloves inside the dealership premises

Avoid handshakes while greeting individuals

Biometric attendance to be temporarily discontinued

Create facility to disinfect the vehicles entering and leaving the workshop including bikes,

cars and breakdown vans

SECURITY GATE

VEICHLE REPORTING AT SECURITY GATE

Before greeting the driver, ensure he is wearing a safety mask

Ask driver to get down from the vehicle after applying the hand brake and shutting

off the engine

The Service Advisor interacting with the customer should wear Personal Protective

Equipment's (PPEs)

Disinfection of vehicle to be carried out before checking the inventory of the

vehicle

•Hand Sanitizer to be kept at allplaces.

•Thermal scanning of all entrants (

Employee, Visitor, Drivers) at all gates

(Main & Material).

•Everyone visiting to compulsorily cover

face ( wear mask ).

•Any person found sick/unfit to be taken

to separate zone by Medical team.

•Monitoring health of all Canteen /

Security personnel at increased

frequency.

•No visitors allowed till further notice.

Keeping the Workplace Safe after Restart:

#Safe MAF

•All employees to sit one seat apart

…. observe social distance of 1 metre

while boarding/de-boarding bus.

•Number of passengers in bus should

be around 50% of total capacity of

bus.

•NoAC…..Windows to beopen.

•Temperature screening of all drivers

at plant/office premises daily before

the start of busservice.

•Buses and parking premises to be

disinfected after each round……

washed with soap/ water first &

then with 1.5% sodium hypochlorite

solution.

Transportation Cleaning & Social Distancing

Select employees who are communicated to come to office will only be able to

swipe.

Employees will be called in staggered shifts to avoid crowding.

All employees to show Identity card for attendance….. NoBiometric.

All employees to observe social distance of 1 metre while Showing Identity

Card for attendance at start/end of shifts.

Attendance through Identity Card , No Biometric

Attendance

CANTEEN : Social Distancing, Staff Hygiene & Cleaning,

Encourage employees

to carry home food

Serve hot food always, avoid cold items/salads etc Hot Water Available at Canteen

for Drinking

Staggered Lunch/dinner time to ensure smaller

groups of employees at one time in the dining

hall.

Employees should sanitize / wash their hands

before entering canteen.

Ensuring a liner flow where ever possible to

reduce contacts.

Employees to observe social distance of 1 meter

while taking food.

No self-service, canteen staff to give plates and

serve food.

No uncooked food…. Limited items.

Encourage employees to bring tiffin, water bottle

from home ….. Have food at workplace to avoid

overcrowding in canteens.


Temperature screening of all employees deployed

in canteen three times daily.

Daily examination of Hands and Personal

Hygiene as per checklist by canteen supervisor.

Daily health feedback from employees.

Use of headgear, gloves & masks mandatory for

food handlers.

Canteen Staff only to serve food in canteen.

All utensils must be treated with hot water (>80

degree Celsius) after wash for minimum 10

minutes.

All kitchen/ dining surfaces & floor should be

disinfected: First with soap/ water & then with

1.5% Sodium hypochlorite. Frequency: After

breakfast. Lunch & dinner.

Disinfect Tea Vending Machines, Water

Dispenser Twice every day.


Sanitizing whole office / plant with

disinfectants to ensure safe workplace of

all …. with 1.5% sodium hypochlorite

solution.

Spraying of disinfectants to be carried out

at regular intervals.

Ensure disinfection of frequent contact

points

such as handrails, door handles etc.

Follow disinfection protocol shared from

Central team.

Hand Sanitizers to be placed at specific

locations

and employees to follow sanitizationprotocol.

Disinfection & Cleaning

Wash Room Sanitize with Sodium Hypo Chlorite

PRACTICING SOCIAL DISTANCE AT WORK PLACE & PUBLIC PLACES

Near Hand Wash Safe Distance marked to follow the COVID-19 Safety.

Near Toilets Safe Distance marking done and are following

Workers Sanitizing their hands provided near Toilets

Near Toilets Hand sanitizer provided and Workers are using it.

• Tools

• Workstations and equipment

• Screens on Plant Floors

• Restrooms

• Cafeteria

• Lockers

• Common surface areas

• Computer screens and keyboards

• Work cell common surfaces

• Vending machines

Regularly Disinfect items on Shop floors/ Offices

Cleaning of all office areas / shop floor,

conference rooms with disinfectants twice

aday.

Disinfecting office tables and chairs twice a

day.

ACs to be switchedoff wherever

ventilation options available.

Lifts should be cleaned thrice everyday

and usage should be discouraged

whenever possible.

Employees should face towards wall in lift

to avoid face to facecontact.

Cleaning of all doors, knobs, railings every

half an hour/ hour in office/ shopfloor.

Office / Shop Floor: Disinfection & Precautions

All the plants have detailed guideline which are to be followed by

all the Eemployees.

ShopFloor

Reworked Shift timings to ensure social

distancing and reduce shift overlap.

Modified process / procedures / layout to ensure safe distance on

shop floors

Canteen

Staggered canteen

timing with emphasis on social distancing while usingcanteen.

Seats/ chairs to be rearranged to ensure

social distancing.

Staircase and Lift discipline

Ensure social distancing while walking ,

using staircases / Lifts

Use Steps / Stairs While Climbing & Maintain Good

Health

Hygiene Essentials

Soap and Water / Sanitizer will beavailable at identified points like entry points, canteen,

staircase/lift, printer,tea/ coffee machines etc.

Disinfection / Sanitization protocolsto

be strictly followed.

Visitor and Material

Movement

No visitors areallowed till furthernotice.

Connect with suppliers/

dealers to educatethem of newprotocols.

Material movement should follow

disinfection / sanitization protocol set byplant.


all the Eemployees.

Disinfectant such as Sodium hypochlorite forclothes and Ethyl

Alcohol fordisinfecting plantand machinery couldbe used

For disinfecting clothes

NOTE : USE AS ADVISED, Check with Government/Certified

agencies

2.12 Educate people for not to talk while working/ Lunch

• Display banners for avoiding talking

• Use visuals/graphics for bettercommunication


all the Employees.

General Guidelines for Employees

Self / Family Health Check:

Conduct health check of yourself /

family daily in the morning.

In case of cough, fever etc. stay at

home, consult family doctor & inform

supervisor / siteMedical Officer.

Wear amask:

Always wear a mask covering your

mouth and nose.

You can use scarfs etc. if mask is not

available to cover your mouth and

nose before stepping out.

Starting from

Home

Practice SocialDistancing:

Practice social distancing while

commuting.

Usage of PublicTransport:

Avoid using public transport. If youhave

to travel, wear mask, gloves and sanitize

your hands at frequent intervals.

Usage of Personal / Company Transport:

Use of personal vehicle is encouraged.

Social Distancing norms to be followed

in all Company Transports i.e. Company

Buses, Cars etc.

Travellingto

Work

Starting from

Home

Whileat

Work 03


Starting from

HomeTravellingto

Work

Whileat

Work

Hand Washing / Sanitizing:

Wash Hands frequently at least for 30

to 40 secs using soap and running

water or frequently sanitize with

alcohol based sanitizer.

Practice SocialDistancing:

Avoid going to coworker’s seat (

communicate through call, virtual

platforms like Teams/Skype or Emails).

Greetings:

Avoid physical contact while greeting.

Use verbal greetings like Hello /

Namaste. You may also nod orwave.

Whileat

Work03


Starting from

HomeTravellingto

Work

Meetings:

Use virtual platforms to conduct meetings.

Physical meetings if unavoidable, must follow

social distancing guidelines issued by company.

Usage of Printers / Photocopy:

Avoid Hard Copy Files / Papers / Print Outs etc.

Use virtual methods for approvals.

Sanitize your hands before and after using

printers/ photo copier.


• Keep your Surroundings Clean• Disinfect your floor / personal vehicle regularly. Sanitize frequently

used surfaces like door knobs, handles on daily basis.

• Sanitization of Electronics• Sanitize your mobiles, laptops, watches etc on daily basis.

• Avoid Gatherings• Avoid large gatherings including house parties, clubs, gyms,

picnics, social events etc.

• Encourage the Use of Digital PaymentOptions

• Make digital payments as much as possible. Avoid cash

transactions.


“Masks are effective only when used in combination with frequent hand cleaning with soap and water or alcohol based hand

rub.”

World Health Organization

Always wash / sanitize your hands before wearing amask.

Wear the mask covering both your face and mouth. Ensure

there is

no gap between your face and mask.

Do not touch the outer surface ofmask.

When removing the mask, remove it only with strings

behind.Do

not touch outer or any other surface of mask.

After removal, immediately clean your hands with soap

and water /

alcohol based hand sanitizer for 40 seconds.


Maximum natural ventilation and restrict usage ofAC.


• Collect travel history from employees and their immediate family• 48 hours of monitoring to be done on those who travelled from out

station

localities

• Do not ask employees from areas sealed by Central/State Governments to report to work till sealing is lifted

Travel history & Past history of the employees to be maintained.

Multiple Counters could be used while facilitating entry ofwork- force inside the facilities / Canteen or parking areas

ENTRY, EXIT & PARKING

Separate dust bins for collecting used masks /hand-

Gloves

After Use Please

put in to the Dust

Bin

Make sure all Employees install and activate Aarogya SetuApp

Guide employees for using Aarogya Setu AAP (Google /Apple)


24/7 Medical HelpLine 08046848600,

08066692000

&

104 (Toll Free No)

(reach out if you needany medical assistance)

Employee Connect

Prevention is better thancure# StaySafe

restart guide of maf clothing pvt ltd...faizal y jaliwala managing director. intruduction covid-19...

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